Promotion and Tenure Workshop for MUSM

Faculty

A Faculty Development OpportunityMercer University School of Medicine

2012

Purpose of the Workshop

To help faculty prepare a strong application for promotion and/or tenure

To help faculty better assess their qualifications

To help faculty better recognize their contributions to MUSM

To help faculty recognize areas to strengthen

Planning for Tenure Candidates

Faculty on the Tenure Track Should Determine your tenure clock as soon as you

begin working at MUSM* Determine the latest date for initiating an

application for tenure review Seek annual assessments of your progress

*Probationary Period (tenure clock) is determined by initial appointment letter

Applying for Promotion and Tenure

All Faculty ShouldSubmit an Initial Letter of Intent for

consideration of promotion and tenure by July 1st (to Chair, copied to Dean)

This LOI is brief and only needs to state intent to apply

Submit as a typed document (not email)Can be withdrawn if full application is not

ready by October

Know MUSM Requirements

Get a copy of MUSM requirements

Review the specific sections that apply to your application

Talk to senior faculty

Know Your Department Requirements

Review your appointment letterTalk to your Department ChairGet a copy of your Department’s

requirements and timelineTalk to senior faculty

Important Dates for Applicants

July 1 – Notify Department Chair of intention to apply with copy

to Dean (paper LOI): Late letters will not be accepted– Identify Departmental dates for review

August 1– Contact referees in advance of chair contact* – Chair should officially request letters from referees

September 1– Submit application to Department Chair*– Consult internal department guidelines for additional

requirements

*Recommendation

Important Dates for Applicants: October 1st

FIRST WORKING DAY IN OCTOBER Deliver application to Dean’s office no

later than 5:00 p.m.Application should be bound and in

triplicateDean’s office in Savannah or Macon

Qualifications Assessed for Promotion and Tenure

TeachingResearch and Scholarly ActivitiesService

Provide philosophy and goals for each section

TEACHINGPhilosophy and GoalsInstructional Responsibilities

Include dates during current rank

Evaluation of teaching abilityMastery of subjectUnderstanding of teaching/learning processSkills with different instructional methodsAbility to sustain effective student

relationshipsDedication to high academic standards

Teaching Assessments

Different Responsibilities Can be Presented by the Applicant

Tutoring PhasesTeaching coursesPresenting roundsTeaching clinical skillsFacilitating resource sessionsOther

Teaching Assessments

Different Responsibilities Can be Presented by the Applicant

AdvisingEvaluating students

written, oralEvaluations from students & others Designing curriculumOther teaching skills

Research/Scholarly Activity Assessments

Successful Applicants PresentPhilosophy and GoalsA sustained development of a research

focusValidation

FundabilityPeer-presentationsInvited presentationsPeer-reviewed publications

Research/Scholarly Activity Assessments

Successful Applicants PresentPublished contributionsPublished abstractsResearch and program supportBooks, book chaptersPresentations before professional

groups

Research/Scholarly Activity Assessments

Successful Applicants Present Unpublished contributions Teaching/curricular materials Computer assisted instruction Visual learning tools Other non-print materials Other scholarly documents

Successful Applicants Demonstrate an Area of Expertise

ServiceApplicants Can Demonstrate Service

in One or More Areas

Philosophy and GoalsAdministrativeClinicalCommunity-based Good citizenship

To MUSMRepresenting MUSM

SERVICE-ADMINISTRATIVE

Include roles and dates of serviceEvaluation of administrative service

abilitiesAccomplishmentsEvaluationsConsultations

SERVICE-CLINICAL

Clinical service Include roles/responsibilities/extentInclude dates of serviceEvaluation of clinical service abilities

AccomplishmentsEvaluations/assessments

SERVICE COMMUNITY-BASED

Community-based service responsibilities

Include roles/responsibilities/extentInclude dates of serviceEvaluation of community-based service

abilitiesAccomplishmentsEvaluations/assessments

SERVICE-GOOD CITIZENSHIP

Includes good citizenship to MUSM and good citizenship representing MUSM

School and University ParticipationProfessional/Society organization

participationInclude roles/responsibilities/extentInclude dates of serviceInclude accomplishments

Service Assessment

Successful Applicants DemonstrateMastery of skills:

Participation LeadershipEffectivenessAbility to sustain professional interactive

relationshipsDedicated to high standards

VALIDATION is REQUIRED

Demonstrated validation (Associate Professor)

Sustained excellence (Professor)In teaching, scholarly activity, and serviceArea of general and focal professional

expertiseRecognition of professional expertise

LocalStateRegionalNational/International

Five Faculty TRACKS

• Academic• Research• Clinical• Community• Library

Four Ranks (Plus One)

• Instructor• Assistant Professor• Associate Professor• Professor

Plus Emeritus

Minimum Requirements Vary According to Track

Academic: Teaching Scholarship Service

Clinical: Teaching Service Scholarship

Community: Teaching Service Scholarship

Research: Scholarship Service Teaching

Library: Teaching Service Scholarship

Rank AdvancementsOccur by Progression

Instructor Assistant Professor

Assistant Associate Professor

Associate Professor

Committee Review

Instructor Assistant ProfessorApplicants Demonstrate

Doctoral Degree or Board Certification Teaching aptitude Potential for Developing Research/Scholarly

Activity Interest in Service to/for MUSM Full application not required

Promise of Development

Committee Review

Assistant Associate Professor Professor

Applicants DemonstrateTeaching CommitmentResearch/Scholarly Activity Service to/for MUSM

Promise of Continual Development

Committee Review

Associate Professor Professor

Applicants DemonstrateSustained Teaching excellenceSustained Research/Scholarly Activity Sustained Service to/for MUSM

Recognized Academic Professional

Tenure Eligibility

Associate Professors and Professors on the tenure track

Full-time status Assistant Professors on the tenure track

must apply by the fifth yearAn Associate Professor or Professor in

the tenure track must apply by the third year

Applying one year early is often helpful

TenureMerit basedDetermined by the aggregate

consideration of:• Quality of teaching• Education and experience• Professional achievement and scholarship• Responsible participation in group

deliberative processes• Professional responsibility and service to

the school and community

Accomplishments Considered for Rank Advancement and

TenureContributions since arriving at MUSMContributions since last advancementComplete review of professional career*

*Review your initial appointment letter to determine eligibility for early tenure or promotion

Applications

Completing an Application

Start earlyKeep records

Detailed annual reportsDocument activities

Keep curriculum vita current

Completing an Application

Organize TeachingResearch/Scholarly ActivitiesService

Review guidelines early Maintain a list of referees

Guidelines for Recommendations

RefereesConfidential assessment of faculty memberSame area of expertise as faculty memberHigher academic rankBalance of internal and external refereesRegional, national, international reputationIncludes Chair of any secondary appointment

Submitted Directly to the Dean

Referees

Request is made by the Department Chair in writing to each referee

Template use is recommendedShould be asked to evaluate faculty

member in the areas of teaching, research/scholarly activity, and service

Referee should comment on the entire record based on the MUSM guidelines

Return the evaluation directly to the Dean

Referees

Applicant should contact refereeProvide a complete curriculum vitaeProvide referee with MUSM standards Provide department standards if

applicable

5 Pitfalls to Avoid

Failure to communicate with department chair (early)

Failure to understand MUSM expectationsAll three areas not adequately addressed

Teaching – Scholarship – Service Failure to prepare an effective application

Application is disorganizedApplication is incomplete

Failure to meet deadlines

Need Help?

Associate Dean for Faculty AffairsChair Of Promotions and Tenure

CommitteeMembers of the Promotions and Tenure

CommitteeSenior Faculty who are aware of the

current guidelines

QUESTIONS