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TRANSCRIPT
Project Management Skills for Medical Staff
Professionals
Session Code: WE04
Date: Wednesday, October 25
Time: 8:30 a.m. - 10:00 a.m.
Total CE Credits: 1.5
Presenter(s): Janice Benggio, MBA, CPMSM, CPCS, CPHRM,
PMP
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Project Management Skills for Medical Staff Professionals
Janice Benggio, MBA, PMP, CPMSM, CPCS, CPHRM
We Love Projects
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Learning Objectives
Identify concepts of project management
List 7 project management skills that can be used by medical staff professionals
State the benefits of incorporating project management skills into daily work
Defining a Project
A project is a unique set of operations designed to accomplish a singular set of goals.
A project IS:
A temporary endeavor
A unique effort
Has a definite start and end date
Has a defined scope and resources
A project IS NOT:
A routine operation
An ongoing task
One is a Project – One is Not
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Understanding Project Management
Portfolio
Program
Project Project
Program
Project
Project Concepts & Terms
Historical Information
Formal & Informal Reports
Records, Notes, Miscellaneous Data
Similar Project Information
Contracts, Policies, Legal/Regulatory Documents
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Project Life Cycle
Plan
Do
Check
Act
Initiate Plan Execute Monitor Close
Plan
Do
Check
Act
Start Date End Date
How Do You Know It’s Good Quality?
Triple Constraint – The Iron Triangle
Time
ScopeCost
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The Project Baseline
Scope
Project Management Skills
Leading
Communicating
Negotiating
Problem Solving
Influencing
Delegating
Being Proactive
Project Management Processes
According to PMI…
“A process is a systematic series of activities directed towards causing an end result such that one or more inputs will be acted upon to create one or more outputs.
Each process has inputs, tools and techniques, and resulting outputs.”
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Project Life Cycle – Phase 1
1.Business Case define project at a broad level, what will you achieve, when & why
Project Life Cycle – Phase 2
2. Develop Goals acronyms (SMART, CLEAR, etc.), scope, milestones, plans
Project Life Cycle – Phase 3
3. Project Executiondevelop team, carry out tasks, status meetings, communications
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When Things Don’t Go Right
Project Life Cycle – Phase 4
4. Performance Measuring objectives, quality, resources, costs
Project Life Cycle – Phase 5
5. Close Project deliver product/service, recognize team, punch list, post-mortem
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When The Project is Successful
Lessons Learned
CHALLENGE…being able to find information, so when you finish your project, archive it so you can retrieve it for later projects.
BENEFIT…Reducing time and effort from your project with estimates, risk management and other lessons learned.
Share Project Benefits
Better control of resources
Improving customer relationships
Lower costs, better accountability
Better quality and greater confidence
Increased productivity
Increased employee morale
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Personal Benefits of Using PM Skills
Getting tasks completed in a timelier manner
Ability to better organize work (and personal life)
Exhibiting leadership skills
Foundation to move forward in career
Get Ready to Pull Your Own Wagon
Incorporating PM Skills in Your Job
Desire to try new methods
Willingness to start immediately to use the skills
Understanding that each person can customize skills to meet their needs
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Learn More About Project Management Low and No-Cost Options
» Project managers in your organization
» Local project management groups, social media
» Web search for free forms (www.ProjectManagement.com)
» Udemy www.udemy.com and other education providers
Organizations to Join
» Project Management Institute www.pmi.org
» Meet-Up Groups www.meetup.com
Recap – What is Project Management?
The project lifecycle includes 5 phases:
» Project concept and initiation» Definition and planning» Launch or execution» Monitoring and controlling» Closing the project
Recap – What is the Triple Constraint?
The IRON TRIANGLE(these 3 make up the project baseline):
» Time
» Cost
» Scope
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Recap – Skills Used in Project Management
» Leading» Communicating» Negotiating» Problem Solving
» Influencing » Delegating» Being Proactive
Useful skills in project management include:
Recap – Project Closure Notes
» Archive to retrieve easily
» Do a project post-mortem
» Benefits of completed project
Historical Information and Lessons Learned:
Recap – Benefits You’ll Gain
Benefits of Incorporating Project Management Skills into Your Daily Routine:
» Accomplishing tasks in a timely manner
» Organizing work (and personal life) better
» Cultivating leadership skills
» Developing a foundation to advance career
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Thanks & Recognition
Joseph Phillipswww.instructing.com
PMO of Broward Health www.browardhealth.org
Are You Ready to Launch a Project?
What questions
or comments do
you have?
Thank YOU all so much for your time and attention!
Use Project Management Skills to Reach New Heights & New Horizons
YOU CAN DO IT!
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