proposal tracking system (pts) sahar angadjivand, mpp candidate ‘13 cfans data & business...
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Proposal Tracking System (PTS)
Sahar Angadjivand, MPP Candidate ‘13CFANS Data & Business Intelligence Research Assistant
November 17, 2011
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Problem
CFANS Grants Management needed an effective and efficient way to track pre award activity.
Goals: Eliminate the use of paper Have a system that can be accessed by many users
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Solution
Decision: administration of pre award grant activity to be 100% electronically processed.
Database and website application created in December 2010
• Supervised by Steve Gillard, CFANS Director of Data and Business Intelligence
• Major contribution from Tram Le, CFANS Web Programmer and Database Developer
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Functions of PTS
As of Spring 2011, PTS has evolved to a reporting tool for decision making.
The data captured can produce: Grant trend reports Department Productivity and Financial Analysis
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ICR FY09 Earned
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Current Process
The website has improved performance: Cut down on pre award administration time Eliminates constant back and forth emails Allows CFANS to be transparent and accountable on the
grant administration process
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Recent Feedback
Some may say: This information exists in EGMS Is it important to measure pre award information so
intensely?
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Synopsis
Present system: Has eliminated use of paper and filing space Strong record retention and security features Easy to access website Multi-user
Future plans: To see the “life of the grant,” we are in the development
stage of incorporating PTS with Notice of Grant Awards (NOGA) and Burn Rate
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Contact Information
Sahar AngadjivandCFANS Data & Business Intelligence Research Assistant
Master of Public Policy Candidate ‘13
Email: [email protected]
Office phone: 612.624.4212
Steve GillardCFANS Director of Data & Business Intelligence
Email: [email protected]
Office phone: 612.625.6792