prospectus - american academy of implant dentistry

2 AMERICAN ACADEMY OF IMPLANT DENTISTRY 62ND AAID ANNUAL MEETING | PHOENIX, ARIZONA 2013

3D Diagnostix

AAID Foundation

AB Dental USA

ACE Surgical Supply

Adin Implants

• American Academy of Implant Dentistry

• American Board of Oral Implantology/Implant Dentistry

American Dental Software

Aseptico

Aurum Ceramic Dental Laboratories

Bicon Dental implants

BioHorizons

Biolase

Brasseler USA

• BTi of North America

Burbank Dental Laboratory

Camlog USA

Carestream Dental

• Community Tissue Services - Maxxeus

Consult Pro/DHC Marketing Inc.

• ContacEZ the Proximal Contact Solution

• Dental Arts Laboratories, Inc.

Dental Tribune

Dental USA

• Dentatus USA

Dentis USA

Dentium america, inc.

Dentsply implants

Designs For Vision, Inc.

DoWell Dental Products

Ellman International

Elsevier, Inc.

everyDay HealtH, inc.

Exactech, Inc.

Georgia Health and Sciences University(formerly MCG)

gIDE Institute

• Glidewell Laboratories

• Golden Dental Solutions

Hartzell & Son, G.

Harvest Technologies Corp.

Hiossen Implants

• Hu-Friedy Mfg.

i-CAT/Imaging Sciences International

• Impladent Ltd.

implant Direct syBron international

intra-lock international, inc.

Journal of Oral Implantology

Keystone Dental Inc.

Klockner of North America

Lang Dental Manufacturing Co., Inc.

• Las Vegas MaxiCourse®

Market Connections Inc./Dental Health News

• Materialise Dental, N.A

megagen usa inc

mis implants tecHnologies, inc.

Neoss

noBel Biocare usa

• oco BiomeDical, inc.

Oral Aesthetic Advocacy Group

Osada, Inc.

Osseous Technologies of America

Osstell Inc

• osteogenics BiomeDical

Osteohealth

Palisades Dental

Patterson Dental

• PBHS, Inc.

PeriOptix, Inc.

PhotoMed International

• Piezosurgery, Incorporated

• Pikos Implant Institute

Pittman Dental Laboratory

Planmeca USA, Inc.

PREAT Corporation

preXion

• Protech Dental Studio

• Quintessence Publishing

Renew Digital

RGP, Inc.

• Rocky Mountain Dental Institute

• rocky mountain tissue Bank

root laBoratory

Rose Micro Solutions

• Russo Seminars

SABRA Dental Products

• salvin Dental specialties, inc.

Sclar Center

Sirona Dental

Smile Reminder

Snoasis Medical, Inc.

Springstone Patient Financing

• Straumann USA, LLC.

SurgiTel Systems/General Scientific Corp.

• Tatum Surgical

treloar & Heisel

Tri-State Dental Supplies & Equipment

Ultralight Optics

UMDNJ – NJ Dental School,Continuing Dental Education

• Unicare Biomedical

Yodle

• Zest Anchors, LLC

Zimmer Dental

Zoll-Dental

COMPANIES IN ALL CAPS WERE 2012 ANNUAL MEETING SPONSORS

• AAID Foundation Contributors

EXHIBITOR LISTING 2012 ANNUAL MEETING

AMERICAN ACADEMY OF IMPLANT DENTISTRY 3 62ND AAID ANNUAL MEETING | PHOENIX, ARIZONA 2013

WHY SPONSOR OR EXHIBIT AT AAID’S 62ND ANNUAL MEETINGAAID’s annual meeting attracts dentists who are buyers. Our surveysconsistently show that 90% of dentists reported that they make purchasesduring or as a direct result of the AAID Implant World Expo.

We expect 1,500 attendees, including more than 1,000 dentists and staff.Because space is limited to only about 120 companies, we can deliver abuyer to exhibiting company ratio of nearly 10 to 1.

General dentists provide the growth area for your implant related and otherproducts and services. AAID’s Annual Meeting is the place where you willfind general dentists who have made implants a key part of their practice,but are not necessarily committed to a particular product or service. 75%of attendees are general dentists and 25% are specialists, primarilyperiodontists, prosthodontists and oral surgeons.

EACH YEAR THE SPONSORSHIP OPPORTUNITIES AND EXHIBIT SPACE SELL OUT AND WE HAVE

HAD A LONG WAITING LIST. DON’T HESITATE TO RESERVE YOUR SPOT TODAY.

YOUR CURRENT AND POTENTIAL CUSTOMERS BELONG TO AAIDFounded in 1951, the American Academy of Implant Dentistry is the firstprofessional organization in the world dedicated to implant dentistry. TheAcademy’s mission is simple: To advance the science and practice ofimplant dentistry through education, research support and to serveas the credentialing standard for implant dentistry for the benefit ofmankind.

Through our comprehensive educational offerings and court-recognizedcredentialing program, we provide valuable expertise in the field of oralimplantology—expertise that ultimately benefits the patients dentists serve.

There has never been a more exciting time in implant dentistry. Theadvances in technology and techniques that have occurred, and those weare currently exploring, are making implant dentistry more sophisticatedand successful, bringing it to the forefront of the dental field. AAID is theleader in the profession and AAID’s Annual Meeting is where thoseprofessionals from around the world gather to find out about the latestproducts and services as well as to obtain comprehensive dental implantfocused education.

AAID Active Membership (as of November 30, 2012)Credentialed members (U.S./Canada) ..............................................781Credentialed members (International) ..............................................151General members (U.S./Canada) ..................................................2,655General members (International) ......................................................464Residents and students ..................................................................523Other ................................................................................................15

Total AAID Membership ..............................................................4,589

About the MembersGeneral dentistry ............................................................................73%Exclusively implant dentistry ..............................................................7%Endodontics ....................................................................................1%Oral/Maxillofacial Surgery ..................................................................5%Orthodontics ....................................................................................1%Periodontics......................................................................................3%Prosthodontics ..................................................................................5%Retired ............................................................................................1%Student/Resident ..............................................................................1%Do not practice dentistry ................................................................<1%Other (please specify) ........................................................................3%(Percentages based on 2012 AAID Member Survey)

2004 2005 2006 2007 2008 2009 2010 2011 2012

HIGHLY QUALIFIED BUYERS ATTEND AAID’S ANNUAL MEETINGA world-class faculty and outstanding scientific programs along with anexciting location will assure that a large and diverse blend of dental andallied dental staff professionals from around the world will attend AAID’sAnnual Meeting. These are your current and future customers.

QUALIFIED BUYERS AT AAID ANNUAL MEETING

2004 New York City, NY 8872005 Scottsdale, AZ 9082006 Chicago, IL 9842007 Las Vegas, NV 1,3662008 San Diego, CA 9172009 New Orleans, LA 9762010 Boston, MA 8682011 Las Vegas, NV 1,1802012 Washington, DC 974

1500

1200

900

600

300


AAID high visibility sponsorships are the ideal complement to your company’smarketing plan. Increase your exposure to more than 1,000 dentists and dentalstaff who will attend the AAID 62nd Annual Meeting.

Call Jennifer Hopkins, AAID Director of Meetings, at 312.335.1550 or [email protected] for more information.

PREMIUM SPONSORSHIPS PRESENTATIONSGreat visibility through Corporate Forums, premium Exhibit Booth Location. Seethe Sponsor Benefits Matrix on page 5 for a full listing of benefits.

THE ANCHOR SPONSOR - $75,000The Anchor Sponsor, our highest level, recognizes a single sponsor for theiroutstanding support for our Annual Meeting. Benefits typically include sixexhibit booths in premium location, two New Trends, Techniques andTechnology Presentations, two half-day Hands-on Workshops, and up to threeHigh Visibility Sponsorship opportunities. The Anchor Sponsor receives threefull-page ads in AAID News and the highest level of visibility at the meeting, inAAID publications, and in promotional materials.Your presence will beenhanced with one rotating banner ad on AAID’s mobile meeting app, four pushmessages during the meeting, and a highlighted exhibitor listing.

DIAMOND SPONSORS - $60,000Each Diamond Sponsor receives four exhibit booths in premium location, twoNew Trends, Techniques and Technology Presentations, and two half-dayHands-on Workshops. The Diamond Sponsor receives one High VisibilitySponsorship opportunity, two full-page ads in AAID News and a very high levelof visibility at the meeting, in AAID publications and in promotional materials.Your presence will be enhanced with one rotating banner ad on AAID’s mobilemeeting app, two push messages during the meeting, and a highlightedexhibitor listing.

PRESIDENTIAL SPONSORS - $30,000The Presidential Sponsors also enjoy premium booth placement with twoexhibit booths, one New Trends, Techniques and Technology speaker and onehalf-day Hands-on Workshop. Presidential Sponsors enjoy a very high level ofvisibility in AAID publications, the website and at the meeting, and receive onefull-page ad in AAID News. Your presence will be enhanced during the meetingwith one push messages through AAID’s mobile meeting app and a highlightedexhibitor listing.

PLATINUM SPONSORS – $20,000The primary benefits for the Platinum Sponsors include two exhibit booths inpremium location, and one New Trends, Techniques and Technologypresentation. Platinum Sponsors have first choice of location after the Anchor,Diamond and Presidential Sponsors. Benefits include one half-pageadvertisement in AAID News and high level of visibility in AAID publications, thewebsite and at the meeting. Your presence will be enhanced with a highlightedexhibitor listing on AAID’s mobile meeting app.

GOLD SPONSORS - $14,000Gold Sponsors receive one exhibit booth in a premium location plus onepresentation during the New Trends, Techniques and Technology day. Theyreceive a quarter-page complimentary advertisement in the AAID News, as wellas other visibility opportunities. Your presence will be enhanced with ahighlighted exhibitor listing on AAID’s mobile meeting app.

THE SILVER SPONSORS - $7,500Silver Sponsors are entitled to one exhibit booth with priority booth locationselected before non-sponsor exhibitors. They also receive a special listing onthe AAID web site, and in the preliminary and final program books. Yourpresence will be enhanced with a highlighted exhibitor listing on AAID’s mobilemeeting app.

ANNUAL MEETING UNRESTRICTED GRANTSCompanies may contribute unrestricted educational grants to the AnnualMeeting education Fund to underwrite the cost of the meeting. Contributionsstart at $1,000. Companies that contribute at least $7,500 are eligible to selectbooths in sponsorship row if they wish and if their grant has been received byMay 1. Support for the following opportunities cannot be accepted for a singleeducational activity (e.g. one lecture or workshop), but can be accepted todefray the expenses for the Main Podium program and Hands-on Workshops,Allied Staff Programs, Poster Sessions, and Table Clinics.

CORPORATE PRESENTATION OPPORTUNITIESNew Trends, Techniques and Technology Programs (Available to GoldSponsors and higher only) are 20-minute lectures available to Gold Level orhigher sponsors on October 23, 2013 to the full audience in attendance. Roomis set for 1,000 and includes full staging. No other programs are scheduled atthis time. No CE credit is granted for these programs. Sponsors may choosetheir own topics and speakers. The AAID Annual Meeting Committee has finalapproval of the company presentations.

In order to have their speaker slot confirmed by the Annual Meeting Committee,Sponsors must send the following information to Director of Meetings by March 1, 2013:• Presentation title and Abstract• Speaker name as to be listed• Speaker biography (No CV’s please!)• High resolution photo of speaker (300 DPI jpg format preferred)

Hands-On Workshops: (Available to Presidential Sponsors and higher). 90-minute or 180-minute half-day length with a limit of 25 to 50 attendeesdepending on the program. Restricted to hands-on and designed to familiarizeattendees with particular techniques or materials. At least 75 percent of classtime must be devoted to hands-on to qualify. The AAID Annual MeetingCommittee has final approval of the company presentations. AAID will assign aroom. Sponsor bears all direct costs including audio visual and security costs.HIGH VISIBILITY OPPORTUNITIESAll prominently featuring Sponsor’s logo and/or information. This is an excellentopportunity for new exhibitors or those with few points to obtain a prime booth location.* Sponsorship fees are in addition to the actual cost. Please contact the Director of Meetingsfor fee and estimated direct cost of products.

• BADGE HOLDERS AND LANYARDS• TOTE BAGS• WRITING PADS AND/OR PENS FOR NOTE TAKING

• HOTEL ROOM KEY CARDS

PRINT OPPORTUNITIESPRELIMINARY PROGRAM - $2,000 | Full page | 4 color onlyAAID NEWS or JOURNAL OF ORAL IMPLANTOLOGY – 15% discount forsponsors and exhibitors; contact Maria Preston-Cargill at [email protected] 800.627.0932, 785.865.9265 (Direct) for additional opportunities and to placeyour ad.

EVENT OPPORTUNITIESSponsor benefits for the following functions include signage, mention inall promotional materials, the web site and the onsite Program Guide.Contact the Director of Meetings for pricing.WELCOME RECEPTIONWednesday, October 23 evening

IMPLANT WORLD EXPO LUNCHFor attendeesThursday, October 24 noonFriday, October 25 noon

IMPLANT WORLD EXPO RECEPTIONThursday, October 24 evening

PRESIDENT’S CELEBRATIONSaturday, October 26 eveningCONTINENTAL BREAKFAST(Only 4 available)EXHIBIT HALL BEVERAGE BREAKS(Only 5 available)

• VIDEO IN HOTEL ROOM• DOOR DROPS• CHARGING STATIONS• COLUMN WRAPS AND OTHER SPECIAL SIGNAGE

AAID ANNUAL MEETING SPONSORSHIPS GET RESULTS


Anchor Diamond Presidential Platinum Gold SilverSponsor Sponsor Sponsor Sponsor Sponsor Sponsor$75,000 $60,000 $30,000 $20,000 $14,000 $7,500Exclusively available for only

one sponsorMay negotiateCustom

benefit package

Complimentary 8’ X 10’ booth 6 booths near 4 booths near 2 booths near 2 booths near 1 booth near 1 booth near(additional booths may be main entrance main entrance main entrance main entrance main entrance main entrancepurchased at regular prices)

Speaker for the Two 20-minute Two 20-minute One 20-minute One 20-minute One 20-minute N/ANew Trends, Techniques and speakers speakers speaker speaker speakerTechnology day onWednesday, October 23

Speaker for Hand’s-on Workshop Two Workshops Two Workshops One Workshop N/A N/A N/Aof your choice

High Visibility Opportunity Up to 3 One N/A N/A N/A N/A(only pay direct cost of items provided)

Annual meeting registrations 6 free 4 free 3 free 2 free 1 free N/Afor dentists registrations registrations registrations registrations registration

Tickets for your staff to attend the 12 free tickets 10 free tickets 8 free tickets 4 free tickets 2 free tickets 1 free ticketWelcome Reception (Wednesday night)

Tickets for the President’s 10 free tickets 5 free tickets 3 free tickets 2 free tickets 1 free ticket N/ACelebration on Saturday evening

Complimentary advertisement Full page Full page Full page 1/2 page 1/4 page N/Ain the AAID newsletter, 4-color ad 4-color ad 4-color ad 4-color ad 4-color ad AAID NEWS in 3 issues in 2 issues in 1 issue in 1 issue in 1 issue

Highlighted listing in Mobile App YES YES YES YES YES YES

Mobile App Push Messages 4 2 1 N/A N/A N/A

Mobile App Banner 1 1 N/A N/A N/A N/A

Listing on the Sponsor Section YES YES YES YES YES YESof AAID web site

Acknowledgment in the YES YES YES YES YES YESpreliminary and finalprogram books

Discounted advertising in YES YES YES YES YES N/Athe Journal of Oral Implantologyand AAID News

Recognition on Exhibit Hall YES YES YES YES YES YESsignage

Sponsorship ribbons for YES YES YES YES YES YESexhibit staff badges

SPONSOR OPPORTUNITY MATRIX

SPONSORSHIP BENEFIT


AMERICAN ACADEMY OF IMPLANT DENTISTRY62ND ANNUAL MEETINGOctober 23 - 26, 2013JW Marriott Phoenix Desert RidgePhoenix, AZ

CONTACT FOR SPEAKER COMMUNICATION Date of Application ______________________

Company Name ________________________________________________________Web site __________________________________________

Contact Name _________________________________________________________________________________________________________

Street Address ___________________________________________________________________________________________________________

City ____________________________________________ State _______ Zip ______________ Country__________________________________

Phone Number ________________________________ Fax ________________________________ E-mail________________________________

PLEASE COMPLETE AND RETURN THE EXHIBITOR FORM ON PAGE 11 SO WE HAVE ALL THE INFORMATION WE NEED. DO NOT COMPLETE THE PAYMENT SECTION OF THAT FORM.

RESERVATION AND PAYMENTPlease reserve the following sponsorships: (Contact: Jennifer Hopkins, Director of Meetings at 312.335.1550 or [email protected] for information)

PREMIUM SPONSORSHIPSq ANCHOR SPONSOR - $75,000q DIAMOND SPONSOR - $60,000q PRESIDENTIAL SPONSOR - $30,000q PLATINUM SPONSOR - $20,000q GOLD SPONSOR - $14,000q SILVER SPONSOR - $7,500

q EVENT OPPORTUNITIES• Welcome Reception• Implant World Expo Lunches• Implant World Expo Reception• President’s Celebration• Continental Breakfast• Exhibit Hall Beverage Break

Payment method: q Visa q MasterCard q American Express q Check (Must accompany application - fax of check not accepted)

Card # _________________________________ Exp. Date ___________ VV2 ______ Signature_____________________________________

The sponsor agrees to abide by all rules, requirements, restrictions and regulations set forth in this agreement or as may be designated by the AAID, JW Marriott Phoenix DesertRidge or the City of Phoenix, Arizona. Failure to abide by such rules and regulations will result in the forfeiture of all monies paid to the AAID under the terms of this agreement.

please type or print neatly. complete all sections of application and return with your full payment.

make checks payable to: American Academy of Implant Dentistrymail to: AAID c/o Delaware Place Bank

190 E. Delaware Place Dept. 350Chicago, IL 60611

Fax to: 312.335.9090


190 E. Delaware Place Dept. 350Chicago, IL 60611

q PRINT OPPORTUNITIESPRELIMINARY PROGRAM -$2,000 | Full page | 4-color

AAID NEWS AND JOURNAL OF ORALIMPLANTOLOGY15% discount for sponsors and exhibitors; contact Maria Preston-Cargill at [email protected] or800.627.0932, 785.865.9265 (Direct) for additionalopportunities and to place your ad.

____ # OF ADDITIONAL EXHIBIT BOOTHSAT $3,600 INSIDE ($3,800 AFTER MAY 1, 2013)

____ # OF ADDITIONAL EXHIBIT BOOTHSAT $3,800 CORNER ($4,000 AFTER MAY 1, 2013)

TOTAL $____________

HANDS-ON WORKSHOPS (call for pricing)

HIGH VISIBILITY OPPORTUNITIES(*Sponsorship fees are in addition to the actual cost. Contact Jennifer Hopkins [email protected] for information about cost.)

q BADGE HOLDERS & LANYARDSq TOTE BAGSq WRITING PADS AND/OR PENSq HOTEL ROOM KEY CARDSq VIDEO IN HOTEL ROOMq DOOR DROPSq CHARGING STATIONSq COLUMN WRAPS AND OTHERSPECIAL SIGNAGE

APPLICATION/CONTRACT FOR SPONSORSHIP

AMERICAN ACADEMY OF IMPLANT DENTISTRY 762ND AAID ANNUAL MEETING | PHOENIX, ARIZONA 2013

PURPOSEThe AAID Exhibition provides dental and allied dental professionals the mostcurrent information on products and services related to dental health care.The purpose of the exhibits is to complement the program sessions by providing an opportunity for display and/or demonstration of products and services.

MEETING LOCATION AND DATESJW Marriott Phoenix Desert Ridge5350 E. Marriott Drive | Phoenix, AZ 85054

The Exhibit Hall is located in Grand Canyon BallroomThe official dates of the 62nd Annual Meeting are:October 23 - 26, 2013.

EXHIBIT HOURSThursday, October 24: 9:30 am - 7:00 pmFriday, October 25: 9:30 am - 5:00 pmSaturday, October 26: 9:30 am - 1:00 pm

Exhibit hours are subject to change. Exhibitors will be notified if a change inhours is necessary.

The AAID Implant World Reception will take place on Thursday, October 24from 5:30 pm until 7:00 pm in the exhibit hall.

EXHIBIT SET-UP AND STAFFINGWednesday, October 23, 2013 – 2:00 pm - 8:00 pmAccess to the exhibit hall begins at 2:00 pm, and all exhibits must be setupby 8:00 pm on Wednesday, October 23. As a courtesy to the attendees andfellow exhibitors, please open your exhibits on time and staff them throughoutthe meeting. Exhibitors will be allowed in the exhibit hall two hours before theexhibits open each day and may remain in the hall one hour after closing.

EXHIBIT DISMANTLINGSaturday, October 26, 2013 – 1:00 pm - 5:00 pmNo packing of equipment or literature, or dismantling of exhibits is permitteduntil exhibit closing time, 1:00 pm, Saturday, October 26. Any exhibit notdismantled by 5:00 pm - or for which arrangements for tear-down have notbeen made - will automatically be dismantled at the exhibitor’s expense andliability for proper dismantle. The floor must be cleared by 5:00 pm. Exhibitorswho dismantle early without express permission of show management willforfeit all points earned at the 2013 meeting.

ABANDONED SPACEAny space not completely set-up by 9:30 am on Thursday, October 24, exceptwith express permission of AAID Show staff, or last in, first out as noted onfloor plan, will be regarded as abandoned and may be resold or reassignedby AAID. Each exhibit must be open for the full duration of show hours. Anexhibitor who abandons its space prior to the official show close (except withpermission of AAID Show Management) may forfeit their points earned in2013. AAID has sole authority on whether an excuse for delay orabandonment is acceptable.

EXHIBITOR BOOTH PERSONNEL REGISTRATIONThere will be a limit of three booth personnel per contracted booth space. Forexample, if you contract for three booth spaces, you may have nine boothpersonnel (3 booth spaces x 3 booth personnel = 9 booth personnel).If exhibitor personnel registration exceeds this limit, there will be a fee of$295 per additional person. To avoid on-site delays, exhibitors areencouraged to register their exhibit personnel in advance. A registration form

is available online at www.aaid.com. AAID will issue badges for boothpersonnel and have them ready at the registration desk upon check-in if theexhibiting company submits names by September 20, 2013.

A special section of the registration area will be designated for ExhibitorRegistration. Registration hours will be:

Tuesday, October 22: 3:00 pm - 8:00 pmWednesday, October 23: 7:00 am - 7:00 pmThursday, October 24: 7:00 am - 7:00 pmFriday, October 25: 7:00 am - 6:00 pmSaturday, October 26: 7:00 am - 1:00 pm

ADMISSION TO AAID SESSIONSYour exhibit badge permits you to attend any session or open meeting forwhich there are no fees. Exhibitors may purchase tickets for other functionson a space available basis.

HOUSINGJW Marriott Phoenix Desert RidgeYou are strongly encouraged to utilize the AAID block of rooms. Forreservations, call 888.236.2427 or 480.293.5000. Mention the AmericanAcademy of Implant Dentistry for the special group rate of $286single/double. Or visit www.aaid.come for the link to book your room online.

IMPORTANT DATESMarch 1 Sponsor speaker information dueApril 30 Last day for sponsors to select premium booth locationMay 1 Non-sponsor booth assignments beginMay 1 Early Bird Registration EndsJune 1 Description of company/product(s) for onsite program book dueJuly 15 Ad for onsite program book dueJuly 31 Exhibitor Service Kit e-mailed or available at www.aaid.comAug 2 Cancellation deadline – $200 per booth cancellation feeAug 15 AAID Foundation Corporate Auction inserts due to AAIDAug. 30 Cancellation deadline – 50% of total booth cost cancellation feeSept. 13 Cancellation deadline – 75% of total booth cost cancellation feeSept. 20 Deadline for submitting names of booth personnel to AAID for

badges & providing certificate of insuranceSept. 27 List of pre-registered attendees sent by e-mailOct. 23 Exhibitor setup, 2:00 pm - 8:00 pmOct. 24 Official opening of exhibits at 9:30 amOct. 24 Implant World Expo Reception 5:30 pm - 7:00 pmOct. 26 Official closing of exhibits, 1:00 pmOct. 26 Exhibits and material must be removed from Exhibit Hall by 5:00 pm.Nov. 4 AAID e-mails final attendance list

Future Annual Meeting Sites2013 Phoenix, AZ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .October 23 - 262014 Orlando, FL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .November 5 - 82015 Las Vegas, NV . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .October 21 - 242016 New Orleans, LA . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .October 26 - 29

AAID CONTACT INFORMATION211 E. Chicago Avenue; Suite 750, Chicago, IL 60611Phone: 312.335.1550 Fax: 312.335.9090 Web site: www.aaid.comSponsorships:Jennifer Hopkins, Director of Meetings | [email protected] Ext: 230Exhibits: Catherine Frank, Exhibit Coordinator | [email protected] Ext: 222Ads: Maria Preston-Cargill, Allen Press | [email protected] |800.627.0326, 785.865.9265 (Direct)

GENERAL INFORMATION

All pertinent information will also be posted on theAAID Web site – www.aaid.com


ELIGIBILITY TO EXHIBITSubmission of an Application/Contract for Exhibit Space or othercommunication requesting exhibition space at the Annual Meetingconstitutes an offer on the Applicant’s part to lease exhibition space. Bysubmitting an application or making other communications regarding theleasing of exhibition space, the applicant acknowledges that AAID is underno obligation whatsoever to accept the application or other request forspace. Nothing contained in the Exhibitors’ Prospectus Application or otherinformation, or material prepared or provided by AAID, grants or confers anyright or rights on an applicant to obtain, lease or rent exhibition space.

This exhibition is designed for the display and demonstration of productsand services relating to the practice and advancement of the art andscience of oral implantology and the professional education of AAID members. AAID reserves the exclusive right to determine the eligibility of allexhibitor space applicants.

CONTRACT FOR SPACEThe information contained in this Exhibitor Prospectus, the Application forSpace, and the Formal Notice of Assignment constitute a contract for theright to use the space allocated.

BOOTH ASSIGNMENT PROCEDURESponsor booths are selected first. Because non-sponsor exhibitors will begiven the opportunity to select their booth space beginning May 1, 2013,sponsors who apply for sponsorship after May 1, 2013, may not necessarilybe guaranteed premium exhibit location. Non-sponsor exhibitors will begiven the opportunity to select their booth space after May 1, 2013 basedon a priority point system:• 1 point awarded for each year of Annual Meeting exhibit hall participation(1993-2013)

• 1 point for each 8' x 10' booth space occupied (1993-2013)• 1 point for every $2,500 donated to the AAID Foundation (May 1, 2012through April 30, 2013). In-kind and auction donations excluded.

• 1 point for every $5,000 advertising dollars spent in AAID publications(payments received between May 1, 2012 and April 30, 2013)

• Exhibit hall participation and booth space points are the only points thataccrue annually.

The company contact will receive an e-mail from the Academy with a floorplan from which booth selection can be made. Full payment is requiredprior to a booth assignment. AAID reserves the right to adjust the floor plan,relocating exhibit booths as necessary. AAID will periodically add boothnumbers to the list of exhibiting companies on the AAID Web site. In the event of a company merger/acquisition, only the higher priority pointtotal of the two merging companies will be recognized. Merging companiesmay not combine their priority points to achieve a higher ranking. The AAIDExhibition Manager must be notified in writing in order for the acquiringcompany to assume the higher point total.

SUBLETTING SPACEThe subletting, assignment or apportionment of the whole or any part of thisexhibit space by any exhibitor is prohibited. No exhibitor may permit anyother party to exhibit in its space any goods other than those manufacturedor handled by the contracting exhibitor in the regular course of its business,nor permit the solicitation of business by others within its space. Advertisingmaterial or signs of persons or firms other than those actually engaging thespace are prohibited.

EXHIBITOR LISTINGExhibiting companies will be listed in the Program Guide if information isreceived by the AAID by the established deadline. This publication contains analphabetical listing with booth number, contact information and adescription of exhibitors’ products and/or services.

SPACE RENTAL FEESBOOTH SIZE LOCATION ON OR BEFORE AFTER MAY 1

MAY 1

8' x 10' inside $3,600 $3,8008' x 10' corner $3,800 $4,000

PAYMENT SCHEDULEThe total booth price must accompany the signed contract before boothspace is selected. Applications will not be processed nor space guaranteedwithout the required payment.

The Application/Contract for Exhibit Space Form and the payment must besent together for a company to reserve space. Telephone reservations willNOT be accepted.

CANCELLATION BY SPONSORING COMPANYNotification of sponsorship cancellation or reduction of sponsorship mustbe made in writing and received on or before the dates listed. Cancellationssent via FAX will be accepted at 312.335.9090. Any cancellation for anyreason is subject to the following refund schedule and terms:Date Written Cancellation received by AAID and amount retained:On or before August 2, 2013: $1000August 3 to August 30: 50% of total sponsorshipAugust 31 to September 13: 75% of total sponsorshipAfter September 13: 100% of total sponsorship

will be retained by AAID.All cancellations must be in writing and refunds will be based on the aboveschedule according to the postmark or facsimile transmission date on therefund request.

CANCELLATION BY EXHIBITING COMPANYNotification of booth space cancellation or reduction of booth space mustbe made in writing and received on or before the dates listed. Cancellationssent via FAX will be accepted at 312.335.9090.There will be no refund for exhibitors who for any reason do not exhibit atthe AAID Exhibition and have not submitted a written cancellation requestprior to the deadlines outlined. Exhibitors canceling exhibit space must alsocancel hotel reservations.Any cancellation or reduction of booth space for any reason is subject tothe following refund schedule and terms:Date Written Cancellation received by AAID and amount retained:On or before August 2, 2013: $200 per boothAugust 3 to August 30: 50% of total booth costAugust 31 to September 13: 75% of total booth costAfter September 13: 100% of total booth cost

will be retained by AAID.

The retained rental will cover direct and indirect costs incurred bymanagement for organizing, setting up and providing space for exhibitor,and losses and additional expenses caused by Exhibitor’s withdrawalincluding reletting the space. All cancellations must be in writing andrefunds will be based on the above schedule according to the postmark orfacsimile transmission date on the refund request.

SPACE ASSIGNMENT AND FEES


INCLUDED IN EXHIBIT FEEPRE-MEETING MAILING LISTExhibitors and sponsors will be e-mailed an Excel® spreadsheet of pre-registrants to send product information or invitations to sponsored eventsor sessions. The list will be sent by September 27, 2013 and will include allregistrations received by the September 17 early-bird registration deadline(other than those few that opt out) to provide exhibitors with the maximumnumber of registrants. The name, address, city, state and zip code of theregistrant will be provided. E-mail addresses, Web sites, phone and faxnumbers will not be provided.

MEETING ATTENDANCE LISTEach exhibiting or sponsoring company will be e-mailed an Excel® spreadsheetof 2013 AAID Annual Meeting attendees (other than those few that opt out). Thelist will be sent by approximately November 4, 2013. The name, address, city,state and zip code of the registrant will be provided. E-mail addresses, Websites, phone and fax numbers will not be provided.

PDF ADVERTISEMENT ON WEB SITE AND MOBILE APPAll sponsors and exhibitors are entitled to a complimentary PDF one-pageadvertisement on the meeting Web site and on AAID's Meeting App. Ads canbe provided anytime prior to the meeting, however, the earlier you provide thead, the sooner it will be made available online. You are encouraged to provideyour PDF by September 1, 2013. Ads should be provided as a low-resolutionPDF, but at least 72 dpi. All fonts, files, and graphics must be embedded. Sendyour PDF ad to [email protected].

OTHER OPPORTUNITIES AVAILABLE FROM AAIDAAID PUBLICATION ADVERTISINGAdvertising in the Journal of Oral Implantology, official journal of the AmericanAcademy of Implant Dentistry, is the ideal vehicle for contacting Academymembers. The Journal is mailed bi-monthly to more than 4,000 dentalprofessionals. Format offers four-color as well as black-and-white advertising.Advertising in the Academy’s quarterly newsletter, AAID News, is anotheropportunity for communicating your message to AAID members.

For information on placing your ad in the Journal or AAID News, contact Maria Preston-Cargill at 800.627.0326, 785.865.9265 (Direct) or e-mail [email protected]. Exhibitors and sponsors receive a 15% discount onadvertising in Journal of Oral Implantology or AAID News. Specifications andcosts can be found online at www.joionline.org.

MAILING LIST REQUESTExhibitors may purchase the AAID MEMBERSHIP file for $1,000. Quantities willbe approximately 4,000 depending on use of entire mailing list or USA only.Several sort options are available. Written or faxed requests must be receivedfor mailing labels. A copy of the proposed mailing piece must be submitted andmust be approved by the AAID. The name, address, city, state and zip code ofthe registrant will be provided. E-mail addresses, Web sites, phone and faxnumbers will not be provided. Contact Catherine Frank at [email protected] the mailing list request form or for more information.

MOBILE APP OPPORTUNITIESAAID will provide the very popular Annual Meeting Mobile App during theAcademy’s 2013 Annual Meeting. Nearly 900 unique users downloaded theapp, using it nearly 2,700 times during the meeting, generating more than20,000 page views.

Banners - $2,000No more than eight will be offered and they will be displayed as rotating topscreen banners in prime position. An interactive link will take users to anotherscreen of your choosing on the app or to any other link on the web. App Metricsand click through reports will be provided to banner sponsors. A limited numberwill be reserved for top level sponsors. To purchase banners, [email protected].

Highlighted Exhibitor - $299Highlighted company displays first when app users search for exhibitors tocatch the searcher’s eye. Places the exhibitor in a top, featured positionunderneath the exhibitor selection menu. Add your logo, links to your web site,brochures, white papers, photos, etc. Contact [email protected] to order.

Push Message - $99 (before or after meeting); $299 (Wednesday through Saturday of meeting)Reach your target market at the meeting with meeting specific messages tovisit your booth or attend a program featuring your product. A limited numberper day will be made available. Select the day and time of your message.Contact [email protected] for availability and to order.

HIGH VISIBILITY OPPORTUNITIESAll prominently featuring Sponsor’s logo and/or informationThis is an excellent opportunity for new exhibitors or those with few points toobtain a prime booth location.* Sponsorship fees are in addition to the actual cost. Please contact the Directorof Meetings for fee and estimated direct cost of products.

• BADGE HOLDERS AND LANYARDS• TOTE BAGS• WRITING PADS AND/OR PENS FOR NOTE TAKING

• HOTEL ROOM KEY CARDS

PRINT OPPORTUNITIESPRELIMINARY PROGRAM - $2,000 | Full page | 4 color onlyAAID NEWS or JOURNAL OF ORAL IMPLANTOLOGY – 15% discount forsponsors and exhibitors; contact Maria Preston-Cargill [email protected] or 800.627.0932, 785.865.9265 (Direct) foradditional opportunities and to place your ad.

EVENT OPPORTUNITIESSponsor benefits for the following functions include signage, mention in allpromotional materials, the web site and the onsite Program Guide.Contact the Director of Meetings for pricing.

WELCOME RECEPTIONWednesday, October 23 evening

IMPLANT WORLD EXPO LUNCHFor attendeesThursday, October 24 noonFriday, October 25 noon

IMPLANT WORLD EXPO RECEPTIONThursday, October 24 evening

PRESIDENT’S CELEBRATIONSaturday, October 26 evening

CONTINENTAL BREAKFAST(Only 4 available)

EXHIBIT HALL BEVERAGE BREAKS(Only 5 available)

• VIDEO IN HOTEL ROOM• DOOR DROPS• CHARGING STATIONS• COLUMN WRAPS AND OTHER SPECIAL SIGNAGE

SPONSOR AND EXHIBITOR MARKETING OPPORTUNITIES


EXHIBIT HALL INFORMATIONThe Exhibit Hall is carpeted. Booth cleaning is mandatory after move-in and is NOTincluded in the exhibit rental fee. The Academy has the right to order daily cleaningif booth appearance is unsightly. Cost will be charged to the exhibiting company. Theexhibition will be in the Grand Canyon Ballroom. Carpet is multi-color. Ceiling heightvaries between 17' and 21' inside the exhibit hall. See the floor plan on page 12.

FACILITY PROTECTIONNothing may be taped, posted, nailed, screwed or otherwise attached to columns,walls, drape, floor or any interior or exterior surface of the exhibit hall or furniturecontained in the facility. The use of stick-on decals is discouraged and thedistribution and display of helium balloons are prohibited in the exhibit hall. Signs,parts of exhibits, supplemental lighting or any other exhibit material suspended fromthe ceiling or attached to the ceiling of the exhibit hall must be approved by AAID.

GENERAL BOOTH CONSTRUCTION AND ARRANGEMENTS GUIDELINESBooth decorations are to be professional, standard booth design. When designingexhibits and planning for the display of products and literature, for both in-line andisland booths, good judgment and consideration for neighboring exhibitors andattendees should be the exhibitor’s primary objective. No signs, parts of exhibits,supplemental lighting or any other exhibit material may be suspended from orattached to the ceiling of the exhibit hall. Exposed or unfinished sides and/or backsof exhibits and displays must be draped or finished so as to present an attractiveappearance when viewed from aisles or adjoining exhibits. All exhibits will beinspected during setup and, at the direction of the AAID, the decorator will installdraping at the exhibitor’s expense to any part of the exhibit deemed objectionableby other exhibitors or AAID.

STANDARD BOOTHAll linear booths are 80 sq ft (8’ x 10’) unless otherwise noted. Booths have a backwall drape that is approximately 8’ high, with sidewall drapes that are 36” high. Ifbooth layout design exceeds 8’ in height, booth design must be approved by AAIDstaff. All display fixtures over 4’ in height and placed within 10 linear feet of anadjoining exhibit must be confined to that area of the exhibitor’s space that is atleast 5’ from the aisle line. The intent of the height and depth restrictions is thateach exhibitor is entitled to a reasonable sight line from the aisle regardless of thesize of exhibit. Exhibits are not permitted to span an aisle by ceiling or floor covering.AAID reserves the right to relocate any booth in the hall.

AMERICANS WITH DISABILITIES ACTEach exhibitor shall be responsible for compliance with the Americans withDisabilities Act (ADA) within its booth and assigned exhibit space.

REGULATIONSChildren under 12 years of age are not allowed into the Exhibit Hall under anycircumstances. This policy has been established for the safety of the children ofAAID members and other meeting attendees. Your support and compliance areappreciated.

LIABILITYIt is mutually agreed that the Academy and the facilities in which the AAID meetingsare being conducted shall not be held liable by an exhibiting company for any damageto or for the loss or injuries to the exhibitor resulting from any cause. All claims for anysuch loss, damage, or injury are expressly waived by the exhibiting company. Eachexhibitor by signing an application to exhibit, expressly understands that he/shethereby releases the American Academy of Implant Dentistry and The JW MarriottPhoenix Desert Ridge from and agrees to indemnify each against any and all claims for any such loss, injury or damage. Each party agrees to be responsible for itsown property through insurance or self-insurance and shall hold harmless theAcademy and the facilities in which the AAID meetings are being conducted for anydamage caused by theft and those perils normally covered by fire and extendedcoverage policy.

CERTIFICATE OF INSURANCEAll exhibitors must send an original certificate of insurance to the AmericanAcademy of Implant Dentistry by September 20, 2013. No exhibitor will be allowedto set up without the required certificate of insurance.Your certificate of insurance should include:1) Your company must be listed as the insured.

2) You must carry and maintain a minimum of $1 million insurance coverage thatprovides general liability coverage, coverage against damage to persons andproperty, and hazard insurance, insuring the exhibitor’s property and its exhibitspace, to fully protect it and the AAID and the additional insured (see below)against all risks in connection with its exhibit at the AAID 62nd Annual Meeting,or under the 2013 Rules and Regulations, or otherwise.

3) Required dates must cover the dates of the expo, including set-up andbreakdown: October 23 - 26, 2013.

4) All insurance shall name as additional insured Shepard Exposition Services andthe JW Marriott Phoenix Desert Ridge.

5) The certificate holder must be listed as follows: American Academy of Implant Dentistry 62nd Annual Meeting 211 E. Chicago Avenue; Suite 750Chicago, IL 60611

If you do not carry general liability insurance, you may purchase this in the formof event insurance.

The AAID and JW Marriott Phoenix Desert Ridge will not be responsible fordamage or loss to any property of the exhibitor, including the shipping containersbrought into or used in or about the expo floor, nor for any acts or omissions ofthe exhibitor’s employees, agents or representatives.

SECURITYAs a courtesy to exhibitors, the Academy will provide security service in the exhibitarea. The furnishing of such service is in no case to be understood or interpretedby exhibitors as guaranteeing them against loss or theft of any kind.

CANCELLATION BY AAIDIt is mutually agreed that in the event the AAID Annual Meeting is cancelled due todisasters, strikes, governmental regulations or causes that would prevent itsscheduled opening or continuance, then and thereupon this agreement will beterminated and the management of the American Academy of Implant Dentistry shalldetermine an equitable basis for the refund of such portion of the exhibit fees as ispossible, after due consideration of expenditures and commitments already made.

FIRE AND SAFETY REGULATIONSFederal, state and city fire laws must be strictly observed. Aisles must be kept clearof boxes and crates during installation and dismantling. Empty boxes and cratesmay not be stored in exhibit booth or behind drapery. Wiring must comply with firedepartment and underwriters’ rules. All decorations must be flame retardant to thesatisfaction of the Fire Department and the Fire Marshall’s requirements. All tablecoverings, walls, paper, or any decorative material whatsoever must have aflameproof certificate or tag. All certificates must be prominently attached to thematerial so they can be easily seen by the facility Fire Marshall. This does not applyto your product or any decorations provided by the official service contractor.

HAZARDOUS WASTE DISPOSALHazardous waste is any material being stored, recycled, or thrown away that couldcause injury or death, or pollute air, land, or water. Exhibitors who utilize materialfitting any of these criteria should inform the AAID and the JW Marriott PhoenixDesert Ridge staff of the presence and planned disposition of hazardous waste atthe time of space application to allow for thorough planning and preparation.

BOOTH INFORMATION/CONTRACTUAL CONSIDERATIONS

AMERICAN ACADEMY OF IMPLANT DENTISTRY 1162ND AAID ANNUAL MEETING | PHOENIX, ARIZONA 2013

AMERICAN ACADEMY OF IMPLANT DENTISTRY62nd Annual Meeting | October 23 - 26, 2013JW Marriott Phoenix Desert Ridge | Phoenix, AZ

EXHIBITOR COMPANY INFORMATION (to be published in the on-site program book) Date _____________________

Company Name __________________________________________________________________________________________________________

Street Address ___________________________________________________________________________________________________________


Phone Number ________________________________ Fax ________________________________ Web site ______________________________

COMPANY DESCRIPTION Attach a short description to appear verbatim in on-site program of products and/or services the company provides.

KEYWORD SELECTION Choose up to three keywords for your product or service from the list below. These will be included in the onsite program bookdistributed at the 2013 AAID Annual Meeting.

q Bone Grafting Materialsq Continuing Education/ Associationq Dental Laboratoryq Digital Imaging/Accessoriesq Examination/Hygiene

EXHIBITOR COMPANY CONTACT (for AAID use)


Contact Name _________________________________________________________________________________________________________

Street Address ___________________________________________________________________________________________________________



If advertising contact is different than exhibitor contact, provide following information for advertising contact. Secondary contact for booth assignment ifprimary contact is not available in May and June.

Contact Name ________________________________________________________ E-mail __________________________________________

Phone Number ________________________________ Fax ________________________________

RESERVATION AND PAYMENT Please reserve the following:

# of Inline Booths _________ $3,600 each ($3,800 each if after 5/1/13) = $______________

# of Corner Booths _________ $3,800 each ($4,000 each if after 5/1/13) = $______________

Voluntary contribution to AAID Foundation = $______________

TOTAL $______________We plan to participate in the AAID Foundation Auction q Yes q NoWe are interested in sponsorship opportunities q Yes q NoPayment method: q Visa q MasterCard q American Express q Check (Must accompany application – fax of check not accepted) make checks payable to: American Academy of Implant Dentistry mail to: AAID c/o Delaware Place Bank,190 E. Delaware Place Dept. 350, Chicago, IL 60611

Card # _______________________________________ Exp. Date___________ VV2______ Signature________________________________

APPLICATION/CONTRACT FOR EXHIBIT SPACE

q Financingq Health Education/Marketingq Implants/Placementq Implants/Restorationq Insurance

q Loupes, Headlights and Lighted Instruments

q Marketingq Office Computers/Technologyq Office Furniture/Supplies

q Office Managementq Personal Protection/Safetyq Publishingq Surgical Equipmentq Treatment Supply/Equipment

Booth size 8' x 10' By 5/1/13 After 5/1/13Inside $3,600 $3,800Corner $3,800 $4,000

please type or print neatly. complete all sections of application and return

with your full payment.


190 E. Delaware Place Dept. 350, Chicago, IL 60611Fax to: 312.335.9090

No space can be selected without full payment. Exhibitors will be contacted after May 1, 2013, in order of a priority point system to select a booth from those available.

The exhibitor agrees to abide by all rules, requirements, restrictions and regulations asmay be designated by the AAID, JW Marriott Phoenix Desert Ridge City of Phoenix,Arizona. Failure to abide by such rules and regulations will result in the forfeiture of allmonies paid to the AAID under the terms of this agreement.

In the event of a company merger/acquisition, only the higher priority point total of thetwo merging companies will be recognized. Merging companies may not combine theirpriority points to achieve a higher ranking. The AAID Exhibition Manager must benotified in writing in order for the acquiring company to assume the higher point total.


Dimension size Qty. sQ.Ft.

8' x 10' 80 146 11,68016' x 20' 320 3 96016' x 30' 480 2 960

totals: 151 10,736

CAESAR’S PALACE BALLROOM | PALACE TOWER-EMPORERS LEVEL - 4TH FLOORJW MARRIOTT PHOENIX DESERT RIDGE FLOOR PLAN | OCTOBER 23 - 26, 2013


OFFICIAL SERVICE CONTRACTOR AND MATERIAL HANDLINGShepard Exposition ServicesPhone: 702.507.5278Fax: [email protected]

SERVICE DESKA Service Desk will be open at 2:00 pm on Wednesday, October 23. Hereexhibitors may verify, check, and adjust their requirements for installation,furniture, equipment, and other auxiliary services. This service will be available:Wednesday 2:00 pm - 8:00 pmThursday 8:00 am - 7:00 pmFriday 9:30 am - 5:00 pmSaturday 1:00 pm - 5:00 pm

SERVICE KITThe Exhibitor Service Kit, containing order forms for the most often neededexhibitor services, will be sent by e-mail and posted on the AAID Web siteby July 31, 2013. Exhibitors are responsible for forwarding the kit on tosuppliers who may be ordering services on their behalf.

ELECTRICAL SERVICES AND UTILITIESElectrical requirements, projection requirements, and all furniture andaccessories are the responsibility of the exhibiting company. Order formsfor the above services and equipment will be included in the ExhibitorService Kit, which will be sent by e-mail and posted on the AAID Web site.

INSTALLATIONWednesday, October 23, 20132:00 pm - 8:00 pmInstallation of exhibits must be carried out during the times listed. All cratesmust be available for removal no later than 8:00 pm Wednesday.

Any exhibit not set up by 8:00 am, Thursday or for which arrangements toset up have not been made, will automatically be set up at the exhibitor’sexpense and liability. Any booth not occupied by 9:30 am, Thursday may beassigned to another exhibitor unless the AAID staff has been made awareof extenuating circumstances. There will be no refund to the originalexhibitor. Exhibitors who need to work past 8:00 pm Wednesday mustobtain permission from AAID.

DISMANTLINGSaturday, October 26, 2013; 1:00 pm - 5:00 pmNo packing of equipment or literature, or dismantling of exhibits ispermitted until exhibit closing time, 1:00 pm Saturday, October 26. Any exhibit not dismantled by 5:00 pm - or for which arrangements fortear-down have not been made - will automatically be dismantled at theexhibitor’s expense and liability for proper dismantle. The floor must becleared by 5:00 pm. Exhibitors who dismantle early without expresspermission of show management will forfeit all points earned at the 2013 meeting.

LABORShepard will provide the labor for setup, dismantling, and material handling.Labor will be available based upon advance orders. To assure that the correctcraftsmen are available, exhibitors are urged to order labor in advance.

MATERIAL HANDLING/STORAGE/HAULINGThe official material handling contractor will move all freight from the docksto the exhibitor’s booth. This service includes:• Storage prior to the show• Transportation from warehouse to booth• Storage of empty crates• Reloading at show site• Clerical assistance and delivery to a common carrier at the loading dock at the close of the show.

SHIPPINGComplete shipping instructions will be included in the service kit e-mailedby Shepard in July and posted on www.aaid.com after July 31.

DISPLAY AND EXHIBIT WORK- Installation, Dismantling, and DecoratingExhibitors may install and dismantle their own booth as long as thefollowing conditions are met:

1. Set-up personnel are full-time employees of the company the exhibitbelongs to.

2. No power tools are allowed.

3. Exhibitors are allowed to unpack and repack their own products and areallowed to do technical work on their machines. Installation of graphicsand small signs are allowed if they are attached with pre-cut Velcrostrips.

Exhibitors may also “hand carry” display materials if they can be broughtinto the Exhibition Hall in one trip. No hand trucks or carts are permitted.This rule will be strictly enforced.

Exhibitors who wish to order labor for their booths must use union labor forinstallation and dismantle. Labor order forms will be included in theExhibitor Kit.

EXHIBITION/JOB SITE DRAYAGEAll drayage handling, forklift operations, and work requiring materialhandling equipment is to be performed by Shepard.

SAFETYStanding on chairs, tables or other rental furniture is prohibited. Thisfurniture is not engineered to support your standing weight. Shepardcannot be responsible for injuries or falls caused by the improper useof rental furniture. Please assist in our efforts to provide a safe workingenvironment for everyone.

GRATUITIESShepard specifically requests that exhibitors do not tip its employees.Requests for tips should be reported to the on-site Shepard Service Desk.

OFFICIAL CONTRACTORS AND SERVICES


The AAID Rules and Regulations are based on thosedeveloped by the Healthcare Convention and ExhibitorsAssociation (HCEA) and are in place to serve the bestinterest of all parties and provide a fair and equitableenvironment for all. A mutual commitment of good faithand cooperation to all parties involved will ensure thequality of the AAID Exhibition.

The Rules and Regulations are subject to change at thediscretion of AAID. By applying for exhibit space, allapplicants and exhibitors understand and agree theywill be bound by the AAID Exhibition Rules, Regulationsand Guidelines that appear in the Exhibitor’sProspectus and all AAID materials.

IMPORTANT PLEASE READ CAREFULLYAll exhibitors must adhere to the Rules andRegulations and any others promulgated by AAID, all ofwhich are incorporated by reference as part of theApplication/Contract for Exhibit Space agreements.AAID reserves the right to interpret and make finaldecisions regarding all rules and regulations.

Be sure that your marketing department or anyone elseinvolved in the arrangements for your exhibit has acopy of these Rules and Regulations. It is theexhibitor’s responsibility to assure that all booth staffare aware of and adhere to these rules.

If you require any additional information, please contact:Catherine FrankAAID211 East Chicago Avenue, Suite 750Chicago, IL 60611Phone: 312.335.1550, FAX: 312.335.9090E-mail: [email protected]

DISTRIBUTIONS OF PRINTED MATERIALSAND CANVASSING BY INDUSTRYCanvassing in any part of the facilities utilized by theAAID is strictly forbidden, and anyone doing so will berequested to leave the building.

Distribution of advertising or printed material by theexhibitor outside of the exhibitor’s allotted space willnot be permitted unless the distribution or advertisingis organized by the AAID.

Regulations also apply to all hotels used by the AAID tohouse meeting attendees. These rules begin at 8:00am Wednesday, October 23 and continue until 11:59pm, Saturday, October 26.

BOOTH ACTIVITY ENTERTAINMENT/PROMOTIONAL ACTIVITYDemonstrations or live interviews must be confined tothe limits of the space contracted. The use ofentertainment is prohibited unless exhibitor has writtenpermission from the Academy. The use of celebritieswho are not routinely employed as spokespersons forthe exhibiting company is discouraged. Specialpromotional activities must have AAID writtenpermission and must be contained within the spacecontracted.

The AAID may withhold or withdraw permission todistribute souvenirs, advertising, or other material itconsiders objectionable.

Signage for product or activity promotion is NOTpermitted outside the space contracted unlessspecifically authorized by AAID.

INDEPENDENT EDUCATION PROGRAMSCompanies are prohibited from sponsoringindependent programs in the headquarters hotelfrom 8:00 a.m., Wednesday, October 23 through11:59 pm Saturday, October 26.

OPPORTUNITY TO HOST PRIVATE FUNCTIONSExhibitor-sponsored private functions are separatelyorganized events during which exhibitors meet withAAID participants outside of the exposition for thepurpose of networking, entertaining and continuingbusiness begun on the exhibit floor. These privatefunctions may not be used for education programs.Exhibitors sponsoring any type of private function arerequired to adhere to the following guidelines:1. All costs related to private functions are theresponsibility of the host company.

2. AAID must be informed in writing of and giveapproval for all planned social and hospitalityfunctions.

3. Hospitality and social functions may only bescheduled during times that will not interfere withofficial AAID scheduled activities.

4. Social and hospitality functions should be handledon an invitation only basis. Host companies mustmake it clear to their guests that the event is not anofficial AAID function.

5. Host companies agree to assume all liability arisingout of or in conjunction with such functions andagree to indemnify AAID against any and all liabilityand claims and demands arising out of or inconnection with the foregoing undertakings.

6. Sponsoring companies requiring hotel servicesshould contact AAID at 312.335.1550.

7. Nonexhibiting firms are prohibited from hostingfunctions or distributing information during theAnnual Meeting.

SOUND AND AUDIOVISUALAudiovisual and other sound effects must beregulated so that they do not disturb neighboringexhibits. The AAID reserves the right to determine atwhich point sound interferes with others and must bediscontinued. Live performance of music is notpermitted. Video monitors or projection screens must beplaced inside the booth so viewers do not block aisles.

Noise from electrical or mechanical apparatus mustnot interfere with other exhibitors. No exhibitor shalloperate equipment or voice reproducing machines thatwould cause annoyance to other exhibitors. Earphonesmust be provided or such recording devices must be enclosed in a special booth. AAID reserves the rightto determine at which point sound constitutesinterference with others and if it does, it must bediscontinued.

NO SMOKINGThe Academy has a no-smoking policy for all AAIDmeetings that applies to the exhibit hall, registrationarea, and scientific sessions.

PERSONNELOnly those individuals directly responsible for the setupand dismantling of the booth will be permitted in theexhibit hall during move-in/move-out times. Childrenunder the age of 12 are not allowed in the exhibit hallduring the move-in/move-out times.

FOOD AND BEVERAGE PRODUCTSFood and beverage may only be distributed if they arethe products being promoted at the exhibit or theyare used to demonstrate the company’s product(s).Care should be taken with food so as not to cause litter in the exhibit area. Exhibitors are responsible forkeeping their booths litter free. Any exception to thispolicy must be approved by the Academy prior to theexhibition.

POTENTIALLY DANGEROUS ITEMS IN BOOTHCylinders containing oxygen, compressed air or othermedical gas must be secured by a strap, stand or cartin an upright position to prevent tip-over. Exhibitors notcomplying with this rule are not permitted to use suchcylinders in the exhibit area. X-ray equipment may bedisplayed but not operated. Combustible materialsused in the exhibit hall must be flame proof inaccordance with City of Phoenix Fire DepartmentCodes. Use or storage of flammable liquids, gasses or solids is strictly forbidden. Noxious fumes emitting froma booth should be contained in consideration toattendees and neighboring exhibitors.

CHILDRENChildren under 12 years of age are not allowed into theExhibit Hall under any circumstances. This policy hasbeen established for the safety of the children of AAIDmembers and other meeting attendees. Your supportand compliance are appreciated.

INTERPRETATION OF RULESAND REGULATIONSEach exhibitor understands and agrees that all ofthe restrictions and regulations are by referencea part of the executed contract for exhibit space.Should a disagreement arise relating to themeaning or interpretation of these rules andregulations the final decision shall be left to thejudgment and discretion of the Executive Directorof AAID, whose ruling shall be final and bindingon all parties. Each party to the controversyagrees to abide by that decision.

NON-EXHIBITING FIRMSNon-exhibiting firms are prohibited from hostingfunctions or distributing information during theAnnual Meeting.

RULES AND REGULATIONS


We strongly encourage you to support the AAID Foundation Auction andreturn this form with your exhibit reservation. Thank you in advance for your support.

The auction is a fundraising event to benefit the AAID Foundation’s ongoing research programs. The auction will provide an opportunity forparticipating industry and AAID Annual Meeting attendees to cooperate in a joint effort to generate funds while enjoying personal benefits.

q YES, my company will donate merchandise, service(s) orgift certificate(s) (suggested minimum value of $500) to theAAID Foundation’s Auction to be heldOctober 24 - 26, 2013.

AUCTION ITEM

__________________________________________________

Please include all of the following items for promotional purposes:

q A short description of donation (25-50 words).

Please use a separate form for each item.

q The retail value of the donation: $ _________________

q Suggested starting bid: $ _________________________

q Exhibit Booth(s) # ________________________________

PLEASE PRINT OR TYPE


Contact Name _________________________________________________________________________________________________________

Street Address ___________________________________________________________________________________________________________



Please complete this form and return by fax.Mr. Afshin AlaviAAID Foundation211 East Chicago Avenue, Suite 750Chicago, IL 60611P: 312.335.1550 F: 312.335.9090E-mail: [email protected]

q YES, my company will supply a minimum of 800 one-pagecolor advertisement inserts to be included in the 2013 OfficialAuction Booklet.(These inserts should be 8 1/2'' x 11'' and can be double-sided.)

My company will send these inserts to the AAID Headquarters’ Officeby August 15, 2013. A check for $400.00, made payable to theAAID Foundation, is enclosed.

ITEM DESCRIPTION

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

___________________________________________________________

Submit this form along with your exhibit reservation.

AAID FOUNDATION AUCTION PROGRAM

Suite 750211 East Chicago AvenueChicago, IL 60611

prospectus - american academy of implant dentistry

Documents