project planning & control

Project Planning & Control

EKL-PPC-P-01 Rev. “02” Sep. 13, 2009

engineering kinetics (pvt.) ltd. of 5

1. PURPOSE

The purpose of this procedure is to ensure effective planning, standardize monitoring and control at EKL Works/Project Sites before and during execution of projects for in time, profitable and quality controlled completion.

2. SCOPE

This procedure applies to all activities regarding planning and scheduling of project with effective monitoring and control at EKL Works & Projects.

3. REFERENCE

ISO 9001: 2000 Clause 7.1 EKL Quality Manual Section 7.1

4. DISTRIBUTION

1 Managing Director 4 Karachi Office 7 Online works

2 Works Manager 5 Concerned Department

3 Projects Site 6 M R

5. RESPONSIBILITIES

5.1 Assistance to proposal department in the preparation of project schedule at bidding stage.

5.2 Estimation of the resources in coordination with project team to execute the job. .

5.3 Monitoring of the project i.e. progress of work, resources productivity, comparison with planned one and re-planning if necessary.

5.4 Progress invoicing and additional work invoicing to client on project physical progress basis or as agreed with client.

5.5 Project planning and control department Prepares project analysis and closeout report at the end of every project.

5.6 Project, Planning & Control is the owner of this procedure and responsible for its revision if required.


EKL-PPC-P-01 Rev. “02” Sep. 13, 2009


6. PROCEDURE

6.1 Planning

6.1.1 Project Planning Project Planning & Control receive the Letter of Intent, technical

data, related information and drawings of the project from Proposals & Business Development department and prepare the following.

• Project Plans & Schedules

• Estimation of Resources

• Project Budget (If Required)

• Progress Monitoring Module

6.1.2 Project Plans & Schedule

6.1.2.1 PPC prepares Project Plans & Schedules (Level lI or III as desired by customer) on the basis of plan prepared at proposal stage on EKL-PPC-F-0101, and also the basis of latest information available.

6.1.2.2 PPC issue/ prepare the rolling plan & one month look ahead plan on the basis of master schedule if required.

6.1.2.3 Project Plans and Schedule are updated as per criticality of the Project.

6.1.3 Estimation of Resources

Resources (Manpower, Materials and Tools & Plants) are calculated on the basis of master schedule, according to different phases of project. Comparison of resources utilization is also made on the basis of actual fact and figures.

6.1.3.1 Human Resources

PPC prepare the resources deployment plan with the coordination of execution team.

6.1.3.2 Provision of Infrastructure

PPC prepare the mobilization plan of project which includes the facilities like site camp, access roads and utility systems for the projects having value more than rupees 300 millions.

6.1.4 Project Budget


EKL-PPC-P-01 Rev. “02” Sep. 13, 2009


PPC prepares project budget on the basis of calculated resources (Manpower, Materials, Tools & Plants and infrastructure development) on (EKL-PPC-F-0103). Consolidated budget is being sent to top management for approval and implementation.

6.1.5 Progress Monitoring and Reporting

6.1.5.1 Preparation of the monitoring formats & report frequency with client.

6.1.5.2 Development of monitoring module which covers the progress of works, manpower utilization & consumption of material (direct & indirect).

6.1.5.3 Preparation of daily, weekly and monthly progress reports on controlled formats (EKL-PPC-F-0105 ~ EKL-PPC-F-0110) respectively.

6.1.5.4 Preparation of Overall projects progress report on weekly basis on format (EKL-PPC-F-0108).

6.1.5.5 PPC generate the monthly analytical report with the help of finance department on format (EKL-PPC-F-0102)

6.1.5.6 Finalization of the invoices on (EKL-PPC-F-0104) for onward submission to client through finance department.

6.1.6 Data Analysis and Project Closeout 6.1.6.1 Major reasons for delay of projects are recorded on project

delay report by suitable means by PPC. 6.1.6.2 PPC prepares the project close out report for the onward

submission to top management.

7. MONITORING OF SUB CONTRACTOR PERFORMANCE

7.1 Project planning and control department monitors the sub contractor’s performance at project sites.


EKL-PPC-P-01 Rev. “02” Sep. 13, 2009


8. RECORDS

Document No. Document Name Maintained by Retention Period

EKL-PPC-F-0101 Project Plan I/C PPC Site Project Completion

EKL-PPC-F-0102 Project Analytical Report I/CPC HO Project Completion

EKL-PPC-F-0103 Budget Summary I/C PPC HO Project Completion

EKL-PPC-F-0104 Progress Invoice Summary I/C PPC Site Project Completion

EKL-PPC-F-0105 Daily Diary I/C PPC Site One Year

EKL-PPC-F-0106 Weekly Project Progress Report I/C PPC Site One Year

EKL-PPC-F-0107 Weekly Project Progress Report Contents I/C PPC Site One Year

EKL-PPC-F-0108 Overall Projects Progress Report I/C PPC HO One Year

EKL-PPC-F-0109 Monthly Project Progress Report. I/C PPC Site One Year

EKL-PPC-F-0110 Monthly Project Progress Report Contents. I/C PPC Site One Year

EKL-PPC-F-0111 Transmittal I/C PPC Site One Year

EKL-PPC-F-0112 Proposal Assistance Request I/C PPC HO One Year

10. APPROVALs

Reviewed by Approved by

Designation I/C PPC Head Operations

Sign.

Date


EKL-PPC-P-01 Rev. “02” Sep. 13, 2009


project planning & control

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