project management plan - kismayo, somalia

Kismayo

Communicable

Disease Clinic Project Management Plan

Marie-Solange Balou, Emmanuel Hagedorn, Karelin Martina, Shanna-Kay Smith, Katarina Stryckova

11/27/14 Group7

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Table of Contents (KS) Introduction (KS) ........................................................................................................................................... 2

List of tables .............................................................................................................................................. 2

1. Project Scope Management (KS) .............................................................................................................. 3

1.1 Scope statement ................................................................................................................................. 3

1.1.1 Objectives ..................................................................................................................................... 3

1.2 Project Assumptions, Dependencies and Constraints ........................................................................ 6

1.2.1 Assumptions ................................................................................................................................. 6

1.2.2 Dependencies ............................................................................................................................... 7

1.2.3 Constraints ................................................................................................................................... 8

1.3 Project Work Breakdown Structure .................................................................................................... 8

1.4 Activity Task List .................................................................................................................................. 9

1.5 WBS Dictionary ................................................................................................................................. 12

2. Project Time Management (EH) .............................................................................................................. 14

2.1 List of tasks in the Project's Critical Path .......................................................................................... 14

2.2 Activity Duration Estimates ............................................................................................................... 15

3. Project Cost Management (SKS) ............................................................................................................. 20

3.1 Activity Cost Estimates ...................................................................................................................... 20

4. Project Human Resources Management (KM) ....................................................................................... 27

4.1 Human Resources Roles and Responsibilities ................................................................................... 27

5. Project Communication Management (KS) ............................................................................................ 31

5. 1 Communication Escalation Process ................................................................................................. 31

5.2 Communication Matrix ..................................................................................................................... 32

6. Project Quality Management (KM) ......................................................................................................... 38

6.1 Quality Metrics .................................................................................................................................. 38

7. Risk Management Plan (EH) .................................................................................................................... 39

7.1 Risk Register ...................................................................................................................................... 39

7.2 Probability Impact Matrix ................................................................................................................. 40

8. Project Procurement Management (SKS) ............................................................................................... 41

8.1 Type of Contract and Justification .................................................................................................... 41

8.2 Source Selection Criteria ................................................................................................................... 41

9. Project Integration Management (MSB) ................................................................................................. 43

9.1 Change Request Process Flow Requirements ................................................................................... 43

9.2 Change Request Form and Change Management Log ...................................................................... 44

9.3 Evaluating and Authorizing Change Requests .................................................................................. 44

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9.4 Change Control Board ....................................................................................................................... 45

10. Project Stakeholder Management (MSB) ............................................................................................. 47

10.1 Stakeholders Register ..................................................................................................................... 47

11. Conclusion............................................................................................................................................47

12. References...........................................................................................................................................47

Introduction (KS)

The goal of this Project Management Plan is to plan the establishment of the Communicable Disease Clinic in Kismayo, Somalia, and guide the project through its execution and control phases to successfully reach its completion.

The plan was jointly composed by Group #7 members.

The project plan is divided into 10 chapters. In order to respect required project page limit we decided to keep only the essential documents and tables in the main body. Supportive or oversized documents follow in the Appendix.

List of tables

Table 1: Project Constraints .......................................................................................................................... 8 Table 2: Activity Task List ............................................................................................................................ 12 Table 3: Activity Durations Estimates ......................................................................................................... 19 Table 4: Activity Cost Estimates .................................................................................................................. 26 Table 5: Human Resources Roles and Responsibilities ............................................................................... 30 Table 6: Communication Escalation Process .............................................................................................. 31 Table 7: Communication Matrix ................................................................................................................. 33 Table 8: Quality Matrix ............................................................................................................................... 38 Table 9: Risk Register .................................................................................................................................. 39 Table 10: Probability Impact Matrix ........................................................................................................... 40 Table 11:Source Selection Criteria for Design............................................................................................. 41 Table 12: Source Selection Criteria for Build .............................................................................................. 42 Table 13: Source Selection Criteria for Construction and Medical Infrastructure ..................................... 42 Table 14: Source Selection Criteria for Pharmaceuticals ............................................................................ 43 Table 15: Source Selection Criteria for Implementation of Waste Management Plan .............................. 43 Table 16: Change Request Porcess Flow Requirements ............................................................................. 43 Table 17: Change Request Form and Change Management Log ................................................................ 44 Table 18: Evaluating and Authorizing Change Request .............................................................................. 45 Table 19: Change response board.............................................................................................................45 Table 20: Stakeholder Register ................................................................................................................... 48

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1. Project Scope Management (KS)

1.1 Scope statement

The primary goal of the project is to establish a Communicable Disease Clinic to tackle the protracting

health care crisis in Kismayo. The building will dispose of several key structural features in order to

create a comfortable and culture-friendly environment for the patients. From the medical standpoint,

the clinic will be equipped and fully supplied to provide controlled vaccination and revaccination, basic

outpatient ambulatory treatment and raise public awareness of basic principles of prophylaxis, hygiene

and sanitation.

An additional value to the project is its social benefits. Construction work will provide temporary jobs for

Kismayo residents; who will have the opportunity to work on site and gain construction-related skills.

The primary construction material will be Compressed Stabilized Earth Blocks (CSEBs), which is a locally

accessible building material that is inexpensive and eco-friendly. CSEBs does not require complex heavy

machinery and is easy to teach the local residents how to construct.

Lastly, the project also has an environmental value which sits in its energy and water management

system. All energy required to smoothly run the clinic will be generated by rooftop Photovoltaics Solar

Panels. There will be two sources of water in the clinic: portable water which will be provided by the city

water supply network; using locally controlled well as the main source, and rainwater which will be

harvested and stored through rooftop system slopes and rainwater outlets.

1.1.1 Objectives

The objectives are divided in two categories construction and medical.

Construction:

1. Samo Solutions will construct and complete a 2 000 square feet Communicable Disease Clinic

building.

2. Samo Solutions, with local volunteers and subcontractors will install inner finishes, such as

electrical and mechanical systems, plumbing, window and doors, PV solar panels and rainwater

collection system, roofing and all other items as required in the blueprint drawings.

3. Habitat for Humanity will provide refrigerator, desks, chairs, trolleys, shelves, curtains and all

other required items to be install by volunteers.

Medical:

4. Waste management system implementation including communication with Kismayo General

Hospital, pick up/drop off schedules, and proper storing and disposal will be completed.

5. International Medical Equipment Collaboration will supply medical examination equipment,

intravenous fluid, intravenous therapy equipment and personal protective equipment as

required.

6. Pharmaceuticals including vaccines, vitamins, and antibiotics will be selected, delivered,

properly stored and inspected.

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Objective #1: Samo Solutions will construct and complete the 2 000 square feet Communicable Disease Clinic building.

Requirements

Interview sponsor, community stakeholders, medical stakeholders and other clinics for

architectural needs,

Contact Samo Solutions for architectural design, communicate sponsor's and key stakeholders'

requirements regarding design to Samo Solutions,

Present blueprints to sponsor and key stakeholders and solicit their approval,

Contract Samo Solutions with approval from sponsor: Building size – 2000 square feet, bungalow

type, 1 doctor´s office, 2 classrooms, 4 treatment areas with 2 nursing stations, waiting area,

courtyard, storage room, waste/maintenance room, prayer room, open-air bathroom and

partially covered open-air kitchenette,

Coordinate procurement of manual labour, building materials and tools with Samo Solutions,

Samo Solutions will carry out construction of building,

Steel-reinforced concrete foundations to provide building stability during rainfalls,

Concrete driveway accessible for ambulances and waste management removal,

Exterior walls made from rebar reinforced CSEBs,

Outer perimeter wall surrounding the clinic's building which will secure the facility, and provide

needed privacy Slightly raised roof which will provide a natural ventilation and light to the

building without letting in too much heat from the sun,

Interior walls made from CSEBs, some of them hollowed or perforated to provide easy

airflow/separation men from women areas, protective sanitary white painted,

Slightly raised roof and widows will provide natural ventilation and light to the building without

letting in too much heat from the sun,

4 outside ventilated improved pit latrines (2 per each sex) built away from building with chimney

to dray air out of structure for improved air circulation, easy to clean floor and surfaces, sanitary

plate (SanPlat) or pour- flush system ,

Courtyard garden with benches, native or adaptive (drought tolerant) plants with minimal need

for irrigation, 100% permeable surfaces with minimum hardscape, retention and detention

ponds, rain garden, bioswale, vegetated strips, or similar structures to retain or hold and slow

the rate of storm -water runoff, all hard surfaces with reflective materials and high SRI (solar

reflectance index) to minimize heat island impacts, trees or shrubs to reduce erosion and provide

shade, all compacted soil tilled to all least 6 inches, installed rainwater cistern to manage runoff

from the roof, grey water system for site irrigation,

Building will be constructed with regards to possible future opportunity for expansion.

Out of scope

Establishing drinking water system (available through local well and city water supply system).

Objective #2: Samo solutions, with local volunteers and subcontractors will install inner finishing, such as electrical and mechanical systems, plumbing, window and doors, PV solar panels and rainwater collection system, roofing and etc. as required.

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Requirements

Procure material approval,

Tiled concrete floor,

Breeze/Air blocks (cinder blocks) along the courtyard facades for day light and outside view with

build-in mosquito nets and outer wooden blinders and shutters (daylighting is used to maximize

energy saving)

Wooden doors, reinforced entrance doors,

Water tanks collecting rainwater used for pre-prayer ritual washing, open-air bathroom,

garden/courtyard irrigation,

Electricity provided by 15 roof-top PV solar panels (300W per panel) generating energy mostly for

the vaccine fridges, washing machine, dryer, electric cooker, ceiling fans and lights.

Objective #3: Habitat for Humanity will provide refrigerator, desks, chairs, trolleys, shelves and curtains.

Requirements

Research required medical standards for furnishings,

Stakeholder medical, volunteer and Kismayo community interview for required furnishings,

Solicit approval of listed furnishings from sponsor,

Scan for potential vendors/companies for furnishing supplies,

Plan communication and delivery of approved furniture to be provided by Habitat for Humanity

Kenya (example office desks, chairs, medical beds, medical trolleys, waiting room benches,

cabinets, storage shelves, blackboard, prayer´s room carpets/rags; Electronics – fridges, high

performance luminary bulbs, fans, etc;),

Plan and direct transportation, installation and storage of furnishings.

Out of scope

Select furnishings.

Objective #4: Waste management system implementation including communication with KGH, pick up/drop off schedules, and proper storing and disposal will be completed.

Requirements

Benchmark Kismayo General Hospital process for waste management,

Contract waste management company with sponsor approval,

Adopt Kismayo General Hospital's waste management - schedule medical waste pick-up with

Kismayo General Hospital (destroyed in the Kismayo General Hospital's incinerator),

Indoor biomedical waste bins and containers,

Outdoor biomedical waste bins.

Out of scope

Implementing quality assurance plan for waste management.

Providing education on appropriate disposal of waste.

Objective #5: International Medical Equipment Collaboration will supply medical examination equipment, intravenous fluid, intravenous therapy equipment and personal protective equipment.

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Requirements

Interview medical stakeholders and sponsor for list of approved equipment,

Hire vendor to supply equipment and identify further supplies,

Allocate donations for approved equipment,

Initiate contract negotiations for approved supplies,

Procure approved equipment (examples: curtains, towels, blankets, pillows, rags, gauze, alcohol,

medical tape, soap, stethoscope, personal protective equipment, blood pressure cuffs,

intravenous solutions, intravenous therapy equipment, etc),

Plan shipping of approved supplies,

Plan and direct storage for supplies.

Out of scope

Providing medical documents.

Providing uniforms.

Hiring medical personnel.

Providing a plan for servicing of equipment.

Approval of contract.

Objective #6: Pharmaceuticals including vaccines, vitamins, antihistamines, steroids and antibiotics will be properly delivered, stored and inspected.

Requirements

Initiate contract negotiations,

Attain contract approval by sponsor,

Implement process for contract renewal and renegotiation,

Plan shipping and transportation of approved vaccines, vitamins, antihistamines, steroids,

minerals, concentrated electrolytes and antibiotics,

Store approved for pharmaceuticals.

Out of scope

Selection of types of antibiotics, vitamins, minerals and concentrated electrolytes.

Approval of contract.

Create contract.

1.2 Project Assumptions, Dependencies and Constraints

1.2.1 Assumptions

AS-1: Supplies of building materials will be facilitated through Samo Solutions.

AS-2: Samo Solutions will provide approved architectural blueprints of the clinic which will reflect local customs, practices and ways of living of Somali people.

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AS-3: Qualified medical personnel will be available for selection and inspection of the supplied pharmaceuticals.

AS-4: Qualified medical personnel/staff is hired by the outsourcing agency associated with the development of clinic and approved by the local hospital.

AS-5: Qualified Commission Authority will be on-site to ensure that the design documents are being followed, and communicating information back to the design team regarding issues.

AS-6: Commission Authority will test the equipment and systems, so when the building is finally turned over to the owner it is running smoothly.

AS-7: Prior to building occupancy the clinic will be inspected and conformed according to applicable building code.

AS-8: Commission Authority will work with the medical personnel/maintenance staff to understand the installed systems through training and documentation.

AS-9: 10-month post-construction walk-through, the CxA will be involved with the team to make sure that any issues are resolved prior to the end of the warranty period.

1.2.2 Dependencies

DE-1: Samo Solutions is able to obtain necessary building permits from the local authorities in the timely manner.

DE-2: Samo Solutions is able to provide necessary building materials and manpower to finish construction in the timely manner.

DE-3: Pharmaceuticals shipments arriving on time and are not tampered with / reviewed and approved by the medical personnel.

DE-4: Habitat for Humanity providing additional funds to purchase/donate inventory such as doors, windows and other building materials.

DE-5: International Medical Equipment Collaborative providing medical equipment, furnishings and supplies to equip the clinic.

DE-6: Kismayo General Hospital and City of Kismayo waste disposal protocols are in place.

DE-7: Furnishings and equipment arriving on time to be installed by contractors/manpower and equipment installed to be commission by the CxA.

DE-8: Stable political situation within the region.

DE-9: Local government providing adequate security measures.

DE-10: Stable social and environmental situation – floods, droughts and famine outbreak may delay project completion date.

DE-11: Kismayo Hospital accepting the clinic wastes to be deposed of with their waste management procedures and or in facility.

DE-12: Acceptance and cooperation of internally displaced persons, families, neighbor and community groups in Kismayo.

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DE-13: CxA testing is approved according design document and the client needs to operate according to project objectives.

1.2.3 Constraints

Dimension Constraint

(state limits)

Driver

(state objective)

Degree of Freedom

(state allowable range)

Quality May be impacted by work only with

local materials.

Building meets

UN and local

government

building and

health care

facility standards.

If special materials are

needed, may be

purchased outside from

Samo Solutions; furniture

and interior finishes and

fixtures donated by

Habitat for Humanity

Kenya.

Cost Prevent cost overruns and report

any cost-related issues to the

stakeholders in a timely manner.

Project

completed within

the allocated

budget as per the

charter.

Budget overrun up to

10% acceptable without

executive review.

Schedule Construction works need to be

finished by Nov. 5th 2015.

Project may go over allocated time

due to ongoing political instability in

the area.

Weather (raining season) may be a

negative factor in the progress of

work.

Clinic opening on

February 1st 2016.

First round of vaccination

starts by February 3rd

2016.

Staff May be impacted by hiring local

volunteers only.

Scarce trained local medical

personnel, needed for selection and

inspection of medical equipment and

pharmaceutical supplies.

Trained

construction

workers/craftsme

n working on site;

trained medical

team inspecting

and selecting the

pharmaceuticals.

Samo Solutions will train

volunteers to be able to

work on construction -

level of training is in Samo

Solutions's responsibility.

Table 1: Project Constraints

1.3 Project Work Breakdown Structure

A detailed work breadown structure of all project tasks to be completed are found in Appendix 1 and Tables A, B and C.

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1.4 Activity Task List

CODE OF ACCOUNTS TASK NAME

"0.0" Establishing a Communicable Disease Clinic in Kismayo

0.1 Clinic Infrastructure

0.1.1 Design

0.1.1.1 Establish Stakeholders' Requirements

0.1.1.2 Acquire Building and Landscaping Blueprints

0.1.1.3 Submit for Approval from Stakeholders

0.1.1.4 Acquire Building Permits

0.1.2 Build

0.1.2.1 Prebuilding Preparation

0.1.2.1.1 Procure Building Materials

0.1.2.1.2 Outsource Labor

0.1.2.1.3 Procure Building Equipment

0.1.2.1.4 Fencing

0.1.2.1.4.1 Remove Debris

0.1.2.1.4.2 Remove Scraps

0.1.2.2 Construction

0.1.2.2.1 Foundations

0.1.2.2.1.1 Begin Excavation

0.1.2.2.1.2 Pour Gravel for Water Drainage

0.1.2.2.1.3 Install Steel Reinforcement

0.1.2.2.1.4 Pour Concrete

0.1.2.2.1.5 Install Plumbing Pipes

0.1.2.2.1.6 Finish Foundations

0.1.2.2.1.7 Install Slabs for Latrines

0.1.2.2.1.8 Inspection

0.1.2.2.2 Walls

0.1.2.2.2.1 Procure Compressed Earth Blocks

0.1.2.2.2.2 Erect Wall Structure

0.1.2.2.2.3 Electrical System Installation

0.1.2.2.2.4 Plumbing Installation

0.1.2.2.2.5 Wall Inspection

0.1.2.2.3 Position Roofing

0.1.2.2.3.1 Procure Roofing Materials

0.1.2.2.3.2 Build Roof Framing

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0.1.2.2.3.3 Install Corrugated Sheet Metal on Roof Framing

0.1.2.2.3.4 Install Gutters & Downspouts

0.1.2.2.3.5 Roofing Inspection

0.1.2.2.4 Install Doors/Windows

0.1.2.2.4.1 Acquire Materials

0.1.2.2.4.2 Install Windows

0.1.2.2.4.3 Install Doors

0.1.2.2.4.4 Install Outer Blinders/Shutters

0.1.2.2.4.5 Panel Inspection

0.1.2.2.5 Floor Finishing

0.1.2.2.5.1 Acquire Flooring Materials

0.1.2.2.5.2 Lay Floor Tiles

0.1.2.2.6 Finishes, Furniture and Equipment

0.1.2.2.6.1 Acquire Furnishing Materials

0.1.2.2.6.1.1 Install Fixtures

0.1.2.2.6.1.1 Sink Supporters

0.1.2.2.6.1.2 Towel Racks

0.1.2.2.6.1.3 Toilet Paper Holders

0.1.2.2.6.1.4 Closets

0.1.2.2.6.1.5 Cabinets

0.1.2.2.6.1.2 Install Sinks

0.1.2.2.6.1.3 Install Faucets

0.1.2.2.6.2 Finish Electricals

0.1.2.2.6.2.1 Install Conduit Cables

0.1.2.2.6.2.2 Install Outlets

0.1.2.2.6.2.3 Install Switches

0.1.2.2.6.2.4 Install Light Plug outlets

0.1.2.2.6.3 Paint

0.1.2.2.6.4 Install Wall Tiles

0.1.2.2.6.5 Install Furniture and Appliances

0.1.2.2.6.5.1 Office Desks

0.1.2.2.6.5.2 Chairs

0.1.2.2.6.5.3 Medical Beds

0.1.2.2.6.5.4 Cabinets

0.1.2.2.6.5.5 Waiting Room Benches

0.1.2.2.6.5.6 Refrigerators

0.1.2.2.6.5.7 Food Garbage Bins

0.1.2.2.6.5.8 Washing Machines

0.1.2.2.6.5.9 Dryers

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0.1.2.2.6.5.10 Lighting Fixtures

0.1.2.2.6.5.11 Ceiling Fans

0.1.2.2.6.5.12 Electric Stove

0.1.2.2.6.5.13 Trolleys

0.1.2.2.6.5.14 Shelves

0.1.2.2.6.5.15 Curtains

0.1.2.2.6.5.16 Chalkboard

0.1.2.2.6.5.17 Prayer Room Carpets

0.1.2.2.6.6 Inspection

0.1.2.3 Install PV Solar Energy System

0.1.2.3.1 Energy System

0.1.2.3.1.1 Acquire PV Solar Energy System Materials

0.1.2.3.1.1.1 Solar Panels

0.1.2.3.1.1.2 Inverter

0.1.2.3.1.1.3 Batteries

0.1.2.3.1.1.4 Charge Controller

0.1.2.3.1.1.5 Mounting Beams and Materials

0.1.2.3.1.1.6 Solar Energy System Cables

0.1.2.3.1.1.7 Balance of System (BOS)

0.1.2.3.1.1.8 Install Panel Mounting System

0.1.2.3.1.2 Install and Configure Solar Panel System

0.1.2.3.1.3 Inspect

0.1.2.3 Install Rainwater Collection System

0.1.2.3.2 Water System

0.1.2.3.2.1 Identify Dimension and Number of Water Tanks

0.1.2.3.2.2 Acquire Water Tank

0.1.2.3.2.3 Connect Grey Water Collection Module to Water Tanks

0.1.2.3.2.4 Inspect

0.1.2.4 Landscaping

0.1.2.4.1 Procure Landscaping Materials

0.1.2.4.2 Lay Driveway and Sidewalks

0.1.2.4.3 Plant Trees and Bushes

0.1.3 Construction Inspection

0.1.3.1 Schedule Inspection

0.2 Medical Infrastructure

0.2.1 Medical Equipment

0.2.1.1 Collect Medical Requirements

0.2.1.2 Procure Medical Equipment

0.2.1.3 Store Medical Equipment

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0.2.2 Pharmaceuticals

0.2.2.1 Identify Pharmaceutical Requirements

0.2.2.2 Order Pharmaceuticals

0.2.2.3 Store all Items

0.2.3 Medical Inspection

0.2.3.1 Schedule Inventory Inspection

0.2.4 Implement Waste Management System

0.2.4.1 General Waste Management

0.2.4.1.1 Outsource Garbage Pickup

0.2.4.2 Medical Waste Management

0.2.4.2.1 Outsource Medical Waste Pickup

0.2.4.3 Waste Management Inspection

0.2.4.3.1 Schedule Medical Waste Inspection

Table 2: Activity Task List

1.5 WBS Dictionary

Descriptions of five items from the WBS Dictionary are found below, for more samples please refer to Appendix 2.

WBS Item Number: 0.1.1.1

WBS Item Name: Establish Project Owner Requirements

Description: Collect all relevant requirements from the UN Somalia Office and local government in

Kismayo. The task will involve physical meetings and interviews with UN and Kismayo City

representatives in order to complete as detailed requirement list as possible and ensure a sound

compliance between main stakeholders' expectations and project's scope baseline. It is crucial to get in

depth description of both aspects of the project – construction and medical. The collected requirements

will be used as a base for final definition of the project scope. Project team will use existing Stakeholder

Register and Project Charter to identify the main stakeholders and the main goals of the project.

Requirements Documentation and Requirements Traceability Matrix are the expected outputs of this

activity. Completing this task need to precede WBS item number 0.1.1.2, acquire building and

landscaping blueprints.

WBS Item Number: 0.1.2.1.2

WBS Item Name: Outsource Labour

Description: The labour procurement is the responsibility of Samo Solutions. Large majority of workers

working on constructions organized by Samo Saloutions are volunteers working for free. Samo

Solutions's humanitarian approach enables them to exchange their manual labour for ownership of the

house they worked on. Logically this will not be the case with the clinic construction. However Samo

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Solutions pledged to find and train manual labour reflecting project's needs. The completion of this task

thus involves providing number and level of training of workers needed for the construction to Samo

Solutions. For more information refer to HR management plan. This task needs to precede WBS item

number 0.1.2.1.4 fencing.


WBS Item Name: Schedule Inspection

Description: Construction inspection is the milestone event approving the construction part of the

project. It includes both – final construction inspection provided by the registered/licenced Inspector,

and project sponsor approval. The project team needs to schedule both inspections in respective order.

It is dependent on all sub-inspections done continuously during the construction works and it needs to

precede the beginning of WBS item number 0.2 medical infrastructure. The task must be completed by

November 5th 2016.


WBS Item Name: Order Pharmaceuticals

Description: This task involves procurement of pharmaceuticals from the complete Pharmaceuticals

registry. Most of the pharmaceuticals are vaccines which are supplied by Unicef Supply Division and

financed by GAVI Alliance, a broad partnership of public and private organizations managed by the GAVI

Secretariat - Swiss Foundation, and directed by a Board of stakeholders. The GAVI Board approves

country programmes based on a set of specific criteria. Somalia is eligible for GAVI's support since 2002.

Rest of the pharmaceuticals is acquired through WHO and UN funding campaigns. The task thus involves

ordering and scheduling delivery of needed pharmaceuticals with Unicef, WHO and UN Somali offices.

The task depends on WBS item number 0.2.2.1 identify pharmaceuticals Requirements. All the

pharmaceuticals need to be delivered by January 28th 2016.


WBS Item Name: Outsource Medical Waste Pickup

Description: Medical waste needs to be disposed and destroyed according to certain standards. Since

the clinic will not be equipped to comply with these standards, the regular medical waste pick-up will

need to be scheduled with Kismayo General Hospital. The waste will be subsequently destroyed for a fee

in KGH incinerator. The task thus involves scheduling medical waste pickup with the KGH by January 28th

2016. It needs to be accomplished before WBS item number 0.2.4.3 Waste Management Inspection.

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2. Project Time Management (EH)

In this chapter contains the list of tasks in the project's critical path and activity duration estimates. For network diagram and critical path diagram refer to appendices 3 and 4.

2.1 List of tasks in the Project's Critical Path

Design

Establish Project Owner Requirements

Acquire building and landscaping blueprints

Submit for Approval from Stakeholders

Acquire Building Permits

Build

Prebuilding Preparation o Procure Building Materials o Outsource Labor o Procure Building Equipment

Fencing

Construction o Foundations

Begin Excavation Pour Gravel for Water Drainage Install Steel Reinforcement Pour Concrete Install Plumbing Pipes Finish Foundations Install Slabs for Latrines Inspection

o Walls Procure Compressed Earth Blocks Erect Wall Structure Electrical System Installation Plumbing Installation Wall Inspection

o Position Roofing Procure Roofing Materials Build Roof Framing Install Corrugated Sheet Metal on Roof Framing Install Gutters & Downspouts (rainwater redirection system) Roofing Inspection

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o Install Doors/Windows Acquire Materials Install Windows Install Doors Install Outer Blinders/Shutters Panel Inspection

o Floor Finishing

Acquire Flooring Materials Lay Tiles

o Finishes, Furniture & Equipment Acquire Furnishing Materials Install Fixtures Install Faucet Finish Electricals Paint Install Wall Tiles Install Furniture and Appliances Inspection

Construction Inspection

Medical Infrastructure

Pharmaceuticals o Identify Pharmaceutical Requirements o Order Pharmaceuticals o Store all Items

Overall duration: 1 year 7months and 7 days

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2.2 Activity Duration Estimates

CODE OF ACCOUNTS

TASK NAME DURATION START DATE END DATE


230 days Fri 3/27/15 Thu 2/11/16

0.1 Clinic Infrastructure 160 days Fri 3/27/15 Thu 11/5/15

0.1.1 Design 45 days Fri 3/27/15 Thu 5/28/15

0.1.1.1 Establish Stakeholder Requirements 1 week Fri 3/27/15 Thu 4/2/15

0.1.1.2 Acquire building and landscaping blueprints 5 weeks Fri 4/3/15 Thu 5/7/15

0.1.1.3 Submit for Approval from Stakeholders 2 weeks Fri 5/8/15 Thu 5/21/15

0.1.1.4 Acquire Building Permits 1 week Fri 5/22/15 Thu 5/28/15

0.1.2 Build 114 days Fri 5/29/15 Wed 11/4/15

0.1.2.1 Prebuilding Preparation 17 days Fri 5/29/15 Mon 6/22/15

0.1.2.1.1 Procure Building Materials 1 week Fri 5/29/15 Thu 6/4/15

0.1.2.1.2 Outsource Labor 1 week Fri 6/5/15 Thu 6/11/15

0.1.2.1.3 Procure Building Equipment 1 week Fri 6/12/15 Thu 6/18/15

0.1.2.1.4 Fencing 2 days Fri 6/19/15 Mon 6/22/15

0.1.2.1.4.1 Remove Debris 2 days Fri 6/19/15 Mon 6/22/15

0.1.2.1.4.2 Remove Scraps 2 days Fri 6/19/15 Mon 6/22/15

0.1.2.2 Construction 97 days Tue 6/23/15 Wed 11/4/15

0.1.2.2.1 Foundations 19 days Tue 6/23/15 Fri 7/17/15

0.1.2.2.1.1 Begin Excavation 1 week Tue 6/23/15 Mon 6/29/15

0.1.2.2.1.2 Pour Gravel for Water Drainage 2 days Tue 6/30/15 Wed 7/1/15

0.1.2.2.1.3 Install Steel Reinforcement 2 days Thu 7/2/15 Fri 7/3/15

0.1.2.2.1.4 Pour Concrete 2 days Mon 7/6/15 Tue 7/7/15

0.1.2.2.1.5 Install Plumbing Pipes 1 day Wed 7/8/15 Wed 7/8/15

0.1.2.2.1.6 Finish Foundations 1 day Thu 7/9/15 Thu 7/9/15

0.1.2.2.1.7 Install Slabs for Latrines 1 week Fri 7/10/15 Thu 7/16/15

16

CODE OF ACCOUNTS


0.1.2.2.1.8 Inspection 1 day Fri 7/17/15 Fri 7/17/15

0.1.2.2.2 Walls 17 days Mon 7/20/15 Tue 8/11/15

0.1.2.2.2.1 Procure Compressed Earth Blocks 1 week Mon 7/20/15 Fri 7/24/15

0.1.2.2.2.2 Erect Wall Structure 1 week Mon 7/27/15 Fri 7/31/15

0.1.2.2.2.3 Electrical System Installation 3 days Mon 8/3/15 Wed 8/5/15

0.1.2.2.2.4 Plumbing Installation 3 days Thu 8/6/15 Mon 8/10/15

0.1.2.2.2.5 Wall Inspection 1 day Tue 8/11/15 Tue 8/11/15

0.1.2.2.3 Position Roofing 12 days Wed 8/12/15 Thu 8/27/15

0.1.2.2.3.1 Procure Roofing Materials 1 week Wed 8/12/15 Tue 8/18/15

0.1.2.2.3.2 Build Roof Framing 2 days Wed 8/19/15 Thu 8/20/15

0.1.2.2.3.3 Install Corrugated Sheet Metal on Roof Framing 2 days Fri 8/21/15 Mon 8/24/15

0.1.2.2.3.4 Install Gutters & Downspouts 2 days Tue 8/25/15 Wed 8/26/15

0.1.2.2.3.5 Roofing Inspection 1 day Thu 8/27/15 Thu 8/27/15

0.1.2.2.4 Install Doors/Windows 12 days Fri 8/28/15 Mon 9/14/15

0.1.2.2.4.1 Acquire Materials 1 week Fri 8/28/15 Thu 9/3/15

0.1.2.2.4.2 Install Windows 2 days Fri 9/4/15 Mon 9/7/15

0.1.2.2.4.3 Install Doors 2 days Tue 9/8/15 Wed 9/9/15

0.1.2.2.4.4 Install Outer Blinders/Shutters 2 days Thu 9/10/15 Fri 9/11/15

0.1.2.2.4.5 Panel Inspection 1 day Mon 9/14/15 Mon 9/14/15

0.1.2.2.5 Floor Finishing 7 days Tue 9/15/15 Wed 9/23/15

0.1.2.2.5.1 Acquire Flooring Materials 4 days Tue 9/15/15 Fri 9/18/15

0.1.2.2.5.2 Lay Tiles 3 days Mon 9/21/15 Wed 9/23/15

0.1.2.2.6 Finishes, Furniture and Equipment 30 days Thu 9/24/15 Wed 11/4/15

0.1.2.2.6.1 Acquire Furnishing Materials 1 week Thu 9/24/15 Wed 9/30/15

0.1.2.2.6.2 Install Fixtures 2 days Thu 10/1/15 Fri 10/2/15

0.1.2.2.6.2.1 Install Fixtures 2 days Thu 10/1/15 Fri 10/2/15

0.1.2.2.6.2.1.1 Sink Supporters 2 days Thu 10/1/15 Fri 10/2/15

17

CODE OF ACCOUNTS


0.1.2.2.6.2.1.2 Towel Racks 1 day Thu 10/1/15 Thu 10/1/15

0.1.2.2.6.2.1.3 Toilet Paper Holders 1 day Thu 10/1/15 Thu 10/1/15

0.1.2.2.6.2.1.4 Closets 2 days Thu 10/1/15 Fri 10/2/15

0.1.2.2.6.2.1.5 Cabinets 2 days Thu 10/1/15 Fri 10/2/15

0.1.2.2.6.2.2 Install Sink 1 day Thu 10/1/15 Thu 10/1/15

0.1.2.2.6.2.3 Install Faucet 2 days Thu 10/1/15 Fri 10/2/15

0.1.2.2.6.3 Finish Electricals 5 days Mon 10/5/15 Fri 10/9/15

0.1.2.2.6.3.1 Install Conduit Cables 1 week Mon 10/5/15 Fri 10/9/15

0.1.2.2.6.3.2 Install Outlets 4 days Mon 10/5/15 Thu 10/8/15

0.1.2.2.6.3.3 Install Switches 4 days Mon 10/5/15 Thu 10/8/15

0.1.2.2.6.3.4 Install Light Plug outlets 4 days Mon 10/5/15 Thu 10/8/15

0.1.2.2.6.4 Paint 1 week Mon 10/19/15 Fri 10/23/15

0.1.2.2.6.5 Install Wall Tiles 1 week Mon 10/12/15 Fri 10/16/15

0.1.2.2.6.6 Install Furniture and Appliances 7 days Mon 10/26/15 Tue 11/3/15

0.1.2.2.6.6.1 Office Desks 1 day Wed 10/28/15 Wed 10/28/15

0.1.2.2.6.6.2 Chairs 1 day Thu 10/29/15 Thu 10/29/15

0.1.2.2.6.6.3 Medical Beds 1 day Thu 10/29/15 Thu 10/29/15

0.1.2.2.6.6.4 Cabinets 1 day Wed 10/28/15 Wed 10/28/15

0.1.2.2.6.6.5 Waiting Room Benches 1 day Mon 10/26/15 Mon 10/26/15

0.1.2.2.6.6.6 Refrigerators 1 day Wed 10/28/15 Wed 10/28/15

0.1.2.2.6.6.7 Food Garbage Bins 1 day Wed 10/28/15 Wed 10/28/15

0.1.2.2.6.6.8 Washing Machines 1 day Mon 10/26/15 Mon 10/26/15

0.1.2.2.6.6.9 Dryers 1 day Tue 10/27/15 Tue 10/27/15

0.1.2.2.6.6.10 Lighting Fixtures 1 day Mon 10/26/15 Mon 10/26/15

0.1.2.2.6.6.11 Ceiling Fans 1 day Tue 10/27/15 Tue 10/27/15

0.1.2.2.6.6.12 Electric Stove 1 day Wed 10/28/15 Wed 10/28/15

0.1.2.2.6.6.13 Trolleys 1 day Tue 10/27/15 Tue 10/27/15

18

CODE OF ACCOUNTS


0.1.2.2.6.6.14 Shelves 1 day Tue 10/27/15 Tue 10/27/15

0.1.2.2.6.6.15 Curtains 1 day Fri 10/30/15 Fri 10/30/15

0.1.2.2.6.6.16 Chalkboard 1 day Mon 11/2/15 Mon 11/2/15

0.1.2.2.6.6.17 Prayer Room Carpets 1 day Tue 11/3/15 Tue 11/3/15

0.1.2.2.6.7 Inspection 1 day Wed 11/4/15 Wed 11/4/15

0.1.2.3 Install Solar Energy System 39 days Fri 8/28/15 Wed 10/21/15

0.1.2.3.1 Energy System 39 days Fri 8/28/15 Wed 10/21/15

0.1.2.3.1.1 Acquire Solar Energy System Materials 30 days Fri 8/28/15 Thu 10/8/15

0.1.2.3.1.1.1 Photovoltaic Solar Panels 1 week Fri 9/4/15 Thu 9/10/15

0.1.2.3.1.1.2 Inverter 1 week Fri 9/11/15 Thu 9/17/15

0.1.2.3.1.1.3 Batteries 1 week Fri 9/18/15 Thu 9/24/15

0.1.2.3.1.1.4 Charge Controller 1 week Fri 9/25/15 Thu 10/1/15

0.1.2.3.1.1.5 Mounting Beams and Materials 1 week Fri 10/2/15 Thu 10/8/15

0.1.2.3.1.1.6 Solar Energy System Cables 1 week Fri 8/28/15 Thu 9/3/15

0.1.2.3.1.1.7 Balance of System (BOS) 1 week Fri 9/4/15 Thu 9/10/15

0.1.2.3.1.1.8 Install Panel Mounting System 4 days Fri 10/9/15 Wed 10/14/15

0.1.2.3.1.2 Install and Configure Solar Panel System 4 days Thu 10/15/15 Tue 10/20/15

0.1.2.3.1.3 Inspect 1 day Wed 10/21/15 Wed 10/21/15

0.1.2.3 Install Solar Energy System 12 days Fri 8/28/15 Mon 9/14/15

0.1.2.3.2 Water System 12 days Fri 8/28/15 Mon 9/14/15

0.1.2.3.2.1 Identify Dimension # of Water Tanks 2 days Fri 8/28/15 Mon 8/31/15

0.1.2.3.2.2 Acquire Water Tank 4 days Tue 9/1/15 Fri 9/4/15


4 days Mon 9/7/15 Thu 9/10/15

0.1.2.3.2.4 Inspect 2 days Fri 9/11/15 Mon 9/14/15

0.1.2.4 Landscaping 14 days Tue 9/15/15 Fri 10/2/15

0.1.2.4.1 Procure Landscaping Materials 1 week Tue 9/15/15 Mon 9/21/15

19

CODE OF ACCOUNTS


0.1.2.4.2 Lay Driveway and Sidewalks 1 week Tue 9/22/15 Mon 9/28/15

0.1.2.4.3 Plant Trees and Trees, Bushes 4 days Tue 9/29/15 Fri 10/2/15

0.1.3 Construction Inspection 1 day Thu 11/5/15 Thu 11/5/15

0.1.3.1 Schedule Inspection 1 day Thu 11/5/15 Thu 11/5/15

0.2 Medical Infrastructure 70 days Fri 11/6/15 Thu 2/11/16

0.2.1 Medical Equipment 67 days Fri 11/6/15 Mon 2/8/16

0.2.1.1 Collect Medical Requirements 10 weeks Fri 11/6/15 Wed 1/20/16

0.2.1.2 Procure Medical Equipment 3 days Thu 1/21/16 Mon 1/25/16

0.2.1.3 Store Medical Equipment 2 weeks Tue 1/26/16 Mon 2/8/16

0.2.2 Pharmaceuticals 70 days Fri 11/6/15 Thu 2/11/16

0.2.2.1 Identify Pharmaceutical Requirements 3 months Fri 11/6/15 Thu 1/28/16

0.2.2.2 Order Pharmaceuticals 3 days Fri 1/29/16 Tue 2/2/16

0.2.2.3 Store all Items 7 days Wed 2/3/16 Thu 2/11/16

0.2.3 Medical Inspection 3 days Fri 11/6/15 Tue 11/10/15

0.2.3.1 Schedule Inventory Inspection 3 days Fri 11/6/15 Tue 11/10/15

0.2.4 Implement Waste Management System 60 days Fri 11/6/15 Thu 1/28/16

0.2.4.1 General Waste Management 30 days Fri 11/6/15 Thu 12/17/15

0.2.4.1.1 Outsource Garbage Pickup 6 weeks Fri 11/6/15 Thu 12/17/15

0.2.4.2 Medical Waste Management 30 days Fri 11/6/15 Thu 12/17/15

0.2.4.2.1 Outsource Medical Waste Pickup 6 weeks Fri 11/6/15 Thu 12/17/15

0.2.4.3 Waste Management Inspection 30 days Fri 12/18/15 Thu 1/28/16

0.2.4.3.1 Schedule Medical Waste Inspection 6 weeks Fri 12/18/15 Thu 1/28/16

Table 3: Activity Durations Estimates

20

3. Project Cost Management (SKS)

This chapter will portray only the Activity Cost Estimates showing the final budget for the project. For the Cost Estimating Work Sheets, Cost Performance Baseline and “Simulated” Execution for comparison of cost performance to S-Baseline please see the Appendices 5, 6 and 7.

The funding for the project comes mostly from the main sponsor – the United Nations Office in Somalia, which allocated 250 000 $ for the project. However, Somali government promised to allocate additional 100 000 $ by the end of January 2015. Remaining 15 500$ was promised as a form of donation from the Habitat for Humanity Kenya. Total budget thus adds up to 365 500 $.

3.1 Activity Cost Estimates

CODE OF ACCOUNTS

WBS ITEMS COST PER SQ.FT.

#UNITS/HRS. COST/UNIT/HR MATERIAL COST

SUBTOTAL WBS TOTAL

% OF TOTAL



0.1.1 Design $2.35 315 $3,700 $1,000 $4,700 1.29%

0.1.1.1 Establish Stakeholder Requirements

35 $600

0.1.1.2 Acquire building and landscaping blueprints

175 $2,700 $2,700


70 $400 $1,000

0.1.1.4 Acquire Building Permits 35 $1,000 $1,000

0.1.2 Build $4.00 798 $2,925 $5,075 $8,000 2.19%

0.1.2.1 Prebuilding Preparation 119

0.1.2.1.1 Procure Building Materials 35 $1,200

0.1.2.1.2 Outsource Labor 35 $2,925 $2,925

21

CODE OF ACCOUNTS



SUBTOTAL WBS TOTAL

% OF TOTAL

0.1.2.1.3 Procure Building Equipment 35 $2,000

0.1.2.1.4 Fencing 14 $1,000

0.1.2.1.4.1 Remove Debris 14 $537.50

0.1.2.1.4.2 Remove Scraps 14 $537.50 $5,075


0.1.2.2.1 Foundations $4.00 378 $4,260 $8,740 $13,000 3.56%

0.1.2.2.1.1 Begin Excavation 133 $1,000


70 $1,666.67

0.1.2.2.1.3 Install Steel Reinforcement 70 $1,666.67

0.1.2.2.1.4 Pour Concrete 14 $1,666.67

0.1.2.2.1.5 Install Plumbing Pipes 35 $1,000

0.1.2.2.1.6 Finish Foundations 35 $2,260 $740

0.1.2.2.1.7 Install Slabs for Latrines 14 $1,000 $1,000 $5,740

0.1.2.2.1.8 Inspection 7 $1,000 $4,260

0.1.2.2.2 Walls $8.00 105 $7,775 $8,225 $16,000 4.38%


35 $8,225 $8,225

0.1.2.2.2.2 Erect Wall Structure 21 $2,000

0.1.2.2.2.3 Electrical System Installation 21 $2,387.50

0.1.2.2.2.4 Plumbing Installation 21 $2,387.50 $5,775.00

0.1.2.2.2.5 Wall Inspection 7 $1,000 $1,000

0.1.2.2.3 Position Roofing $8.00 93 $6,500 $9,500 $16,000 4.38%

0.1.2.2.3.1 Procure Roofing Materials 35 $700

22

CODE OF ACCOUNTS



SUBTOTAL WBS TOTAL

% OF TOTAL

0.1.2.2.3.2 Build Roof Framing 17 $2,800 $9,500 $9,500


17 $1,000


17 $1,000

0.1.2.2.3.5 Roofing Inspection 7 $1,000 $6,500

0.1.2.2.4 Install Doors/Windows $2.30 84 $1,850 $2,750 $4,600 1.26%

0.1.2.2.4.1 Acquire Materials 35 $2,750 $2,750

0.1.2.2.4.2 Install Windows 14 $500

0.1.2.2.4.3 Install Doors 14 $500

0.1.2.2.4.4 Install Outer Blinders/Shutters

14 $350

0.1.2.2.4.5 Panel Inspection 7 $500 $1,850

0.1.2.2.5 Floor Finishing $9.00 49 $2,100 $15,900 $18,000 4.93%

0.1.2.2.5.1 Acquire Flooring Materials 28 $800 $15,900 $15,900

0.1.2.2.5.2 Lay Tiles 21 $1,300 $2,100


$20.00 126 $4,000 $31,000 $35,000 9.58%

0.1.2.2.6.1 Acquire Furnishing Materials 35 $25,300

0.1.2.2.6.1.1 Install Fixtures 14 $2,000

0.1.2.2.6.1.1 Sink Supporters 14 $1,503

0.1.2.2.6.1.2 Towel Racks 14 $1,000

0.1.2.2.6.1.3 Toilet Paper Holders 7 $2,000

0.1.2.2.6.1.4 Closets 7 $1,000

23

CODE OF ACCOUNTS



SUBTOTAL WBS TOTAL

% OF TOTAL

0.1.2.2.6.1.5 Cabinets 14 $3,000 $31,000

0.1.2.2.6.1.2 Install Sink 14 $1,000

0.1.2.2.6.1.3 Install Faucet 7 $1,000 $4,000

0.1.2.2.6.2 Finish Electricals $40.00 119 $40,000 $40,000 $80,000 21.89%

0.1.2.2.6.2.1 Install Conduit Cables 35 $10,000 $10,000 $20,000

0.1.2.2.6.2.2 Install Outlets 28 $10,000 $10,000 $20,000

0.1.2.2.6.2.3 Install Switches 28 $10,000 $10,000 $20,000

0.1.2.2.6.2.4 Install Light Plug outlets 28 $10,000 $10,000 $20,000

0.1.2.2.6.3 Paint 60 cent per coat per sq.ft.

35 $1,925 $1,200 $3,125 0.86%

0.1.2.2.6.4 Install Wall Tiles $4.00 35 $2,100 $5,900 $8,000 21.19%


$22.00 126 $5,400 $38,600 $44,000 12.04%

0.1.2.2.6.5.1 Office Desks 7 $1,200

0.1.2.2.6.5.2 Chairs 7 $3,006.65

0.1.2.2.6.5.3 Medical Beds 7 $8,050

0.1.2.2.6.5.4 Cabinets 7 $2,000

0.1.2.2.6.5.5 Waiting Room Benches 7 $1,000

0.1.2.2.6.5.6 Refrigerators 7 $1,200

0.1.2.2.6.5.7 Food Garbage Bins 7 $2,000

0.1.2.2.6.5.8 Washing Machines 7 $978

0.1.2.2.6.5.9 Dryers 7 $887

24

CODE OF ACCOUNTS



SUBTOTAL WBS TOTAL

% OF TOTAL

0.1.2.2.6.5.10 Lighting Fixtures 7 $1,000

0.1.2.2.6.5.11 Ceiling Fans 7 $2,059

0.1.2.2.6.5.12 Electric Stove 7 $1,400

0.1.2.2.6.5.13 Trolleys 7 $500

0.1.2.2.6.5.14 Shelves 7 $1,204

0.1.2.2.6.5.15 Curtains 7 $2,100

0.1.2.2.6.5.16 Chalkboard 7 $1,000

0.1.2.2.6.5.17 Prayer Room Carpets 7 $1,000 $38,600

0.1.2.2.6.6 Inspection 7 $1,000 $5,400

0.1.2.3 Install PV Solar Energy System and Storm Water Collection System

$40.00 889 $12,400 $67,600 $80,000 21.89%

0.1.2.3.1 PV Energy System 273

0.1.2.3.1.1 Acquire Solar Energy System Materials

210 $6,000

0.1.2.3.1.1.1 Solar Panels 35 $10,000

0.1.2.3.1.1.2 Inverter 35 $6,500

0.1.2.3.1.1.3 Batteries 35 $8,150

0.1.2.3.1.1.4 Charge Controller 35 $4,000


35 $2,000

0.1.2.3.1.1.6 Solar Energy System Cables 35 $2,000

0.1.2.3.1.1.7 Balance of System (BOS) 35 $4,050 $42,700


35 $3,200


35 $3,200

25

CODE OF ACCOUNTS



SUBTOTAL WBS TOTAL

% OF TOTAL

0.1.2.3.1.3 Inspect 14 $2,000

0.1.2.3 Install storm water System


0.1.2.3.2.1 Identify Dimension # of Water Tanks

14 $1,000

0.1.2.3.2.2 Acquire Water Tank 28 $24,900 $24,900


28 $1,000

0.1.2.3.2.4 Inspect 7 $2,000 $12,400

0.1.2.4 Landscaping $3, 700 for the land

space

98 $1,750 $1,950 $3,700 1.01%


35 $1,950 $1,950

0.1.2.4.2 Lay Driveway and Sidewalks 35 $875

0.1.2.4.3 Plant Trees and Trees, Bushes

28 $875 $1,750

0.1.3 Construction Inspection $2.00 35 $2,000 $2,000 0.55%

0.1.3.1 Schedule Inspection 35 $2,000 $2,000

0.2 Medical Infrastructure $4.00 1022 $2,000 $6,000 $8,000 2.19%

0.2.1 Medical Equipment 469 $4,000


462 $1,000

0.2.1.2 Procure Medical Equipment 21 $1,000 $2,000

26

CODE OF ACCOUNTS



SUBTOTAL WBS TOTAL

% OF TOTAL

0.2.1.3 Store Medical Equipment 70 $2,000 $6,000

0.2.2 Pharmaceuticals $5.75 448 $3,000 $6,317 $9,317 2.55%


336 $1,000

0.2.2.2 Order Pharmaceuticals 21 $4,300

0.2.2.3 Store all Items 49 $2,017 $6,317

0.2.3 Medical Inspection 35 $1,000


7 $1,000 $3,000


$11.00 1281 $4,200 $7,800 $12,000 3.28%


210 $1,000

0.2.4.1.1 Outsource Garbage Pickup 217 $3,900


210 $1,200

0.2.4.2.1 Outsource Medical Waste Pickup

217 $3,900 $7,800


210 $1,000


217 $1,000 $4,200

Total Cost Estimate $365,442

Table 4: Activity Cost Estimates

27

4. Project Human Resources Management (KM)

In order to achieve project success the appropriate human resources with the right skill sets are required. The Human resources management plan was created as a tool to aid in the project resources activities from project initiation to completion. The plan includes the roles and responsibilities of select team members, RACI chart (Appendix 8) also featuring select members and a Resource histogram (Appendix 9). Each document will be approved and reviewed by the project manager. Recommended changes will be considered in accordance with the project control process. All documents will be updated as changes are made.

4.1 Human Resources Roles and Responsibilities

Name Role Key Responsibilities

1. Sumaya Artien

Project Sponsor –

United Nations

Project Lead

1. Budget allocation responsibility 2. Supports project politically 3. Consult on decisions by project

Manager 4. Approve project plan 5. Provide project objectives 6. Provide major decisions for the project 7. Provide resources for the project 8. Provide project scope 9. Issue management beyond the control of the Project Manager 10. Risk management beyond the control of the Project Manager 11. Establishing the project organization, roles and reporting structure 12. Supporting the process of review

2. Dr. Fabian Gomes

Health Care

consultant from

University of

Toronto liaising with

UN

1. Provide expertise and strategic advice on needs of pharmaceuticals, medical equipment, medical equipment layout and storage

2. Submit written report to project manager which identifies pharmaceutical and medical equipment needs

3. Provides suggestions for improvement 4. Consults with and provides technical assistance to project manager and other team

members 5. Performs related work as assigned.

3. Stella Health Care 1. Provide expertise and strategic advice on needs of pharmaceuticals, medical

28


Rose Lemieux

consultant from

University of

Toronto

liaising with UN

equipment, medical equipment layout and storage 2. Submit written report to project manager which identifies pharmaceutical and

medical equipment needs 3. Provides suggestions for improvement 4. Consults with and provides technical assistance to project manager and other team

members 5. Performs related work as assigned.

4. Emmanuel Hagedorn

Project Manager 1. Manage and prioritize project objectives and deliverables as per project scope, time and cost

2. Perform Project scope, cost, time and quality management

3. Perform Stakeholder management

4. Planning, monitoring, appraising, and reviewing job contributions; enforcing policies and procedures.

5. Meets financial objectives by forecasting requirements; preparing budget; scheduling expenditures; analyzing variances; initiating corrective actions.

6. Perform human resource management: assign project staff, including allocation of staff resources, delegating, scheduling and prioritizing of staff workloads and developing, mentoring and coaching others. Communicating job expectations

7. Work with subproject managers to solve innovative business problems with available technology including hardware, software, databases and peripherals.

8. Perform risk management

5. Katarina Stryckova

Deputy Project

Manager

Perform the following duties as assigned by the project manager:

1. Manage and prioritize project objectives and deliverables as per project scope, time and cost

2. Planning, monitoring, appraising, and reviewing job contributions; enforcing policies and procedures.

3. Meets financial objectives by analyzing variances; initiating corrective actions.

4. Delegating, scheduling and prioritizing of staff workloads and developing, mentoring and coaching others. Communicating job expectations

5. Work with subproject managers to solve innovative business problems with available technology including hardware, software, databases and peripherals.

6. Shanna- Subproject Project Perform the following duties as assigned by the project manager:

29


Kay Smith Manager 1. Manage and prioritize project objectives and deliverables as per project scope, time and cost

2. Manage assigned responsibilities and deliverables 3. Planning, monitoring, appraising, and reviewing job contribution 4. Meets financial objectives by analyzing variances 5. Keep the project manager informed 6. Work with project manager to solve innovative business problems with available

technology including hardware, software, databases and peripherals. 7. Interact with community stakeholders to collect design requirements

7. Karelin Martina

Subproject Project

Manager



2. Manage assigned responsibilities and deliverables

3. Planning, monitoring, appraising, and reviewing job contribution

4. Meets financial objectives by analyzing variances

5. Keep the project manager informed

6. Work with project manager to solve innovative business problems with available technology including hardware, software, databases and peripherals.

7. Interact with community stakeholders to collect design requirements

8. Marie-Solange Balou

Subproject Project

Manager









9. Farhan Mahdi

Kismayo General

Hospital Director



30








10. Charles Stevenson

Lead Contractor for

Samo Solutions

1. Plan all phases of the design and construction project.

2. Control and supervision of clinic design and construction work as per set requirements


4. Supply the tools and materials for clinic design and build

5. Hire specialized subcontractors to perform construction work as required

6. Achieve results required by the contract

7. Apply for building permits, securing the property, providing temporary utilities on site

8. Manage personnel on site

9. Provide site surveying and engineering,

10. Disposing or recycling of construction waste, monitoring schedules and cash flows, and maintaining accurate records.

11. Estimate the costs of materials and staffing; the expense involved in securing permits; and the cost for equipment that must be leased or purchased. Prepare design and build budget based on their estimates.

12. Prepare a timetable that establishes milestones for phases of the project to ensure completion dates are met.

13. Responsible for instructing, training and guiding community volunteer workers on the specifics of the job.

Table 5: Human Resources Roles and Responsibilities

31

5. Project Communication Management (KS)

This Communications Management Plan sets the communications framework for this project. It will serve as a guide for communications throughout the life of the project and will be updated as communication needs change. This plan includes a communications escalation guide (Table 6), communications matrix (Table 7) and detailed contact list for all stakeholders (Appendix 10).

The Project Manager will take a proactive role in ensuring effective communications on this project. The Communications Escalation Guide will be used to help manage critical situations throughout the project life and provide an appropriate responses to ensure the project stays on schedule and within budget. The Communications Matrix will be used as the guide for what information to communicate, who is to do the communicating, when to communicate it and to whom to communicate.

As with most project plans, updates or changes may be required as the project progresses or changes are approved. The Project Manager is responsible for managing all proposed and approved changes to the communications management plan. Once the change is approved, the Project Manager will update the plan and supporting documentation and will distribute the updates to the project team and all

stakeholders.

5. 1 Communication Escalation Process

Any disputes, conflicts, or discrepancies regarding project communications must be resolved in a way that is conducive to maintaining the project schedule, ensuring the correct communications are distributed, and preventing any ongoing difficulties. In order to ensure the project stays on schedule and issues are resolved, Project Team 7 will use its standard escalation model to provide a framework for escalating communication issues. The table below defines the priority levels, decision authorities, and timeframes for resolution.

Priority Definition Decision Authority

Timeframe for Resolution

Priority 1 Major impact to project or business operations. If not resolved quickly there will be a significant adverse impact to revenue and/or schedule.

Vice President or higher

Within 4 hours

Priority 2 Medium impact to project or business operations which may result in some adverse impact to revenue and/or schedule.

Project Sponsor

Within one business day

Priority 3 Slight impact which may cause some minor scheduling difficulties with the project but no impact to business operations or revenue.

Project Manager

Within two business days

Priority 4 Insignificant impact to project but there may be a better solution.

Project Manager

Work continues and any recommendations are submitted via the project change control process

Table 6: Communication Escalation Process

32

5.2 Communication Matrix

Stakeholder Communication

requirements

Message content

Format Level of detail

Delivery method

Time frame and

frequency

Contact person

Owner communication constraints

Project Sponsor/the UN

Status reports, EMV reports

Project status, progress, challenges, risks, opportunities

Soft copy, Hard copy, Email

High [email protected]

Weekly Mrs. Sumaya Artien

Project Manager

Cultural differences

Government of Somalia

Status reports, Compliance reports

Project status, schedule and cost challenges

Hard copy, Email

Medium [email protected]

Monthly Mr. Khalid Farhat

Project Manager


City of Kismayo

Status reports, Compliance reports

Project status, schedule and cost challenges, infrastructure issues

Hard copy, Email


Fortnightly Mrs. Mariam Imran

Project Manager, Rania Sali

Somali language only, Cultural differences

Kismayo General Hospital

Status reports, Medical infrastructure updates

Project status, medical and schedule issues

Hard copy, Email


Fortnightly Mr. Farhan Mahdi

Project Manager, Rania Sali

Somali language only, Cultural differences

Habitat for Humanity

RFQs, Contractual information

Project status, construction issues, scheduled challenges

Soft copy, Email


Weekly Mrs. Jessica White

Project Manager

Central Africa Time Zone (-1h)

mailto:[email protected]











33

Stakeholder Communication

requirements

Message content

Format Level of detail

Delivery method

Time frame and

frequency

Contact person

Owner communication constraints

Samo Solutions

Status reports,

Personnel reports,

Construction updates,

Work audit results

Project status,

construction issues,

personnel issues, …

Soft copy, Meetings,

Email

High ch.stevenson@

samosol.so

Daily Mr. Charles Stevenson

Project Manager


Kismayo Citizens

Community

Community impact, Status

reports

Project status Intranet, Email

Low www.SaMoSolutions.so

Fortnightly Mr. Abdul Mogul

Assistant to Project

Manager, Rania Sali

Somali language, Cultural

differences

Drugs Supplier (UNICEF)

RFQs, Corresponde

nce

Medical issues

Hard copy, Email


Weekly Mrs. Nasreen

Ghali

Project Manager


Vaccines Supplier (GAVI)

RFQs, Corresponde

nce

Medical issues

Hard copy, Email


Weekly Mrs. Leila Pakkala

Project Manager


Table 7: Communication Matrix

mailto:%[email protected]



http://www.samosolutions.so/

http://www.samosolutions.so/



38

6. Project Quality Management (KM)

The quality management plan will be implemented to ensure compliance with the design and build instructions as detailed in the contract specifications. The quality approach is based on corporate, national and internationally recognized standards as well as project specifications. Quality metrics and assurance will focus on costs, product performance, and schedule and stakeholder satisfaction. Metrics will be established and used to measure quality throughout the project life cycle. These measurements will be used as part of the criterion in determining the success of the project and must be reviewed by the project sponsor. The project team will document all project specific quality measurements and standards utilized in the project. Quality improvements will be made based on the cost and benefit of the improvement. All quality documentation will become part of the project plan and will be transitioned to operations upon the successful completion of the project. Refer to Appendix 11 for Quality Assurance Plan.

6.1 Quality Metrics

Descriptor Description Performance Measure

1. Design of Clinic

Clinic design must meet specifications outlined in approved blueprints

→ Percent of negative deviations from approved blueprint plan

2. Building Materials

Building materials must be fit for use and installed on time

→ percent of problems identified by inspector at each testing stage

→ Number of materials delayed for installation → Number of problems solved after scheduled

installation

3. Medical Equipment Procurement

All medical equipment outlined in scope must be fully functional and stored one month before clinic turnover date

→ Percent of equipment ordered on schedule → Percent of equipment shipped on schedule → Percent of fully functional equipment delivered

on schedule → Errors per purchase order → Cost of rush shipments → Amount of errors found on quality checks

4. Waste Management System Installation

Clinic must have a functional waste management system

→ All appropriate waste bins available in clinic → Waste management supplies installed as per

national and international health and safety standards

→ Waste management disposal plan as per national and international standards

5. Clinic Budget

Clinic must be completed on budget

→ Percent of materials/supplies over budget → Percent of changes to planned

materials/supplies due to cost savings initiatives → Percent of staffing resources increased → Meeting budget requirements of each project

phase Table 8: Quality Matrix

39

7. Risk Management Plan (EH)

The Kismayo Communicable Disease Clinic Project is susceptible to various risks due to the project’s location. As with every construction project, most tasks are entirely dependent on the completion of a previous task. Thus, a delay in one task causes a risk to the project schedule and costs. To prevent the occurrence of these risks and minimize its likelihood a qualitative risk analysis methodology is applied to the project. A qualitative risk analysis, a comprehensive review of all tasks, is performed to identify and match the risks applicable to each task. See Table 9: Risk Register. Utilizing a probability impact matrix all known risks are identified and ranked based on risk threat level to the project, See Table 10.

Each risk is then given an appropriate response dependent on the assigned threat level. The risk response plan shows responses to the top three risks possessing the greatest threat to the advancement and success of the project. For Risk Response Plan refer to Appendix 12.

7.1 Risk Register

Table 9: Risk Register

Risk Code Rank Description Category

RR1 13 Delay in Design Approval Technical

RR2 5 Not Acquired Building Permits Legal

RR3 22 Locally Unavailable Materials Technical

RR4 27 Shortage of Manpower Non-Technical

RR5 3 Unfavorable Weather Conditions Unpredictable

RR6 20 Absenteeism Non-Technical

RR7 4 Accidents During Construction Unpredictable

RR8 17 Inaccurate Site Survey Legal

RR9 21 Slabs become damaged Predictable

RR10 16 Delay in Inspection Non-Technical

RR11 18 Inappropriate construction methods Legal

RR12 8 Unexpected project change requests Legal

RR13 26 Equipment Breakage Non-Technical

RR14 25 Premature Deliveries of Materials Technical

RR15 23 Furnishing does not fit assigned room Technical

RR16 2 Delay in Construction Materials Deliveries Non-Technical

RR17 15 Delay in Medical Supplies Deliveries Non-Technical

RR18 14 Delay in Medical Equipment Deliveries Non-Technical

RR19 24 Low Labor Productivity Non-Technical

RR20 7 Project Execution Mistakes Technical

RR21 6 Project Planning Mistakes Technical

RR22 19 Budget Shortages Predictable

RR23 12 Construction Supply Shortages Predictable

RR24 1 Political Instability Non-Technical

RR24 11 Possibility of clinic building expansion Non-Technical

RR25 10 Possibility of expanding medical services Technical

RR26 9 Employment and training opportunity for Kismayo citizens Technical

RR27 13 Delay in Design Approval Non-Technical

40

7.2 Probability Impact Matrix

Table 10: Probability Impact Matrix

Risk Identifier Impact Range Response

High 0.18 - 0.72 Corrective actions must be made immediately

Medium 0.05 - 0.14 Review and present risk for further evaluation

Low 0.01 - 0.04 No immediate actions required

Risk (Threats) Probability Impact Level Range

Delay in Design Approval 0.3 0.4 Medium (0.12)

Not Acquired Building Permits 0.3 0.8 High (0.24)

Locally Unavailable Materials 0.1 0.4 Low (0.04)

Shortage of Manpower 0.1 0.2 Low (0.02)

Unfavorable Weather Conditions 0.5 0.8 High (0.40)

Absenteeism 0.7 0.1 Medium (0.07)

Accidents During Construction 0.5 0.8 High (0.40)

Inaccurate Site Survey 0.1 0.8 Medium (0.08)

Slabs get damaged 0.3 0.2 Medium (0.06)

Delay in Inspection 0.5 0.2 Medium (0.10)

Inappropriate construction methods 0.1 0.8 Medium (0.08)

Unexpected project change requests 0.5 0.4 Medium (0.20)

Equipment Breakage 0.3 0.1 Low (0.03)

Premature Deliveries of Materials 0.3 0.1 Low (0.03)

Furnishing does not fit assigned room 0.1 0.4 Low (0.04)

Delay in Construction Materials Deliveries 0.5 0.8 High (0.40)

Delay in Medical Supplies Deliveries 0.5 0.2 Medium (0.10)

Delay in Medical Equipment Deliveries 0.5 0.2 Medium (0.10)

Low Labor Productivity 0.7 0.05 Low (0.04)

Project Execution Mistakes 0.5 0.4 High (0.20)

Project Planning Mistakes 0.3 0.8 High (0.24)

Budget Shortages 0.1 0.8 Medium (0.08)

Construction Supply Shortages 0.3 0.4 Medium (0.12)

Environment’s Political instability 0.7 0.8 High 0.56

Risk (Opportunities) Probability Impact Level Range

Possibility of clinic expansion 0.3 0.4 Medium (0.12)

Possibility of additional medical services 0.3 0.4 Medium (0.12)

Employment and training opportunity for Kismayo citizens

0.7 0.2 Medium (0.14)

41

8. Project Procurement Management (SKS)

In order to determine the project needs, the procurement plan identifies which products and services will be outsourced or performed within the organization to complete the project on schedule and on budget. These decisions are determined by The Make or Buy Analysis, a Source Selection Criteria to evaluation material selection by adding a weight to indicate its importance, and the type of contract required in the procurement process. For the Make or Buy Analysis, please see Appendix 13.

8.1 Type of Contract and Justification

Fixed-price or Lump-sum

A fixed-price requirement contract under UN and Kismayo local Construction Document Committee involves the total pre-determined amount for all design and construction related activities agreed upon for the entire project. The contract is between the owner (project sponsor) and prime contractor that will outsource additional services to complete the project. This includes the Base of Design documents and all specific construction work to be performed and stipulated by the contract document to deliver the project on time. Any change in both the design documents and construction requirements is an additional charge. If unexpected construction cost arise, the contractor is responsible for paying them. This contract supersedes all prior negotiations, representation or agreement, written or oral, relating to the work, including the bidding documents.

Lump sum contracts are preferred when a clear scope and defined schedule have been reviewed and agreed upon. The Medical Infrastructure, Pharmaceuticals, and the Waste Management Plan involve detailed specifications and scheduling requirements for collecting medical information; ordering supplies, vaccines and storage methods; and how and when to dispose medical and non-medical waste. The lump sum contracts also include incentives or benefits for early termination, or may also have liquidated damages penalties for late termination. The buyer and seller entering into the lump sum contract will agree on a final cost for all supplies, vaccines and waste disposal services required, this is set by the contract when both parties sign and agree to honor. The length of time that the lump sum price lasts depends on the terms of the contract.

8.2 Source Selection Criteria

Design

Criteria Weight

Project team brainstorming 20%

Integrated design and Synergies 15%

Delivery speed 10%

Potential schedule growth 5%

Licensed and certified architects, designers, engineers, contractors and consultants 15%

Past performance 5%

Conformance to project owner requirements and permit approval 20%

Unit cost 10% Table 11:Source Selection Criteria for Design

Build

Criteria Weight

Conformance to specification 20%

42

Build

Construction speed 15%

Delivery speed 10%


License Contractor 15%

Unit cost 10%

Quality 15%

Material selection 10% Table 12: Source Selection Criteria for Build

Construction

Criteria Weight

Holistic design 10%

Construction speed 10%

Delivery speed 5%


License Contractor 10%

Unit cost 10%

Potential cost growth 5%

Quality 10%

Adequate construction material selection 10%

Adequate furniture, finishes, and equipment 5%

Conformance to Base of Design specification 10%

Conformance to stakeholders expectations and requirements 10%


Criteria Weight

Collect adequate medical requirements 15%

Establish medical standard and practice 15%

Certified Project Team 15%

Delivery speed 10%


Unit cost 10%

Quality 20%

Adequate Supplies selection 10% Table 13: Source Selection Criteria for Construction and Medical Infrastructure

Pharmaceuticals

Criteria Weight

Pharmaceutical registry 15%

Ordering and scheduling delivery of pharmaceuticals 10%

Delivery speed 10%


Unit cost 10%

Quality 20%

Conformance to specification 15%

Adequate vitamins, antihistamines, minerals, steroids, concentrated electrolytes and antibiotics Supplies

15%

43

Table 14: Source Selection Criteria for Pharmaceuticals

Implement Waste Management Plan

Criteria Weight

Benchmark KGH waste management process 30%

Establish local haulers and services to pick-up for non-medical waste 20%


Unit cost 20%

Quality 20%

Distinguish and dedicate collection and storage of waste 5% Table 15: Source Selection Criteria for Implementation of Waste Management Plan

9. Project Integration Management (MSB)

The purpose of this Change Management Plan is to document and track the necessary information required to effectively manage project change from project inception to delivery. Its intended audience is the project manager, project team, project sponsor and any senior leaders whose support is needed to carry out the plan. Throughout the change management process, Team 7 will establish procedures for tracking the submission, coordination, review, evaluation, categorization, and approval for release of all changes to the project’s baselines. Project sponsors notification will be required when a project change results in a 15 percent increase or more in the total estimated cost. Project changes caused by funding shortfall or the addition of new requirements, will be called “directed changes.” Directed changes will follow the change control process and will be approved by the appropriate authority.

9.1 Change Request Process Flow Requirements

Table 16: Change Request Porcess Flow Requirements

Step Description

Generate Change Request

A submitter completes a Change Request Form and sends the completed form to the Change Manager/Project Manager

Log Change Request Status

The Change Manager enters the change request into the Change Request Log. The Change Request’s status is updated throughout the Change Request process as needed.

Evaluate CR Project personnel review the Change Request and provide an estimated level of effort to process, and develop a proposed solution for the suggested change

Authorize Approval to move forward with incorporating the suggested change into the project

Implement If approved, make the necessary adjustments to carry out the requested change and communicate Change Request status to the submitter and other stakeholders

44

9.2 Change Request Form and Change Management Log

Element Description

Date 2014-12-04

Change Request# 1

Assigned by the Change Manager (Team 7)

Name: Green Initiative

To reduce water consumption in the building through the installation of low-flow toilets and reduce energy expenditures by purchasing energy efficient light bulbs for all lighting fixtures in the building.

Description Reduction in water consumption of 40% and energy consumption by 20%

Submitter Marie-Solange

Phone 416-222-5304

E-Mail [email protected]

Product N/A

Version N/A

Priority Priority 3

Table 17: Change Request Form and Change Management Log

9.3 Evaluating and Authorizing Change Requests

Change requests are evaluated using the following priority criteria:

Priority Description

High Priority 1: Critical Impact/Urgent — The product, service, or network is not usable or affects core project. It is Team 7’s objective to respond to all priority 1 requests within fifteen (15) minutes.

Medium Priority 2: Major Impact — An important function or service is not available; however, project can still go on. It is Team 7's objective to respond to all priority 2 requests within 48 hours and escalated appropriately.

Generate CR

Report Status

Log Updated Status

Implement CRAuthorize CREvaluate CR

45

Low Priority 3: Minor Impact/Informational — The product, service, or network is not seriously affected and is not currently affecting the progress of the project. It is Team 7's objective to respond to all priority 4 requests within one week and escalated appropriately.

Table 18: Evaluating and Authorizing Change Request

9.4 Change Control Board

This section describes the group of stakeholders responsible for approving or rejecting changes to the project baselines. It also provides a brief description of persons responsible for each step of the change management process.

Role Name Contact Description

Project Sponsor

Sumaya Artien

1800-266-5555 Chairing all CCB meetings

Providing approval for any issues requiring additional scope, time, or cost

Stakeholder Stella Rose Lemieux

416-325-6655 Providing approval and expertise advice on needs of pharmaceuticals, medical equipment, medical equipment layout and storage

Project Manager

Emmanuel Hagedorn

647-222-5555 Overall responsibility for all Change Management activities related to the project

Identification of Change Items All communication of Change Management

activities to project stakeholders Participation in Change Management Board

meetings Re-baselining, if necessary, any items affected by

Change Management changes

Change Manager

Martha Smith

1800-255-5555 Overall management of the Change Management Board

Identification of Change Items Providing configuration standards and templates

to the project team Providing any required configuration training

Table 19: Change Control board

47

10. Project Stakeholder Management (MSB)

The support of internal and external stakeholders is crucial for the project to meet its goal, which is to establish a Communicable Disease Clinic on schedule, on budget, and culturally appropriate for the local population. Therefore, stakeholders will be effectively engaged throughout the project life cycle by closely assessing and monitoring their needs, interests, and potential impact on project success. Team members will meet daily (before, during, and after work) for a debriefing about progress/problems of project.

Other stakeholders (e.g. the UN, Government of Somalia etc.) will be managed as follow:

By combining the power/interest matrix and stakeholder engagement and participation strategies, we will identify and implement a more viable and appropriate Stakeholder Management Strategy tailored for specific stakeholder or stakeholder groups.

For Stakeholder Power-Interest Grid, Stakeholder Management Strategies and Stakeholders Engagement Management Matrix, please see Appendix 16, Appendix 17 and Appendix 18 respectively.

10.1 Stakeholders Register

NAME POSITION INTERNAL/ EXTERNAL

PROJECT ROLE INVOLVMENT LEVEL

CONTACT INFORMATION

The UN Project Sponsor Internal Will approve project and provide funding and resources to the project



Stakeholder External Provide financial and political support to the project

Low ministryofhealth@ somaligovernment .org

City of Kismayo Project Sponsor Internal Will provide land, building permit, safety of workers


Kismayo Genaral Hospital

Stakeholder Internal Medical waste management. Handling emergency medical situations due to vaccination


Project Manager/ Team 7


Internal Managing project to meet objectives and deliverables


Construction Company/Samo Solutions

Suppliers Internal Will supply building materials and medical personals




48

NAME POSITION INTERNAL/ EXTERNAL

PROJECT ROLE INVOLVMENT LEVEL

CONTACT INFORMATION

Community of Kismayo

Affected citizens External End user of the project Low [email protected]

Drugs Supplier/Unicef

Supplier Internal Will provide drugs after building the facility High [email protected]

Vaccines Supplier/GAVI

Supplier Internal Will provide vaccines after building the facility


Table 19: Stakeholder Register

11. Conclusion

This concludes the plan for the Communicable disease clinic in Kismayo, Somalia. Should you have any questions do not hesitate to contact Emmanuel Hagedorn project manager from Group7.

12. References

References:

Diaz Olavierreta, Liliana (2014). Foundations of project management (class powerpoint slides).

Piscopo, M. (2014). Free Project Management Templates. Retrieved from http://www.projectmanagementdocs.com/.

Schwalbe, K. (2014). Information technology project management, 7th edition. Thompson Learning


Appendix (KS)

List of appendices

1. Project Work Breakdown Structure 2. WBS Dictionary 3. Project Network Diagram 4. Project Critical Path Diagram 5. Cost Estimating Work Sheets 6. Cost Performance Baseline 7. “Simulated” Execution for comparison of cost performance to S-Baseline 8. Responsibility Assignment Matrix (RACI chart) 9. Project Staffing Management Plan 10. Contact Details 11. Project Quality Assurance Plan 12. Risk Response Plan 13. Make or Buy Decision 14. GREEN INITIATIVE Change Request Impact on Project Knowledge Areas 15. Change Management Plan Approval 16. Stakeholder Power-Interest Grid 17. Stakeholder Management Strategies 18. Stakeholders Engagement Management Matrix 19. Propose Sketch Scheme Design Layout for Clinic

Appendix 1: Project Work Breakdown Structure (EH, Group7)

Table A: Project Work Breakdown Structure (up to third level)

Table B: Project Work Breakdown Structure – zoom on Medical phase

Table C: Project Work Breakdown Structure – zoom on Construction phase

Appendix 2: WBS Dictionary (KS)

WBM Item Number: 0.1.1.2

WBS Item Name: Acquire building and landscaping blueprints

Description: This task involves communicating stakeholders' requirements for the clinic construction to

the Samo Solutions and subsequently acquiring the building and landscaping blueprints from the Samo

Solutions. The blueprints should respect local construction and building codes as well as health-care

facility standards. The compliance with these codes and standards is the responsibility of Samo

Solutions, the project team is responsible only for acquiring the blueprints on time and in scope required

by the project sponsor. Completing this task is dependent on WBS Item Number 0.111 Establish Project

Owner Requirements and needs to precede WBS Item Number 0.1.1.3 Submit for Approval from

Stakeholders.


WBS Item Name: Procure Building Materials

Description: Completion of this task involves careful planning since not all construction materials need

to be present at the beginning of the construction. Materials like windows, floor tiles or roofing should

be acquired only after the construction site is secured, properly fenced and ideally there is a space

where the spare materials and equipment can be properly stored. This task thus involves procuring only

this type of materials which are needed immediately at the beginning of the construction works. For

more details please refer to the supporting project documentation (Procurement management plan).

Completing this task is dependent on WBS Item Number 0.1.1.2 Acquire building and landscaping

blueprints and needs to precede WBS Item Number 0.1.2.1.4 Fencing.

WBS Item Number: 0.1.2.2.1.1

WBS Item Name: Begin Excavation

Description: The task involves digging excavations following the blueprints and other related supporting

documents. The task will be executed by Samo Solutions's manpower, building equipment and

materials. The expected output of this task are excavations stable, safe and deep enough to proceed

with WBS Item Number 0.1.2.2.1.2 Pour Gravel for Water Drainage. This task is dependent on WBS Item

Number 0.1.2.1.4.1 Remove Debris and WBS Item Number 0.1.2.1.4.2 Remove Scraps.


WBS Item Name: Install Slabs for Latrines

Description: In order to provide sanitary environment, it was decided the clinic will be equipped with

Ventilated Improved Pit (VIP) Latrines. The VIP latrines offers improved sanitation by eliminating flies

and smell, through air circulation. The addition of a chimney draws air currents into the structure and

through squat hole. Odours rise through the chimney and disperse. Besides the ventilation system the

VIP latrines are equipped with concrete slabs which should improve overall hygiene and comfort. The

task will be executed by Samo Solutions and it is dependent on WBS Item Number 0.1.2.2.1.1 Begin

Excavations and should precede WBS Item Number 0.1.2.2.2.2 Erect Wall Structure.


WBS Item Name: Procure Compressed Stabilized Earth Blocks

Description: Compressed Stabilized Earth Block (CSEB) is a construction material made primarily from

soil. It is a cheap, eco-friendly and easy-to-procure since waste majority of CSEBs is made right on

construction site or its close proximity using inexpensive and easy-to-operate equipment. Samo

Solutions pioneered in using CSEBs in Somalia and is currently building houses for internally displaced

persons in Kismayo using CSEB technique. It is thus Samo Solutions is responsibility to provide the CSEBs

for this project. The completion of this task involves coordination of CSEBs procurement with Samo

Solutions, particularly ordering the proper types and numbers of the CSEBs, facilitating their delivery and

supervising their proper storage. This task is dependent on WBS Item Number 0.1.2.2.1.7 Foundations

Inspection and needs to precede WBS Item Number 0.1.2.2.2.2 Erect Wall Structure.


WBS Item Name: Erect Wall Structure

Description: The expected output of this task is a wall structure build-up in accordance with approved

blueprints and other related supporting documents. The main material used for this task are CSEBs

provided by Samo Solutions. Samo Solutions will also provide necessary manpower, building equipment

and other building materials. This task needs to be coordinated with WBS Item Number 0.1.2.2.2.3

Electrical System installations and 0.1.2.2.2.4 Plumbing Installation.


WBS Item Name: Install Gutters & Downspouts (Rainwater redirection system)

Description: This task involves installing roof-top rainwater collection and redirection system according

to approved drawings and diagrams. The system will be connected to water tanks and used for ritual

pre-prayer washing, clinic maintenance/cleaning, toilets flushing, and outdoor irrigation. There is no

need for further filtering since the rainwater will be used only for non-sanitary use. Potable water will be

provided by local aqueduct. The task will be executed by Samo Solutions and it needs to precede WBS

Item Number 0.1.2.3.2.3 Collect Grey Water Collection Module to Water Tanks. The task depend on

WBS Item Number 0.1.2.2.3.3 Install Corrugated Sheet Metal on Roof Framing.


WBS Item Name: Install Doors

Description: The task involves installation of all doors in the building – internal and external. External

door should be installed first which would allow to secure the construction/building and potentially use

it as a permanent storage space for fixtures and interior finishing materials. The task will be executed by

Samo Solutions and it is dependent on WBS Item Number 0.1.2.2.2.5 Wall Inspection and 0.1.2.2.4.1

Acquire Materials (doors/windows).


WBS Item Name: Paint

Description: The completion of this task involves all-over coating and painting of all interior walls with

coating layer and two layers of white sanitary paint. Exterior walls remain unpainted to preserve the

brick pattern achieved by using the CSEB. The task will be executed by Samo Solutions and needs to

precede WBS Item Number 0.1.2.2.6.5 Install Furniture and Appliances.

WBS Item Number: 0.1.2.3.1.1.8

WBS Item Name: Install Panel Mounting System

Description: This task involves installing mounting system for Photovoltaic Solar Panels on the clinic's

rooftop. The mounting system will be installed by the same crew which installed the roof right after

WBS Item Number 0.1.2.2.3.5 Roofing Inspection. Therefore preparatory works for the mounting system

will be done together with WBS Item Number 0.1.2.2.3.3 Install Corrugated Sheet Metal on Roof

Framing. The task will be executed by trained Samo Solutions personnel. It is dependent on WBS Item

Number 0.1.2.2.3.3 Install Corrugated Sheet Metal on Roof Framing and it must precede WBS Item

Number 0.1.2.3.1.2 Install and Configure PV Solar panel System.


WBS Item Name: Identify Dimension and Number of Water Tanks

Description: The task involves identifying the number and size of water tanks storing the storm water

from rooftop rainwater redirection system. The tanks will be ground mounted and equipped with shield

protecting collected water from sun and dust/dirt. Storm water will be used for ritual pre-prayer

washing, clinic maintenance/cleaning, and outdoor irrigation. For estimated water consumption please

refer to supporting documents. The task needs to precede WBS Item Number 0.1.2.3.2.2 Acquire Water

Tanks.


WBS Item Name: Plant Trees and Bushes

Description: The clinic will have an interior courtyard with garden and benches following Somali lifestyle

and housing traditions and offering peaceful environment to its patients and employees. Due to Somali

arid climate with flush rain periods appropriate types of trees, bushes and shrubs need to be

planted/installed to reduce wind and water erosion and to provide shade. All plants need to be native or

adaptive (drought tolerant) with minimal need for irrigation. Plantation of trees and bushes needs to be

done after driveway and sidewalks laying. The task is dependent on WBS Item Number 0.1.2.4.1 Procure

Landscaping Materials and WBS Item Number 0.1.2.3.2.3 Connect Greywater Collection Module to

Water Tanks.


WBS Item Name: Collect Medical Requirements

Description: This task involves collecting all medical requirements necessary for establishing and

running an outpatient health care facility. It needs to establish what kind of equipment and materials

are required and what standards and practices need to be followed. The requirements will be collected

by the project team through meetings and interviews with representatives of Kismayo General Hospital

and UN Somalia office. The task needs to precede WBS Item Number 0.2.1.2 Procure Medical

Equipment.


WBS Item Name: Identify Pharmaceutical Requirements

Description: The goal of this task is to compose a complete registry of drugs and pharmaceuticals

needed for day-to-day operation of the clinic. The clinic will be providing mostly vaccination services and

outpatient treatment of complications caused by communicable diseases. Therefore the vast majority of

pharmaceuticals will be vaccines. The other types of pharmaceuticals will be vitamins, antihistamines,

minerals, steroids, concentrated electrolytes and antibiotics. Complete pharmaceutical registry will be

composed through meetings and interviews with Kismayo General Hospital and WHO Somalia

representatives, as well as (UN Somalia) following the project sponsor requirements. The task needs to

precede WBS Item Number 0.2.2.2 Order Pharmaceuticals.


WBS Item Name: Outsource Garbage Pickup

Description: The task involves scheduling non-medical garbage disposal with City of Kismayo Garbage

and Recycling Department. The pickup needs to be scheduled daily and be fully operational by January

28th 2016.

Appendix 5: Cost Estimating Work Sheets (SKS) C

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0.1.1 Design 315 $60 $3,700 $800 $100 $100 $4,700

0.1.1.1 Establish Stakeholder Requirements

35 $500 $100 $80 $50

0.1.1.2 Acquire building and landscaping blueprints

175 $2,700 $200 $700 $2,000


70 $300 $50 $20 $50

0.1.1.4 Acquire Building Permits

35 $1,000 $200 $800

0.1.2 Build 798 $55 $2,925 $2,375 $500 $200 $8,000

0.1.2.1 Prebuilding Preparation

119

0.1.2.1.1 Procure Building Materials

35 $1,000 $100 $200 $50

0.1.2.1.2 Outsource Labor 35 $2,000 $925 $2,000

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0.1.2.1.3 Procure Building Equipment

35 $925 $925

0.1.2.1.4 Fencing 14 $700 $100 $50

0.1.2.1.4.1 Remove Debris 14 $437.50 $100 $100 $50

0.1.2.1.4.2 Remove Scraps 14 $437.50 $100 $100 $50


0.1.2.2.1 Foundations 378 $55 $8,260 $3,740 $500 $500 $13,000

0.1.2.2.1.1 Begin Excavation 133 $800 $200 $83.33 $83.33


70 $566.67 $100 $83.33 $83.33

0.1.2.2.1.3 Install Steel Reinforcement

70 $466.67 $100 $83.33 $83.33

0.1.2.2.1.4 Pour Concrete 14 $466.67 $200 $83.33 $83.33

0.1.2.2.1.5 Install Plumbing Pipes

35 $700 $200 $83.33 $83.33

0.1.2.2.1.6 Finish Foundations

35 $2,260 $740 $50 $200 $83.33 $260 $2,000 $83.33

0.1.2.2.1.7 Install Slabs for Latrines

14 $5,000 $1,000 $1,500 $3,500

0.1.2.2.1.8 Inspection 7 $1,000 $250 $750

0.1.2.2.2 Walls 105 $55 $7,775 $6,725 $500 $1,000 $16,000


35 $6,725 $100 $500 $1,000

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0.1.2.2.2.2 Erect Wall Structure

21 $2,000 $500 $500 $1,500

0.1.2.2.2.3 Electrical System Installation

21 $2,387.50

$800 $387.50 $2,000

0.1.2.2.2.4 Plumbing Installation

21 $2,387.50

$800 $387.50 $2,000

0.1.2.2.2.5 Wall Inspection 7 $1,000 $200 $800

0.1.2.2.3 Position Roofing 93 $55 $6,500 $8,000 $1,000 $500 $16,000

0.1.2.2.3.1 Procure Roofing Materials

35 $700 $100 $250 $450

0.1.2.2.3.2 Build Roof Framing

17 $2,800 $8,000 $500 $1,500 $500


17 $1,000 $200 $300 $700


17 $1,000 $200 $300 $700

0.1.2.2.3.5 Roofing Inspection

7 $1,000 $300 $700

0.1.2.2.4 Install Doors/Windows

84 $55 $1,850 $2,050 $500 $200 $4,600

0.1.2.2.4.1 Acquire Materials 35 $2,050 $50 $500 $200

0.1.2.2.4.2 Install Windows 14 $500 $50 $100 $400

0.1.2.2.4.3 Install Doors 14 $500 $50 $100 $400

0.1.2.2.4.4 Install Outer 14 $350 $50 $50 $300

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Blinders/Shutters

0.1.2.2.4.5 Panel Inspection 7 $500 $100 $400

0.1.2.2.5 Floor Finishing 49 $55 $2,100 $13,900 $1,500 $500 $18,000

0.1.2.2.5.1 Acquire Flooring Materials

28 $800 $13,900 $50 $1,000 $200 $600 $400

0.1.2.2.5.2 Lay Tiles 21 $1,300 $300 $500 $300 $1,000 $100


126 $55 $4,000 $31,000 $2,000 $1,000 $35,000

0.1.2.2.6.1 Acquire Furnishing Materials

35 $22,300 $100 $800 $500

0.1.2.2.6.1.1 Install Fixtures 14 $2,000 $300 $500 $1,500

0.1.2.2.6.1.1 Sink Supporters 14 $1,503 $100 $50

0.1.2.2.6.1.2 Towel Racks 14 $1,000 $200 $100

0.1.2.2.6.1.3 Toilet Paper Holders

7 $2,000 $300 $100

0.1.2.2.6.1.4 Closets 7 $1,000 $100 $50

0.1.2.2.6.1.5 Cabinets 14 $3,000 $500 $200

0.1.2.2.6.1.2 Install Sink 14 $1,000 $200 $200 $800

0.1.2.2.6.1.3 Install Faucet 7 $1,000 $200 $200 $800

0.1.2.2.6.2 Finish Electricals 119 $57 $30,000 $39,000 $2,000 $1,000 $80,000

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CO

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0.1.2.2.6.2.1 Install Conduit Cables

35 $8,000 $10,000 $200 $1,000 $500 $200 $600 $250

0.1.2.2.6.2.2 Install Outlets 28 $7,000 $10,000 $1,000 $500 $100 $600 $250

0.1.2.2.6.2.3 Install Switches 28 $7,000 $9,500 $1,000 $500 $100 $600 $250

0.1.2.2.6.2.4 Install Light Plug outlets

28 $7,000 $9,500 $1,000 $500 $100 $600 $250

0.1.2.2.6.3 Paint 35 $55 $1,925 $1,000 $25 $300 $100 $100 $3,125

0.1.2.2.6.4 Install Wall Tiles 35 $55 $2,100 $4,800 $25 $200 $900 $200 $8,000


126 $55 $3,400 $35,600 $2,000 $1,000 $44,000

0.1.2.2.6.5.1 Office Desks 7 $1,200 $400 $117.65 $400 $1,000 $58.82

0.1.2.2.6.5.2 Chairs 7 $3,006.65 $117.65 $58.82

0.1.2.2.6.5.3 Medical Beds 7 $8,050 $117.65 $58.82

0.1.2.2.6.5.4 Cabinets 7 $2,000 $117.65 $58.82

0.1.2.2.6.5.5 Waiting Room Benches

7 $1,000 $117.65 $58.82

0.1.2.2.6.5.6 Refrigerators 7 $1,200 $117.65 $58.82

0.1.2.2.6.5.7 Food Garbage Bins

7 $2,000 $117.65 $58.82

0.1.2.2.6.5.8 Washing Machines

7 $978 $117.65 $58.82

0.1.2.2.6.5.9 Dryers 7 $887 $117.65 $58.82

0.1.2.2.6.5.10 Lighting Fixtures 7 $1,000 $117.65 $58.82

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0.1.2.2.6.5.11 Ceiling Fans 7 $2,059 $117.65 $58.82

0.1.2.2.6.5.12 Electric Stove 7 $1,400 $117.65 $58.82

0.1.2.2.6.5.13 Trolleys 7 $500 $117.65 $58.82

0.1.2.2.6.5.14 Shelves 7 $1,204 $117.65 $58.82

0.1.2.2.6.5.15 Curtains 7 $2,100 $117.65 $58.82

0.1.2.2.6.5.16 Chalkboard 7 $1,000 $117.65 $58.82

0.1.2.2.6.5.17 Prayer Room Carpets

7 $1,000 $117.65 $58.82

0.1.2.2.6.6 Inspection 7 $1,000 $100 $200 $800

0.1.2.3 Install PV Solar Energy System and Storm Water Collection System

889 $60 $12,400 $57,600 $4,000 $5,000 $80,000

0.1.2.3.1 PV Energy System 273 $500 $500

0.1.2.3.1.1 Acquire Solar Energy System Materials

210 $6,000 $100 $500 $457.14

0.1.2.3.1.1.1 Solar Panels 35 $10,000 $1,000 $800

0.1.2.3.1.1.2 Inverter 35 $6,500 $500 $457.14

0.1.2.3.1.1.3 Batteries 35 $6,150 $200 $457.14

0.1.2.3.1.1.4 Charge Controller 35 $3,000 $200 $457.14


35 $2,000 $200 $457.14

0.1.2.3.1.1.6 Solar Energy System Cables

35 $2,000 $200 $457.14

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0.1.2.3.1.1.7 Balance of System (BOS)

35 $2,050 $200 $457.14


35 $3,200 $25 $200 $1,200 $2,000


35 $3,200 $25 $200 $1,200 $2,000

0.1.2.3.1.3 Inspect 14 $2,000 $25 $500 $1,500

0.1.2.3 Install Storm water System


0.1.2.3.2.1 Identify Dimension # of Water Tanks

14 $1,000 $100 $200 $800

0.1.2.3.2.2 Acquire Water Tank

28 $20,900 $25 $1,000 $1,000


28 $1,000 $300 $200 $800

0.1.2.3.2.4 Inspect 7 $2,000 $500 $1,500

0.1.2.4 Landscaping 98 $55 $1,750 $1,050 $700 $200 $3,700


35 $1,050 $50 $700 $200

0.1.2.4.2 Lay Driveway and 35 $875 $200 $400 $475

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DE

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UN

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EMS

LAB

OU

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HO

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S

LAB

OU

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RA

TE

TOTA

L LA

BO

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CO

ST

MA

TER

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CO

ST

SUP

PLI

ES

EQU

IPM

ENT

TRA

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IND

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Sidewalks

0.1.2.4.3 Plant Trees and Trees, Bushes

28 $875 $200 $400 $475


35 $1,500 $500 $2,000

0.1.3.1 Schedule Inspection

35 $1,500 $100 $500 $300 $700

0.2 Medical Infrastructure

1022 $55 $2,000 $4,500 $1,000 $500 $8,000

0.2.1 Medical Equipment

469 $3,000 $850 $350


462 $1,000 $100 $200 $800

0.2.1.2 Procure Medical Equipment

21 $1,000 $100 $200 $800

0.2.1.3 Store Medical Equipment

70 $1,500 $500 $150 $150

0.2.2 Pharmaceuticals 3941 $58 $3,000 $4,470 $1,000 $847 $9,317


336 $1,000 $100 $400 $500

0.2.2.2 Order Pharmaceuticals

21 $3,000 $50 $650 $447

0.2.2.3 Store all Items 49 $1,470 $500 $350 $400

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EMS

LAB

OU

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HO

UR

S

LAB

OU

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RA

TE

TOTA

L LA

BO

UR

CO

ST

MA

TER

IAL

CO

ST

SUP

PLI

ES

EQU

IPM

ENT

TRA

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ER

DIR

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0.2.3 Medical Inspection

35 $1,000 $100 $200 $800


7 $1,000 $100 $350 $750


1281 $55 $4,200 $6,000 $1,000 $800 $12,000


210 $1,000 $200 $800

0.2.4.1.1 Outsource Garbage Pickup

217 $3,400 $25 $500 $400


210 $1,200 $200 $1,000

0.2.4.2.1 Outsource Medical Waste Pickup (KGH)

217 $2,600 $25 $500 $400


210 $1,000 $300 $700


217 $1,000 $50 $350 $750

Total Cost

Estimate

$365,442

Table F: Cost Estimating Work Sheets

Appendix 6: Cost Performance Baseline (SKS)

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EMS

1 2 3 4 5 6 7 8 9 10

11

12

1 2 TOTA

L



0.1.1

De

sign

$6

00

$4

00

$3

,70

0

$4

,70

0

0.1.2

Bu

ild

$1

,00

0

$1

,00

0

$1

,00

0

$1

,00

0

$1

,00

0

$1

,00

0

$1

,00

0

$1

,00

0

$8

,00

0


0.1.2.2.

1

Fou

nd

atio

ns

$6

,000

$7

,000

$13

,00

0

0.1.2.2.

2

Wal

ls

$5

,33

3.3

3

$5

,33

3.3

3

$5

,33

3.3

3

$1

6,0

00

0.1.2.2.

3

Po

siti

on

Ro

ofi

ng

$5

,33

3.3

3

$5

,33

3.3

3

$5

,33

3.3

3

$1

6,0

00

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DE

OF

AC

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UN

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WB

S IT

EMS

1 2 3 4 5 6 7 8 9 10

11

12

1 2 TOTA

L

0.1.2.2.

4

Inst

all

Do

ors

an

d

Win

do

ws

$1

,00

0

$2

,00

0

$1

,60

0

$4

,60

0

0.1.2.2.

5

Flo

or

Fin

ish

ing

$4

,00

0

$8

,00

0

$4

,00

0

$2

,00

0

$1

8,0

00

0.1.2.2.

6

Fin

ish

es,

Furn

itu

re a

nd

Equ

ipm

en

t

$4

,17

4.2

9

$4

,17

4.2

9

$5

,17

4.2

9

$5

,17

4.2

9

$4

,17

4.2

9

$4

,17

4.2

9

$4

,17

4.2

9

$3

5,0

00

0.1.2.2.

6.2

Fin

ish

Ele

ctri

cals

$20

,00

0

$40

,00

0

$10

,00

0

$10

,00

0

$80

,00

0

0.1.2.2.

6.3

Pai

nt

$2

,000

$1

,125

$3

,125

0.1.2.2.

6.4

Inst

all

Wal

l Tile

s

$2

,000

$4

,000

$2

,000

$8

,000

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DE

OF

AC

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UN

TS

WB

S IT

EMS

1 2 3 4 5 6 7 8 9 10

11

12

1 2 TOTA

L

0.1.2.2.

6.5

Inst

all

Furn

itu

re a

nd

Ap

plia

nce

s

$6

,28

5.7

1

$6

,28

5.7

1

$6

,28

5.7

1

$6

,28

5.7

1

$6

,28

5.7

1

$6

,28

5.7

1

$6

,28

5.7

1

$4

4,0

00

0.1.2.3 Install PV Solar Energy System

0.1.2.3.

1

Ene

rgy

Syst

e

m

$6

,00

0

$6

,00

0

$7

,00

0

$7

,00

0

$5

,00

0

$5

,50

0

$5

,00

0

$4

1,5

0

0

0.1.2.3 Install Storm Water Collection System

0.1.2.3.

2

Wat

er

Syst

em

$4

,00

0

$4

,00

0

$5

,00

0

$5

,00

0

$5

,00

0

$2

,50

0

$3

,00

0

$2

8,5

00

0.1.2.4

Lan

dsc

apin

g

$1

,000

$2

,000

$70

0

$3

,700


0.1.3.1

Sch

edu

le

Insp

ecti

on

$1

,000

$1

,000

$2

,000

CO

DE

OF

AC

CO

UN

TS

WB

S IT

EMS

1 2 3 4 5 6 7 8 9 10

11

12

1 2 TOTA

L

0.2 M

ed

ical

Infr

astr

uct

ure

$2

,00

0

$3

,00

0

$3

,00

0

$2

,00

0

$8

,00

0

0.2.2

Ph

arm

ace

uti

cals

$1

,00

0

$2

,50

0

$3

,31

7

$2

,50

0

$9

,31

7

0.2.4

Imp

lem

en

t

Was

te

Man

age

me

nt

Syst

em

$3

,25

0

$6

,25

0

$2

,50

0

$12

,00

0

TOTA

L

$60

0

$40

0

$4

,700

$54

,79

2.7

9

$77

,79

2.7

9

$41

,79

2.7

9

$45

,91

7.7

9

$28

,45

9.4

6

$25

,45

9.4

6

$23

,45

9.4

6

$7

,950

$12

,75

0

$8

,817

$4

,500

$36

5,4

42

Table G: Cost Performance Baseline

Appendix 8: Responsibility Assignment Matrix (RACI chart) (KM)

*PM = Project Manager SPM= Subproject Project Manager DPM= Deputy Project Manager LCV= Local Community Volunteer IMEC= International Medical Equipment Collaborative Merck=Pharmaceutical Supplier

Person/Position

Activity PM Samo

Solutions

LCV IMEC Merck SPM A SPM B SPM C DPM

Clinic Infrastructure

Design

Establish

Stakeholder

Requirements

A C C C, I C, I R C,I C,I I

Acquire Building

and Landscape

blueprints

A R I I I I

Submit for

stakeholder

approval

A,R I I I I I

Acquire building

Permits

A R I I I I

Build

Walls I A,R R I I I I

Position Roofing I A, R I I I I

Install

doors/Windows

I A,R R I I I I

Floor Finishing I A, R R I I I I

Finishes,

furniture and

Equipment

I A,R R I I I I

Finish Electricals I A,R I I I I

Paint I A R I I I I

Install Wall Tiles I A, R R I I I I

Install Furniture

and Appliances

I A R I I I I

Install Energy

System

I A, R I I I I

Install Solar

Energy System

I A, R I I I I

Install Water

system

I A, R I I I I

Landscaping I A, R R I I I I

Construction

Inspection

A I, C I I I I


Medical Equipment

Collect Medical

Requirements

A C C I R I I

Procure Medical

Equipment

I C I A, R I I

Store Medical

Equipment

I R I A I I

Pharmaceuticals

Identify

Pharmaceutical

Requirements

A C I I R I

Order

Pharmaceuticals

I C I I A, R I

Store all Items I R I I A I

Schedule

Inventory

Inspection

I C I I A, R I

Waste Management System

General Waste A I I I R

Medical Waste A I I I R

Waste

Management

Inspection

A I I I I

Final Inspection A I I I I

Table L: Responsibility Assignment Matrix (RACI Chart)

4 4 6 10 10 13 15 10 4 3 5 7

560 560

840

1400 1400

1820

2100

1400

560 420

700

980

Hours of Work by Month

Number of Staff per month Hours per Month

Appendix 9: Project Staffing Management Plan (KM)

The project staffing management plan summarizes how many hours of work are estimated per month until project completion and the amount of staffing required.

Task Staff

Design 4

Build 42

Pre-building Preparation Construction Finishes, Furniture and Equipment Water and Energy System Landscaping

4 30

8 6 3

Medical Infrastructure 11

Total Staff: 57

Note: Staff will be performing multiple tasks per area.

Appendix 10: Contact Details (KS)

Name Position 0rganisation Phone Email Preferred

communication

Constraints Alternate contact

Sumaya Artien

UN Project Lead The UN + 252 453 6014

[email protected] email none Jaleel Jibrou, +252 768 0971

Khalid Farhat

Deputy Minister of Health

Somali Government

+ 252 307 8720

[email protected]

email Somali language

Leila Mani, [email protected]

Mariam Imran

Assistant to Major

City of Kismayo

+ 252 307 8610

[email protected] email Somali language

Dani Muheet, + 252 307 6510

Emmanuel Hagedorn

Project Manager

Team 7 +1 647 953 0973

[email protected] email none Katarina Stryckova

Katarina Stryckova

Deputy Project Manager

Team 7 +1 647 986 4301

[email protected] phone none Shanna-Kay Smith

Shanna-Kay Smith

Subproject Project Manager

Team 7 +1 659 097 4536

[email protected] email none Karelin Martina

Karelin Martina


Team 7 +1 980 097 5691

[email protected] email none Marie-Solange Balou

Marie-Solange Balou


Team 7 +1 923 456 876

[email protected] phone none Shanna-Kay Smith

Rania Sali Interpreter Team 7 + 252 873 2346

[email protected] email none Leila Fareed, +252 873 0928

Charles Stevenson

Construction Manager

Samo Solutions

+ 252 260 7211

[email protected] phone none James White

James White

Procurement Manager

Samo Solutions

+ 252 260 7212

[email protected] phone none Charles Stevenson

Ramy Diab Training Manager

Samo Solutions

+ 252 230 7063

[email protected] phone Somali language

James White

Nasreen Ghali

Regional Supply Manager

Unicef + 262 401 1200

[email protected]

email Central Africa Time Zone (-1h)

Shariff Abou-Ela, + 262 401 1201





Table M: Contact details

Leila Pakkala

Regional Manager

GAVI + 301 901 9810

[email protected] email Central Africa Time Zone (-1h)

Tony Sanchez, + 301 976 0909

Abdul Mogul

Kismayo Community Representative

Kismayo Citizens Group

+ 252 768 9988


Aziz Jabareen, + 252 098 4567

Farhan mahdi

Primary Medical Doctor

Kismayo General Hospital

+ 252 650 8709


Mohammed Juma, + 252 650 9620

Jessica White

Regional Manager

Habitat for Humanity Kenya

+ 262 123 6789

[email protected] email Central Africa Time Zone (-1h)

John Black, + 262 123 2307




Appendix 11: Quality Assurance Plan (KM)

The quality assurance of the communicable disease clinic in Kismayo project focuses on the processes involved in maintaining project budget, schedule, product function, and clinic design as per approved scope and requirements.

Descriptor Performance Measure Acceptable Process Standards Assessment Interval

1. Design of Clinic

→ Percent of negative deviations from approved blueprint plan

→ The allowable deviation is 10% from original approved plans

→ All deviations must be approved by the project manager whom will connect with appropriate stakeholders

→ All deviations must contain a rationale prior to submission for approval

→ Constructions and site checks will be performed regularly by a delegate from the project team

→ Every two weeks unless otherwise specified

→ Upon completion


2. Building Materials

→ Number of materials delayed for installation

→ Installation of materials identified on the critical path must not be delayed

→ Materials not on the critical path may have an acceptable float date as dictated by scheduling

→ All installation items to be delayed must be communicated to the designated project team lead

→ On scheduled arrival of materials June 29th 2015

→ Weekly once materials arrive

→ At scheduled installation completion date

→ Percent of problems solved after scheduled installation

→ 100% of all arising issues or problems must be solved one day prior to section final inspection date

→ Assess every two weeks once installations have begun until completion

→ Final Inspection


3. Medical Equipment Procurement

→ Errors per purchase order → No allowable errors in purchase order → Orders must be checked by two additional project

team members and approved by project manager

→ One month and 2 weeks prior to ordering on December 6th 2016

→ Percent of equipment ordered on schedule

→ Greater than or equal to 90 percent on January 21st 2016

→ One month prior to ordering on December 20th 2016

→ January 22nd 2016

→ Percent of equipment shipped on schedule

→ Greater than or equal to 90 percent on January 26th 2016

→ January 26th 2016

→ Percent of fully functional equipment delivered on schedule

→ 100% of the equipment ordered must be fully functional

→ Upon delivery arrival date

→ Upon final inspection date

→ Cost of rush shipments → Ordering of rush equipment should not exceed 5% of the total original order price per equipment

→ All rush equipment orders must be approved by the project manager

→ Latest rush shipment date arrival is February 1st 2016


4. Waste Management System Installation

→ Waste management disposal plan as per national and international standards

→ Benchmarking in include local community and regional hospitals

→ Standards must be reviewed by medical expert consultants two weeks before approval from project manager

→ Waste management plan must be approved by health inspector and occupational health and safety inspector

→ Upon one month prior to plan due date

→ Upon final plan for disposal plan

→ Upon final inspection date

→ All appropriate waste bins available in clinic

→ All required bins must be available one week before open date

→ One month and 2 weeks prior to ordering on


→ Orders must be checked by two additional project team members and approved by project manager

→ Standards must be reviewed by medical expert consultants two weeks before approval from project manager

December 6th 2016

→ Waste management supplies installed as per national and international health and safety standards

→ No deviations from all standards → Medical consultant experts must review installation

once products are installed

→ Review once installed


5. Clinic Budget → Percent of materials/supplies over budget

→ Materials/Supplies should not exceed 10% of the total original budgeted costs in order to stay aligned with contingency reserves

→ All changes must be reported to the project manager and documented

→ Assess daily by project team lead

→ Daily updates as changes arise by project team lead to project manager

→ Percent of deviations from planned materials/supplies due to cost savings initiatives

→ The allowable deviation is 10% from original approved plans

→ All deviations must be approved by the project manager


→ Assess daily by project team lead

→ Daily updates as changes arise by project team lead to project manager

→ Percent of staffing resources increased

→ Staffing resource requirements should not exceed 10% of the total original estimates in order to stay aligned with contingency reserves

→ All deviations must be approved by the project manager


→ Assessed every two weeks the first three months of the project then monthly


→ Meeting budget requirements of each project phase

→ Budget should not exceed 5% of the total original estimates in order to stay aligned with contingency reserves

→ Upon project initiation → Daily updates by project

team lead to project manager

→ Every two weeks as a team meeting

→ Upon completion

Table N: Quality Assurance Plan

Appendix 12: Risk Response Plan (EH)

Risk Code Risk Level

RR20 Political Instability High (0.40)

RR2 Unfavorable weather conditions High (0.24)

RR7 Delay in Construction Materials Deliveries High (0.24)

RR20: Political Instability Political Instability is a risk with a high chance of occurrence in this project. Political Instability can greatly affect the outcome of the project in terms of productivity if not its overall existence. The best response that the group can provide to mitigate this risk is to constantly keep contact with stakeholders and update them of the current situation regarding this aspect in any case the project becomes affected. RR2: Unfavorable Weather Conditions Weather condition is another risk that cannot be mitigated entirely as it is a natural phenomenon. However, in order to minimize the effects of this event the project may be temporarily put on hold until working conditions improve. Another response is to build especially strong and protected storage shelters for equipment and construction materials so as to prevent further delay of the project and damage. RR7: Delay in construction materials deliveries In order to reduce the effects of this risk the group has agreed to contact secondary to tertiary backup suppliers that may be contacted anytime in any case deliveries of materials. The more options available the lower the risk may impact the overall project.

Appendix 13: Make or Buy Decision (SKS)

Design: Samo Solutions will conduct a charette (brainstorming) with all stakeholders to establish project objectives to complete the 2, 000 sq.ft. Communicable Disease Clinic building by February 8, 2016.

Interview sponsor, community stakeholders, medical stakeholders and other clinics for

architectural needs by April 5, 2015

Foster knowledge among stakeholders to develop a holistic design

Key stakeholders comprise of owner group, key users, facilities directors, programmers, real

estate managers, architects, commissioning agents, civil engineers, planners, mechanical

engineers, interior designers, structural engineer, construction managers, electrical engineers,

plumbing designers, landscape architects, key specialty consultants and Commissioning

Authority

General contractor and construction manager should share cost, schedule and construction

knowledge which result in more accurate bid and efficient construction period

Commission Authority complete the owner project requirement and instruct design team to

develop their base of design documents in accordance with these requirements

Outsource

Provide B+H Architects with stakeholders project requirements by April 5, 2015 to start the

design development process

Design team to incorporate the commissioning requirements in the project specification and

develop a commissioning plan to government the commission process

Samo Solution will acquire architectural and landscaping blueprints from B+H Architects and

addition engineering drawings by May 7, 2015

Base of design documents to be submitted for approval by stakeholders by May 21, 2015

Build: Samo solutions will prepare site for construction by June 22, 2015.

Create and implement an Erosion and Sedimentation Control Plan to reduce construction

pollution

Samo Solution should assess site prior to procure or prepare necessary materials and equipment

by April 5, 2015 to begin prebuilding preparation

Procure materials and equipment such as synthetic ropes, cables, chains, pulley blocks and

fittings; chainsaw, pickup trucks, crawler tractor and all other materials and equipments as

required for the job

Samo Solution will provide adequate trained volunteers to remove debris and vegetation from site and build silt fence around construction area by June 22, 2015

Construction: Samo solutions will complete the 2, 000 sq.ft. Communicable Disease Clinic building by January 17th 2016.

Samo Solution is responsible to develop a construction waste management plan and identify construction haulers and recyclers to handle various materials

Samo Solution is responsible to ensure all manpower, volunteers, and subcontractors understand and participate in construction debris recycling, and maintain current tally of diverted waste throughout construction

Foundation: Samo solutions will complete the foundation of building by July 16th 2015 to begin erection of the walls.

Samo Solution will procure cement, sand, gravel, and steel from Foundation Building Materials by June 11, 2015 and store on site in a secure area for further use

Cement, sand and gravel are use to mixed poured concrete for building foundation should be procured by bags as required for design layout calculated by Samo Solution

steel rods to be procure by metric ton as required for foundation

Samo Solution is responsible for finishing the foundation and slab for the latrines on time for inspection and the erection of walls by June 17, 2015

Outsource

Samo Solution is to schedule an inspection one week prior to inspection date with the Kismayo local government inspection agency

Permit plan must be on site during inspection and the Chief Building Official must be able to see that part of work under inspection

Cost for inspection in included in the building permit fee Walls: Samo solutions will complete the erection of the building walls by August 27, 2015 to begin the position of the roof.

Samo Solution will be providing and making the compressed earth blocks for the complete construction of the clinic

per made earth blocks to be store on site in a secure area away from moisture a week before erection of walls, additional to be made as needed

Blocks are made out of soil, non-expensive clay, aggregate and cement to strengthen block mixture which are procure in bags by Samo

Outsource

Samo Solution will provide electrical and plumbing drawings to subcontractors prior to rough in of the electrical system and plumbing requirements

Dunhill will install all electrical required starting with the rough in August 3 to 5, 2015

Electrical procurement by Dunhill includes wires, workboxes related hardware, can lights, smoke and CO detector, light switches, and outlets

If Dunhill Electrical fail to full through with agreements, contact Cosmos Electrical Co. as a secondary subcontractor

Brothers Plumbing will install all plumbing required starting August 6 to 10, 2015

Plumbing procurement includes pipes, copper, PEX PVC and rough in fixtures, electric appliances and 2 to 4 inch drainage pipe components as specification requirement

If Brother Plumbing fail to full through with agreements, contact Absolute Draining and Plumbing as a secondary subcontractor



Cost for inspection in included in the building permit fee Position Roofing: Samo solutions will providing roofing subcontractors architectural drawings prior to construction of the roof by June 16th 2015. Outsource

Professional Roofers will provide adequate roofing material as required for architectural drawing specification

Corrugated sheet metal are procure in sq.ft. and metal framing in square meters

Constructor will build as manufacture requirements and position roofing with 26 gauge corrugated sheet metal and steel frames started by August 21 and to be completed by 28, 2015

Gutter and downspouts (rainwater redirection system) are procure in square meter as required in blueprint specification and installed by August 26, 2015

If Professional Roofers fail to full through with agreements, contact Alpine Roofing as a secondary subcontractor



Cost for inspection in included in the building permit fee Install Doors/Windows: Samo solutions will install doors and window by September 11, 2014.

Samo Solution will acquire salvage and reused doors, frames, knobs, window shutters and locks from Habitat for Humanity by August 18, 2015 and store on site in a secure area for further use

Samo Solution will provide adequate trained volunteers to install all doors and windows as required and ready for inspection by September 14, 2015

Outsource



Cost for inspection in included in the building permit fee Finishes/Furniture/Equipment: Samo solutions will provide trained volunteers and subcontractor to install all specification as required by October 2, 2015. Items included are salvage, refurbished, or reused furniture and finishes.

Samo Solution will acquire all finishes, furniture and Energy Star equipment from Habitat for Humanity by August 18, 2015 and store on site in a secure area for further use

The Project Team will establish furniture and equipment requirements and start acquiring each items from International Medical Equipment Collaboration by August 18

Samo Solution will provide adequate trained volunteers to install furniture and equipment and all other materials as required and ready for inspection by October 2, 2015

Outsource

Brothers Plumbing will return to install all other fixtures, sink and faucet required November 1, 2015 as required and ready for inspection by October 2, 2015



Cost for inspection in included in the building permit fee Finish Electrical: Samo solutions will provide subcontractor to install all electrical specification as required by October 8, 2015. Outsource

Dunhill will return to install all electrical required between October 5 to 10, 2015

Electrical items includes fans, energy efficient light fixtures, daylight responsive sensors and dimming system



Cost for inspection in included in the building permit fee

All electrical system to be verify by the commissioning authority during substantial completion to complete a functional performance testing to ensure that the systems are operating as intended and meet the owners project requirements

Paint: Samo solutions will paint all walls as specify paint colour by October 28, 2015.

Samo Solution will procure low emitting/Low VOC white sanitary paint and primer in gallons or pails as required in drawing paint specification by September 24, 2015 and store on site in a secure area for further use

Samo Solution will provide adequate trained volunteers to paint surface area as required

Install Wall Tiles: Samo solutions will install all Wall tile as required by October 16, 2015.

Samo Solution will procure low emitting tiles per sq.ft. as required by drawings specification

Samo Solution will procure low emitting premixed mortar and premixed stain, crack and water resistant grout by gallons or pails

All materials to be procure by September 24, 2015 and store on site in a secure are for further use

Samo Solution will provide adequate trained volunteers to install all wall tiles

Install Furniture and Equipment: Samo solutions will provide personals to install all furniture and equipment by November 3, 2015. Items included are salvage, refurbished, or reused furniture and finishes.

Samo Solution will acquire furniture and Energy Star equipment from Habitat for Humanity by October 26, 2015

Samo Solution will acquire furniture and Energy Star equipment from International Medical Equipment Collaboration by October 26, 2015

Samo Solution will provide adequate trained volunteers to install furniture and equipment and all other materials as required and ready for inspection by November 4, 2015

Outsource




Install PV Solar Energy System: Samo solutions will provide subcontractor to install PV Solar Panels (300W per panel) by October 20, 2015. Outsource

Samo Solution will provide Dunhill with the PV Solar Energy System specification and drawings to procure materials as required for installation by August 3, 2015

Dunhill will install all PV Solar Panels, electrical required and connections by October 20, 2015 for inspection October 21, 2015




All renewable energy system to be verify by the commissioning authority during substantial completion to complete a functional performance testing to ensure that the systems are operating as intended and meet the owners project requirements

Install Storm Water Collection System: Samo solutions will work with subcontractor to build, install and connect Storm Water Collection System to plumbing system by September 14, 2015 Outsource

Samo Solution will provide Brothers Plumbing with drawings to connect plumbing fixtures to storm water collection system by August 6, 2015

Brothers Plumbing will procure required number of water tanks and specify materials needed to connect rainwater collection module to water tanks by September 10, 2015




All rainwater collection system to be verify by the commissioning authority during substantial completion to complete a functional performance testing to ensure that the systems are operating as intended and meet the owners project requirements

Landscaping: Samo solutions will complete all landscaping requirements by October 2, 2015.

Procure courtyard benches, native or adaptive (drought tolerant) plants in caliper, gallon pots

and qty, pervious pavement materials such as gravel in kg bags and open grid pavers (bricks) by

September 15, 2015 and store and site in a secure area for further use

Samo Solution will provide trained volunteers to lay driveway and sidewalks with reflective and

permeable materials by September 28, 2015

Samo Solution will provide trained volunteers to build retention and detention ponds, rain

garden, bioswale, vegetated strips, and plant trees and shrubs to minimize heat island effect and

to provide shade

Outsource




Construction Inspection: Samo Solution to schedule a final inspection one week prior to inspection date with the Kismayo local government inspection agency for a 2, 000 sq.ft. Communicable Disease Clinic building before January 17th 2016.

Outsource

Samo Solution is to schedule an inspection one week prior to completion of the clinic with the Kismayo local government inspection agency

All permit plan must be on site during inspection and the Chief Building Official must be able to see that part of work under inspection


All rainwater collection system to be verify by the commissioning authority during substantial completion to complete a functional performance testing to ensure that the systems are operating as intended and meet the owners project requirements

After functional testing been completed, the CxA will develop a summary commissioning report

After the system manual is develop, the CxA will verify that building operator training has been given to the building operation and maintenance staff

Once the building operational, the CxA complete a walk-through 8 to 10 months after occupancy has been establish.

Medical Infrastructure: The Project Team will meet and interviews representatives of Kismayo General Hospital and UN Somalia office to collect medical requirements and establish standards and practise need to run a Communicable Disease Clinic by February 8, 2016.

Collect medical requirements by January 20th 2016 and store in a secure area for further requirements

Samo Solution will acquire furniture and Energy Star equipment from International Medical Equipment Collaboration by January 25 , 2016

International Medical Equipment Collaboration will supply medical examination equipment, intravenous fluid, intravenous therapy equipment and personal protective equipment.

The Project Team will procure approved supplies (examples: curtains, towels, blankets, pillows,

rags, Gauze, alcohol, medical tape, soap, stethoscope, personal protective equipment, blood

pressure cuffs, intravenous solutions, intravenous therapy equipment, etc) by January 25, 2016

and store all supplies and equipment in a secure area for further use and installation

Samo Solution will provide adequate trained volunteers to install furniture and equipments and all other materials as required and ready for inspection by February 8, 2016

Outsource

All medical information, standard and practise will be verified by the Kismayo Hospital and UN office after final medical requirement collection

Pharmaceuticals: This task involves ordering and scheduling delivery of pharmaceuticals vaccines with Unicef, WHO and UN Somali offices by February 2, 2016.

Complete pharmaceutical registry will be composed through meetings and interviews with Kismayo General Hospital and WHO Somalia representatives, as well as (UN Somalia) following the project sponsor requirements

Ordering and scheduling delivery of needed pharmaceuticals with Unicef, WHO and UN Somali offices

Procure vaccines, vitamins, antihistamines, minerals, steroids, concentrated electrolytes and antibiotics by February 2, 2016 and store in a secure area for further requirements

Outsource

Pharmaceuticals are vaccines are supplied by Unicef Supply Division and financed by GAVI Alliance, a broad partnership the GAVI Secretariat - Swiss Foundation, and directed by a Board of stakeholders

Medical inspection is done by the Kismayo Hospital, the project team, and UN office

All other medical inspection will be outsource by the UN as needed

Implement Waste Management Plan: The task involves scheduling medical and non-medical garbage disposal with City of Kismayo Garbage and Recycling Department; and KGH by January 28, 2016

Benchmark KGH process for waste management by December 17, 2015

Contract waste management company with sponsor approval and establish a schedule for daily pickup needs for non-medical waste by December 17, 2015

Adopt KGH process management– medical waste picked up and destroyed in the Kismayo General Hospital incinerator

Samo Solution to clearly identify indoor and outdoor biomedical waste bins and containers with signs

Outsource

Scheduled with Kismayo General Hospital by December 17, 2015

The waste will be subsequently destroyed for a fee in KGH incinerator

Contract local waste management company for daily pickup for non-medical waste by December 17, 2015

Samo Solution is to schedule an inspection one week prior to completion of the clinic with the Kismayo local government inspection agency

All permit plan must be on site during inspection and the Chief Building Official must be able to see that part of work under inspection


Appendix 14: “Green Initiative” Change Request Impact on Project Knowledge

Areas (MSB)

Type Description

Scope GREEN INITATIVE change request: Out of scope.

Raison: energy powered by solar system; therefore, already green enough.

Time Will increase the allotted time by 8 hours

Duration Will increase duration by 1 day

Cost 6,000 extra

Resources Resources for low flow toilettes and energy efficient light bulbs are not available on local market must be therefore export. Current resources (supply) will not be impacted, but human resources will be (1 worker will be focusing on the execution of this change when he/she could have been working on the planned work)

Deliverables No impact on deliverable

Product N/A

Processes Simple process: Material will arrive already pre-assembled. Only needs to be installed.

Quality GREEN INITIATIVE will not increase or decrease the quality of the project

Change requests are evaluated and assigned one of the following status types:

Status Description

Open Entered/Open but not yet approved or assigned

Work in Progress

Change Request approved, assigned, and work is progressing

In Review Change Request work is completed and in final review prior to testing

Testing Change Request work has been reviewed and is being tested

Closed Change Request work is complete, has passed all tests, and updates have been released.

GREEN INITATIVE: Open

Change request has been initiated but not yet approved

Appendix 15: Change Management Plan Approval (MSB)

The undersigned acknowledge they have reviewed the ESTABLISHING A COMMUNICABLE DISEASE

CLINIC IN KISMAYO Change Management Plan and agree with the approach it presents. Changes to this

Change Management Plan will be coordinated with and approved by the undersigned or their

designated representatives.

Signature: Sumaya Artien Date: 11/16/2014

Print Name: Sumaya Artien

Title: United Nations Project Lead

Role: Project Sponsor

Signature: Emmanuel Hagedorn Date: 11/16/2014

Print Name: Emmanuel Hagedorn

Title: Project Manager

Role: Project Manager

Appendix 16: Stakeholder Power-Interest Grid (MSB)

Table O: Stakeholder

Power-Interest Grid

Appendix 17: Stakeholder Management Strategies (MSB)

Stakeholders will be effectively engaged throughout the project life cycle by closely monitoring their needs, interests, and potential impact on project success. Team members will meet daily and after work for a quiet debriefing about progress/problems of project.

Other stakeholders will be managed as follow:

Manage closely

The United Nation sponsor, as the largest funds provider for the project must be kept informed and satisfied. The UN’s representative will be invited at the kick-off meeting; he/she will be updated weekly on the status of the project and about any potential issues with the project. Must be asked of advice as needed. Preferred communication method will be teleconference, PowerPoint presentations, email and handouts.

Samo Solutions, as the main building materials and medical personnel suppliers must be contacted as early as possible. Their contact information such e-mail, phone numbers must be available and updated at all time.

Keep satisfied

The Government of Somalia will be updated on project monthly and the City of Kismayo will be updated fortnightly.

For a successful completion of the deliverable their level of engagement must be kept at a positive side since they are responsible for safety of the project team and will be providing financial assistance in conjunction with the UN. Their preferred communication means will be confirmed with them.

Keep informed

Medical personnel and clinic volunteers will be kept informed by Samo Solutions which is responsible for the hiring and administrative aspect of the clinic after it is build.

The vaccines/drug suppliers will be informed as of when delivery should occurred, how much will be needed, how soon delivery will be done in case of supply shortage.

Monitor

As the construction is held in a civil unrest zone, close attention must be kept on the political situation of the country. A Risk Assessment has been performed and a contingency plan made in case of evacuation because of war.

It is important monitor the population by trying to keep their viewing of the project as positive and by emphasizing its political neutrality.

Appendix 18: Stakeholders Engagement Management Matrix (MSB)

STAKEHOLDER UNAWARE RESISTANT NEUTRAL SUPPORTIVE LEADING

The UN C D


C D

City of Kismayo C D

Kismayo Genaral Hospital

C D


C D

Construction company/Samo Solutions

C D

Medical Personnel

C D

Clinic Volunteers C D

Somali Citizens C D

Community of Kismayo

C D

C: Current engagement, D: Desired engagement

Table P: Stakeholders Engagement Management Matrix

Appendix 19: Propose Sketch Scheme Design for Clinic (SKS)

project management plan - kismayo, somalia

Documents