Version Date Author(s) Revision Notes

1 (Original author)

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Revision History

Directions for Estimating Template

Overview

Summary Sheet

Detailed Phases

Other non-labor - This could include project team meetings, supplies, phone calls, etc.

5/22/2014 Page 2

Directions for Estimating Template

OverviewThis estimating template provides a common format for making estimates for typical IT development projects. If all estimators use a

common format, it will be much easier for the entire organization to create and interpret the results. The template also provides a sense for

the types of information that should be included in a cost estimate. This template can be customized for each company if other information

is also important. The project estimates should be entered in each detail tab. The summary tab will automatically contain a rollup of all the

detailed project estimates.

Summary Sheet

The information on the summary sheet is automatically calculated from the other detailed sheets. If there is no detail provided, the numbers

can be updated directly on the summary sheet.

Labor Hours - Enter the total number of hours per phase, which is rolled up on the summary page.

Labor Dollars - Use the standard internal rate for employees. If contractors or consultants, enter their actual or estimated rate on separate

lines in the detailed sheets.

Non-Labor Dollars - Reflect all non-labor costs. This normally includes hardware, software and maintenance charges.

Total Dollars - This field should be calculated and does not need to be overridden.

Confidence Factor - How confident is your estimate based on the information you have? A confidence factor of 90%, for instance, would

mean that the estimate has a range of +/- 10%. In general, the confidence factor gets lower, the further out the work is.

Detailed project estimates included? - Answer yes if the detailed project estimates are included in the other sheets. If only the summary

page is completed, answer no..

Life Cycle Costs - Some estimates must include not just the cost of the project, but also the cost to support the system in the future. These

are life-cycle costs. Even though the system may be around a long time, usually you only need to account for the support costs for a three to

five year timeframe.

Assumptions and Risks - Enter any estimating assumptions and risks that were used as the basis for this information

Detailed Phases

Resources - Add specific names when you know them. If you don't, add them as generic placeholders such as programmer/analyst, Web

Developer, etc.

Training - Add any training costs that will be absorbed directly by the project. If the training costs are paid for elsewhere, they do not need

to be included here.

Travel - Add all projected travel costs, including transportation, lodging, meals, etc.

Other non-labor - This could include project team meetings, supplies, phone calls, etc.

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Summary Project

Cost Estimate

Project Summary Labor Hours Labor Dollars

Non-Labor

Dollars Total Dollars

1 Define the Work / Build Workplan 0 -$ -$ -$

2 Analysis 0 -$ -$ -$

3 Design 0 -$ -$ -$

4 Construction 0 -$ -$ -$

5 Testing 0 -$ -$ -$

6 Implementation 0 -$ -$ -$

7 Project management (15%) 0 -$ -$ -$

8 Hardware / software summary -$ -$

9 Miscellaneous 0 -$ -$ -$

10 Estimating contingency 0 -$ -$ -$

11 Support (In the year delivered) 0 -$ -$ -$

Total Project Estimate 0 -$ -$ -$

Are detailed project estimates attached? Yes / No

Are full life-cycle costs required? Yes / No

If yes, provide high-level estimate of support / maintenance costs. Year 1

Year 2

Year 3

Year 4

Year 5

Overall Estimating Assumptions and/or Risks:

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Summary Project

Cost Estimate

Confidence

Factor %

0%

0%

0%

0%

0%

0%

0%

0%

0%

5/22/2014 Page 5

Define Work / Build Workplan

1 Define Work / Build Workplan Labor Hours

Labor

Dollars

Non-Labor

Dollars

Confidence

Factor %

Resources (if known)

1 First Name, Last name or 0 -$

2 Generic Job Description 0 -$

3 0 -$

4 0 -$

Training -$

Travel -$

Other Non-Labor -$

Overall Confidence Factor (0.0 - 1.0) 0%

Total Estimate 0 -$ -$

Comments:

5/22/2014 Page 6

Analysis

2 Analysis Labor Hours

Labor

Dollars

Non-Labor

Dollars

Confidence

Factor %

Resources (if known)

1 First Name, Last name or 0 -$

2 Generic Job Description 0 -$

3 0 -$

4 0 -$

Training -$

Travel -$

Other Non-Labor -$

Overall Confidence Factor (0.0 - 1.0) 0%

Total Estimate 0 -$ -$

Comments:

5/22/2014 Page 7

Design

3 Design Labor Hours

Labor

Dollars

Non-Labor

Dollars

Confidence

Factor %

Resources (if known)

1 First Name, Last name or 0 -$

2 Generic Job Description 0 -$

3 0 -$

4 0 -$

Training -$

Travel -$

Other Non-Labor -$

Overall Confidence Factor (0.0 - 1.0) 0%

Total Estimate 0 -$ -$

Comments:

5/22/2014 8

Construction

4 Construction Labor Hours

Labor

Dollars

Non-Labor

Dollars

Confidence

Factor %

Resources (if known)

1 First Name, Last name or 0 -$

2 Generic Job Description 0 -$

3 0 -$

4 0 -$

Training -$

Travel -$

Other Non-Labor -$

Overall Confidence Factor (0.0 - 1.0) 0%

Total Estimate 0 -$ -$

Comments:

5/22/2014 9

Testing

5 Testing Labor Hours

Labor

Dollars

Non-Labor

Dollars

Confidence

Factor %

Resources (if known)

1 First Name, Last name or 0 -$

2 Generic Job Description 0 -$

3 0 -$

4 0 -$

Training -$

Travel -$

Other Non-Labor -$

Overall Confidence Factor (0.0 - 1.0) 0%

Total Estimate 0 -$ -$

Comments:

5/22/2014 10

Implementation

6 Implementation Labor Hours

Labor

Dollars

Non-Labor

Dollars

Confidence

Factor %

Resources (if known)

1 First Name, Last name or 0 -$

2 Generic Job Description 0 -$

3 0 -$

4 0 -$

Training -$

Travel -$

Other Non-Labor -$

Overall Confidence Factor (0.0 - 1.0) 0%

Total Estimate 0 -$ -$

Comments:

5/22/2014 Page 11

Hardware - Software

8 Hardware / Software Labor Hours

Labor

Dollars

Non-Labor

Dollars

Confidence

Factor %

Hardware

1 List all known hardware to purchase -$

2 -$

3 -$

Software

1 List all known Software to purchase. -$

2 Include first year maintenance -$

3 -$

Overall Confidence Factor (0.0 - 1.0) 0%

Total Estimate -$

Comments:

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Miscellaneous

9 Miscellaneous Labor Hours

Labor

Dollars

Non-Labor

Dollars

Confidence

Factor %

List miscellaneous items

1 0 -$ -$ 0%

2 0 -$ -$ 0%

3 0 -$ -$ 0%

4 0 -$ -$ 0%

5 0 -$ -$ 0%

6 0 -$ -$ 0%

7 0 -$ -$ 0%

8 0 -$ -$ 0%

9 0 -$ -$ 0%

Total Estimate 0 -$ -$

Comments:

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Support

11 Support (in the year delivered) Labor Hours

Labor

Dollars

Non-Labor

Dollars

Confidence

Factor %

Resources (if known)

1 First Name, Last name or 0 0

2 Generic Job Description 0 0

3 0 0

4 0 0

Training 0

Travel 0

Other Non-Labor 0

Overall Confidence Factor (0.0 - 1.0) 0%

Total Estimate 0 0 0

Comments:

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