Public Affairs IrelandProcurement Conference 2018

eInvoicing Ireland Update

Declan McCormack

eInvoicing Ireland Programme Manager

Office of Government Procurement

22 November 2018

eInvoicing – European Directive on eInvoicing (2014/55/EU)

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COMPLIANCE DEADLINE

18th APRIL 2019

(Sub-central option to postpone to April 2020)

“Member States shall ensure that contracting authorities and contracting

entities receive and process electronic invoices which comply with the

European standard on electronic invoicing”

European Directive on eInvoicing in public procurement 2014/55/EU

Key points to remember

• Member States are obliged to:

“… receive and process electronic invoices which comply with the European standard”

• ALL public bodies

• Applies to invoices relating to ‘contracts’ above EU thresholds

• Exemption: Contracts declared secret/accompanied by special security measures

• No requirement for Suppliers to submit eInvoices at this time

• Compliance by April 2019 (2020 for sub-central contracting authorities & entities)

eInvoicing - The European Directive 2014/55/EU

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Public sector

• > 4m invoices annually

• 90% paper

• Administrative burden

• Prompt payment pressure

eInvoicing – Why?

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eInvoicing – Benefits

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• Reduced manual administration

• Reduced costs – Postage/Storage

• Increased data accuracy

• Automated Process efficiencies

• Environmental

• Increased transparency

eInvoicing – Benefits

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• Faster data

• More data

• Better quality data

• Connected data

• Visibility of end-to-end procurement

• Analysis, reporting & insights

• Recommendations

• Decision making

• Reduced manual administration

• Reduced costs (Postage/Storage)

• Increased data accuracy

• Automated Process efficiencies

• Environmental

• Increased transparency

Quality data is the foundation for sound Procurement, Financial and

Management decision making

eInvoicing – What is electronic invoicing?

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National Legislation &

Standards

What?

Legal and commercial requirements

Commonly used elements

XML formats (x 2)

How?

Member States/Standards expertise

Business processes based design

Why?

Cross-border Interoperability

Mass market driven solutions

eInvoicing - The European Standard (EN-16931)

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InvoiceCore

Elements

Invoice Note

Process Controls

Seller

Buyer

Document Totals

VAT Breakdown

Invoice Lines

PEPPOL – eDelivery network for eInvoices

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Connect once – Connect to all

Access Point

Access Point

Access Point

Access Point

Shared Services

Contracting Authority

Supplier

Contracting Authority

eDelivery Network

Service Providers

eInvoicing - Sector/Shared Services-led Solutions

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Suppliers

Education

LocalGovernment

Central

Government

Health

PEPPOL CIUS

eInvoicing - Sector/Shared Services-led Solutions

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Suppliers

Education

LocalGovernment

Central

Government

Health

NSSO FSS

PEPPOL CIUS

eInvoicing – eInvoicing Ireland Programme

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PROGRAMME ACTIVITIES

COMMUNICATIONS

Awareness

Understanding

Plan & Action

FRAMEWORK FOR PROCUREMENTAVAILABLE Q1-2019

Compliant eInvoicing Solutions & Services

Shared

Service

Centres

Sectoral/Local

Public Bodies

Groups

Transitioning

Public

Bodies

eInvoicing

implementation

eInvoicing

implementation

eInvoicing

implementation

COMPLIANCE DEADLINE 18 APRIL 2019(Sub-Central option to postpone to April 2020)

eInvoicing – eInvoicing Ireland Key Updates

• Shared Services & Public bodies to plan and act to make provisions to comply

• Connectivity to PEPPOL eDelivery network

• Receive PEPPOL CIUS eInvoices compliant with the EN (European Standard)

• Ireland PEPPOL Authority member of OpenPEPPOL

• OGP Framework Q1 2019 - Access to compliant solutions & services

• Transposition of Directive to complete in advance of April 2019

• Option for Sub-central to postpone deadline to April 2020

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eInvoicing - Next Steps: Plan & Manage the Change

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5. Monitor

& Improve

4. Implementation

Data, Processes & Controls

eInvoicing Compliance and Benefits

People & Stakeholders

eInvoicing Champions

Build Team

Systems

3. Planning Implementation

Procurement (OGP Framework)

1. Laying Foundations Internally

2. Internal Analysis

Suppliers

1. Understand the eInvoicing national approach / how the public sector is preparing for eInvoicing

2. Conduct an internal analysis of invoice processing - systems, volumes and resources involved

3. Conduct an external analysis of your trading partner’s approach

4. Develop an organisation wide eInvoicing strategy / plan

5. Consult www.ogp.gov.ie/eInvoicing for updates

eInvoicing - Next Steps (Suppliers & Service Providers)

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Service providers

1. Understand the eInvoicing national approach and how the public sector is preparing to be eInvoice ready

2. Interested service providers should get setup as a Supplier on eTenders (make sure to select all relevant CPV codes) to access information on the eInvoicing Framework

3. Consult www.ogp.gov.ie/eInvoicing for updates

eInvoicing – Building Blocks for Connecting Europe

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“Switching to e-procurement, and particularly to e-invoicing, can bring significant savings and make life easier both for the governments and for the

thousands of businesses active in the Internal Market.“

- Michel Barnier, European Commissioner for Internal Market and Services (June 2013)

eInvoicing – Watch this space - ogp.gov.ie/einvoicing/

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Thank You!

eInvoicing

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• Contact Us – einvoicing@ogp.gov.ie;

• OGP eInvoicing - https://ogp.gov.ie/einvoicing/

• EU Directive - http://eur-lex.europa.eu/legal-content/EN/TXT/?uri=CELEX:32014L0055

• EU eInvoicing - https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/eInvoicing

• PEPPOL - https://peppol.eu/about-openpeppol/what-is-openpeppol/

• Project Manager’s Network Handbook for Civil Service -http://www.projectmanagement.ie/userfiles/Project_Management_Handbook_for_the_Civil_Service.pdf

eInvoicing – Contact & further reading

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