public buildings service. introduction public buildings service mission to meet the needs of the...
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Public Buildings Service
Public Buildings Service
Introduction
Public Buildings Service
Mission
To meet the needs of the Federal employee by offering the opportunity for high quality care programs in GSA- owned or controlled space.
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Work-site child care is a key building amenity and an essential component of the family-friendly workplace.
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• 110 centers operating in 31 states, the District of Columbia and Puerto Rico
• Caring for over
8,300 children on a daily basis.
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Quality Child Care Facilities
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Chapter 1Roles and Responsibilities
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●GSA Child Care Division
●GSA Service Center, PMO
●Agencies
●Child Care Providers
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Authority
• The parameters of what GSA pays for are determined by Title 40 section 590, sometimes referred to as the “Trible Amendment.”
• …General Services shall provide guidance, assistance, and oversight to federal agencies for the development of child care centers to provide economical and effective child care for federal workers
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What it Allows:
• Allotment Of Space• Payment For Space And Services• Payment Of Other Costs• Reimbursement For Employee Training• Criminal History Background Checks• Appropriated Amounts For Affordable Child
Care
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Who Pays for What…..Child Care Division?
Property Manager?
Service Center?
Child Care Provider?
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GSA Child Care Division• Costs associated with supporting and maintaining the child
care centers. This includes labor; services; supplies; and operating equipment such as children’s furniture, office furniture, playground equipment, appliances, computer equipment, security equipment, and copy machines.
• Travel for RCCC’s to Child Care Division meetings and national conference.
• Center Program and Health Reviews.• Special projects or training.• NAEYC accreditation fees.
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GSA Service Center, PMO(BA 61 or BA 54)
• Repairs, alterations, and modernization work including playgrounds.
• Telephone service in the centers.• Maintenance and cleaning of center including repairs and
general upkeep.• Painting • Inspections and surveys including playground inspections and
safety inspections.• Playground equipment and large appliances including repair
and replacement.
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Agencies• Pay rent for the child care space, most often assigned as joint
use space. In Federal space, the specific rental rate is set per building based on the appraisal process. In leased space, the costs are a pass through of rent plus any additional services Rent includes basic services.
• May use appropriated funds to support tuition costs for their own employees
• May use recycling funds for tuition assistance programs• If delegated, may be responsible for typical GSA costs• Travel and training of appropriate personnel
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Providers
• All supplies and consumables including office supplies, toys, curriculum materials, and food.
• All operating costs including staff, insurance, and professional services.
• Their own State license fees and may pay NAEYC accreditation fees
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Chapter 2Cleaning
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Custodial Contractor Responsibilities
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Chapter 3Design and Alterations
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Why Such Specialized Space?
• Children spend up to 12,500 hours in a child care center.
• More than one spends in school Kindergarten through High School.
• Formative Years-physical environment affects brain development.
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Child Care Design Guide
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(NAME OF CENTER) FACILITY COMPLIANCE MEASUREMENT_______________ square feet_____________ capacity__________
POSSIBLE ACTUAL POINTS POINTS
THE CENTER COMPLIES WITH THE DESIGN GUIDE ALLOTMENT OF SPACE PERCHILD W/ IN CLASSRM TOTAL OF 45 SQ FT MIN/ CHILD 15
THE CENTER PROVIDES MORE THAN 75 SQ FT OF OCCUPIABLE SQUARE FT 10 PER CHILD POPULATION IS VIABLE FOR RETAINING VENDOR (APPROX. 74, AS PER GUIDE 5
THE CENTER HAS TOILET/DIAPERING FACILITIES ACCESSIBLE BY THE CHILD WITHIN THE CLASSROOM 5
THE CENTER HAS 75 SQUARE FEET FOR HALF THE POPULATION OF THE CENTER ON THE PLAY GROUND AND IS ARRANGED TO SEPARATE AGE GROUPS FROM EACH OTHER IF REQUIRED BY LOCAL LICENSING 5
THE CENTER COMPLIES WITH THE DESIGN GUIDE IN TERMS OF AMOUNT OF STORAGE SUPPORT AND ADMINISTRATION FOR THE CENTER CAPACITY 5
Sample from Facility Compliance Tool
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National IDIQChild Care A/E and Expert Professional Services
“To provide expert Child Care A/E services nationwide, on an as-needed basis for all 11 GSA Regional Offices and the GSA Central Office.”
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Key Services
Planning and Pre-Design Phase Services
A/E Design Services
Other A/E Services
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Type of A/E ServicesProject Preplanning and Pre-Design Phase Services.• Existing facility survey/assessment• Feasibility Reports• Program/project development, • Site investigations and selection/planning, environmental studies, budget
estimating and cost/pricing services, A/E Design Services• Space programming, • Preliminary-design services, design concepts, specifications
construction drawings and code reviews
Other A/E Services • Peer review of projects under development by other A/E firms • Inspection services • Materials reviews
*ACTUAL CONSTRUCTION IS NOT INCLUDED IN THIS CONTRACT.
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Chapter 4Equipment
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Chapter 5Maintenance
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Facility Inspections
●Routine Preventive Maintenance, including kitchens and playgrounds
●Monthly Walk-Through Inspections●Playgrounds – daily for custodial inspections for debris
Check bolts and attachments correcting any
malfunctions reported by caregivers
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# Item Yes No
1 General
No alterations or renovations have been made since the last inspection.
2 Maintenance
a Walls and ceilings are free of peeling paint and cracked or falling plaster.
b Ceiling tiles are clean and in good condition.
c Carpet and floors are in good condition.
d Government-provided equipment is clean and in good condition.
e There are no missing handles or pieces on equipment.
f Storage areas are neatly maintained.
3 Preventive Maintenance Issues
aRecords are onsite documenting monthly tests of smoke detectors, fire alarm notification appliances, and carbon monoxide detectors or appropriate testing intervals are noted in the O&M contract.
b GFCI electrical outlets are tested quarterly.
c Preventive maintenance is performed on the kitchen equipment, as required.
Child Care Center Monthly Checklist
Child Care Center name:
GSA facility representative performing review:
Child care center representative attending review:
Date of review:
Date of last review:
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Chapter 6Playgrounds
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• Playgrounds are happy places for children to develop physical, mental & social skills. A place for adventure & fun!
• Also place where serious injury can occur.
• Consumer Product & Safety Commission estimates 200,000 injuries each year.
• Poor playground maintenance estimated for almost 1/2 of all playground injuries.
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What about sand?
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Chapter 7Environmental Health &Safety
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99%
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Help us breath clean air.
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Facility Security Committees
• Ensure the child care center is represented on the FSC. If the director is not part of this committee, then the facility manager is responsible for representing the interests of the center at FSC meetings. Changes affecting entrance, parking, visitor access, or drop-off areas could have a direct, negative impact on the operations of the child care center.
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Occupant Emergency Plans (OEP)
• DO implements the OEP emergency• Child Care OEP should be part of the main facility’s
OEP• Property Manager should have a copy of the child
care OEP and be familiar with their evacuation locations
• OEP should include Shelter in Place location• In case of COOP Child Care Center will close
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Physical Security• Card Key Access – Facility Access Cards• Cameras – for security purposes only
May be placed at entry/egress points and parking lots for surveillance
• Duress alarms• Window Glazing – replacement is
managed by the GSA Office of the Chief Architect
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Chapter 9Program Standards
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Organizations & Authorities Standards Caring for Our Children Natl. Health & Safety Standards
NAEYC Accrediting Authority
State Licensing Operating licensing Authority
Local authorities Codes, Standards Authority & Inspectors
ITERS & ECERS Quality Standard
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Documents to Assist in Reviews:
MARS Review
• Child Care Center Design Guide
• Child Care Directors Desk Guide
• GSA child care license agreement
• Child care center files (including incident or accident reports, annual survey, OEP, equipment inventory, floor plan, and child care staff background check checklist)
• State and local licensing regulations
• Applicable NAEYC standards
• GSA’s Standard Custodial Specification
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Chapter 10Cost,Quality &Affordability
Sample Budget (center for 68)
Personnel Costs
*Staffing 350,900Benefits @ 20% 70,180Staff Development 5,000Substitutes 10,000Recruitment 2,000
Supplies/Operating Costs
Food 30,000Consumables 3,000School Supplies 5,000Program Enhancements 3,000
Administrative Costs
Acct/Legal/Overhead 25,000Overhead (2 - 15%)Insurance 6,000
Total Expenses $510,080
*Staff Costs
Director (GS-9) 35,000 Assistant Director (GS-7) 28,000 5 Head Teachers (GS-5 $11.68) 121,500 10 Asst. Teachers (GS-2 $8.00) 166,400
Total Staff Costs $350,900
Income Infant /Toddlers 30@160/week 249,600 Threes/Fours 38@135/week 266,760
Total Potential Income $516,360
Expenses
Staffing: 1 Head Teacher, 2 AssistantsRoom # Children Age
Infant Room 8 2-12 months
Toddler 10 12-24 months
Two’s Room 12 2-3 years
Three’s Room 18 3-4 years
Four’s Room 20 4-5 years
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Tuition Assistance
Federal Child Care Subsidy Program• Based on adjusted gross income• School-Age & Vacation Care up to 13 yrs
Board Tuition Assistance
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Fundraising
• Allowed and Encouraged• Cannot be during CFC • Some centers, boards are CFC approved.
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Recycling $
• Major source for tuition assistance • GSA’s practice to give back $ to the
region. • Recycling authority- “employee programs”
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As Educators:
safety features to allow teachers to observe children.
As Property Managers:
fingerprints!
What DoYou See?
What Do You See?As PropertyManagers:another area tokeep clean & safe
As Educators:a cool, shady oasis for outdoor play,with many textures
What Do You See?
As Property Managers:
the need for background checks on all
staff
As Educators:
the need for
comforting and caring teachers
As Property Managers:a floor cleanenough to eat from!
As Educators:an infant exploring and learning.
What Do You See?
What Do You See?As Property Managers:paint on surfaces& embedded in rugs!
As Educators:children learning through their senses
As Property Managers:high maintenanceoutdoor areas
As Educators: natural environments help children connect with nature
WhatDoYou
See?
As Educators: family style, nutritious mealsand a time to build social skills
What Do You See?As PropertyManagers:spills & crumbs…a floor that needs constantcleaning
What Do You See?As Property Managers:tape & staplesruin walls
As Educators:an expressive exercise which builds creativityand self-esteem
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Childhood is a place as well as a time. -May Sarton
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Child Care Jeopardy
Show me the $ Where, oh, where can it be?
You want me to do what?
The blinds in one classroom need replacement and the seal on the
freezer door is bad. This is where the funds for repair or
replacement should come from.
Dollar amount property managers should budget for annually for
upkeep, maintenance & repair.
Funds GSA receives by diverting trash that can be used towards
tuition assistance.
GSA resource document for child care cleaning requirements.
A major alterations project has been implemented in the infant room to address line of sight as
required by this accrediting body.
THE GSA resource for child care design, construction and
renovations projects.
Property Managers conduct monthly child care inspections
using this checklist.
I use this to respond to maintenance service calls to
tighten bolts on the playground.
Used to prevent rotting, if playground wood structures have this chemical it must be removed
and replaced.
The blinds in one classroom need replacement and the seal on the freezer door is bad. This is where the funds for these repairs or
replacements should come from.
What is the property manager’s budget?
Dollar amount property managers should budget for annually for upkeep, maintenance & repair.
What is $5,000 - $10,000?
Funds GSA receives by diverting trash that can be used towards tuition assistance.
What is recycling $?
GSA resource document for child care cleaning requirements
What is the standard custodial specification?
A major alterations project has been implemented in the infant room to address line of sight as required by this accrediting body.
What is NAEYC?
THE GSA resource for child care design, construction and renovations projects.
What is the Child Care Center
Design Guide?
Property Managers conduct monthly child care inspections using this checklist.
What is the Child Care Monthly Checklist?
Used to prevent rotting, if playground wood structures have this chemical it must be removed and replaced.
What is CCA- treated wood?
I use this to respond to maintenance service calls to tighten bolts on the playground?
What are MAN HOURS on the O&M contract?
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Thank you!
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Questions?