protect against viruses, malware, misuse and theft protect against data theft or loss, identity...
TRANSCRIPT
Protect against viruses, malware, misuse and theft
Protect against data theft or loss, identity theft and fraud
Avoid scams, savvy social networking and dealing with cyberbullies
Follow College’s rules and regulations
Virus and malware protection
• Symantec Endpoint Protection and Malwarebytes is installed on all College machines.
• Students can install Symantec Endpoint Protection free of charge on personal computers and devices. Malwarebytes is also available. For more information and to download, visit ICT’s Software Shop. ICT home page > Shop
• Antivirus and anti-malware software is only as good as its last update.
• Be careful when opening email attachments or clicking within emails as these often contain malware. More about spotting scam emails later…
Visit the Be Secure website: Protecting against computer viruses and malware
Protect computers and devices
Protect mobile devices
Laptops, smartphones and tablets are mobile computers and so, are exposed to the same virus and malware risks as desktop computers. And, they’re an attractive target for thieves. If you don’t protect your devices, you could give criminals access to more than a fancy gadget or handset - they could get at and misuse your data and personal information.
Don’t give criminals a chance.
There are very basic steps you can take to protect your mobile, laptop and/or tablet:• Use a pin/passcode to restrict access• Only install phone apps from trusted app stores (e.g. Google Play, Windows
Store & App Store) Store)• Always keep your belongings safe. Lock screens when not in use and store
securely. • Don’t back up data to a mobile device
Visit the Be Secure website: Protect mobile devices
Protect computers and devices
Passwords secure and long
Every student must to change their password at least once a year. You’ll be notified by email (sent by the IT Security Officer, [email protected]) when your password is due to expire.
It’s easy to change your password, to find out how visit ICT’s website: Changing your password To keep your password secure and strong:• Do not share your password with anyone, not even a member of staff.
ICT will never ask anyone to reveal a password and neither should any other Imperial College London staff member
• Make your password more than eight characters • Use letters, numbers and symbols• Always lock or log out of personal and College machines when not in
use
For more tips, visit the Be Secure website: Secure and strong passwords
Protect information
Keeping data safe: Storage
Removable media - the risks:• Very easy to steal or lose• Can pick up or contain viruses and malware that could wipe data
stored on them and infect any machine they’re plugged in to.
Consumer cloud storage (Dropbox, Google Drive) – the risks:• Many do not encrypt (protect) data adequately so data could be
accessed, shared or lost• There have been a number of high profile cases of personal data
infringements reported in the press, resulting from photos and info stored on cloud platforms.
It’s best to use College’s backed-up central file storage and sharing options, your personal H Drive space or One Drive for Business (available with free 365 software).
ICT website: • Free software for students• Store sensitive information securely • Share sensitive information securely
Protect information
Keeping data secure: Encryption
To keep personal or sensitive data safe from unauthorised access or misuse, use a process called Encryption.
Encrypting data is the best way to make information unreadable, meaning it can only be read using a digital key to unlock it, called decryption.
You should encrypt all sensitive data before storing or sharing.
It’s possible to encrypt documents, USB drives, laptops, mobile phones and emails.
Find out how at the Be Secure website: Encrypt sensitive information Protect
information
Avoid scams and malware
If in doubt, do not click• A simple rule is: do not open attachments or click on any links that
you're not sure about. Use your cursor to hover over the link and check the address it will take you too. Be wary of following any link that takes you to a login screen. If in doubt, don’t click.
Check the email carefully• Copy-cat emails, made to look like those from banks or even
Imperial College, are getting increasingly sophisticated. Does the email look genuine? Are there inconsistencies or mistakes? Is there a named sender you recognise? If in doubt, don’t click.
• As a general rule, no reputable organisation should ever ask you to share personal information by email. ICT will never ask anyone to reveal private information by email and neither should any other College member
Report anything suspicious• If it looks suspicious, even if you know the source, do not open or
click on any links. Report it to the ICT Security team via the ICT Service Desk.
Protect information
Social networking
Many people leave themselves open to malicious attacks, reputational damage or personal embarrassment because they do not understand the risks of sharing information online.• Make sure you know exactly what you are sharing and who you are
sharing it with.• Take time to understand and set up security settings. Most social
networks allow you to control who sees what. Read an overview of Facebook's security settings by Sophos.
• Do not upload images or text to social media that you would not be happy for the world to see. Be aware that networks like Facebook, Twitter, Tumblr and Instagram are public spaces.
• Future employers often check social media sites – what you post will reflect their assessment of you
• Always logout after use and keep your passwords secret. If you do not, your account could be hacked.
Protect yourself online
Cyberbullying
Being threatened or abused online or anywhere else is never acceptable. If you become a victim of bullying or harassment there are many routes for support.Report it to the ICT Security team• If you are experiencing problems or have a sensitive query relating to IT security,
contact the ICT Security team directly who are happy to help you put a stop to it.
• In person - Level 4, Sherfield Building, South Kensington Campus.• Email - [email protected].• Telephone - +44(0)207 594 6966.ICU Advice Centre• The Imperial College Union Advice Centre offers advice and support on a wide
range of issues.College tutors• Every department has a system of academic and pastoral care in place to make
sure that you always have someone to whom you can turn.• There is also a network of tutors to provide confidential support to all students,
independent of your academic department.Student counselling• The Student Counselling Service offers short-term counselling to all registered
students.
Protect yourself online
Conditions of IT Use
You must make sure that you adhere to with the Conditions of Use of IT Facilities, including the following:• Do not access or transmit pornographic or indecent material.• Do not attempt to access computer systems or applications that you
are not authorised to use (known as hacking) or attempt to use other people's accounts.
• Respect the copyright of others and do not infringe this through the illegal downloading or use of software, music, video etc.
• Do not send emails or participate in forums etc. that harass or defame others.
• Do not make commitments on behalf of the College that you are not authorised to make.
• Be careful not to misrepresent the College on blog, wikis etc.• Use social networking sites with care. They are no different from any
other form of publication and you could be legally accountable for any content.
• Read the full IT use policy here: Information Systems Security.
IMPORTANT - Failure to comply with College rules can result in loss of access to services and systems and disciplinary action.
College Policies
Information Security Behaviours
Contact:ICT Service Desk Online: ASK ICTBy phone: +44 (0)207 594 9000 or 49000Via Twitter: @theservicedesk In person: 4th Floor, Sherfield Building, South Kensington Campus
It’s everyone’s responsibility to be secure. Visit www.imperial.ac.uk/be-secure
If you have IT security questions or concerns, contact the ICT Security team via the ICT Service Desk.