public document pack bletchley and fenny stratford town

Bletchley and Fenny Stratford Town Council

Members of the public and representatives of the media are welcome to attend but are warned that items marked with an asterisk (*) may involve discussion of confidential

information and the council may resolve to exclude members of the public and press if this is deemed to be in the public interest

There will be a meeting of the Finance Committee on Tuesday, 18th February, 2020 at Meeting Room, Bletchley Library, Westfield Road, Bletchley, MK2 2RA commencing at 7.30 pm to transact the items of business set out in the agenda below.

Delia Shephard Clerk to the Council Monday, 10 February 2020 A G E N D A 1. To note Members' apologies for absence

2. To note Members' declarations of interest in matters on the agenda (Under the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012,

made under s30 (3) of the Localism Act, members are required to declare any disclosable pecuniary interests which they may have in any of the items under consideration at this meeting)

3. To approve the minutes of the previous committee meeting

(Pages 1 - 4)

4. Public speaking time

5. To review a financial management information report showing income and expenditure against budget for the year to 31 January 2020

(Pages 5 - 12)

6. To note the Council's cash and investment reconciliations to 31 January 2020

(Pages 13 - 14)

7. To note the balance sheet as at 31 January 2020

(Pages 15 - 16)

8. To ratify a list of payments made or due to be made to 18 February 2020

(Pages 17 - 24)

9. To receive a report on the council's current asset register and to recommend to full council that the assets are restated in accordance with the report

(To Follow)

10. To consider a report on the Town Council's current and future physical storage needs and to determine any next steps in planning to meet these needs

(To Follow)

11. To note arrangements for tendering of the allotment maintenance contracts for 2020-21

(Verbal Report)

12. To approve a quotation relating to planned preventive maintenance at Newton Leys Pavilion

(Pages 25 - 36)

13. To approve costs for the tablet monitoring software for Members' tablets

(Pages 37 - 38)

Public Document Pack

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Minutes of a meeting of the Finance Committee of Bletchley and Fenny Stratford Town Council held at Meeting Room, Bletchley Library, Westfield Road, Bletchley, MK2 2RA on Tuesday, 21st January, 2020 commencing at 7.30 pm Present: Cllrs K Ely, E Kelly-Wilson, A Kennedy, G Kenworthy, M McDonald and E O'Rourke

Absent:

Apologies: Cllrs M Arshad, R Haine and E Hume

In attendance:

Delia Shephard (Town Clerk)

Min Ref F19/119 Members' apologies for absence It was RESOLVED to note the apologies for absence as listed above.

F19/120 Members' declarations of interest in matters on the agenda No declarations of interest were made.

F19/121 To approve the minutes of the previous committee meeting It was RESOLVED to approve the minutes of the meeting of the Planning Committee

held on 17 December 2020 as an accurate record of proceedings.

F19/122 Public speaking time There were no representations from members of the public.

F19/123 Financial Management Information Report A financial management information report showing detailed expenditure and income

against budget for the financial year to 31 December 2019 was considered. It was RESOLVED to note the report.

F19/124 Cash and Investment reconciliations to 31 December 2019 It was RESOLVED to note the cash and investment reconciliations for the period to 31

December 2019.

F19/125 Public Sector Deposit Fund report for December 2019 It was RESOLVED to note a report for December 2019 from the Public Sector Deposit

Fund.

F19/126 Balance sheet as at 31 December 2019 It was RESOLVED to note the balance sheet as at 31 December 2019.

F19/127 List of payments made or due to be made It was RESOLVED to approve a list of payments made or due to be made for the

period to 31 December 2019. The clerk advised the Committee that quotations had been obtained for construction of a bin store at Bletchley Library and recommended that the lowest quotation should be accepted which was in the sum of £1,730.00 from FDS Builders Ltd. It had been agreed with the Library Service of MK Council that The Town Council would procure and supply the bin store and that a corresponding credit against the Town Council’s rental agreement for the garage would be supplied. The work was urgent as space

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Agenda Item 3


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was needed in the garage at Bletchley Library for the Town Council’s Gladiator machine. It was intended to use the clerk’s delegated powers (in consultation with the Chair and Vice-chair) to order this work on the grounds of urgency and the Finance Committee supported this decision

F19/128 NALC Model Financial Regulations It was RESOLVED to note minor changes to the NALC Model Financial regulations

which had been issued in July 2019 and not yet considered by the Finance Committee. It was RESOLVED TO RECOMMEND to Full Council that a revised version of Bletchley and Fenny Stratford Town Council’s Financial Regulations be adopted which incorporated the changes.

F19/129 Exclusion of public and press By virtue of the Public Bodies (Admission to Meetings) Act 1960 s1 (2) it was

RESOLVED to exclude members of the press and public for discussion of the following three items which would include the discussion of confidential information which was the property of third parties and publicity would be prejudicial to the public interest.

F19/130 Tendering process for works to George Street Community Centre The Clerk advised that four contractors had responded to the invitation to tender for

works to George Street Chapel through the procurement framework service offered by Milton Keynes Council. One of the responses was not tender compliant and was rejected on these grounds (price only submitted with no quality criteria). The remaining tenders had been scored by a representative of BOM Surveying and by the Environment and Premises Manager of the Town Council using MK Council’s procurement criteria which involved a 70% weighting for price and a 30% weighting for quality. As the scores varied a moderation process was undertaken with an officer from Milton Keynes Council and final scores were reached. The procurement matrix scoring was tabled and discussed. Prices ranged between £58,947 and £36,342 with the contractor who submitted the price of £36,342 also scoring the highest on quality (combined overall score 97.50% compared with competing tenders at 58.22% and 53.16%). It was RESOLVED TO RECOMMEND to full council that the contract be awarded to the highest scoring tender in accordance with the procurement procedure chosen by Council and that an application to draw down S106 funds for this work be made to MK Council.

F19/131 George Street Community Centre Business Plan The Clerk gave a verbal report on a meeting held between two of the trustees of

George St Community Centre, the Centre Manager, Cllr Angela Kennedy and the Clerk on 19 December 2019. The purpose of the meeting had been to continue discussions about the lease and the current business plan provided by the charity to the Town Council. At the meeting the Town Council representatives had explained the Town Council’s concerns about the financial information in the three year business plan and requested a financial plan which included a financial forecast for a period longer than 6 months. Additional evidence about the long-term sustainability of the charity, current usage of the building by the community, charity governance details and information about the charity’s vision for the community centre was also requested at the meeting. It had been agreed at the meeting that a discussion between

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Members of the Finance Committee and representatives of the charity could be helpful but no representatives of the charity had responded to the Council’s invitations to attend on 21 January 2020. Extensive discussion followed and Members expressed continued concern about the lack of information in the business plan, the financial sustainability of the charity, limited use of the building and problems with access for the wider community. A further concern was the amount of time which was being taken by the charity in providing the information requested to enable production of a suitable lease agreement. It was RESOLVED to note the business plan but to regret the lack of progress on development of a sustainable programme of use for the Community Centre and to RECOMMEND to full council that it should now work towards managing and operating the Community Centre itself in order to promote wider usage of this community asset. It was further RESOLVED to seek legal advice to explore ways in which the Town Council could undertake operational responsibilities and day to day management of George Street Community Centre whilst retaining the involvement of the charity in order to find a mutually agreeable way forward.

F19/132 Feasibility Scheme for development of land on Manor Road The Chairman of the Committee introduced initial feasibility plans which had been

prepared on behalf of the Town Council to provide a storage building and car park spaces at land on Manor Road and these were discussed. Two initial concepts for buildings were discussed; one being a two storey brick building and one being an eco design composed of recycled shipping containers. Although the brick concept was preferred in principle, Members agreed that the Council had not prepared a detailed specification of the needs that the storage building was designed to address. It was RESOLVED to ask the Environment and Premises Manager to prepare a report for the committee which included details of the council’s current storage facilities and requirements (including appropriate measurements) along with any insights about future storage needs and vehicle storage.

The meeting closed at 8.50 pm

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Agenda Item 5

BFSTC.Delia

Gladiator machine delivered 4.2.2020 but returned, expenditure is committed. See 4012-503

BFSTC.Delia_1

Xmas lights budget will be spent in full due to removal of Queensway tree lights.

BFSTC.Delia_2

Eaton Avenue

BFSTC.Delia_3

Agreed overspend VAT calc

Agenda Item 6

Agenda Item 7

Agenda Item 8

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This proposal is offered subject to the terms and conditions of AMBIVENT FACILITIES MANAGEMENT LTD

Page 1 of 11 $r2fzriqu

MAINTENANCE CONTRACT PROPOSAL:

Customer Name: Bletchley and Fenny Stratford Town Council Contact: Address: Newton Leys Pavillion Furzey Way Bletchley Milton Keynes Post Code: MK3 5SP Prepared by: Harvey Mobbs Maintenance Manager

Quotation Reference: T7544

Quotation Date: 21.11.19

Quotation Valid for: 60 DAYS

Page 25

Agenda Item 12

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SECTION 1 – CONTRACT PRICE & PAYMENT TERMS 1.1 CONTRACT DESCRIPTION We take pleasure in submitting this proposal to provide ongoing planned preventative maintenance to your plant and equipment at your premises to optimise its economic life and to maintain the manufacturer’s warranties if still valid. This proposal is an agreement for Ambivent engineers to attend your premises to carry out routine maintenance on all specified plant at predetermined intervals. Service reports for each item of plant will be completed recording the condition and operation of the equipment. If any remedial work is required to bring the plant back to a serviceable and maintainable standard, a fixed quotation will be submitted for your approval. An annual premium of £3,050:00 + VAT will be payable and subject to review after 12 months. This includes mileage and travel time. The price is based on normal working hours and available access at standard working height. Units that requires specialist access equipment will be an additional cost to the annual premium if not included. The annual premium is for planned preventative maintenance only, it does not cover remedial works that may be required to bring the equipment up to a serviceable and maintainable standard. Additional charges would be made for all materials, components, consumables and refrigerants used as delivered on the relevant report or delivery documentation. 1.2 PAYMENT TERMS Unless otherwise agreed, our payment terms are strictly 30 days from date of invoice. Please refer to the attached terms and conditions for planned maintenance agreements. PRICE BREAKDOWN Mechanical Plant - £1,200:00+vat Monodraught Systems - £1,250+vat Control System - £600:00+vat

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SECTION 2 – SCHEDULE OF CALLOUT RATES & EMERGENCY CALLOUT

2.1 CALLOUT RATES Any reactive works not covered by this contract agreement will be performed only upon customer’s authorisation and will be invoiced separately at the following rates:

PREFERENTIAL REACTIVE WORK RATES

Period Hourly Rate Minimum Charge

Normal Hours 1 man £48.00 per hour 1 hour

Extended Hours 1 man £58.00 per hour 1 hour

Saturday All Day 1 man £58.00 per hour 4 hours

Bank Holiday / Sunday All Day

1 man £95.00 per hour 4 hours

N.B AMBIVENT FACILITIES MANAGEMENT LTD reserves the right to review these hourly rates periodically to reflect changes in staffing and operational costs. The customer will be notified of changes to the rates in writing.

NORMAL WORKING HOURS ARE 8.30AM TO 5.30PM – Monday To Friday Inclusive

EXTENDED WORKING HOURS ARE 5.30PM TO 08:30AM – Monday To Friday Inclusive TRAVEL TIME & MILEAGE COSTS

Normal Hours Travel Time incurred to & from site will be charged at the normal hours rate. Mileage rate is non-chargeable and is built into the hourly travel cost.

Extended Hours / Saturday / Sundays & Bank Holidays Travel Time incurred to & from site will be charged at the applicable rate. Mileage rate is non-chargeable and is built into the hourly travel cost.

2.2 EMERGENCY OUT OF HOURS CALLOUT SERVICE

We offer an emergency out of hours callout service to all contract agreement customers for times outside of normal working hours.

The emergency contact number is: 07933601560. This number is for out of normal hours only. Once called, this emergency contact number will inform you of the direct phone number of the engineer on emergency callout duty. This callout service is for emergencies only to isolate gas, oil or water leaks and to make safe air conditioning and heating plant. Minor repairs will be undertaken where possible. Once the plant has been made safe, arrangements will be made for an engineer to return in normal hours to make a permanent repair.

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SECTION 3 – SCHEDULE OF PLANT, CONSUMABLES & SUBCONTRACTORS 3.1 PLANT & EQUIPMENT SCHEDULE

Quantity Plant Type Make / Model Location Visits per Annum 2 GAS FIRED BOILERS AO SMITH UB110G PLANTROOM 1

3 CIRCULATING PUMPS GRUNDFOS MAGNA 3D PLANTROOM 1

1 HWS SECONDARY PUMP GRUNDFOS ALPHA PLANTROOM 1

1 PRESSURISATION UNIT MIKROFILL PLANTROOM 1

2 EXPANSION VESSELS MIKROFILL PLANTROOM 1

2 HWS CALORIFIERS AO SMITH PLANTROOM 1

3 UNDERFLOOR MANIFOLDS UFLOOR SOLUTIONS STORE ROOMS 1

14 RADIANT PANELS SP COILS THERMATILE SPORTS HALL 1

1 BMS CONTROL PANEL TREND IQ VIEW PLANTROOM 1

3 NATURAL VENT SYSTEMS MONODRAUGHT SPORTS/COMM H 1

1 AIR HANDLING UNIT VES STORE ROOM 2

4 HEAT RECLAIM UNITS DAIKIN/FLAKT WOODS STORE ROOMS 2

3 AIR CONDITIONING SYSTEMS PANASONIC OFFICE/MTG RM 2

1 CAT 5 BOOSTER SET DUTYPOINT PLANTROOM 1

1 LEAK DETECTION SYSTEM QUENSUS LEAKNET PLANTROOM 1

3.2 CONSUMABLES

All consumables, filters, spare parts & drive belts etc. are excluded from this contract unless listed in the table below.

Consumables Type Plant Item All Excluded All Excluded

3.3 SUBCONTRACTORS

The following subcontractors have been nominated to carry out specialist maintenance routines.

Nominated Subcontractor Plant / Equipment to Maintain BOSS CONTROL SYSTEMS TREND CONTROL PANEL

MONODRAUGHT 3NO MONODRAUGHT VENT SYSTEMS

3.4 POWERED ACCESS EQUIPMENT & PLANT HIRE EQUIPMENT

All powered access equipment and plant hire equipment are excluded from this contract unless listed in the table below.

Powered Access / Plant Hire Equipment Included ALUMINIUM TOWER HIRE FOR ACCESS TO MONODRAUGHT

All Materials-Plant-Specialist-Sub Contractor invoice + 30%

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SECTION 4 – SCHEDULE OF MAINTENANCE TASKS The following tasks will be undertaken if applicable on each routine visit to the scheduled equipment. These tasks meet the requirements set by the HVCA’s Service and Facilities Group Specifications. (SFG20)

Air Handling Units

1. Inspect condition of filters. Replace if spares available or report. 2. Check operation of actuators and modulating dampers. 3. Inspect condensate drains are clear with no blockage. 4. Check operation of humidifier pumps, sprays and water supply. 5. Check operation of electrics, frost protection, thermostats & controls. 6. Inspect condition of heating & cooling coils & clean if required. 7. Check coils are vented and air & water pressure drop across the coils. 8. Check tension, alignment & condition of drive belts, pulleys and couplings. 9. Lubricate damper & guide vane pivots & linkages if required. 10. Check valves open and close fully, then reset to original settings. 11. Inspect interior for corrosion and clean. 12. Inspect condition of motor, electrical connections and motor bearings. 13. Inspect condition of anti-vibration mountings and ductwork connections.

Supply & Extract Fans

1. Inspect correct operation of controls 2. Check operation of motorised control dampers. 3. Inspect electrical connections. 4. Inspect condition of fan and motor. 5. Check condition of fan impellor and scroll. 6. Check condition of motor casing and louvres. Clean if required. 7. Inspect anti-vibration mountings, drive belts and fixings where fitted. 8. Check operation of non return flap where fitted.

Grilles, Louvres and Diffusers

1. Visually inspect general condition of grilles. Clean if required. 2. Check operation of dampers open and close cycle if appliable.

Pumps

1. Inspect pump for noise, vibration and overheating. 2. Check and adjust drives, pulleys, anti-vibration & drive coupling if required. 3. Lubricate bearing and motor if required. 4. Inspect and adjust mechanical seal / glands. Reeal / repack if required. 5. Inspect expansion joints & clean suction line strainers. 6. Check settings and test function of pressure switches & level controls. 7. Check electrical connections. 8. Clear motor vent slots. 9. Inspect drive safe guard for security

Air Conditioning Units

1. Inspect indoor evaporator & outdoor condenser units for adverse noise. 2. Check mounting brackets. 3. Clean the condenser if required & report condition especially if a chemical

clean is needed. 4. Carry out electrical inspection of components and report any defects. 5. Clean evaporator unit filters and casing. 6. Check refrigeration pressure, record unit operation and readings. 7. Inspect drip tray and drains for leaks / blockages. 8. Reset service indictor on controller. 9. Check operation of condensate pump. 10. Clean exterior of condenser unit as required. 11. Report any restrictions to air flow to outdoor units.

Instantaneous Electric Water Heaters

1. Carry out visual inpection for leak or damage. 2. Check water outlet temperature and operation of auto-temperature control

(usually set at 60°C) 3. Isolate electic supply, turn off water inlet drain unit, remove filter/strainer

and clean as necessary. 4. After filter / strainer inspection, check operation of unit & set flow as

appropriate. 5. Inspect for scale build up, report condition especially if de-scale is required.

Radiators 1. Inspect radiator for corrosion or leaks 2. Operate thermostatic radiator & lockshield valves and report condition. 3. Ventilate build up of air in radiator if required.

Radiant Tube Heaters

1. Switch off, remove fuses and turn off gas supply. 2. Disconnect gas union and remove complete burner unit. 3. Remove main and pilot burner jets, air filter & spark plug. Clean and refit. 4. Inspect & clean pilot burner orifices, burner grid & observation windows. 5. Examine vacuum switch & check operation of switching differentials. 6. Check for wear on acoustic joints and blockages in condensate traps. 7. Inspect reflectors and vaccum motor pump (if fitted) are fitted correctly. 8. Carry out gas pressure drop test back to nearest gas cock to ensure

tightness and undertake heat test.

Direct Fired Water Heater Flueways

1. Remove heat generation equipment and carry out maintenance. 2. Remove fluepipe, draught diverter flue baffles & flue tubes and clean. 3. Reassemble in reverse order and check flue is sealed air tight. 4. Carry out smoke test on the flue.

Waterways 1. Turn off, isolate and remove heat generator. Turn off water supply. 2. Drain down heater using drain valve on side of heater. 3. Remove casing cover and inspection plate to check for scale build up. 4. Check state of sacrificial anodes. Replace / report condition if necessary. 5. After inspection of internal items, refit gasket to inspection plate. 6. Reassemble, fill up and test soundness. Refit heat generator and test fire.

Hot Water Cylinders

1. Inspect cylinder for leaks or corrosion. Report findings. 2. Check connecting pipework for leaks. 3. Inspect insulation for deterioration. 4. Check operation of immersion heater and examine for scale on element. 5. Check cold water storage cistern for leaks if applicable. 6. Check operation of ball valve and float if applicable. Set to maximum

storage level. 7. Check water outlet temperature and operation of auto-temperature control. Pressurisation Units

1. Inspect pump and motor alignment. Ensure pump base is level & pipework not stressed.

2. Clean strainer elements. 3. Inspect drain holes, pipes & tank. Ensure all are clear of blockages. 4. Inspect and check high & low pressure switches and pump control switch. 5. Check operation of pressure relief & reducing valves. Report any faults. 6. Inspect diaphragm expansion vessels. 7. Test run unit to ensure fully operational. Adjust as required.

Expansion Vessels

1. Examine for damage or corrosion. Report condition. 2. Check condition and pressure of diaphragms.

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SECTION 4 – SCHEDULE OF MAINTENANCE TASKS

The following tasks will be undertaken if applicable on each routine visit to the scheduled equipment. These tasks meet the requirements set by the HVCA’s Service and Facilities Group Specifications. (SFG20)

Unit Heaters

1. Examine condition of casing, discharge louvres and inlet guards. 2. Inspect and clean heat exchanger. Report condition. 3. Examine filters for damage if fitted. Clean or replace if necessary. 4. Examine motor / fan assembly. 5. Dismantle, clean and inspect burner. 6. Check gas pipework, governors and valves for corrosion or leaks. 7. Reassemble burner, check fuel rate and test fire. 8. Check flame stability and combustion, adjust as required to achieve most

optimum effciency and record. Check draught stabiliser if applicable. 9. Check all thermostats and other controls operate satisfactorily.

Atmospheric Gas Burner

1. Check operational status and record readings. 2. Inspect gas, electrical and vent systems meet current standards. 3. Isolate gas & electric supply to burner. Disconnect burner from appliance. 4. Clean pilot assembly & main burners. Inspect spark electrode,

thermocouple & wiring. 5. Turn on gas. Inspect flame failure device and controls. 6. Switch on electricity & check / adjust all settings. 7. Ensure burner is safe, sound & quiet while operating. 8. Produce engineers’ report. Unsafe appliances must be reported for the

appropriate action to be taken.

Blown Gas Burner

1. Check operational status. 2. Inspect gas, electrical and vent systems meet current standards. 3. Switch burner on & perform safety check of flame failure. 4. Carry out combustion check & record readings. 5. Isolate gas & electric supply to burner. Disconnect burner from appliance. 6. Inspect & clean chamber, gas train, controller assembly & fan scroll. 7. Inspect HT & probe for soundness. 8. Rebuild & fire burner, check air & gas settings. Perform combustion test. 9. Test air pressure switch and record probe readings. 10. Produce engineers’ report. Unsafe appliances must be reported for the

appropriate action to be taken. Forced Draught Gas Burner

1. Check operational status. 2. Carry out combustion check & record readings. 3. Isolate gas & electric supply to burner. Disconnect burner from appliance. 4. Inspect & clean fan & motor, fan scroll, UV cell & head assembly. 5. Inspect HT & probe for soundness. 6. Inspect automatic gas valves for gas tightness. 7. Rebuild & fire burner, check air & gas settings. Perform combustion test. 8. Test air pressure switch and record UV cell or probe readings. 9. Produce engineers’ report. Unsafe appliances must be reported for the


Forced Draught Oil Burner

1. Check operational status. 2. Carryout combustion test and smoke test. 3. Inspect oil, electrical and vent systems meet current standards. 4. Switch burner on & perform safety check of flame failure. 5. Isolate gas & electric supply to burner. Disconnect burner from appliance. 6. Inspect & clean cumbustion head, ignition electrodes & HT leads. 7. Clean filter and inspect oil nozzle for wear. 8. Inspect and clean fan scroll and fan & motor. Lubricate if necessary. 9. Inspect and clean oil pump and filter. Check seals for signs of wear. 10. Inspect oil line coupling, clean oil line filter & photo cell. 11. Carryout combustion test, smoke test & check oil pressure. 12. Produce engineers’ report. Unsafe appliances must be reported for the


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SECTION 5 – Terms & Conditions for AMBIVENT FACILITIES MANAGEMENT LIMITED

1 Definitions 1.1 Unless the context otherwise requires or this Agreement otherwise specifies, the following words and phrases in this Agreement shall have the meaning given to it below: 1.1.1 “Agreement Period” means the period set out in the Schedule. 1.1.2 “All Other Work” means work other than that provided for in clauses contained in this Agreement and carried out by the Contractor on written request from the Client and for an additional cost (not included within the Annual Maintenance Fee). 1.1.3 “Annual Maintenance Fee” means the sum set out in the Schedule. 1.1.4 “Client” means and includes the Client’s directors, employees, servants and agents. 1.1.5 “Commencement Date” means the date of commencement specified in the Schedule. 1.1.6 “Consumables” means items listed in the Schedule. 1.1.7 “Contract Hours” means the hours stated in the Schedule. 1.1.8 “Contractor” means its directors, employees, servants, or agents. 1.1.9 “Documents” means all designs, drawings, models, plans, specifications, design details, photographs, brochures, reports, notice of meetings and any other materials provided by the Contractor in connection with the Services and all amendments and additions thereto. 1.1.10 “Emergency Service” means the additional services described in the Schedule and undertaken by the Contractor on Site(s) to remedy the breakdown and/or malfunction of the Equipment and Systems for an additional cost (not included within the Annual Maintenance Fee). 1.1.11 “Equipment and Systems” means all items listed and/or described in the Schedule. 1.1.12 “Insolvent” means that either party has: a) made a composition or arrangement with his creditors, or become bankrupt, or b) being a company, made a proposal for a voluntary arrangement for a composition of its debts or scheme arrangement to be approved in accordance with the Companies Act 2006 or the Insolvency Act 1986 as the case may be or any amendment or re-enactment thereof, or c) had a provisional liquidator appointment, or d) had a winding-up order made, or e) passed a resolution for voluntary winding-up (except for the purposes of amalgamation or reconstruction) or under the Insolvency Act 1986 or any amendment or re-enactment thereof, or f) had an administrator or administrative receiver appointed under the Insolvency Act 1986 or any amendment or re-enactment thereof. 1.1.13 “Inspection Service” means the examination, investigation, and/or assessment of the Equipment and Systems by the Contractor more particularly described in the Schedule and carried out pursuant to clause 4 below. 1.1.14 “Maintenance Service” means planned maintenance and remedy of breakdowns as more particularly described in the Schedule and carried out under clause contained in this Agreement. 1.1.15 “Site(s)” means the location(s) stated in the Schedule. 1.1.16 “Storage Facilities” means those facilities more particularly described in the Schedule. 1.1.17 “The Services” means any services carried out by the Contractor under this Agreement. 1.2 The Schedule forms part of this Contract and the expression this Contract includes the Schedule. 2 Contractor’s responsibilities 2.1 Within 42 days of the Commencement Date, the Contractor shall issue: 2.1.1 a chart detailing the periodic performance of the maintenance service, and 2.1.2 a list of parts and quantities thereof, to be ordered by the Client and stored on the Site(s) for use in delivering the Maintenance Service (unless the Client directs otherwise in writing). 2.2 The Contractor shall comply with all current Health & Safety requirements (statutory or otherwise). 2.3 The removal of all rubbish and waste resulting from the provision of the Services shall be dealt with as agreed between the parties within the Schedule. 3 Duty of care 3.1 The Contractor undertakes to the Client to exercise and continue to exercise all the reasonable skill, care and diligence, which may reasonably be expected of a professional person acting in the capacity of the Contractor in relation to the Services carried out within the scope of this Agreement. 3.2 Any goods/materials supplied by the Contractor under this Agreement shall, where no standard is so stated in the Schedule, be of a satisfactory quality. 4 Inspection Service 4.1 Upon receipt of 3 days' written notice by the Contractor, the Client shall allow the Contractor to inspect and examine the Equipment and Systems within 30 days of the Commencement Date. 4.2 Any reasonably apparent defects in the Equipment and Systems found by the Contractor during the inspection carried The Company shall be entitled to recover from the Customer a portion of the annual premium which fairly represents work carried out by it prior to termination together with any additional cost incurred by the Company as a result of such termination, including overheads, wasted expenditure, loss of profit & the cost of professional fees recovering all amounts owed to it under the Agreement by the Customer. Termination shall be without prejudice in the rights & obligations of the parties accrued prior to termination.

This Agreement shall be subject to English law

out under clause 4.1 above shall be listed in a written report, a copy of which shall be issued to the Client together with a cost estimate for rectifying the defects. Upon receipt of a written notice from the Client to do so, the Contractor shall carry out the rectification works identified in the aforesaid report, which for the avoidance of doubt the parties agree will constitute All Other Works. 4.3 The Contractor accepts no liability whatsoever for any defects not reasonably apparent during the inspection carried out under clause 4.1 or for the Client’s failure to rectify defects identified by or on behalf of the Contractor in the report issued under clause 4.2 above. 4.4 Following completion of the inspection carried out under clause 4.1 above, the Client may, in consideration for payment of the charges set out in the Schedule, instruct, the Contractor in writing to visit the Site(s) during the Contract Hours and carry out the Inspection Service. 4.5 Subject to receipt by the Contractor of a written instruction under clause 4.4 above to carry out the Inspection Service, the Contractor shall issue a written report to the Client after every inspection, which shall contain details of the inspection, examination, investigation and/or assessment undertaken by the Contractor. 5 Emergency Service provision 5.1 Subject to confirmation of the Client’s written request to do so in writing, in consideration for payment of the charges set out in the Schedule, the Contractor shall, within the response times stated in the Schedule or where such times are impractical as soon as it is reasonably practicable, using reasonable endeavours operate the Emergency Service: 5.1.1 during the Contract Hours to rectify a breakdown and/or malfunction of the Equipment and Systems and restore it to good working order 5.1.2 outside the Contract Hours only making safe and functional the Equipment and Systems until the next working day. 5.2 The Contractor may adjust, repair, test and/or replace any malfunctioning or broken Equipment and Systems, as it deems necessary. 6 The replacement and reconditioning of parts 6.1 When in the Contractor’s reasonable opinion, the replacement or reconditioning of parts and/or materials for Equipment and Systems is required, the Contractor shall submit a proposal to the Client. The proposal should include a costs estimate for the carrying out of the replacement or reconditioning and reflect recommendations by the manufacturer or supplier of the Equipment and Systems or their equivalent where appropriate. 6.2 Following agreement of the proposal submitted under clause 6.1 above, the Contractor shall replace or recondition the defective or worn out parts and/or materials within a reasonable period. For the avoidance of doubt, this shall constitute All Other Works for which payment will be additional to the Annual Maintenance Fee. 6.3 The Contractor shall not be liable for defects in the Equipment and Systems resulting from the Client’s failure to accept the Contractor’s proposal under clause 6.1. 7 Exclusion from the maintenance service 7.1 The Maintenance Service shall not extend to: 7.1.1 additional visits over and above those specified in the chart issued under clause 2.1.1 7.1.2 modifications or additions to any equipment and/or systems 7.1.3 peripheral items and consumables not listed in the Schedule 7.1.4 items which, in the Contractor’s absolute discretion, are no longer able to be economically subject to the Maintenance Service provided that the Contractor gives notice within a reasonable time, of items falling within this sub-clause 7.1.5 defects resulting, in the Contractor’s reasonable opinion, from misuse of or neglect of, accident to, the Equipment and Systems, or failure to follow the instructions or the advice of either the Contractor or the Equipment and Systems suppliers/ manufacturers 7.1.6 the Inspection Service 7.1.7 the Emergency Service 7.1.8 the replacement or reconditioning of parts, and 7.1.9 All Other Works. 8 All Other Works The Contractor shall, upon receipt of a notice from the Client for the execution of All Other Work, submit a written estimate for that work to the Client within a reasonable period. Should the Client accept the written estimate, the Contractor shall carry out the work contained in the estimate within a reasonable period and payment in relation to All Other Work shall be made in accordance with clause 14.3 below. 9 Employer’s responsibilities 9.1 The Client shall allow the Contractor access to the Site(s) and the Equipment and Systems, and all manuals, system logs, and/or records pertaining thereto at all agreed times or in the case of an emergency, immediately; for delivery of the Services. 9.2 Whilst on the Site(s), the Client shall allow the Contractor to use without charge:

9.2.1 adequate Storage Facilities for the Contractor for the duration of this Agreement 9.2.2 gas, water and/or electricity necessary for the performance of any of the Service under this Agreement 9.2.3 designated toilets and welfare facilities 9.2.4 telephone facilities necessary for the performance of the Services. 9.3 In respect of the Equipment and Systems, the Client shall: 9.3.1 notify the Contractor in writing of any change and/or alterations made either to the Site(s) or to the Equipment and Systems. Any such change and/or alteration may give rise, at the Contractor’s discretion, to charges in addition to, or an equivalent adjustment to, the Annual Maintenance Fee 9.3.2 confirm that it is the beneficial owner of the Equipment and Systems or, alternatively, that it has the right to authorise any of the Services 9.3.3 notify the Contractor immediately if the Equipment and Systems malfunctions in any way 9.3.4 not, during the Agreement Period, permit anyone other than the Contractor to maintain the Equipment and Systems on the Site(s) without the prior written consent of the Contractor. 9.4 The Client undertakes to comply with all safety regulations, statutory or otherwise, in force from time to time, and at all times observe, conform or comply with all statutory and other regulations applicable to the Equipment and Systems and Services in order to provide a safe working environment for the Contractor. 9.5 The Client shall, without limitation, indemnify and keep indemnified the Contractor from and against all or any loss or damages suffered by the Contractor as a result of any breach of the obligations contained in this Agreement by the Client howsoever caused. 10 Duration and annual charge review 10.1 This Agreement comes into force on the Commencement Date for a period of 12 months. 10.2 This Agreement may be renewed by either party at the end of 36 months. The Contractor shall, 3 months before the expiry of the Agreement, give the Client notice of his proposals for extending the Agreement for a further period. 10.3 After each period of 12 months have elapsed from the Commencement Date, the Contractor may, at its absolute sole discretion, adjust all or some of the charges levied or being capable of being levied under this Agreement, in accordance with the Schedule. 11 The Contractor’s staff 11.1 The Contractor shall specify in the Schedule those members of staff who shall be responsible for delivering the Services. 11.2 If at any time the Client objects to a member of the Contractor’s staff for reasons of negligence, incompetence or misconduct, the Client may give the Contractor notice specifying the ground(s) of objection and requesting the removal of any of the Contractor’s staff from the Site(s). The Contractor shall promptly remove such person(s) and replace him/her or them within a reasonable period. 11.3 If at any time the Contractor intends to change, remove or replace a member of its staff the Contractor shall notify the Client as soon as reasonably practicable. 11.4 It shall be a fundamental condition of this Agreement that the Client and/or his agents shall not offer any inducement, bribe or other advantage to any employee of the Contractor with a view to enticing such employee to work directly for or enter the employment of the Client, and the Client undertakes and agrees actively to discourage any such approaches from any employee of the Contractor. In the event of any breach by the Client of this condition, this Agreement shall at the absolute discretion of the Contractor terminate forthwith and the Client shall indemnify the Contractor in respect of any loss or damage resulting from such a breach. 12 Software consents and/or licenses The Client hereby warrants that s/he has obtained or that he shall obtain the necessary consents and/or licences so as to permit the Contractor to use any software programmes, provided such use is in connection with the provision of the Services. In the absence of an express licence, the Client warrants that the Contractor is entitled to use the software and to modify and/or alter any software programmes, provided such use, modification or alteration is made in connection with the Services. The Client shall indemnify the Contractor for any loss, expense, charge and/or any other costs, directly or indirectly incurred by the Contractor, by virtue of the Client’s breach of this warranty. 13 Intellectual property rights 13.1 Subject to the Contractor having received any and all outstanding payments owed to it under this Agreement, the Contractor grants and agrees to grant to the Client an irrevocable royalty-free, non-exclusive licence to use and reproduce the Documents for all purposes relating to the Services. Such license shall carry the right to grant sub-licenses and to be transferable without the prior consent of the Contractor. The Contractor shall not be liable for any such use by the Client or any other party of the licence for any purpose other than that for which they were prepared. 13.2 The Contractor agrees, on written request at any reasonable time, to give the Client or any person authorised by

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the Client access to the Documents and, at the Client’s expense, to provide copies of it. 13.3 The Contractor accepts no liability to the Client or any other party for the licences or use of the Documents. 14 Insurance 14.1 The Contractor shall maintain or cause to be maintained employer’s liability insurance as required by the Employer’s Liability Insurance (Compulsory Insurance) Act 1969 and/or any other statutes, orders, regulations or directives in force from time to time. 14.2 The Contractor shall maintain or cause to be maintained public liability insurance of not less than the amount stated in the Schedule, in respect of any one event or number of events in any insurance year. 14.3 Payment 14.4 The Employer shall pay to the Contractor the Annual Maintenance Fee together with any other sums payable under any other clause of this Agreement in accordance with the terms set out below and the Schedule. 14.5 The first and all subsequent interim payments shall become due at the intervals set out in the Schedule – if none is so stated, interim payments shall become due at monthly intervals calculated from the Commencement Date. 14.6 The Contractor shall, 7 days before the due date of each interim payment, submit an invoice to the Employer identifying the sum that the Contractor considers to be due to him and the basis on which that sum has been calculated including: 14.6.1 1/12 of the Annual Maintenance Fee 14.6.2 the total unpaid value of any Inspection Service provided 14.6.3 the total unpaid value of any Emergency Service provided 14.6.4 the total unpaid value of any All Other Work provided 14.6.5 any value added tax properly chargeable, and 14.6.6 any other amounts properly due to the Contractor under this Agreement. 14.7 No later than 5 days after the due date, the Employer shall issue a notice to the Contractor setting out the amount of payment proposed to be made on the final date for payment and the basis upon which that amount is calculated. The Employer will issue the aforesaid notice regardless of if the amount then considered by the Employer to be due, is zero or negative. The final date for payment shall be 17 days after the due date. 14.8 Where the Employer fails to give a payment notice in accordance with clause 14.7 above, the amount of the interim payment to me made by the Employer, subject to any pay less notice under clause 14.9 below, shall be the sum identified as due in the invoice submitted by the Contractor under clause 14.6 above. 14.9 If the Employer intends to pay less than the sum stated as due from him in the relevant notice issued by him under clause 14.7 above, or in the absence of such a notice, the sum stated in the relevant invoice submitted by the Contractor under clause 14.6 above, the Employer shall, not later than 7 days before the final date for payment give the Contractor notice of that intention which shall specify both the sum that he considers to be due to the Contractor at the date the notice is given and the basis on which that sum has been calculated. Where such a notice is given, the payment to be made on or before the final date for payment shall not be less than the amount stated due in that notice. 14.10 Without prejudice to any other rights and remedies which the Contractor may possess, if the Employer fails to pay the Contractor in full by the final date for payment, then subject to clause 14.9 above, the Contractor shall be entitled to suspend the Service subject to the prior issue, by the Contractor, of a 7-day notice specifying the grounds for suspension and its intention to suspend. 14.11 Where the Contractor exercises its right of suspension under clause above, it shall be entitled to a reasonable amount in respect of costs and expenses reasonably incurred by him as a result of the exercise of that right. 14.12 If the Employer fails to pay the amount due, or any part thereof, by the final date for payment, then subject to clause 16.6 and in addition to clause 14.11 above, the Employer shall pay in addition to the amount not properly paid, simple interest thereon at a rate of 8% above the Base Rate of the Bank of England current at the date the payment became overdue, for the period until such payment is made. Any outstanding payment shall be owed and enforceable as a debt. 15 Value added tax 15.1 All amounts payable under this Agreement do not include any value added tax properly chargeable by the Contractor in respect of the execution of the Services. The net amount of such tax shall be reimbursed to the Contractor by the Client in accordance with clause 16 above. 15.2 Upon receipt of the amounts referred to in clause 16 above (including any value added tax), the Contractor shall immediately issue to the Client a valid invoice (complying with the requirements of Regulation 14 of the Value Added Tax Regulations 1995) unless alternative arrangements are made between the parties.

16 Disputes 16.1 Any dispute or difference arising under this Agreement may be referred to an Adjudicator at any time by either party, in accordance with the Scheme for Construction Contracts (England and Wales) Regulations 1998 as amended from time to time relevant to the jurisdiction in which the Site(s) are located. 16.2 The Adjudicator shall be the person so named by the parties. If a person is not so named, the Adjudicator shall be such a person as the parties agree, or, in the absence of such an agreement, a person appointed by the President, for the time being, of the Royal Institute of Chartered Surveyors. 17 Industrial relations 17.1 Should the Client’s or Contractor’s staff become involved in an industrial dispute which renders the Contractor’s performance of his obligations under this Agreement impossible, then this Agreement shall be suspended until such time as the industrial dispute is resolved. 17.2 In the event that the industrial dispute involving the Contractor’s own staff renders the Contractor’s performance of his obligations under this Agreement impossible, then the Client shall be entitled to a pro rata credit of the Annual Maintenance Fee for the period of the suspension of this Agreement. 18 Termination of this Agreement 18.1 Either party may terminate this Agreement, upon the issue of a 3-month notice to the other party. Such notice shall not be served within 3 months of the Commencement Date. 18.2 If either party becomes Insolvent then that party shall immediately inform the other in writing of those circumstances and this Agreement shall terminate automatically. 18.3 Should payment not be made by the Client to the Contractor within 10 days after the suspension notice provided for in clause above, the Contractor may on further notice to the Client terminate this Agreement. 18.4 Should the suspension provided for in clause 17.1 above persist for a cumulative period of 30 days or more, the Contractor may terminate this Agreement by issuing a further notice to the Client. 18.5 If either party shall breach its obligations under this Agreement, the other may serve a notice on that party specifying the breach and requesting a remedy of the same within 10 days. Following the service of such notice and expiry of the 10-day period, the serving party shall be entitled to serve a further notice on the party in breach (effective on receipt) terminating this Agreement. 18.6 The Contractor is entitled to terminate this Agreement without any corresponding reduction to the Annual Service Fee in the event that the Client rejects the Contractor’s cost estimate for replacement or reconditioning works under clause 6.1 and such works are deemed by the Contractor in its absolute discretion to be an integral part of the Maintenance Service, Emergency Service or Equipment and Systems. 18.7 Where this Agreement is terminated under this clause 18, the Contractor shall be paid a pro-rata proportion of the Annual Maintenance Fee in respect of the Service carried out for which the Contractor has not been paid together with any other additional outstanding, reasonable charges under this Agreement. 18.8 In the event of termination by the Client, the Client shall be entitled to recover a pro-rata amount of the Annual Service Provision Charge, subject to the Contractor’s right to deduct and/or recover all reasonable and foreseeable costs resulting from such termination. 18.9 Where this Agreement is terminated under clauses 18.2, 18.3, 18.4 or 18.5, the terminating party shall be entitled to indemnification of its reasonably incurred direct costs suffered as a result of termination thereunder. 19 Limitation of liability 19.1 If any of the Services are performed negligently by the Contractor or in breach of the provisions of this Agreement, the Client may for a period of up to 1 year from the date of expiry or termination of this Agreement serve written notice on the Contractor requiring him to remedy any defects at the Contractor’s cost. In the event that the Contractor fails to carry out remedial works within a reasonable period of request or to the Client’s reasonable satisfaction, the Client shall be entitled to carry out such works and reclaim its reasonably and properly incurred costs from the Contractor (by set-off or debt). 19.2 Except in the case of death or personal injury caused by the Contractor’s negligence, the Contractor’s liability under or in connection with this Agreement whether arising in contract, tort, negligence, breach of statutory duty or otherwise, shall not exceed the sums paid to the Contractor under this Agreement. 19.3 Neither Party shall be liable to the other Party in contract, tort, negligence, breach of statutory duty nor otherwise for any loss, damage, costs or expenses of any nature whatsoever incurred or suffered by that other party of an indirect or consequential nature including without limitation any economic loss or other loss of turnover, profits, business or goodwill.

19.4 Except as expressly provided in this Agreement, no warranty, condition, undertaking or term expressed or implied, statutory or otherwise, as to the condition, quality, performance, durability or fitness for purpose of the provision of the Services, and/or replacement parts provided and/or installed under this Agreement is given by the Contractor. 19.5 This Agreement shall not be invalidated by way of infringement of the Client’s statutory rights. Should it be ruled that any part of the Client’s statutory rights are infringed by any clause or sub-clause(s) of this Agreement, the remainder of the Agreement shall remain in force and only the sub-clause(s) within which such infringement(s) occur may be deleted. 19.6 The limitation period in respect of this Agreement shall be 6 years from the date of expiry or termination of this Agreement. 20 Assignment This Agreement shall not be assignable or transferable in whole or part, by the Client, without the express written consent of the other party, such consent not to be unreasonably withheld or delayed. 21 Compliance with law and regulations 21.1 The Client and the Contractor shall each respectively comply with applicable laws and good practice. 21.2 Any fees incidental to the execution of the Works which are payable by reason of any laws are to be paid by the Client and the Client shall obtain every licence, permit or authority that may be required in connection with the Works. 22 Notices All notices under or in respect of this Agreement shall be deemed to be duly given or made when sent by recorded delivery. All other communication shall be sent by e-mail or facsimile as set out in the Schedule. 23 Severance, illegality and waiver 23.1 If any term or provision in this Agreement shall in whole or in part be held to any extent to be illegal or unenforceable under any enactment or law, that term or provision or part shall to that extent be deemed not to form part of this Agreement and the enforceability of the remainder of this Agreement shall not be affected. 23.2 No single or partial exercise, or failure or delay in exercising, any right, power or remedy by any party shall constitute a waiver by that party of, or impair or preclude any further exercise of, that or any right, power or remedy arising under this Agreement or otherwise. 24 Headings 24.1 The headings used herein are for ease of reference only and are not to be used as a means of interpretation or construction of this Agreement. 24.2 Words herein denoting the singular number include the plural and vice versa. 24.3 References herein to persons include references to bodies corporate and unincorporated. 24.4 References herein to statutes or statutory instruments include references to any modification, extension or re-enactment of them from time to time. 25 Entire Agreement 25.1 All documents, letters and schedules expressly referred to in this Agreement are hereby deemed to be incorporated herein and are to be regarded as having the same effect as if they were set out in full in the text of this Agreement. 25.2 This document constitutes the entire Agreement between the parties and the Contractor does not regard as binding nor do they form any part of this Agreement, any statements, promises, opinions or representations contained in the Contractor’s promotional literature and/or expressed by the Contractor or any of its representatives or dealers during the course of the Contractor’s dealings with the Client prior to or after this Agreement coming into force. 26 Amendments 26.1 This Agreement may only be altered or amended by the mutual consent of both parties. Such alterations or amendments shall be in writing and shall only become part of this Agreement if duly agreed and signed by both parties. 26.2 Lack of observation, compliance with or waiver of, any clause or clauses of this Agreement by either party shall not under any circumstances be taken to mean that this Agreement is altered or amended in any way. 27 Contracts (Rights Of Third Parties) Act 1999 Notwithstanding any other provision of this Agreement, nothing in this Agreement confers or purports to confer any right to enforce any of its terms on any person who is not a party to it. 28 Law and jurisdiction Subject to the parties agreeing otherwise within the Schedule, whatever the nationality, resident or domicile of the Client or the Contractor and wherever the Site(s) are situated, the law of England and Wales and the exclusive jurisdiction of their courts shall be the law and courts applicable to this Agreement and the parties irrevocably submit to their jurisdiction.

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SECTION 6 – MAINTENANCE AGREEMENT – CUSTOMER’S COPY This planned preventative maintenance agreement is made between: Bletchley and Fenny Stratford Town Council Newton Leys Pavillion, Furzey Way, Bletchley, MK3 5SP Hereinafter called the ‘Customer’

And AMBIVENT FACILITIES MANAGEMENT Ltd 1 Moulton Court, Anglia Way, Moulton Park Industrial Estate, Northampton, NN3 6JA Hereinafter called the ‘Company’

The Agreement

In consideration of payment of the agreed charges, AMBIVENT FACILITIES MANAGEMENT Ltd will carry out the Maintenance Programme, as described within this agreement on the Customer’s items of Plant and Equipment, as listed within the equipment schedule covered by this agreement.

An annual premium of £3,050.00 + VAT will be payable as agreed and subject to review after 12 months.

Duration of Agreement

The agreement between the Customer and the Company shall become effective from the first day of the month following signature by both parties and shall thereafter continue in force for a minimum period of 12 months. At the end of this period the Company reserves the right to review the annual contract price in line with changes in its operational costs. Unless written notification of cancellation is given the contract will continue between both parties.

Cancellation of Agreement By either party at any time in writing giving 30 days notification.

Termination of Agreement By the Company as stated in Terms & Conditions for AMBIVENT FACILITIES MANAGEMENT LIMITED.

Terms of Business This agreement is subject to Terms & Conditions for AMBIVENT FACILITIES MANAGEMENT LIMITED. As WITNESS by-hands of or on behalf of the parties hereto

Signed by for and on behalf of the Customer:

Signature: Date:

Print Name & Job Title

Name: Job Title:

Signed by for and on behalf of the AMBIVENT FACILITIES MANAGEMENT Ltd

Signature:

Date: 21.11.19


Name: Harvey Mobbs

Job Title: Maintenance Manager

Contract Start & Finish Dates:

Start Date: 1st December 2019

Finish Date: 30th November 2020

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SECTION 6 – MAINTENANCE AGREEMENT – COMPANY’S COPY (TO BE RETURNED)

This planned preventative maintenance agreement is made between: Bletchley and Fenny Stratford Town Council Newton Leys Pavillion, Furzey Way, Bletchley, MK3 5SP Hereinafter called the ‘Customer’

And AMBIVENT FACILITIES MANAGEMENT Ltd 1 Moulton Court, Anglia Way, Moulton Park Industrial Estate, Northampton, NN3 6JA Hereinafter called the ‘Company’

The Agreement

In consideration of payment of the agreed charges, AMBIVENT FACILITIES MANAGEMENT Ltd will carry out the Maintenance Programme, as described within this agreement on the Customer’s items of Plant and Equipment, as listed within the equipment schedule covered by this agreement.

An annual premium of £3,050.00 + VAT will be payable as agreed and subject to review after 12 months.

Duration of Agreement

The agreement between the Customer and the Company shall become effective from the first day of the month following signature by both parties and shall thereafter continue in force for a minimum period of 12 months. At the end of this period the Company reserves the right to review the annual contract price in line with changes in its operational costs. Unless written notification of cancellation is given the contract will continue between both parties.

Cancellation of Agreement By either party at any time in writing giving 30 days notification.

Termination of Agreement By the Company as stated in Terms & Conditions for AMBIVENT FACILITIES MANAGEMENT LIMITED.

Terms of Business This agreement is subject to Terms & Conditions for AMBIVENT FACILITIES MANAGEMENT LIMITED. As WITNESS by-hands of or on behalf of the parties hereto

Signed by for and on behalf of the Customer:

Signature: Date:


Name: Job Title:

Signed by for and on behalf of the AMBIVENT FACILITIES MANAGEMENT Ltd

Signature:

Date: 21.11.19


Name: Harvey Mobbs

Job Title: Maintenance Manager

Contract Start & Finish Dates:

Start Date: 1st December 2019

Finish Date: 30th November 2020

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We recommend that the new systems installed are inspected and maintained on a regular basis i.e. unless stated otherwise, every 12 months as a minimum requirement.

We recommend air conditioning systems are maintained every 6 months,

failure to do so may invalidate the manufacturer’s warranty.

It is a legal requirement to carry out a gas leak test on all air conditioning equipment every 12 months.

Gas and LPG systems to be checked every 12 months.

Oil systems to be checked every 6 months.

Legionella checks in accordance with HSG274.

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Mobile Device Provision for Bletchley and Fenny Stratford

Town Council Councillors

The final figures are available for the costs relating to the provision of Mobile

Devices for Councillors to enable access to Council papers, Council emails and

any other associated work applications.

Tablets – Galaxy Tab £168.00 (ex vat) each. Total cost £3,024.00 (ex vat)

Cases – Real-Eagle Case with Keyboard £19.58 (ex vat) each. Total cost £352.44

(ex vat)

Monitoring Software – InTune monitoring and control software. Installation

cost £850 and Monthly fee is £77.04 for all 18 devices.

Total Outlay is £4,226.44

Monthly cost £77.04

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Agenda Item 13