project's tast status and list of psr's 6.9.14 from kay

8/12/2019 Project's Tast Status and List of PSR's 6.9.14 From Kay

1/19

2 4 2013

rocess

Name Issue Description Process Status

Responsible

Name PriorityNotes

Deposit Apply payment to Facility Credit not implemented. Invoicing Phase Gene

Deposit Apply payment to Employee Remove from specs Gene

Deposit Payment data to RARAStarted Analysis &

DesignGene 10

This is dependent on completing

Invoicing functionality in FABS-ARLAIR FLAIR departmental file downloads In Process Gene Added 04/07/2014

LAIR

Created new database FABS_FLAIR for downloaded and uploaded

FLAIR data In Process Gene Added 04/02/2014

nvoice Invoice Credits

Have problem

statement and

solutions.

nvoice Analyze invoices and adjustments In - Process Gene Added 04/28/2014

nvoice Assist Mike King with AFF invoice insertions In - Process Gene Added 04/07/2014

nvoice Analyze overpayments In - Process Gene Added 04/28/2014

nvoice BoA Invoice Review/Approval In Process 11

nvoiceModify A/R functionality to accommodate new invoice types

In Process2 Need what invoice types to program

nvoice Quality Assessment Fee (QAF) System Analysis & Specification In Process Gene Added 04/07/2014

nvoice

Do Not Invoice list (bankruptcies)(also modify invoice generation

code)Not started

9What is the source of the list?

Identify where it is located.

nvoice Assessment Fee Invoices On-Hold

NFAQ obtain nfaq code baseCode baseincomplete. Gene Added 04/07/2014

OLP Meet about matching OLP data to Treasury data Analysis Gene Added 05/05/2014

eports Help Mike King with SSRS In - Process Gene Added 04/07/2014

SIS Help Mike King with SQL Server and SSIS In - Process Gene Added 04/07/2014

SIS

Fix SSIS scripts for downloading Expansion Option and Expansion

Set data. In Process Gene Added 04/02/2014

ystem Administrative Tab In Dev for Test Gene Added 02/13/2014

ystem

Create new spoke application - FABS_FLAIR for view SSIS script logs

and configuration settings. And to view data In Process Gene Added 04/02/2014

ystem FA Batch Move from Old AR System In Process Gene Added 02/13/2014

ystem OPCTrack Timesheet from Old AR System In Process Gene Added 02/13/2014

ystem OPCTrack Invoice Reconciliation Report From Old AR system In Process Gene Added 02/13/2014

ystem MAR Data View Only Capabilities Need Specs Gene Added 02/13/2014

esting Write and review test scripts with Kim Jordon and Kim Noble Gene Added 04/07/2014


2/19


3/19

12/4/2013

Process

Name

Issue

Description

Process

Status

Responsible

Name PriorityNotes

Deposit

View

comments

on Manage

Payment

page for non-

A/R items.

Complete Vanaja 5

OLPOLP Credit

Card Fee %Complete Gene 12

System

fix Suspense

Account. Complete Gene

Added

04/07/2014

System Drafted FABS complete Gene

Added

04/07/2014

System

A e

missing

record for

Suspense

accountneeded by

Karen Davis Complete Gene

Added

03/14/2014

Business

Analysis and

Project

Managemen

t

ev ew

System

Requiremen

ts

document/t

echnical

specification

s Completed

Deposit

Delete

Deposit is

not specified

Completed Gene 1

Deposit

Edit

functionality

for depositsCompleted Gene 1

Deposit

Improve

application

Performance Completed Gene

Deposit

Error

Message in

A/R System

Completed Gene 3


4/19

Deposit

Functionality

to apply non-

a/r at the

check detail

level on the

Deposit

Queue page.

(checkbox

and then

active

Retype

dropdown)

Completed Gene 8

Deposit

Functionality

to copy

remitter

name whenentering

deposits

Completed Gene 7

Deposit/Debi

t

Add to

create/edit

debit memo

the list of

non-invoice

applies that

will be

reversed

along with a

Cancel

checkbox for

each that

allows the

user to

indicate if

the end user

no longer

wants the

service/item.

If checked

they will only

be liable for

the return

fee. Completed Gene


5/19

Deposit/Debi

t

Debit Memo

Delete Completed Gene

Deposit/Debi

t

Apply Debit

memo

Payment

Completed

Gene 4

Deposit/Debi

t

ApplyInvoice

Repayments

Completed

Gene

Invoice

Apply

payment to

invoice

case when

amount

entered

exceeds

deposit

detail

balance. -

Currently

does not

display any

errors, just

closes up the

toggle and

leaves

everything

unchanged. Completed Gene

Invoice

Apply

payment to

Invoice

Pay-in-Full,

not

implemente

d. Completed Gene

Invoice

Manage NIP

(non-invoice

payment)

does not

have refund

functionality

implemente

d. Completed Gene

System Invoice searc Completed Gene

System

Database

Security

model Completed Gene


6/19

System

User

Interface

Security

model completed Gene

System NAFS completed

Business

Unit


7/19

12/4/2013

Process

Name Issue Description

Process

Status

Responsible

Name PriorityNotes

Reports Write needed AR reports

Reports OPC Invoice Data Verification Report Added 02/13/2014

Reports Suspense Account Report Added 02/13/2014

Reports Check Count Report Added 02/13/2014

Reports Final Orders/Fines Report Added 02/13/2014

Reports OLP by Source Report Added 02/13/2014Reports Debit Memo Report Added 02/13/2014

Reports Applied Deposits Report Added 02/13/2014

Reports Account History Report Added 02/13/2014

Reports FLAIR Entries - General Added 02/13/2014

Reports FLAIR Entries - Revenue Reconciliation Report Added 02/13/2014

Reports OPC Invoice Report Added 02/13/2014

Reports AFF Invoice Report 05/13 to dev

Reports RFC453 - Online Paument Monthly Statistics Added 02/13/2014

Reports RFC454 - Modify A/R Report- Treasury Added 02/13/2014


8/19

ID Title Category BusinessUnit

Priority

Requestor Created

559 559 - NH Quality

Assessment Fee

System

3 - Requires additional

resources - Project

Managed

Hicks, Anita 5/12/2014 14:17

530 530 - Import People

First Data into

ORGPlus

1 - Existing IT

Resources - Short

Term

James,

Tawandra

2/21/2014 16:58

519 519 - F&A RARA

Report

1 - Existing IT

Resources - Short

Term

Calabrese,

Mary (JoAnn)

2/6/2014 15:40

494 494 - OPC Invoice

Data Verification

1 - Existing IT

Resources - Short

Term

Murphy,

Michael

1/2/2014 17:38

479 479 - AFF - CHOWs

and Initials


resources - Project

Managed

Murphy,

Michael

12/11/2013 13:45


9/19

435 435 - HQA deposit

documentation -

FLAIR Report; work

ticket #5176 CSMU

1 - Existing IT

Resources - Short

Term

Hicks, Anita 8/14/2013 7:24

379 379 - FinancialBusiness Systems

Modernization

3 - Requires additionalresources - Project

Managed

Hicks, Anita 4/1/2013 11:30

505 505 - Employee

Bonus System

2 - Existing IT

Resources - Project

Managed

1 Kidd, Tonya 1/23/2014 9:34


10/19

490 490 - FA Deposit and

Debit Memo

Functionalities


resources - Project

Managed

1 Hicks, Anita 12/26/2013 13:25

556 556 - Set up a

SharePoint

Document Library for

Medicaid to deposit

IGT

1 - Existing IT

Resources - Short

Term

2 Fortier, John 5/7/2014 14:19

447 447 - AHCA TravelSystem

3 - Requires additionalresources - Project

Managed

2 Kidd, Tonya 9/26/2013 9:30

536 536 - Treasury

Receipt Processing

Report

1 - Existing IT

Resources - Short

Term

5 King, Michael 2/28/2014 15:14


11/19

IT Project Status

IT evaluation in progress

IT evaluation in progress

IT waiting on requestor

IT waiting on requestor

Approvals completed


12/19

Testing

ISDM Project

ISDM Project


13/19

Coding

Coding

ISDM Project

Testing


14/19

IT Project Status Comments

05/22/2014 KH - Gene has contributed to the Maintenance Brief and the Brief has been attached to this PSR.

06/03/2014- JWH- I had not heard anything back to my inquiry from 05282014 so I Emailed Mary (JoAnn)

Calabrese asking whether it has been determined if this Report is still needed or if this PSR can be closed.

Responded yes that they still need it and it is still dependent on other items that they are working on.

05/28/2014 - JWH -Still waiting on response from my email request for information from Mary (JoAnn)

Calabrese. I sent a follow up email and she responded that she has gone back to Supervisors to see if the

requested report is still needed, but has not heard back. She will follow up with them.05/20/2014 - JWH - I reviewed this PSR and not a lot of information available in it. I emailed Mary (JoAnn)

Calabrese and asked if this report was still needed and or required since she requested it. I will proceed based

upon her response.

05/20/2014 JWH -Email sent to Gene Kochanowsky asking if this PSR should be on hold or closed due to

changes in the database and business processes.

05/19/2014 JWH - Michael King emailed that he thought this PSR was still in the queue. I sent him an email

regarding the note by Jim Murray below that it was pending changes to database and business processes. Heresponded that he had to defer to Gene Kochanowsky to respond on that question.


15/19

5/29/2014 djb: Met with Kim Jordan to discuss report to find out the status of the testing. She said that some of

the problems that she initially reported may have been resolved in beta. She said that she would do more

testing.

05/20/2014 djb: Received email form Kim Jordan describing some problems with the report and indicating the

location of the link to the beta Flair Report with DLN. Located the stored procedure that the report is based on.

05/19/2014 djb: Contacted Kim Jordan for update on PSR testing results.

04/08/2014 KH - Per Fors, Sharon Woodbery is meeting with Kim Jordon

20 Mar 2014 jem: CODES AND PROCEDURES WERE MOVED TO BETA FOR TESTING. Users will input refund

transactions for real checks to verify correct display.

03/13/2014 JEM:

Tested two refunds that were entered using codes entered into VR for refunds. Report pulls them back but I

asked if the 002002 OBJ CDE was the right one to use as it also is used for other transactions.

4 Mar 2014 JEM: VR setup tested to display org code and obj code for refunds and the report procedure can

select the update. SHaron Woodbery will supply the correct codes for all boards/client codes and the test will

continue after new refund transactions are entered.

21 Feb 2014 Jem: Moved modified procedures to BETA after talking with Sharon Woodbery. Reports will be

available for test and acceptance today.'

14 feb 2014 jem: Refund info is not identified to org code or objcde in VR. This needs to be added in order to

complete this PSR.

4/27/2014 - See ISDM page for recent status information.

6/2/2014 - Project was inadvertently closed. Was reopened with "IT Project Status" being "ISDM Project."

Project should remain active until checks are distributed and public records requests are no longer being

received.


16/19

03/07/2014 KH - Gene is moving the rest of the AR functionalities off of the old AR and working on the OPC

invoice.

12/26 GK -Im applying the changes that came out of the requirements review conducted and completed by Terry and the FS people the

week of 12/13 and communicated to me on 12/20. Im trying to get them done this week. They will require retesting of the application.

12/23 GKWhen Terry completed her review/edit of the specifications Friday last, she introduced requirements that were new to me. Im

in the process of implementing them. I hope to have it done some time this week. I do not know if she finished her round one testing and

started her round two. From the reports I have received from Vanaja and Curt, they havent found anything major yet. I have three bugs

showing in TFS. Two are related to the new requirements and one is an SSRS report that Jim was working on.The changes Im making are significant and will require a complete retest when Im done.

12/20 GK -Karen, Im wondering about the case where Ive sent a check with an application, the check bounces, and then I withdraw my

see ISDM project page for current status.

05/19/2014 - JWH - Report 'Treasurey Receipt Processing Report' with changes have been deployed to the

following

locationhttp://hq3sqlcid/Reports/Pages/Report.aspx?ItemPath=%2fFinanceAndAccounting%2fTreasuryReceiptP

rocessingReport

and is now available for testing by unit.

03/11/2014 JWHPSR 536 requested a change to the exisiting report to change 'Deposit Number' to pull from

Payment. FINT_FlairActivityDetails instead of FINT_DepositSummaries and I made the change in DEV to the

Stored Procedure. I also worked with Jim Murray to remove the Temporary Table process in the Stored

Procedure and added a requested additional column of FLAIR Amount. Changes accomplished. These changes

have not been deployed to HQ3SQLCID as we are awaiting approval before providing the changes to the

Business User for review.


17/19

Summarize request, what would be solved or achieved

The Florida Legislature enacted Senate Bill No. 8-A of Chapter 2009-4 requiring AHCA to collect

monthly from certain nursing home facility providers a Quality Assessment. The assessment

amount would be based on the number of non-Medicare patient days for the month multiplied

by a Provider Assessment Rate for the year. Facilities must report their non-Medicare patientdays and pay their assessment no later than the 15th of the month after the month being

reported. Providers will be allowed to edit any or all of their submitted reports. Adjusts will only

be made to prior invoiced amounts after approval by Financial Services. The existing QAF system

started collecting data on April of 2009.

PF asked HR to input PF data into AHCA's ORGPlus 9 to automatically load the Agency

organizational chart. DOT currently has a program to pull the data and put it into their

ORGPlus12 application. Tiffany Bailey is a contact in HR.

I need a RARA report that has facility and total amount paid with Invoice numbers. This report

will be pulled monthly. If you have any questions, please dont hesitate to contact me.

I like the format in the Provider to Receipts detail report that was created previously. That report

total did not match my RARA and FLAIR totals.

Create a report to display statistics for OPC billing data.

Automate the data upload and generation of Annual Facility Fee invoices for CHOWs and Initials


18/19

Information for HQA Deposits

Ryan,

This information is required for F&A to move forward with the deposits in a more expedient

manner. Therefore, it would be greatly appreciated if you could add the column to your existing

spreadsheet to identify the purpose of each check and include the amount associated with each

purpose.

Thanks in advance for your assistance in this matter.Anita.

The goal of this project is to provide all Financial/Business systems functionality currently in theFinance and Accounting FoxPro system in an AHCA standard SQL/.Net environment that will be

maintained by AHCA IT.

The Agency will be conducting an exercise in order to deliver a one time bonus opportunity to

eligible employees.

The Bureau of HR will need a way to collect peer reviews on all eligible employees from any

eligible "voting" employee.

The system must have the ability to ensure that voters are only selecting from eligible employees

in their work unit (as determined by HR).

The final results must be tracked for accuracy and completeness and the final data set will be

delivered to HR in a manner where they can quickly sort by work unit and results.


19/19

The ability for the Business units to automatically enter deposits and debit memos.

Revenue Services & Systems needs to set up a location for Medicaid to deposit IGT memos and

where we can deposit transaction confirmations for them to see. Id also like the alerts, to go to

the members, when any of the members deposit something. I think I also need to set up a new

group for this activity.

Site location would be:http://ahcaportal/das/FA/RevenueManagement/grants/IGT%20Memos

Automated travel system designed specifically for government travel that eliminated paper-driven processes adn provides agency with improved control over expenses. The system shall

also reduce the time needed to make trip requests and receive approvals. This system will

provide the automation needed to improve organizational efficiency, productivity and staff

satisfaction.

Need 2 changes made to existing Treasury Receipt Processing Report:

1) The first column 'Deposit Number' is incorrectly pulling from:

[FinanceAndAccounting].[Deposit].[FINT_DepositSummaries] DS

DS.[DepositNumber] AS 'Deposit Number'

It needs to pull from:

[FinanceAndAccounting].[Payment].[FINT_FlairActivityDetails] FAD

FAD.[DepositNumber] AS 'Deposit Number'

2) A new third column needs to be inserted between existing columns #2 'Deposit Amount' and

existing #3 'Date Created' titled 'FLAIR Amount'

It needs to pull from:

[FinanceAndAccounting].[Payment].[FINT_FlairActivityDetails] FADFAD.[Amount] AS 'FLAIR Amount'

The result will be 4 columns reading left to right:

Deposit Number

Deposit Amount

FLAIR Amount

Date Created

project's tast status and list of psr's 6.9.14 from kay

Documents