Roles

Roles that will have access to Review a Property Loss Case that is Pending – Contracting Officer Determination

• Contracting Specialist

Reviewing a Property Loss

Case

Log into PIEE as a Contracting Specialist and access the GFP module. In the GFP module go to Property Loss > Contracting Specialist > Search

Search for Property Loss

Case

Enter information on the Search Criteria page for the Property Loss Case

Search Criteria:

• Contract Number • Contract Order Number • Prime CAGE Code • Case Number

Homepage GFP Module Property Loss Search

Property Loss Case Review - CS Reference Guide

• Contractor Reference Number • Case Status • Property Administrator First Name • Property Administrator Last Name • Date Established Start • Date Established End

Case Status:

• All Documents • Closed • Draft • Investigating • Pending - Contracting Officer Determination • Pending - GFR Review • Pending Closure • Recalled • Recalled • Rejected • Void

All statuses will be view only except Pending – Contracting Officer Determination.

Click the “Search” button.

A Search Results page will be displayed with all Property Loss Cases that match the search criteria entered. To act on a Property Loss Case, it must be in “Pending – Contracting Officer Determination” Status. Click the “Open” action link.

Property Loss Case - Header

Header Information may be updated by the Contracting Specialist

Header Information:

• Date of Incident * • Case Type * • Property Type * • Combat Loss * • Contractual Coverage * • Contractor Reference Number • Status Of System * • Date of Demand Letter • Date of Reimbursement/Replacement • Does the location where the property loss occurred have a CAGE code?* • Property Loss Location CAGE code *

Property Loss Case – Line

Item

Line Item Details may be updated by the Contracting Specialist

The Contracting Specialist may Add, Edit, Delete, and View Line Items.

Line Items can be exported to view in an excel sheet. Export Excel Sample Columns:

• Contract Number • Order Number • Prime CAGE Code • Case Number • Case Status • Date Estabilished

Line Item Information:

• Line Number • Item Name * • Item Description * • National Stock Number • Manfacture CAGE and Party Number • Model Number • Unit of Measure * (Unit of Measure List is availble for review in the GFP module.) • Quantity * • Unit of Acquisition Cost * • Total Acquisition Cost • Repair or Replacement Cost • Serial Number • UII (Unique Item Identifier)

After entering the Line Item information there are four options:

• Save/Clone – Save the current entry and clone fields for the next entry. • Save/Clear – Save the current entry and clear fields for the next entry. • Save/Close – Save the current entry and return to the view screen. • Cancel – Cancel adding the current entry.

Property Loss Case –

Documentation

The Contracting Specialist may upload a Demand Letter, or any other files required for the Property Loss Case

Property Loss Case – History

The History tab tracks all changes made to the Property Loss Case

Property Loss Case – Save

Comments may be entered by the Contracting Officer for record. Click the “Save” button to finish reviewing the Property Loss Case

Info messages will be displayed for successful saves.