providers multi-purpose cooperativeprovidersmpc.coop/downloads/2018/9th-agam-minutes.pdfproviders...

PROVIDERS Multi -Purpose Cooperative

1 AH26, Magsaysay, Naguilian, Isabela

CDA Registration No. 9520-02002909

of 13

General Assembly (GA)

Minutes of the 9th

Annual General Assembly Meeting

Sunday, March 26, 2017

Registration

Assembly and parade

General Assembly Meeting Proper

1. Call to Order

The meeting was called to order by the Presiding Officer, Chair Marie Dee B. Belagan at 9:30 in

the morning.

A video was presented for the invocation, Philippine national anthem and Isabela hymn.

Ms. Nancy C. Clave led the members for the Cooperative pledge.

2. Proof of Due Notice and Roll Call

The Board secretary informed the Presiding Officer that notices of AGAM dated March 8, 2017

were sent through registered mail and personally delivered by the Junior collectors. She

informed the Chair that of the 3,024 regular members who were sent notices for the AGAM,

2,052 are present as manifested in the attendance sheets.

She also acknowledged the presence of regular members from the four (4) districts of Isabela,

province of Quirino, Cagayan, Kalinga, Nueva Vizcaya and Ifugao.

3. Declaration of presence of quorum

The Presiding Officer announced that obtaining the attendance of 2,052 which represents more

than two third (2/3) of the total number of regular members is sufficient to transact business

required for the amendment of certain provisions of the PMPC Articles of Cooperation and By-

laws. It is more than the required quorum to conduct an election of officers , thus, she ordered

that the meeting shall proceed.

4. Reading and approval of the minutes of previous general assembly meeting

Before the Board Secretary read the minutes of previous general assembly meeting,

Ms. Maria Victoria C. Ocampo moved to dispense with the reading of the minutes of the 8th

AGAM. The motion was duly seconded by the members . Instead, the Presiding Officer

requested the Board Secretary to report the status of implementation of 2016 GA resolutions.

The Board Secretary reported the status of implementation of 2016 GA resolutions. That out of

six (6) GA resolutions approved by the GA, five (5) were fully implemented, and one (1) was

partially implemented, as follows:

Date Board

Resolution No. Subject Status

3/6/16 2016-001 Resolution requesting Honorable

Governor Faustino G. Dy III to renew

with increase loan assistance from

six hundred thousand pesos

(P600,000.00) to five mill ion pesos

(P5,000,000.00) for relending to

assist members engaged in transport

and retail ing business

Partially

implemented.

Only P1.5

mill ion was

availed

3/6/16 2016-002 Resolution for the confirmation of

the acts of the Board of Directors

Implemented




of 13

In relation to GA resolution 2016-01, the Chair obtained the comment of PCD Officer Lil ia C. Castil lo

regarding full availment of the loan assistance since the amount availed was only P1.5M out of the

requested amount of P5M. PCD Officer Castil lo made a call to the Governor, and in just a few

minutes the Governor approved the request for the release of the remaining P3.5M.

The General assembly unanimously resolved to make another request to the Honorable Provincial

Governor for the full release of the loan assistance and to extend appreciation and gratitude for his

support to PMPC.

After that, an infomercial was presented summarizing the history of PMPC, its transformation from a

savings and credit cooperative to a multi-purpose cooperative. The infomercial also highlighted the

different services of PMPC, including community development projects, trainings and seminars

conducted for the officers and management staff of PMPC and testimonies of some members that

made a big impact on their l ives through the help of PMPC. On the last part, it presented the

purposes on which the coop will focus on this year 2017, which includes:

a) Medical and dental services;

b) Pharmacy business;

c) Clinical laboratory and diagnostic services;

d) Operation of hospital;

e) Operation of blood bank;

f) Wellness and beauty services ;

g) Real estate business;

h) Dealership of goods, motorcycles, motor vehicles, machineries and spare parts;

i) Distributorship of goods, motorcycles, motor vehicles, machineries and spare parts;

5. Chair’s message

The Chair expressed her gratitude to the keynote speaker, Honorable Mayor Bernard

Faustino M. Dy, City Mayor of Cauayan City, Isabela represented by City Councilor

Salcedo S. Foronda, City Councilor Edgardo A. Atienza Jr., to the Provincial Cooperatives

Development (PCD) Officer Lil ia C. Castil lo, and to all the members attending the 9th Annual

General Assembly Meeting.

and the Acceptance of Audited

Financial Statements

3/6/16 2016-003 Proposed resolution for the

confirmation of the allocation of the

Net surplus amounting to

P30,381,350.83

Implemented

3/6/16 2016-004 Resolution for the approval of CY

2016 Annual budget

Implemented

3/6/16 2016-005 Resolution to amend Article II, IV, VI

of the Providers Multi -Purpose

Cooperative Articles of Cooperation

and Article V & IX of PMPC By-Laws

Implemented -

The

Amendment of

Art IX of PMPC

by-laws was

not approved

by CDA being

part of

operational

costs.

3/6/16 2016-006 Resolution for the approval of

revised Medium Term Development

Plan covering CY 2016 to CY 2020

Implemented




of 13

She thanked all the members for being part of a remarkable year of PMPC. For 2016, she

emphasized the bold steps the coop took to make social impact on the three major programs - in

trade and industry, transport, and health.

6. Report of Board of Directors

Director Magaoay presented the report of Board of Directors for CY 2016. She proudly informed

that the BOD adopted 194 Board Resolutions, setting and enhancing policies and standards for

an efficient and effective cooperative governance and implementation of all programs and

projects by management. The review of the Medium-Term Development Plan (MTDP) resulted

in the amendments of the purposes of the Cooperative. The MTDP and business plans affect

every aspect of how the co-op do business so that we grow in a sustainable way and address

challenges across the way.

She presented the major accomplishments towards delivery of rewarding and improved

members’ benefits, as follows:

1) Credit Services

2) Savings and time deposits

3) Interest on Share Capital (Dividends)

4) Patronage refund

5) Members’ Benefits and Protection

6) Damayan aid

7) Providers Insurance Services, Mutual Benefit and Protection, and Credit l ife and Loan

Protection

8) Community development projects

9) Free Livelihood trainings

10) Free Birthing Service

11) The Providers Foods

12) Providers and Members Partnership Program (PMPP)

13) Providers Internet-Based Reporting and Communication

14) Providers MPC website.

15) PMPC was a winner in the Faustino N. Dy Foundation search for Best Cooperatives.

PMPC won provincial contests in various categories, such as: 1) Best Performing

Cooperative- Non-Agri based Cooperative, Large category; 2) Best in membership

growth for 2016; 3) Entries for Co-op Ambassador and Ambassadress won the Title as;

a) The Co-op Ambassador; b) a Runner-up for the Co-op Ambassadress, awarded

during the Cooperative month celebration at F.N.Dy Colliseum, Cauayan City, Isabela

on October 14, 2016.

The Launching of the Providers General Hos pital (PGH) is considered as the greatest

challenge PMPC will take. The PGH will start to serve and every member will be

delighted with a hospital catered by dedicated group of professionals who will work

together and respond to the needs of member-patients. By joining the Medical Mission

Group (MMG), PMPC could better serve its members soon with affordable quality

medicines and laboratory services through a state of the art laboratory and diagnostic

equipment.

She emphasized that with commitment, the cooperative’s financial strength ensures

that we are able to fulfi l l our responsibil ity of keeping members’ financial assets safe.

PMPC’s strong foundation allows it to prudently extend credit to individual members in

the agriculture, business, education, health and transport sectors.

Lastly, she did not forget to recognized that the members are the most important assets

in the Cooperative and thus, relationship and teamwork among the members is very




of 13

important.

7. Report of Committees

a. Audit Committee (AC)

AC Chair Joyce P. Domingo presented the annual accomplishment report of AC with emphasis

on the following:

1) Reviewed continually and periodically the books of accounts and other financial

records to ensure that these are in accordance with the cooperative principles and

generally accepted accounting practices.

2) Perform such other functions as prescribed in the by-laws or authorized by the

General/Representative Assembly

b. Election committee (Elecom)

Elecom Chair Rosalinda A. Magaoay presented the annual accomplishment report of Elecom,

as follows:

1) Implemented election rules and guidelines duly a pproved by the General Assembly.

2) Supervised the conduct, manner and procedure of election and other related

activities and act on the changes thereto

3) Certified the result of the election

4) Proclaimed the winning candidates

c. Education and Training Committee (ETC)

Vice Chair Olivia T. Cureg presented the annual accomplishment report of ETC, which includes

the following:

1) Prepared and submitted training program for calendar year 2016

2) Assigned staff to attend the trainings and seminars for cooperative enhancement

3) Conducted regular Pre membership education seminar (PMES) at PMPC office at least

once a month

d. Ethics committee

Director Racimo presented the annual accomplishment report of Ethics committee with

emphasis on the following:

1) Monitored the implementation of the code and recommended measures to BOD to

address gap.

2) Monitored the issuance of memoranda by the ACEO to employees with offenses

committed and the implementation of disciplinary action

3) Conducted initial inquiry upon receipt of complain

4) Submitted report to the BOD together with appropriate sanction

8. Report to shareholders by the Chief Executive Officer(CEO)

ACEO Mark Dominick D. Pauig presented the report to shareholders , emphasizing last year’s

theme “transforming for endless possibil ities” and this year’s theme “enriching the lives of

members and the community.”

He gave emphasis on the following:

a. Net surplus increased to P40.26 mill ion from P30.38 mill ion of previous year.

b. Loan portfolio grew from P404.21 mill ion in 2015 to P601.08 mill ion in 2016.

c. Total assets increased to P734.45 mill ion as of December 31, 2016 compared from CY

2015 with P441.46 mill ion.

d. Contributing members consistently received equitable and impressive 24% interest on

share capital.

e. Membership increased to 11,811 composing of 3,024 regular members and 8,787

associate members.

ACEO Pauig proudly informed the members of the highlights of the operation for 2016 which




of 13

includes the successful launching of five new projects, such as:

a. Providers Birthing Home (PBH) with its tag l ine “Sa Providers Birthing Home - Aalagaan

ka mula Pagbubuntis, Panganganak, Hanggang sa Unang Yakap.”

b. Providers Foods(PF)

c. Providers Transport Service (PTS)

d. Providers-Members Partnership Program (PMPP)

1) Sidecar manufacturing

2) Agricrop production

e. Business Process Outsourcing Services (BPOS)

f. Other accomplishments and activities in CY 2016

1) Lakbay-Aral in three big cooperatives

2) Management team attended 20 seminars and trainings including

attendance to the National Cooperative Summit and Cooperative Month

Celebration.

3) Sustained the “Clean and Green Program”

4) Free livelihood development training by TESDA on meat processing.

5) Continued the Providers “Share-a-gift” and outreach program

He highly appreciated and thanked the management staff for their love of work and the

Board of Directors for their ceaseless guidance to management. He reminded the valued

member to introduce the cooperative, to be a vehicle of help and make the Cooperative greater

everyday.

9. Presentation and approval of proposed GA resolutions

The Presiding Officer mentioned that there are six (6) proposed resolutions to be addressed in

the meeting. She informed the members that the business transaction shall not be limited to

the six (6) proposed resolutions. She encouraged everybody to voice out concerns for this is the

moment to address them and also encouraged that everyone will actively participate in the

meeting.

The following proposed resolutions have been presented by the members of the BOD and

concerned PMPC officers.

a. Resolution reiterating the request to the Honorable Governor Faustino G. Dy III to renew

with increase the loan assistance of six hundred thousand pesos (P600,000.00) to five

million pesos (P5,000,000.00) for relending to assist members engaged in transport and

retailing business

This resolution was numbered General Assembly Resolution No. 2017-01. The request was

approved by the Honorable Governor through PCD Officer Castil lo.

b. Proposed resolution for the confirmation of the acts of the Board of Directors and

acceptance of audited financial statements

In her presentation, Vice Chair Olivia T. Cureg stated that during the regular and special

meetings in 2016, the BOD adopted 194 resolutions concerning policies, guidelines,

renewal and increase of credit l ines, availment of credit and others as l isted in the Report of

Board of Directors. The Board also reviewed and approved the financial statements of

Providers Multi -Purpose Cooperative as of December 31, 2016 submitted by the Acting Chief

Executive Officer.

Ms. Norvie A. Flores moved for the confirmation of the 194 resolutions approved by the BOD

which was duly seconded by the GA. The Presiding Officer announced its confirmation and

was numbered as General Assembly Resolution No. 2017-02.




of 13

c. Proposed resolution for the confirmation of the allocation of net surplus

VC Cureg stated that during their regular meeting on February 6, 2017 , the BOD reviewed

the recommendation of the Acting Chief Executive Officer for the allocation of CY 2016 net

surplus, as follows:

NET SURPLUS

P

40,256,001.19

Allocation:

Reserve Fund (not < 10%) 10% P 4,025,600.12

Coop. Education and Training Fund (not > 10%) 3% 1,207,680.04

Community Development Fund (not < 3%) 3% 1,207,680.04

Optional Fund (not >7%) 7% 2,817,920.08

Total Statutory reserves 23% P 9,258,880.28

Interest on Share Capital 70% P 21,697,984.64

Patronage Refund 30% 9,299,136.27

Interest on Share Capital and Patronage

Refund 77% P 30,997,120.91

Total Allocation P 40,256,001.19

Ms. Kristina E. Pasuquin moved for the approval of the allocation of net surplus which was

duly seconded by the GA. The Presiding Officer announced its approval and was numbered

as General Assembly Resolution No. 2017-03.

d. Proposed resolution for the approval of CY 2017 Annual budget

Director Cecil ia C. Racimo presented the proposed CY 2017 Annual budget. She stated that

several budget deliberations were made by the BOD in 2016 and on January 17-18, 2017.

Pursuant to cooperative principles, the Board presented to the General Assembly the

CY 2017 Annual Budget with recommendation for its approval. The Annual Budget with a

projected net surplus of P56,020,966.50 (25% higher than the 2016 net surplus) is

summarized below:

CY 2017 Annual Budget Summary (Php) Amount

I. Projected Interest on Share Capital 30,160,333.35

II. Projected Net Surplus 56,020,966.50

III. Projected Gross Revenues 147,248,066.86

IV. Projected Operating Expense 91,227,100.37

V. Project Equity 105,625,000.00

VI. Capital Outlay 129,412,600.00

VII. Community Development Fund 1,207,680.04

VIII. Education and Training Fund 1,207,680.04

IX. Projected Sources of Fund 757,705,040.41

Ms. Liezle M. Manzano moved for the approval of the CY 2017 Annual Budget which was

duly seconded by the general assembly. The Presiding officer announced its approval and

was numbered as General Assembly Resolution No. 2017-04.




of 13

e. Proposed resolution to amend Articles II and X of the Articles of Cooperation and Article

IV Sections 4 and 5 of the By-laws

Director Racimo presented the proposed resolution to amend Article II and X of the Articles

of Cooperation and Article IV, Sections 4 and 5 of the By-laws as presented herein:

1)

From To

Articles of Cooperation

ARTICLE II

PURPOSE/S

That the purpose/s for which this Cooperative is

organized is to engage in lending and credit

services. It shall receive various types of deposits

from regular and associate members for

relending.

In addition, it shall engage in other services, such

as:

1. Insurance services;

2. Transportation service;

3. Fabrication of sidecar;

4. Trading business;

5. Marketing of members’ products;

6. Provision of farm equipment services;

7. Birthing center operation for maternal

and child care;

8. Medical and dental service;

9. Pharmacy business;

10. Clinical laboratory and diagnostic

services;

11. Operation of hospital;

12. Operation of blood bank;

13. Wellness and beauty services;

14. Real estate business;

15. Funeral service;

16. Other services, such as:

Remittance services;

Bil ls payment services;

Ticketing services;

17. Automated Teller Machine

18. Resort, hotel and restaurant business

19. Dealership of goods, motorcycles,

motor vehicles, machineries and spare

parts;

20. Distributorship of goods motorcycles,


parts; and

21. Business Process Outsourcing (BPO)

ARTICLE II

PURPOSE/S

That the purpose/s for which this Cooperative

is organized are, as follows:

1. Lending and credit services. It shall receive

various types of deposits from regular and

associate members for relending;

2. Insurance services;

3. Trading business;

4. Food-crop production;

5. Livestock production;

6. Marketing of members’ products;

7. Provision of farm equipment services;

8. Rice and corn mill ing;

9. Meat processing;

10. Meat shop;

11. Food processing;

12. Bakery;

13. Restaurants;

14. Catering services;

15. Franchising;

16. Birthing center operation for maternal and

child care;

17. Medical and dental services;

18. Pharmacy business;

19. Clinical laboratory and diagnostic services;

20. Operation of hospitals;

21. Ambulance operation;

22. Operation of blood bank;

23. Dialysis;

24. Health card;

25. Oxygenation or oxygen purification;

26. Water purification, distillation and refil ling

station;

27. Laundry services;

28. Janitorial services;

29. Security services;

30. Wellness and beauty services;

31. Transportation services and facil ities;

32. Taxi, van and bus operations;

33. Emission testing;

34. Gasoline station;

35. Motor vehicle repair;

36. Appliance repair;




of 13

From To

37. Dealership of goods, motorcycles, motor

vehicles, machineries and spare parts;

38. Distributorship of goods, motorcycles,


parts;

39. Real estate business, development of

subdivisions, townhouses, condominiums

and memorial homes;

40. Construction business;

41. Real estate and equipment Leasing;

42. Resort and hotel business;

43. Power generation, power l ine installation,

electrification and repair;

44. Water system installation and repair;

45. Metal craft and repair;

46. Glass, plastic, aluminum and upholstery

craft and repair;

47. Concrete products manufacturing;

48. Plant nursery, gardening and landscaping;

49. Sidecar manufacturing;

50. Farm equipment manufacturing;

51. Garments manufacturing;

52. Printing services;

53. School, college and university;

54. Business process outsourcing (BPO)

Cash management;

Bookkeeping;

Accounting;

Compiling;

Preparation of financial statements

Processing of l icenses, permits,

registrations and franchise

required by any government

agency;

55. Other services, such as:

Remittance services;

Bil ls payment services;

Ticketing services;

Automated Teller Machine;

56. Recruitment and manpower agency

57. Funeral services.

Mr. Frederick Simeon S. Cabe Jr., acting Department manager of Business Development

Department proposed to include in the purposes dialysis center operation and radiology

services. The Presiding Officer asked for clarification if it will be different from number 23.

Dialysis. Mr. Cabe said that include only the word center for number 23. Dialysis. The Chair

asked Dr. John Paul C. Racimo regarding the radiology services as to the appropriate word to

use. Dr. Racimo said that radiology falls under Clinical la boratory and diagnostic services

which is already number 19. Atty. Elmer C. Labog suggested to specify radiology equipment

l ike x-ray and MRI under Clinical laboratory and diagnostic services.

Mr. Victorino D. Acob also asked for clarification for Power generation, power l ine

installation, electrification and repair, regarding the need for permits and licenses l ike Iselco

I and II. The Presiding officer clarified that it will be similar to power installation and




of 13

electrification for subdivisions and that all legal documents including permits and licenses

will be complied before starting a project l ike what was done for the establishment of the

PBH and PGH. He also proposed to include eyes, ears, nose and throat (EENT) under the

purposes. The Chair suggested including it under medical and dental services.

Ms. Estelita Calimag raised her concern about insurance services. She asked if PMPC will be

renamed like other insurance companies. The Presiding officer took the opportunity to

inform the body that PMPC is a member of CLIMBS, and as a member, PMPC is an accredited

Cooperative Assurance Center of CLIMBS thus, we are already engaging in insurance services

as such. She clarified that in implementing any of the purposes of PMPC, all permits,

l icenses, need for accreditation and other requirement shall be complied with including

renaming the co-op if so required by the Insurance Commission. However, the Chair

stressed that PMPC being a multi-purpose cooperative, it implies that we can engage in

various l ines of businesses without renaming it as insurance cooperative.

Mr. Jeffrey G. Ramiro also suggested including events management services as one of the

purposes.

Mr. Victorino D. Acob moved for the amendment of Article 2 of the articles of cooperation

including the suggestions and proposals of the members which was duly seconded by the

general assembly. The Presiding Officer announced the approval of the proposed

amendment of Article II of the Articles of Cooperation including those raised from the floor.

2)

From To

By-laws

ARTICLE X

CAPITALIZATION

That the authorized Share Capital of this

Cooperative is TWO HUNDRED MILLION PESOS

(P200,000,000.00) Philippine currency, divided

into:

1. One mill ion five hundred thousand

(1,500,000) shares of common shares

with a par value of one hundred pesos

(P100.00) per share;

2. Five hundred thousand (500,000)

shares of preferred shares with a par

value of one hundred pesos (P100.00)

per share.

Article X

Capitalization

That the authorized Share Capital of this

Cooperative is SEVEN HUNDRED FIFTY MILLION

PESOS (P750,000,000.00) Philippine currency,

divided into:

1. Five million six hundred twenty five

thousand (5,625,000) shares of

common shares with a par value of

one hundred pesos (P100.00) per

share in the amount of Five hundred

sixty two million five hundred

thousand pesos (P562,500,000.00);

2. One million eight hundred seventy

five thousand (1,875,000) shares of

preferred shares with a par value of

one hundred pesos (P100.00) per

share in the amount of One hundred

eighty seven million five hundred

thousand pesos (P187,500,000.00);

Mr. Michael T. Baquiran asked if the increase in authorize capital will allow members to

increase their share capital by investing cash. The Presiding officer explained that, since year

2012, the privilege to increase share capital is given to members who patronize the

products and services of PMPC. Capital is build up through retention of a certain




of 13

percentage of the amount of services and products availed. Mr. Baquiran appreciated the

explanation.

Mr. Baquiran moved for the amendment of Article X of the Articles of cooperation which

was duly seconded by the general assembly. The Presiding Officer announced the approval

of the increase in authorize capital from P200 M to P750 M.

3)

From To

Article IV

Board of Directors

Section 4. Disqualifications. Any member who

is under any of the following circumstances shall

be disqualified to be elected as a member of the

Board of Directors or any committee, or to

continue as such:

1. Attainment of age sixty five (65) years

2. Holding any elective position in the

government, except that of to a party l ist

representative or being an officer of a

cooperative he or she represents;

3. Having direct or indirect personal interest

with the business of the Cooperative;

4. Having been absent for three (3) consecutive

meetings or in more than fifty percent (50%)

of all meetings within the twelve month

period unless with valid excuse as approved

by the Board of Directors;

5. Being an official or employee of the

Cooperative Development Authority;

6. Having been convicted in administrative

proceedings or criminal suits involving

financial and/or property accountability; and

7. Having been disqualified by law.

Section 5. Election of Board of Directors. The

members of the Board shall be elected by secret

ballot by members entitled to vote during the

annual regular assembly meeting or special

general assembly meeting called for the purpose.

Unless earlier removed for a cause, or have

resigned or become incapacitated, they shall

hold office for a term of two (2) years or until

their successors shall have been elected and

Article IV

Board of Directors

Section 4. Disqualifications. Any member who

is under any of the following circumstances

shall be disqualified to be elected as a member

of the Board of Directors or any committee:

(delete or to continue as such)

1. Holding any elective position in the

government, except that of a party l ist

representative being an officer of a

cooperative he or she represents;

2. Having direct or indirect personal interest

with the business of the Cooperative;

3. Having been absent for three (3)

consecutive meetings or in more than fifty

percent (50%) of all meetings within the

twelve month period unless with valid

excuse as approved by the Board of

Directors;

4. Being an official or employee of the

Cooperative Development Authority;

5. Having been disqualified by law.

6. Having been convicted in administrative

proceedings or criminal suits involving

financial and/or property accountability or

involving moral turpitude;

7. Attainment of sixty five (65) years of age.

Provided that an elected member

reaching the age of 65 during his term,

shall serve until the next election; and

8. Having been a candidate for an elective

position in the local and national elections

except that of a party list representative

being an officer of a cooperative he or she

represents;

Section 5. Election of Board of Directors. The

members of the Board shall be elected by

secret ballot by members entitled to vote

during the annual regular assembly meeting or

special general assembly meeting called for the

purpose. Unless earlier removed for a cause, or

have resigned or become incapacitated, they

shall hold office for a term of two (2) years or

until their successors shall have been elected




of 13

From To

qualified; Provided that majority of elected

directors obtaining the highest number of votes

during the first election after registration shall

serve for two (2) years, and the remaining

directors for one (a) year. Thereafter, all

directors shall be elected for a term of two (2)

years. The term of incorporating directors shall

expire upon the election of their successors in

the first regular general assembly after

registration.

No two (2) or more persons with relationships up

to the third civil degree of consanguinity or

affinity shall hold neither any elective or

appointive position in the same as the Board or

Committee nor any persons engaged in a

business similar to that of the cooperative nor

who in any other manner has interests in conflict

with the cooperative.

and qualified; Provided that majority of elected

directors obtaining the highest number of votes

during the first election after registration shall

serve for two (2) years, and the remaining

directors for one (1) year. Thereafter, all

directors shall be elected for a term of two (2)

years; The term of incorporating directors shall

expire upon the election of their successors in

the first regular general assembly after

registration. Provided further that an elected

member reaching the age of sixty five (65),

shall serve until the next election.

No two (2) or more persons with relationships

up to the third civil degree of consanguinity or

affinity shall hold neither any elective or

appointive position in the same as the Board or

Committee nor any persons engaged in a

business similar to that of the cooperative nor

who in any other manner has interests in

conflict with the cooperative.

Ms. Donna N. dela Cruz moved for the amendment of Article IV section 4 of the By-laws and

Mr. Leandro Castil lo moved for the amendment of Article IV section 5 and which were both

duly seconded by the general assembly.

The Presiding officer announce the approval of the resolution to amend Article II and X of

the Articles of Cooperation and Article IV, Sections 4 and 5 of the By-laws and numbered it

as General Assembly Resolution No. 2017-05.

f. Proposed resolution for the approval of revised Medium Term Development Plan (MTDP)

covering CY 2017-2021 and Action Plan for CY 2017

Director Charito Rosario O. Aggabao stated that, in several BOD meetings, the Board

reviewed the Medium Term Development Plan (MTDP) covering CY 2017 to 2021 with

Action Plan for CY 2017. She explained that the MTDP is in l ine with the amended purposes

of PMPC. The BOD proposed certain revisions on the MTDP as seen in Annex C of the Annual

report. In her discussion, she gave emphasis on the business operations and also presented

the action plan for CY 2017 for the areas to be implemented in 2017 .

Mr. Ernest John Castil lo moved for the approval of the medium term development plan

covering CY 2017-2021 and the approval of CY 2017 annual plan which was duly seconded

and the Presiding officer announced its approval and was numbered as General Assembly

Resolution No. 2017-06 and General Assembly Resolution No. 2017-07, respectively.

After all the presentations, the Presiding officer asked the general assembly if there is any other

proposal.

Mr. Marlon Tumaneng, a member of Election committee, suggested to define Members in Good

Standing (MIGS), as one of the qualification for Board of Directors.

He proposed that MIGS should meet the following criteria

1) Increase in deposit of P1,000.00 per year




of 13

2) Increase in share capital by at least P1,000.00 per year

3) Patronage of any two (2) PMPC services in a year

4) Attends five (5) consecutive AGAM

Mr. Victorino D. Acob motioned that five (5) consecutive AGAM attendance is too long. Hence,

he suggested shortening it to three (3) years only. The Presiding officer explained that the

position of a BOD is very important, the proposal of five (5) years is because the medium term

development plan is a five (5) year plan and being a BOD, you need to know and understand the

coop well.

The Presiding officer asked the pleasure of the body. Those who are in favor of five (5) years say

“yey” and those who are not in favor of it say “ney”. Majority of the general assembly said “yey”,

approving the proposal for MIGS definition.

Mr. John K. Nahpadan, acting Department Manager of Legal department, also suggested

adopting Section 16, Article II of the 1987 Philippine Constitution to be included in the PMPC by-

laws for fundamental provision of environment to care for mother earth. The GA approved the

proposal and the Presiding Officer then announced its approval.

Ms. Mac Gretchen B. Tomines, member of the Audit committee also proposed to delete the

amount of P100.00 membership fee in the by-laws and suggested that the amount of

membership fee shall be left on the discretion of the BOD considering current situations.

The general assembly agreed to the proposal on Members in good standing definition,

environmental provision and deleting the amount of P100.00 membership fee. The Presiding

officer announced its approval and informed the body that it will be included in General

Assembly Resolution No. 2017-05.

Lastly, Mr. Michael T. Baquiran motioned to prioritize number 29 on the purposes “Security in

assets and premises of PMPC main office” through the hiring of a full time security guard. The

Presiding officer clarified that this matter does not need the approval of the general assembly

being part of co-op operation management. She mentioned that hiring of a security guard is

already on going.

10. Election of Directors

The Presiding Officer gave the opportunity to the El ection Committee Chair

Rosalinda A. Magaoay for the holding of the election of two (2) members of the Board of

Directors, and one (1) member of Audit committee.

The Elecom Chair informed the members on the qualifications for Board of Directors. She

presented the candidates; namely: Director Charito Rosario O. Aggabao and Director Cecil ia C.

Racimo and gave them the opportunity to introduce themselves and to make known their goals

and objectives as member of the BOD.

Ms. Magaoay stated that since the candidates are running unopposed, the provision of the

Election Rules and Guidelines which provides that “if there are no opposition candidates running

for the vacant positions, the unopposed candidates are automatically the winner, hence, there is

no need to conduct an election.”

She also informed the general assembly that no one fi led a certificate of candidacy for the Audit

committee position.

With that, Elecom Chair Magaoay proclaimed that the winners will serve for a term of two(2)

years starting on July 1, 2017.




of 13

After that, raffle draw of minor prizes was made.

11. Awarding

The BOD awarded the following employees and members as a reward for their utmost dedication

to the cooperative and marketing of PMPC products and services:

Mr. Jose O. Albano III Best in customer service

Mr. Frederick Simeon S. Cabe Jr. Most innovative

Ms. Ma. Arleen L. Nahpadan Most outstanding employee

Mr. Leandro P. Castil lo Most outstanding member – agriculture sector

Ms. Evelyn C. Gutierrez Most outstanding member – business sector

Ms. Gina P. Orias Most outstanding member – education sector

Ms. Antonia M. Rosqueta Most outstanding member – education sector

Ms. Janine T. Busto, Insurance assistant, presented the beneficiary of accident insurance,

Ms. Ruby Domingo wife of the late Jose Domingo. The beneficiary was awarded with a check in

the amount of P100,000.00 from CLIMBS.

12. Other concerns

Mr. Jay De Leon of Providers Toda also proposed spare parts and gasoline station operation. The

Presiding officer clarified that spare parts is under Dealership of goods, motorcycles, motor

vehicles, machineries and spare parts.

Ms. Mary Ann Daguio also suggested having a separate ATM account for bonus and other

incentives from their regular ATM. The Presiding officer suggested that this matter will be

addressed by management.

13. Adjournment

Before adjourning the meeting, the Presiding Officer expressed her gratefulness for the unending

support of members. There being no other concerns to discuss, the Presiding Officer adjourned

the meeting at 5:00 in the afternoon. After the meeting was adjourned, raffle draw of the major

prizes was made.

I certify to the correctness of the foregoing:

Nicole B. Apaga Cooeprative Secretary

Attested by the Board of Directors:

Marie Dee B. Belagan Olivia T. Cureg Chairperson Vice Chairperson

Maria A. Magaoay Charito Rosario O. Aggabao Cecilia C. Racimo Member Member Member

providers multi-purpose cooperativeprovidersmpc.coop/downloads/2018/9th-agam-minutes.pdfproviders...

Documents