Project “My social responsibility” LLIV-322

“My response”

Finacial analysis

14.08.2012.KPR Financial manager

Evita Taupmane

Project «My response» Budget

Project «My response» Budget utilization

Partner

NoInstitution

Budget plan Period 1

All costs april-june

Budget utilization

LP Kurzeme Planning Region 46 122.00 2 106.51 5%

2Ventspils City Municipality Body „The Social Service of Ventspils City Council”

740.00 1 133.96 153%

3 Liepaja City Council 635.00 2 783.14 438%

4Kuldiga County municipal agency “Social service office”

718.00   0%

5 Dundaga County Council 610.00 185.26 30%

6 Nica County Council 580.00 32 823.45 5659%

7 Skrunda County Council 670.00 30.95 5%

8 Saldus Amalgamated Municipality 608.00 119.98 20%

9 PI "Siauliai region develompent agency" 71 562.12 2 508.98 4%

10 NGO EDUCATIONAL PROJECTS 8 618.00 2 284.44 27%

11 Joniskis "Saules" basic school 1 152.03 0.00 0%

12 BI Klaipeda City Social Support Centre 23 067.00 1 957.07 8%

13 Klaipeda City Municipality Administration 1 422.00 44.89 3%

Project «My response» Mistakes in budget report

Incorrectly filled planned Budget!Reporting period 5 appear – in accordance with subsidy contract project has 4 periods (sums of 4th and 5th periods are consolidated)Sums in partner budget are placed in different periods – in accordance with Subsidy contract and Partnership agreement budget sums should be as in submitted budget («Budget with conditions»)Budget lines are distributed between Work package incorrectly

Project «My response» Conclusions

Recommendations to PP! Engage project assistant and project accountant (project can’t have unpaid voluntary labour)Office supplies must be purchased at the beginning of project implementationPurchases and payments has to be in time (planning and realisation)! We must spent budget in time, otherwise we have risk to loose part of the budget.

NOTE! Each expense has to has approval document, for example:Personnel costs – time sheet, payment documentTravel expenses – claim, order, voucher, fuel receiptOffice supplies – invoice, payment document

Project «My response» Time sheet

Total amount of worked hours in institution (all hours which you work in institution or organisation)

Work Package No (for example, 1 or 3, not WP1) Implemented work and outputs – description (be careful with

writing – on vocation, it’s not always eligible costs) Employee’s Position – strict as indicated in Project Budget

and contract Fill «Place and date» and «Name and position of the

superior»Do not define hour rate bigger than permitted by law!Hourly rate must be the same as in main work (if position is

the same)! For example, if you work as accountant in other project per

7eur/hour, this rate also apply to My response project.

Thanks!