Pricing GuideProject Management Software

Here’s What We’ll Cover

Pricing models

Pricing ranges

$Unexpected

costs

!

Pricing of popular systems

Pricing by application

Two Common License Models

A monthly fee to use the software for a specific amount of time. Subscription pricing became popular with the advent of Software as a Service (SaaS).

Subscription

An upfront sum for the license to own the software and use it in perpetuity. This is the more traditional model and is most common with on-premise applications.Perpetual License

$ →∞

Comparing Costs by Pricing Model

Upfront costs Recurring costs Other costs

Perpetual License

HIGH LOW MEDIUM

Subscription

LOW LOWHIGH

Perpetual License Costs

• Perpetual license fee

• Customizations

• Installation/setup

• Integration with existing systems

• Maintenance (updates, patches & upgrades)

• Premium support services

! Customization and integration costs can be significant—often as much or more than the software—if you choose to change the software substantially.

Upfront costs

Recurring costs

Subscription Costs

Customization and integration costs are often less costly simply because SaaS systems have not provided as much flexibility in this area. Although that is changing as SaaS systems evolve.!

Recurring costs

• Customizations

• Installation/setup

• Integration with existing systems

• Subscription fee

• Premium support services

Upfront costs

Total Cost of Ownership

While a perpetual license may cost more up front, the total cost of ownership typically converges with subscription packages in seven to 10 years.

Visit our Total Cost of Ownership Calculator for a more detailed estimate.

Perpetual License Subscription

Total cost of ownershipconverges over time.

Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10

Cost ($)

Perpetual License Price Ranges

Mid-range (10 - 100 users)

Enterprise (100+ users)

License fee

Customer requirements

$350 - $1,500

$1,300 - $14,000

$2,500 - $35,000

Starter (1 - 10 users)

Subscription Price Ranges

Mid-range (10 - 100 users)

Enterprise (100+ users)

Customer requirements

$0 - $40

$30 - $250

$50 - $500

Monthly fee Starter

(1 - 10 users)

Often Overlooked Costs

While this can be done in-house, most will want

to pay the vendor to transfer data.

Web-based training is often included, but

vendors will charge for in-person training. Training

This can be a major expense for on-premise

software buyers who need their own servers.

Hardware & IT

Data migration

Common Project Management Applications

Project planning and managing cost priced per

user; with a minimum number of users specified.

Communication and collaboration among team

members priced per user.Project collaboration

Project selection and management priced per

user.

Effective time management solutions priced per

user.Time tracking

Project budgeting

Project portfolio management

Pricing for Popular Packages

Product Pricing Model Starter Mid-Range Enterprise

Oracle Primavera P6 1 Perpetual license fee

$950 - $2,000 $2,500 - $3,000 $10,000 - $25,000

Newforma Project Center 2

Perpetual license fee N/A N/A $10,000+

Subscription (User/Month) $35 N/A N/A

Perpetual license fee N/A $10,000 - $18,000 $35,000+

JIRA 4Monthly subscription $10 $10 - $450 $450+

Perpetual license fee $10 $10 - $6,000 $6,000+

Basecamp 5Monthly subscription $20 - $50 $100 $150

Clarizen 6Subscription (User/Month) $30 $45 $60

$349 - $418 N/A N/APerpetual license fee

BrightWork 3

MindManager 7

LiquidPlanner 8Monthly subscription

$29 $49$39

Pricing for Popular Packages Continued

Product Pricing Model Starter Mid-Range Enterprise

$25 $25 - $100+ $100+Assembla 10

$29 - $49 $99 $249

Zoho Projects 12

$25 - $50 $50 - $200 $300ActiveCollab 14

$499 Unavailable Unavailable

$Free - $50Monthly subscription

Monthly subscription

Monthly subscription

Monthly subscription

Monthly subscription

$20 - $50 $70 $150

Free $20 - $40 $80

Perpetual license fee

Monthly subscription

TeamGantt 11

Harvest 9

$5 $8 $15+Subscription (User/Month)MangoApps 15

$100+$100+

ProofHub 13

$25 N/A N/ASubscription (User/Month)

Celoxis 16

$450 N/A N/APerpetual license fee

Sources of Pricing Data

The pricing information included in this presentation was collected from the vendors' websites in October 2015. Software Advice is not in a position to provide detailed price quotes on behalf of these vendors, and this data should not be considered as such. The information is simply a compilation of what is publicly available online. Buyers should contact the software vendor for actual pricing. Below is a list of sources for where this information was collected:

1. http://www.oracle.com/us/corporate/pricing/primavera-pricelist-2196983.pdf

2. https://aec-apps.com/app/app/newforma-project-center

3. http://www.brightwork.com/product/pricing.htm#t2

4. https://www.atlassian.com/software/jira/pricing (Pricing figures are determined as per following number of users for each category: Starter - 1-10; Mid-Range - 10-100; Enterprise -

100+)

5. https://basecamp.com/start

6. http://www.clarizen.com/project-management-solutions/pricing-comparison.html

7. https://www.mindjet.com/shop/

8. http://www.liquidplanner.com/lp-pricing/ (Minimum 10 users required for each type of package.)

9. https://www.getharvest.com/pricing (Minimum no of users for each category: Starter - 1-10; Mid-Range and Enterprise- 10+)

10. https://www.assembla.com/plans (Maximum no of users for each category: Starter - 1-12; Mid-Range - 12-50; Enterprise- 50+ )

11. https://teamgantt.com/pricing/ (Maximum no of users for each category: Starter - 1-20; Mid-Range and Enterprise - 20+)

12. https://www.zoho.com/projects/zohoprojects-pricing.html (Maximum no of projects for each category: Starter - 1-20; Mid-Range - 20-50; Enterprise - 50+)

13. https://www.proofhub.com/price (Maximum no of projects for each category: Starter - 10-40; Mid-Range - 40-80; Enterprise - 80+)

14. https://www.activecollab.com/pricing.html (Maximum no of users for each category: Starter - 5-15; Mid-Range - 15-60; Enterprise - 60+)

15. http://www.mangoapps.com/pricing

16. http://www.celoxis.com/pricing.php

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