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Proviewan in-house interactive academic
program review (APR) and assessment module
INTRODUCTIONTracy Grandy & Patrick Malloy
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Geographics
Geographics
1 of 15 CC’s in Iowa
Waterloo/Cedar Falls metro area 169,000
Serves all or part of 10 counties
26 School Districts
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Demographics
5200 students– 3650 Liberal Arts
– 1550 Career/Technical
46 Career Technical Programs
HCC Student Population
1 2
Assessment Committee• Faculty-led Standing Committee
reporting to Academic Affairs
• Composition:– Faculty– Administration– Professional staff
“This committee provides leadership and support for assessment activities and is charged with developing and monitoring assessment policies and practices”
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PROVIEW: HISTORY/SOFTWARE
Connie Buhr
Proview
PROVIEW is an in-house interactive academic program review and assessment module.
The program review process has become more relevant and collaborative, bringing together program faculty, the assessment committee and administration.
This has resulted in improved communication, collegiality and better data-informed decisions for the college's programs.
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Proview
“…we consider PROVIEW a ‘best practice’ in Iowa.”
Jeremy VarnerAdministrator,
Division of Community Colleges,Iowa Department of Education
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Pro
view
Doc
umen
t
ProgramRetention
Teaching & Learning
Environment
Program Strengths & Weaknesses
Goals/Objectives & Resources for Future
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Pre
load
ed D
ata
Dril
ling
Dow
n
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Retention Cohort Summary
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A Living Document
Technical Aspects
• Written in Visual Basic .Net and ASP.Net using Visual Studio Ultimate 2012
– Projected to move to C# late Spring2016
• Using SQL Server 2008 R2 (eventually will move to SQL Server 2012)
• .NET Framework 3.5 or greater
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PROCESSTracy Grandy & Patrick Malloy
5-Y
ear
Cyc
le
1
Feedback & Planning
2
Data Collection
3
Curriculum Review
4
Analyze Data
5
Academic Program Review
(APR)
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APR Process
Each Fall:Load DataAssign UsersSet Calendar
APR Process
ProgramFaculty(Oct)
Peer Review(Dec)
Back to Faculty(Jan)
Dean(Feb)
VP(March)
Meeting(April)
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Dean
Vice President
Committee member
Faculty peer
Facultyanswer
Liberal Arts APR
• Liberal Arts faculty wanted to do this
• Why?– Establishing Liberal Arts identity as a program– A repository of institutional memory– Improved relationships with regents and other transfer
schools
• Result– Advisory board
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What is the Value of Proview?
Web-based, accessible anywhere
No more searching for data
Comfort with seeing and being seen
Platform for making requests
Connecting faculty and campus
“Frankly, … it is a pain in the ass…”
4) RESULTSDr. Jane Bradley
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Improved Communication:• Program faculty have opportunity to showcase their program
• Program faculty can share concerns and challenges
• Administration can offer support, advice and
recommendations
• Administration can have frank discussion with faculty for
programs at risk
• Everyone can celebrate the success of exemplar programs
Opportunity:
• Equipment – increased consideration for equipment
budget allocations
• Facilities – incorporation into facility planning when
appropriate
• Student Support--adequacy
• Staffing – cost/benefit analysis of new staff
• Curriculum—Current and well structured
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Optimize Allocation of Resources
• Program budget – Reasonable– Discrepancies/Inaccuracies– Savings opportunities
• Recruitment/enrollment support– Marketing– Onboarding of students
• Retention of students– Advising– Tutors– Retentions specialists
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Transparent and Inclusive
• Faculty driven
• Transparent
• Comprehensive
• Systematic
• Documented
• Everyone has a voice!
Jane Bradley, Ph.D. (Vice President, Academic Affairs)[email protected]
Connie Buhr(Director of Institutional Research)[email protected]
Tracy Grandy(Professor, Psychology; Co-chair Assessment Committee)[email protected]
Patrick Malloy, Ph.D.(Assoc. Professor, Humanities; Co-chair Assessment Committee)[email protected]