PTC General Meeting Minutes Riverdale Grade School PTC Meeting

June 10 2015

Attendees: Christina Summers, Amy Coulter, Joanna Tobin, Terry Brandon, Rachele Schainker, Nicole Grayson, Jessica Green, Anita Scarlett, Dimati McPhearson, Lori Peterson, Shelby Quintos, Margaret Jones, Shelly Morris, Jody Duncan, Veronica Hamstreet, Susy Werner, Tiana Dixon, Paige Witte, Christina Summers, Shaun Anderson-Ahn, Sarah Wright, Mary Steinberg, Kira Donoho, Sinclair Sawhney

Meeting was called to order at 8:45 am

Minutes: Christina Summers moves to approve the May 13, 82015 PTC General Meeting minutes, Susy Werner seconds, all approved, motion passed.

New Slate of RTG PTC Board Officer

A. Susy Werner – President

B. Jody Duncan – President Elect

C. Shelly Morris – Secretary

D. Rachele Schainker – Communications

E. Amy Coulter – Treasurer

a. Amy Coulter moves to approve new slate of 2015/2016 PTC Boardofficers, Sarah Wright seconds, all approve, motion passed

a. 2 half shares

2015/2016 Budget (Amy Coulter) A. Preliminary Expenses reviewed

a. Majority bills paid still getting reimbursement requestsB. Review of proposed budget

a. Grant Structurei. Aligned towards school goals as per Joanna

C. Amy Coulter moves to approve RGS PTC 2015/2016 budget, Rachele Schainker seconds,

a. Discussion around Community School, PBIS, and reading passportb. All approve, motion passed.

School Garden Update (Jessica Green and Paige Witte) A. Beds are all filled and growing

a. One class may create a big saladB. Irrigation specialist consulted to water over summer

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a. Goal to create a system that can be used for experimentationC. Website updates to keep community informed D. Summertime community involvement

a. Kids and families expressed interestb. Working on a plan to include involvementc. Lots to harvest when school returns in the fall

E. CSA reminders discussed

Thanks A. Shelby Quintos

a. Ran Art Literacy Program for 7 yearsB. Current and outgoing board members C. Nicole Grayson and Heather Bogaty D. Incoming Board

Upcoming Events A. Awards Assembly B. 8th Grade Clap Out

Superintendent Report (Terry Brandon) A. Local mom to film a movie in August

Principal Report (Joanna Tobin) A. Extended appreciation to parents

Meeting adjourned, approximately 9:25 am.

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RGS PTC General Meeting Agenda Sept 9, 2015 9am – 11am

9:00 to 9:05 Call to order and Introducing New Board

9:05 to 9:25 Superintendent Report (Terry Brandon)

9:25 to 9:45 Principal Report (Joanna Tobin)

9:45 to 10:05 Outdoor Garden/ School- (Paige Witte)

10:05 to 10:20 Treasurer Report (Amy Coulter) Budget updates

10:20 to 10:30 2015/2016 Volunteer Status

10:30 to 10:40 Inviting others to the general meetings: Foundation, School Board, and Site Council, etc.

10:40 to 10:45 Lunch and Community School Update

10:45 to 10:55 Upcoming Events and Updates

New Parent coffee (9/11) Back to School (9/16) Women Stag (9/24) Wine and Cheese Chair party (9/29) Carnival (10/25)

10:55 to 11:00 Wrap up and Adjournment

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PTC General Meeting Minutes Riverdale Grade School PTC Meeting

September 9, 2015

Attendees: Amy Coulter, Heather Crow, Joanna Tobin, Terry Brandon, Paige Witte, Tiana Dixon, Shlly Morris, Jody Duncan, Sarah Wright, Jessica Green, Anita Scarlett

Meeting was called to order at 9 am

Minutes: Amy Coulter moves to approve the June 10, 2015 PTC General Meeting Minutes, Shelly Morris seconds, all approved, motion passed.

Superintendent Report (Terry Brandon) A. Update on the movie Homecoming filmed at RGS this summer

a. Riverdale parent Christi Sperry co-wrote the filmb. Low budget filmc. Director offered an acting workshop for children and a film symposium for adults

for use of the schoolB. Local option tax levy on ballot for the Nov. 3 special election

a. Measure 26-169i. Leslie Goss heading committee campaign for the levy

b. 5 year local option tax levyi. Estimated tax rate $1.37 per $1,000 of assessed valueii. If passed levy would go into effect in 2016 and run through 2021iii. Will generate approximately $100,000 a yeariv. If the levy were to fail it would result in the loss of 7-8 school staff

membersc. Levy needed to cover the steady decline in tuition students

i. only 112 tuition students down from 150ii. 40% of out of district students pay tuition, 60% are transfer studentsiii. Tuition students pay $11,950 if they become a transfer student school

district receives $7,0851. A loss of $4,865 per transfer student

d. Terry’s goal: Get in a position where tuition supports things not people

Principal Report (Joanna Tobin) A. IRLA assessment framework for reading

a. IRLA takes what staff has been trying to do and strengthens itb. Teachers can assess preschool through grade 12c. Ordered starter kit and 5 book binsd. Volunteers will be used more for one on one reading

B. 16 Habits of Mind

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a. Focus on each habit of mind for approximately 2 weeksb. No referrals this year and good overall feeling at school

i. Attributes this to the work done with Habits of Mind

School Garden Update (Paige Witte and Jessica Green) Paige

A. Teachers are excited to use the space this year a. Ideas are preparing food and science

B. Boy Scouts to spread bark chips C. Work to improve garden etiquette D. Outdoor school class after school

a. Only three signed up right nowb. Possibly add pre-k to enrollment signups

E. Trying to pair with nonprofit groups to bring in specials a. Use some of the PTC funds to bring in contractors

F. Grants a. Whole foods $2,000 closes late Octoberb. Innovative grant $20,000

i. Needs to be partnership between nonprofit and schoolG. Amy to get Paige list of auction supporters H. Money from 2012 science restricted fund allocated to outdoor classroom fund about

$2,500 I. Paddle raise raised about $6,000 J. Spent between $3,000-$4,000 last year K. CSA generated maybe a couple hundred dollars

Jessica A. Several classes signed up to have consistent time in garden B. CSA was a big success this year C. Goal this year to have a shelter in the garden space D. Put garden information in PTC blast E. Composter donated by a Riverdale family

Treasurer Report (Amy Coulter) A. All website income going into a joint account B. Involved Shelby Quintos to help run reports C. Possibly next month presenting an amended budget for a drama program D. Drama should be able to sustain itself set up a budget

President (Jody Duncan)

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A. Lunch and volunteer status a. Thank you ANITA SCARLETT for your continual continuity in the lunchroom and

all your support! b. New family coffee on Fridayc. Carnival is on track

Discussion

Anita Scarlett suggested PTC look for somebody to work with Amy to help the transition next year.

Meeting adjourned at 10:25 am

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PTC General Meeting Minutes Riverdale Grade School PTC Meeting

October 14, 2015

Attendees: Vesna Kostur, Sinclair Sawhney, Nif Lindsay, Karen Hohndel, Wendy Tolls, Jessica Green, Anita Scarlett, Leslie Goss, Nicole Grayson, Joanna Tobin, Terry Brandon, Amy Coulter, Tianna Dixon, Heather Bogaty, Naomi Hand, Kristen Bride, Sarah Wright, Shelly Morris

Meeting called to order at 8:45am

Minutes: Jody Duncan moves to approve the September 14, 2015 PTC General Meeting Minutes, no questions, all approved, motion passed

Nominations: Nicole Grayson nominates Kristen Bride for communications Dimati McPherson for vice president No questions, all approved Dimati McPherson-vice president Kristen Bride-communications

Joanna Tobin A. Thank you to all who attended The State of the District B. Independent Reading Level Assessment Framework C. Key factors are choice and volume D. Difference between independent reading level and what they can access in the

classrooms E. Books are color coded

Terry Brandon: A. Thank to all who attended The State of the District B. About 50 people attended C. Parking issues

i. Possibly parent volunteers help manage parking lot during drop off

GUEST SPEAKER KATHY GRIFFEN Speaking on your plan for college Oregon college savings plan 529

Meeting adjourned at 10:15

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RGS PTC General Meeting Agenda December 9, 2015

8:45 am

8:45 Approve October Minutes

9:00-9:30 Paige Witte, Garden

9:30-11:00 Donny Wright, Striving for Accuracy, Not Perfection

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RGS PTC General Meeting Minutes December 9, 2015

8:45 am

Attendees: Jody Duncan, Paige Witte, Lori Stepper - Friends of Tryon Creek rep., Kristin Bride, Shelly Morris, Joanna Tobin, Terry Brandon, Dimati McPherson, Anita Scarlett, Amy Coulter, Jessica Green, Donny Wright, Nicole Grayson, Will Forney, Shaun Anderson-Ahn, Lauren Rosenstein - Little Green Schoolhouse rep.

Meeting called to order at 8:45am

Minutes: Jody Duncan moves to approve the October 14, 2015 PTC General Meeting Minutes, no questions, all approved, motion passed

Paige Witte on Garden Shared garden before and after pictures from September 2014.

Top 10 ways school grounds have been a fantastic tool for learning: 1. Math in the garden2. Science in the garden3. Student leadership4. Relationship5. RGS & RHS Connection6. Community gathering space7. Local partnerships - Friends of Tryon Creek

Lori with Friends of Tryon Creek spoke Explained the partnership with Riverdale.

8. After school programs9. Nutrition10. Habits of mind

a. Wonderment and aweb. Leadership (students served pesto and salad)

There are more things to come like a garden entry, prep station, drip irrigation, storage, shelter and summer camps area where Friends of Tryon Creek can hold classes.

Joanna Tobin A. Thank you Paige and Jessica. B. Talked briefly on habits of mind. C. Introduced speaker Donny Wright. D. Principal’s Blog about meeting follows

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Thank you to our PTC for hosting parent and psychologist Donny Wright at the December PTC meeting, and to our Site Council for informing the topic. Donny guided a discussion with the overarching topic of “striving for accuracy, not perfection.” The conversation was lively and engaging.

Donny shared a delightful story about his own parental challenge when faced with his son talking about an assessment in his early primary years. He emphasized, through great use of humor, the importance of supporting a child’s effort rather than the standard of perfection. Donny shared with us his belief that families benefit from grounding conversations and redirection to a suggestion of three core values. An example of a core value may be “we heal, we don’t hurt” or “you do your best.”

Donny suggested the following questions when discussing assessments with children: ● How did it go for you?● Do you want to do it/anything differently next time?● What would you do differently?

At school we talk about being safe, respectful and responsible, along with the Habits of Mind. These suggestions surely align with our Habits of Mind work and the language we are using at school!

Donny also encouraged the importance of expanding a child’s emotional vocabulary. Rather than rescuing a child from a challenging experience (within our own belief systems), he encourages helping children identify their feelings and put words to them. For example, being sad may also include being disappointed, hurt and so on. I appreciated the discussion and it’s connection to the Habits of Mind, and I look forward to more conversations! Additionally, Donny recommends the resource “The Confident Child” by Terri Apter. I’ll be adding this to my winter reading list. Thank you Donny!

Parents, I invite your feedback on the presentation. Is there another topic you would like to see addressed through a speaker approach – perhaps further discussions with Donny Wright or a talk by Dr. Kathy Masarie? Your input is always welcome. Source: http://www.riverdaleschool.com/page.cfm?p=2685&eid=250

Striving for accuracy, not perfection

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RGS PTC General Meeting Agenda February 10, 2016

9:00 am

A. Approve December General Meeting Minutes B. Foundation update, Lance Steinberg C. Site Council update, Jill Corvelli D. PTC update, Jody Duncan E. What's on your mind? F. RGS Community Interest in Speaker Topics? G. "The Hundred Year book" Riverdale School 1888-1988 - where to buy and why

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RGS PTC General Meeting Minutes February 10, 2016

9:00 am

Attendees: Shelly Morris, Jody Duncan, Amy Coulter, Heather Bogaty, Leslie Goss, Rose Laughlin, Tiana Dixon, Lance Steinberg, Jill Corvelli, Terry Bandon, Joanna Tobin

Meeting called to order at 8:45

Minutes: Based on review of minutes, an attendee’s name was corrected and the principal’s blog information about Donny Wright’s presentation will be added. Jody Duncan moved to approve the December 9, 2015 RGS PTC General Meeting Minutes with these two changes, all approved, motion passed.

Riverdale School Foundation President, Lance Steinberg, shared that 2016-17 school year fundraising goals were exceeded. Over $1M has been donated or pledged. Foundation administrative overhead is about 3% of donations. The Foundation is seeking a new treasurer and board positions over the next two years.

Site Council member, Jill Corvelli, provided an overview of Site Council’s work supporting Habit of Mind, creating a parent survey and collaborating with PTC to identify informative speakers for PTC general meetings.

A group discussion around “What's on your mind?” brought forth in the following suggestions: ● Provide kudos and spotlight volunteers.● Create in-person connections.● Introduce yourself to other families.● Ask initially about children instead of where a new family lives.

An update on “A Night in Havana”, PTC’s Fundraising Fiesta was provided by Shelly Morris. Planning for a fun night of Cuban inspired music and food is almost complete.

Leslie Goss shared the history behind "The Hundred Year book" Riverdale School 1888-1988. The book provides an inspiring history of Riverdale’s treasured traditions - Carnival, Field Day, Party Packs and Drama. Amy Coulter expressed interest in looking into how we might help create an eBook of the book with the permission of the author.

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RGS PTC General Meeting Agenda March 16, 2016

9:00 am

Minutes: Review and approve RGS PTC February General Meeting Minutes

YTD RGS PTC Recap: (Jody Duncan) Community School

● Jessica Green coordinator● Drama

Community Building ● Back to School events and Class Connectors● Carnival● Field Day

Grants and Fundraising ● Teacher support and development● Falcon Feathers and Positive Behavioral Interventions and Supports (PBIS)● Outdoor Classroom space and curriculum led by Paige Witte● Paddle Raise supporting technology infrastructure● Annual Fundraising Party and Party Packs● Financial Aid

Lunch ● Caterer relationships● Ordering and labels● Volunteer coordination● Seeking more turnkey option going forward

Classroom Support ● Room Parent volunteer coordination● Teacher Appreciation● Art Literacy● Original Works

Looking Ahead ● Focus on highest priority needs of community and school, do less● Better utilize volunteers

Guest Speaker David Fowler, Head of Digital Compliance for Act-on Appropriate Cell Phone Usage: Social Media, Privacy and Digital Boundaries

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RGS PTC General Meeting Minutes March 16, 2016

9:00 am

Minutes RGS PTC February General Meeting Minutes were approved.

YTD RGS PTC Recap (Jody Duncan) Community School

● Jessica Green coordinator● Drama

Community Building ● Back to School events and Class Connectors● Carnival● Field Day

Grants and Fundraising ● Teacher support and development● Falcon Feathers and Positive Behavioral Interventions and Supports (PBIS)● Outdoor Classroom space and curriculum led by Paige Witte● Paddle Raise supporting technology infrastructure● Annual Fundraising Party and Party Packs● Financial Aid

Lunch ● Caterer relationships● Ordering and labels● Volunteer coordination● Seeking more turnkey option going forward

Classroom Support ● Room Parent volunteer coordination● Teacher Appreciation● Art Literacy● Original Works

Looking Ahead ● Focus on highest priority needs of community and school, do less● Better utilize volunteers

Guest Speaker Speaker: David Fowler, Head of Digital Compliance for Act-on Subject: Appropriate Cell Phone Usage: Social Media, Privacy and Digital Boundaries Slides: http://www.riverdaleschool.com/uploaded/documents/DavidFowler_TechSafety_final.pdf?1459278460735

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RGS PTC General Meeting Agenda April 13, 2016

9:00 am

Minutes Review and approve RGS PTC March General Meeting Minutes

Lunch ● Current 3 Job Model - ordering/labels, caterer relations, volunteer coordination● Outsource (ordering & caterer relations) option www.my-lunchbox.net, volunteers still

needed for clean up

Entree ($5): Chili con carne Buttered Parmesan Noodles Chicken Bento Hot Dog (Hebrew National) Pasta Bows w/meat sauce Burrito Macaroni and Cheese Picnic Chicken Strips Bagel and Cream Cheese PB & Honey or PB and J or PB & Nutella Meat, Cheese, & Cracker Lunchboxable Chicken Caesar Salad Sandwich (turkey, ham, bacon, salami, cheddar, lettuce, tomato, pickles, mayo, vinaigrette, mustard)

Additional Options ($0.50 - $1.00): Chips Hard Boiled Egg Yogurt Carrots Cheese Stick

All lunches include fruit and a desert. Orders taken up to day before.

Many locally sourced products are used (Portland French Bakery, Foster Farms, Tillamook cheese).

This service is offered to support the families of schools with no obligation, contract or cost to the school.

Current Customers: Our Lady of the lake School St Clare School West Hills Christian School Cathedral St. Stephens Academy St. Francis School Jesuit High School Summer Cooking Camps

Teacher Appreciation Week

Next Year’s GS PTC Board and Subcommittees

Open Discussion

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RGS PTC General Meeting Minutes April 13, 2016 9:00- 10:20 am

Present: Sarah Wright, Virginia Mulligan, Shannon Janoff, Kelly Allen, Margret Jones, Tiana Dixon, Heather Bogaty, Amy Coulter, Jessica Green, Kristin Bride, Terry Brandon, Joanna Tobin, Dimati McPherson, Jody Duncan

Minutes RGS PTC March General Meeting Minutes were approved.

Lunch

Jody Duncan and Amy Coulter gave an overview of the current lunch program’s 3 major roles which the PTC manages: Caterer relationships, Ordering and labels, and parent volunteer coordination for serving. In an effort to seek a more turnkey option for the 2016-2017, the PTC is recommending outsourcing lunch to www.my-lunchbox.net

Issues/Concerns: Pizza Monday would go away

o Regular one day a week or none would be preferred as to occasional pizza offeringswhich would cause confusion

o Opportunity for lunch fundraiserso Could Pizza be outsourced to a third party vendor as well?

Develop a plan for extra lunches so that students don’t go without food. Additional microwaves would be needed. Would long wait times be created? Future need for volunteers: distributing lunch bags, microwaving and recycling.

Communications Need for newer parents to understand PTC roles and volunteer opportunities “Riverdale 101 Night” with opportunity for both education and parent social Important to include incoming families Reduce redundant emails that Room Parents are asked to send (e.g. Party Packs)

Teacher Appreciation Dimati McPherson gave an update on changes for Teacher Appreciation Week. In an effort to

simplify and reduce the need for parent volunteers, Teacher Appreciation is being condensed toone day with a Breakfast, Banner (by 7-8th Leadership) and Spirit Wear (self-selected orders).

Carnival Dimati McPherson presented an opportunity to have Riverdale High School Students volunteer to

run the carnival in return for profit-sharing which could benefit the RHS Booster Club.

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PTC  GS/HS Joint Budget 

FY 2016‐17

FY 2016‐17

Party Packs (Fall)

   Auction Revenue ‐ Fall Party Packs 6,000.00

Net Income Party Packs Fall 2016 6,000.00

Auction 2017 *

Auction Revenue 2017

   Tickets 24,000.00

   Sponsors 10,000.00

   Party Packs/Donations 140,000.00

   Wine Wall

   Raffle

   Paddle Raise/Special Appeal 

   Silent Auction

Total Auction Revenue 174,000.00

Auction Expense 2017

   Venue (34,000.00)

   Party Packs

   Rentals

   Catering

   Prizes (5,000.00)

   Technology (2,400.00)

    Entertainment (4,000.00)

   AV/Lighting (4,000.00)

   Supplies (800.00)

   Decorations (350.00)

    Auctioneer (4,700.00)

   Beverages (2,000.00)

   Printing (600.00)

   Miscellaneous (3,000.00)

   Wine Wall Expense

   Credit Card Processing Fees

   Postage (400.00)

Total Auction Expense (61,250.00)

Net Income 2017 Auction 112,750.00

Ladies Stag 2016‐17

Ladies Stag Revenue 2,500.00

Ladies Stag Expenses (2,500.00)

0.00

Net Income Ladies Stag

Directory 2016‐17

Directory Revenue 2,000.00

Directory Expense (2,000.00)

Net Income Directory 0.00

Joint Adminstration 2016‐17

Admin Revenue

   Interest Income 10.00

Total Admin Revenue 10.00

Admin Expenses

   Technology/Website (1,500.00)

   Credit Card Processing (5,000.00)

   Quickbooks Annual Fee (500.00)

   Legal Fees ** (7,500.00)

   Insurance (4,300.00)

   Shredding  (150.00)

   Accounting Fees *** (4,500.00)

   CT‐12 Filing Fees (200.00)

   Bookkeeping Fees (5,000.00)

   Miscellaneous (500.00)

Total Admin Expenses (29,150.00) (29,140.00)

Admininstration Net Income/Loss

Restricted Funds/Paddle Raise ****

   Restricted Funds In

   Restricted Funds Out

Net Restricted Funds

Total Net Income/Loss 89,610.00

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* ‐ Large auction year assumed.

** ‐ The PTC will authorize up to $7,500 for the fiscal year 2016‐ 2017 joint budget, for PTC Incorporation purposes

 (including the costs of filing fees and legal support for transferring assets from the current PTC to the new incorpor

entity), not to exceed more than $10,000 joint budget for legal services for these purposes during both fiscal year 2

*** ‐ Accounting fees of $4500 includes $3500 for preparation of compliation for FY 2015‐16 and preparation of the

  $1000 estimated costs for CPA firm to complete Form 1023 (application for non profit status) in connection with in

**** ‐ Restricted funds undetermined until 2017 Auction.

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Opening Balance TBDAnnual Allocation $25,000.00

Income Expense

Comm. BuildingBTS coffee $0.00 $500.00BTS ice cream social $0.00 $700.00Class connectors $0.00 $1,200.00Field day $2,700.00 $3,100.00Ladies' stag $3,200.00 $3,100.00Miscellaneous $0.00 $250.00New family lemonade $0.00 $500.00Newcomer's coffee $0.00 $250.00Staff appreciation $6,000.00 $6,000.00Year-end coffee $0.00 $900.00Total $11,900.00 $16,500.00

Financial AidAthletic $0.00 TBDCommunity school $0.00 TBDField studies $0.00 TBDLunch $0.00 TBDMusic $0.00 TBDTotal $0.00 $5,000.00

GrantsStudent body activities $0.00 $2,500.00Supplies $0.00 $2,000.00Teacher support $5,000.00 $11,000.00Technology $0.00 $0.00Training, prof. devel. $0.00 $5,000.00Total $5,000.00 $20,500.00

OtherAdmin $0.00 $750.00Art literacy $0.00 $2,000.00BTS supplies $0.00 $750.00Carnival $6,000.00 $4,800.00Classroom party, breakeven $0.00 $0.00Drama $9,000.00 $8,000.00Escrip $375.00 $0.00Original works $5,000.00 $3,700.00Total $20,375.00 $20,000.00

Totals Income Expense$62,275.00 $62,000.00

Riverdale Grade School PTC, BUDGET: MAY 04, 2016For the 2016/2017 fiscal year

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P A R E N T T E A C H E R C L U B

Notice of Discussion Items Regarding PTC Incorporation to be Voted on at RGS PTC General Membership Meeting

May 25, 9am in RGS Commons The RGS PTC Executive Board is providing this Notice that:

• The General Meeting will include discussion of, and a proposal to support, the RGS and RHS PTC Executive Boards' recommendation to incorporate the Riverdale PTC as a new non-profit entity, to be called "Riverdale Schools Parent Teacher Club." The goal is to create a new incorporated entity and obtain non-profit status prior to FY 2017 - 2018, which begins July 1, 2017. Assets of the current Riverdale PTC would be transferred to the new entity around the start of FY 2017 - 2018.

• RGS and RHS PTC members will be asked to authorize $7,500 for FY 2016 - 2017 in the

Joint PTC Budget, for legal fees, filing fees, and asset transfer support to incorporate a new PTC and obtain non-profit status; expenditures shall not exceed a total of $10,000 over the course of both FY 2015 - 2016 and FY 2016 - 2017. Note: RGS PTC and RHS PTC each provide 50% of the Joint PTC Budget.

• The RGS and RHS General Membership will be asked to provide a vote of confidence in

support of the RGS and RHS PTC Executive Boards' development of Articles of Incorporation, new By-Laws, and new Policies and Procedures for Riverdale Schools Parent Teacher Club, Inc., to be filed with appropriate bodies during the Summer of 2016.

We greatly appreciate your support. RGS Parent Teacher Club

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RGS PTC General Meeting Minutes May 25, 2016 9:05-10:40am

PENDING SEPT 2016 APPROVAL Present: Virginia Mulligan, Tiana Dixon, Heather Bogaty, Amy Coulter, Jessica Green, Kristin Bride, Terry Brandon, Joanna Tobin, Dimati McPherson, Jody Duncan, Naomi Hand, Mary Brazell, Vesna Kostur, Ajyna Pai, Beth Johnston, Paige Witte, Shelby Quintos, Anita Scarlett, Leslie Goss The meeting was called to order at 9:05 1. Administration Update

a. Oregon Rising Initiative: Terry Brandon updated the group on a public outreach effort for Oregonians to provide feedback on their schools. A 5-7 minute survey to provide your suggestions (ideas, hopes and dreams) for Oregon schools can be accessed through www.oregon-rising.com. The initiative is sponsored by Oregon school administrators, teachers and school boards in an effort to inform legislators. Terry encouraged everyone to participate.

b. New Gym Fountains and Water Bottle Refiller: Terry Brandon announced that the gym

now has 2 new water fountains and a water bottle re-filler. Joanna noted that the 7/8 grade wing will also have a water bottle re-filler installed on June 4th which is the 2016 RGS Graduating Class Gift back to the school.

2. Minute Approval Tiana made a motion to approve the RGS PTC April General Meeting Minutes which Heather Bogaty seconded. 3. 2016-2017 PTC Board Vote Amy Coulter motioned to nominate (Tiana Dixon seconded) the following people into PTC Executive Board positions with voting rights for the upcoming 2016-2017 School Year: Dimati McPherson/Jody Duncan (Co-Presidents) Beth Johnston (President Elect ) Virginia Mulligan (Vice President) Margaret Pedersen Mainzer (Treasurer) Ajnya Pai (Communications) Shannon Janoff (Secretary) 4. PTC Incorporation Vote Jody Duncan and Mary Brazell presented the following 4 points for the RHS & RGS PTC Incorporation as a new non-profit entity effective July 1, 2017, which was unanimously approved by the PTC members:

1. Incorporation of the RHS and RGS PTC Boards 2. Filing the name change to Riverdale Schools Parent Teacher Club Inc. 3. Approve a maximum of $10,000 to cover incorporation legal and filing fees and asset transfer

over the next 2 years from the RHS & RGS Joint Budget Account 4. Vote of confidence in support of the RGS & RHS PTC Executive Boards development of Articles

of Incorporation, new By-Laws, and new Policies and Procedures for Riverdale Schools Parent Teacher Club, Inc.

Incorporation benefits discussed were: Liability protections for officers and volunteers; more checks and balances; consistent policies and procedures; one set of by-laws which addresses fraud, abuse and whistleblowing; management of funds by two treasurers; one large governing oversite PTC Board for

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RHS & RGS. Mary Brazell additionally noted that the RHS and RGS Boards will practice operating under these new by-laws over the course of the next year before they are finalized in July 2017 for the new budget cycle. Joanna Tobin emphasized the importance of sharing out the new proposed by-laws with the larger PTC community. 5. RGS Budget & RHS & RGS Joint Budget Approval

a. Heather Bogaty motioned to approve (Jody Duncan seconded) the RGS 2016-2017 Budget pending the following changes:

1. Delete Ladies Stag line item as it is double counted on the Joint Budget. 2. Leave a place holder for Community School until the decision has been finalized. 3. Add $500 per year for the Lunch Pantry (not categorized as financial aid) to provide

snacks for students who have forgotten lunches. 4. Add a Fundraising category which includes: Escrip, Carnival, Other and Drama

b. Tiana Dixon moved to approve the RHS & RGS 2016-2017 Joint Budget (Jody seconded)

and it unanimously passed with the following notations: 1. Jessica Green commented that there are website issues that could be improved upon

from dedicated funds for a technology specialist. Mary Brazell and Heather Bogaty suggested exploring other options first through school technology staff, students and volunteers.

2. Vesna Kostur recommended that a review of the credit card processing fees may yield nonprofit alternatives to lowering this amount ($5,000). Shelby Quintos noted that it is important to remember that these fees are associated with approximately $150k in ecommerce.

6. Volunteerism and Communications Support/Website Heather Bogaty reviewed volunteer data and summarized that there are 3,664 one hour volunteer shifts each school year. If you divide that by the 350 RGS families, it equates to 10 volunteer hours each year per family. Annual leadership opportunity positions include: 55 Committee Chairs, 245 Committee members and 19 Coordinator positions. There is an increasing preference by families for one-time shift positions versus longer term leadership positions, but many parents are waiting to be personally asked versus seeking out positions. Dimati McPherson noted that the personal connection or “word of mouth” communication may be more effective than Parent Pack or email. Heather Bogaty and Ajyna Pai emphasized the opportunity for Grade Connectors and Room Parents to be aware of upcoming events and volunteer needs so that they can communicate with parents (even over the summer). Kristin Bride noted that there are also opportunities to better communicate meetings that parents are able to observe and learn from such as Site Council and Heather Bogaty noted the School Board. Heather Bogaty will be advertising for Website volunteers to help support the ongoing administration of the website through posts, sliders, ecommerce, volunteer sign ups and eblasts. Heather will be supporting fundraising communications on the website and Shelby Quintos is responsible for Community Building related activities. Heather noted that the ultimate goal is to give people a defined volunteer job description so that they can “volunteer with joy”. 7. Additional Comments: Joanna Tobin noted that her “summer reads” for staff and parents will be focused on Habits of Mind in a more focused and strategic way and Lost & Found, Helping Behaviorally Challenging Students by Ross Greene. Naomi Hand noted that Portland Public Schools is doing a great job incorporating a Diversity Trainer into their continuing education program for teachers and students and felt that RGS could benefit from similar training. Joanna Tobin noted that there are also opportunities for joint parent speaker series with both RHS and RGS. The Meeting Adjourned at 10:40am

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