project spotlight
TRANSCRIPT
CONCEPTLeverage your organisation’s untapped knowledge & experience to maximise project ROI by complementing & adding value to project inputs & outputs.
TRADITIONAL PROJECT
CROWDSOURCED PROJECT
KNOWN
UNKNOWN
LIMITED USE OF AVAILABLE KNOWLEDGE & EXPERIENCE
YOU’RE PAYING FOR THE KNOWLEDGE & EXPERIENCE OF YOUR EMPLOYEES, SO WHY NOT USE IT MORE?
+
Traditional▪ Use of knowledge &
experience of a limited number of people in project
▪ Restricted input into quality processes
▪ Unidentified/missed risks, issues, requirements, etc.
▪ Limited community input & feedback
Traditional + Crowdsourced = Better Outcomes
+ Crowdsourcing▪ Full access to project
community knowledge & experience
▪ Extended input into quality processes
▪ Reduced risk of not indentifying risks, issues, etc
▪ Improved buy in, collaboration & engagement
Project Spotlight complements existing project methods. No overlap or replacement of existing methods or systems.For the collection & evaluation of project inputs & outputs, including:
▪Risks▪Issues▪Requirements▪Quality▪Assumptions▪Ideas▪Other
Complementary Approach
The wider Project community, including:
▪ Project team(s)▪ Management & Executive▪ Internal support & compliance functions - Finance, Audit, IT,
Regulatory, etc.▪ PMO▪ Customers & users▪ Suppliers & Contractors▪ Other
Who is it for?
Waitrose – one of UK’s largest supermarket chain @ approx. 63,000 users
Aviva – multi-national insurance company @ approx. 35,000 users
NHS – UK’s National Health Service @ approx. 30,000 users Metropolitan Police Service – London’s police service Anglian Water @ approx. 4,000 users
Some Platform Users
Open Project community & groups
Co-creation community
Project B
Project A
Project EProject D
Project C
Structure
Co-creation communities
Workflow Stages
1 Collect
RisksIssuesRequirementsQualityAssumptionsIdeasOther
Requirements, Risks, Quality, Issues, Ideas
• Individual or team submission
• Categorise for review & evaluation
• Notify selected groups or individuals
1 Collect2 Review
• Send to panel for review• Review according to
category• Update & amend input• Fast track, progress or
reject
Configurable workflow
Workflow Stages
1 Collect2 Review
3 Discuss & vote
• Open for comments & discussion
• Vote submissions up or down
• Share with others
Configurable workflow
Workflow Stages
1 Collect2 Review
3 Discuss & vote4 Evaluate
• Formal evaluation• Send to panel to evaluate• Evaluate according to
category
Configurable workflow
Workflow Stages
1 Collect2 Review
3 Discuss & vote4 Evaluate
5 ApproveManage*
• Approve• Reject, put on hold, or • Send back for further work• Notify submitter of decision
* Use existing methods & systems for ongoing management
Workflow Stages
Customisable by project & input type:▪ Define review/evaluation criteria by category▪ Setup review/evaluation panels by category & invite
members▪ Define any number of review or evaluation stages for each
type of input▪ Each reviewer/evaluator can set own alerts & notifications
Reviews & Evaluations
▪ Discussion & voting can be restricted to submitters & teams, or open to everyone
▪ Share inputs for discussion & voting with groups & individuals▪ Vote an input up or down▪ Comment on input, and reply to other people’s comments▪ Vote a comment up▪ Add attachments to comments
Discussion & Voting
Project quality is improved directly & indirectly: Directly - by review & evaluation of specific inputs &
outputs Indirectly on issues, risks, requirements & problem
solutions, etc. – by: Commenting & voting Review & evaluation Reduction of missed contributions & assessments Wider consensus & buy-in
Quality Assessment
Project Risk is mitigated directly & indirectly: Directly - by risk identification, review & mitigation
planning & evaluation Indirectly – by:
identification of hidden risks, issues, requirements, etc. improved quality evaluation of inputs & outputs better issue & problem resolution increased requirements evaluation greater people engagement, and more
Risk Mitigation
Access untapped knowledge & experience Improve quality of project inputs & outputs Improve project risk mitigation Increase stakeholder buy-in, communication & collaboration Increase project engagement levels Increase productivity & performance
Maximise ROI
