McLean 2.3.10

Promotion to Associate Professor at Harvard Medical School

Maureen T. Connelly, MD, MPH

McLean Hospital

February 3, 2010

McLean Hospital 2.3.10

Office for Faculty Affairs

Characteristics of HMS Faculty

Rank of Full Time Faculty

Instructor 52%

Professor 11%

Associate Professor

15%

Assistant Professor

22%

HMS promotions in 2008-9 50 Professors 384 Assistant and Associate Professors

10,316 Faculty members 7849 full time 2467 part time

McLean Hospital 2.3.10

Office for Faculty Affairs

Appointments at HMS

Appointment Title Length of Appointment

Recommended to the Dean by

Instructor One year Department Head

Assistant Professor Three-year term Promotions, Reappointments and

Appointments Committee (P&R)Associate Professor Five-year term

Professor PermanentSubcommittee of Professors (SOP)

Assistant and Associate Professor Promotion Process

Departmental Process

HMS Department Executive Committee

Institution

HMS

Submission to Faculty Affairs

Review by P&R Committee

Review by the ProvostReview by the Dean

Governing Boards

University

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Office for Faculty Affairs

What arrives at the Medical School? Letter from the Department Chair

Educational background and training Contributions as a researcher, teacher, clinician,

administrative leader

Approval of the Department Executive Committee

CV in the Harvard format

Letters of evaluation/support Obtained by the Division Chief or Department Chair

Five self-selected best scholarly contributions (e.g., papers)

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Office for Faculty Affairs

Review in the Office for Faculty Affairs HMS sends a letter to the faculty member

Promotion material has been received Expected timeline for review

Review of the CV to be sure the format is correct and the essential information is present and clear Department is contacted if changes needed

Search material present if needed

Confirm the number/ types of letters are appropriate Each packet must have an impartial letter from someone who

has not been the candidate’s mentor, close colleague (co-author) or supervisor

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Office for Faculty Affairs

P&R Process for Review of Candidates Two reviewers from a different department and institution

Primary reviewer Secondary reviewer

Comments by the Department Representative

Committee discussion and vote

Recommendation advisory to the Dean

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Office for Faculty Affairs

Final Steps

Sent to the Provost for review

Once approved by the Provost (generally 4-6 weeks following P&R meeting), the Department Head is notified

Department notifies the candidate

Letter from the University

McLean Hospital 2.3.10

Office for Faculty Affairs

Faculty Ranks at HMS

Instructor: “Promise”

Assistant Professor: “Demonstrated Promise” Reputation may be “within the walls” of HMS and the local

community only

Associate Professor: “Promise Realized” Broader reputation outside the local area (usually national) Significant accomplishments since promotion to assistant

professor Evidence of independence in role

Professor: “Extraordinary Accomplishment”

McLean Hospital 2.3.10

Office for Faculty Affairs

Creating a Promotion Profile

McLean Hospital 2.3.10

Office for Faculty Affairs

Objectives of the Promotion Criteria Recognize the broad range of activities performed by our faculty,

including those not previously rewarded with promotion

Allow consideration of the specific combination of activities and achievements of each faculty member

Allow the sum total of an individual’s achievements to contribute to his/her promotion

Recognize and reward participation in multidisciplinary, collaborative research

Increase the emphasis on teaching

Expand the definition of scholarship

Provide specific metrics to inform discussions of eligibility for promotion

McLean Hospital 2.3.10

Office for Faculty Affairs

Areas of Excellence Teaching and Educational Leadership

Examples Assistant Professor

Local roles and recognition, e.g., assistant course director or residency director

Development of teaching material that is adopted locally

Associate Professor Innovation in or novel application of teaching methods with

adoption regionally and, in some cases, nationally Development of educational materials that are adopted

regionally or nationally Service and often leadership role on national committees

developing educational guidelines Scholarship about education

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Office for Faculty Affairs

Areas of Excellence Clinical Expertise and Innovation

Examples Assistant Professor

Key role in development or local adoption of innovative approaches to diagnosis or treatment or prevention of disease

Associate Professor Development of innovative approaches to diagnosis, treatment or

prevention of disease, that influence care at a regional, and most often national, level, such as development of a clinical care model, practice guidelines or an innovative application of an existing technology

McLean Hospital 2.3.10

Office for Faculty Affairs

Areas of Excellence Investigation

Examples Assistant Professor

Scholarship in collaboration with mentor, usually first author Usually some funding to conduct research, e.g., Career

Development Award

Associate Professor Scholarship since last promotion increasingly as senior author, not

involving mentor unless role of providing unique or critical expertise to the biomedical research team

Independent funding unless role of providing unique or critical expertise to the biomedical research team

Independent recognition on national level, e.g., roles on study section, editorial boards

McLean Hospital 2.3.10

Office for Faculty Affairs

McLean Hospital 2.3.10

Office for Faculty Affairs

McLean Hospital 2.3.10

Office for Faculty Affairs

McLean Hospital 2.3.10

Office for Faculty Affairs

Promotion to Associate Clinical Professor: Academic Part Time Criteria Professional activities outside Harvard or affiliated

institutions for more than 20% of one’s time Ongoing involvement in teaching, recognized by

students and peers for excellence High level of clinical competence May have administrative role Regional and often national reputation and

leadership roles Continued scholarship in the clinical field since prior

appointment

McLean Hospital 2.3.10

Office for Faculty Affairs

One man’s story…..

John Enders (1897-1985)

Joined the HMS faculty in 1930 as an instructor

In 1954, he won the Nobel Prize in Physiology or Medicine for his discovery that polio virus could be grown in a variety of tissues, laying the groundwork for development of the polio vaccine

In 1956, he was promoted to Professor at Harvard Medical School

McLean Hospital 2.3.10

Office for Faculty Affairs

Resources

Website: www.hms.harvard.edu/fa/promotion.htm Create “customized” criteria for their rank and activities

Dedicated e-mail and phone line for questions Phone: 617-432-7112 E-mail: OFA_Promotions@hms.harvard.edu

Office for Faculty Development, McLean Hospital 617-855-3145