public relations + media 101 - 2020 iitc · •share images, news, story ideas, announcements with...
TRANSCRIPT
Public Relations + Media 101The power of story sharing and working with the media
AGENDA
Introductions
Meet the Beattie Tartan Team
The Basics
The foundation to story sharing
Media Training 101
Understanding the Media and how best to work with them
Supporting Materials
High-quality, engaging multi-channel content
INTRODUCTIONS
Jessica Harcombe FlemingKate Rogers
WORKING TOGETHER
• Destination Canada, PMO, DMO and Regional Associations
• Media are influential
• Cost efficient
• Complement to traditional sales and marketing initiatives
• Build relationships with media and public
• Exceptional ROI
MEDIA TRAINING 101
Learn how the media works
What is valuable
How to be prepared
How to integrate your story
DAILY AND WEEKLY
NEWSPAPERS
RADIO STATIONS TELEVISION
STATIONS
BLOGGERS/
COMMUNITY
INFLUENCERS
FREELANCE
WRITERS
PHOTOGRAPHERS PEOPLE!
WHO ARE THE MEDIA?
IT STARTS WITH A HEADLINE
A PROACTIVE APPROACH TO PR
• Update Definition of “Media”
• Develop Closer Professional Relationships
• Promote Good News
• An interesting and relevant idea
• A specific angle that can be summarized in
1-2 sentences
• Is well targeted to an appropriate media
outlet and audience demographic
A WELL-PACKAGED IDEA HAS 3 ELEMENTS:
• It’s not about you
• Be a storyteller
• Know your audience and theirs
• Be prepared
• Build relationships for the long haul
GOOD TRAVEL MEDIA RELATIONS RESTS UPON THE
FOLLOWING ELEMENTS:
HOW TO WORK WITH MEDIA
• Developing ”YOUR BUSINESS" marketing terms
• Understanding the story
• Practice
• Major talking points, examples
• P.A.W.S. = Pause, Answer,Weave in the Message, Stop Talking
• Monitor, Review, Follow up and Practice
"I'VE LEARNED THAT PEOPLE WILL FORGET WHAT YOU SAID, PEOPLE WILL FORGET WHAT YOU DID, BUT PEOPLE
WILL NEVER FORGET HOW YOU MADE THEM FEEL."
- MAYA ANGELOU
What makes a story relevant?
• Timeliness
• Topical and compelling
• Sticky
• Sensational or 'newsy'
• Emotive
• With characters
HOW TO WORK WITH MEDIA
1. Culture
2. Interesting character(s)
3. Seasonality/Anniversary/Special Event: answers the question of
timeliness. Why tell this story now?
4. Experiential Learning or Hands-on Activity
5. Quirky or unusual experience
6. Tie-in with current news events or announcement #newsjacking
12 WAYS TO TELL A GREAT STORY
7. Tie-in with a current trend
8. Theme or regional Trail
9. Take people behind the scenes
10. Celebrity connection
11. The oldest, the biggest, the smallest, the first
12. Promote your publicity and awards
12 WAYS TO TELL A GREAT STORY
• Contact ITAC if you have any questions. We can offer insight on the media outlet
and advise if this request should be pursued
• Be aware of deadlines
• Be available for interviews
• Find out what information a journalist needs from you – and deliver
• Make the experience as seamless as possible
WHAT TO DO WHEN A JOURNALIST CALLS
• Timelines Response time and accessibility
• Trust that media are well-vetted and qualified
• Share images, news, story ideas, announcements with ITAC on an ongoing basis and
before key media shows
• Support media visit requests from ITAC where possible
SUPPORTING ITAC-LED MEDIA VISITS
Plan visit accordingly
Confirm the journalist(s) arrival and
ensure you are ready
Know your product
Get in front of the media
Find out a journalist’s areas of interest
and media outlet
Be prepared
SUPPORTING MEDIA VISITS
How to Host Media :: The Media Visit
• Capitalizing on interest and communicating effectively
• Making the most of your time and maximizing results
• Setting the media up for success (Media Kit; Media Cheat Sheet)
• Follow up
Recent News
Releases
Your history Bio’s of key team Your products,
services, events,
activities +
attractions
01 02 03 04 05
High-quality +
engaging photo +
video
SUPPORTING MATERIALS
• Up to date website and social channels
• Photos: High Resolution - 300 dpi
• Video/B-roll: High Resolution; short clips (15, 30, 60 seconds)
• Different than marketing images and video
• Easy to access and share (Dropbox or similar)
• Download directly from website
HIGH-QUALITY ENGAGING CONTENT
Create a Richer Digital Presence
Digital and social media communications
• Communicate in Layers
• Support and Share Social Media Presence
• Maintain eNews
• Maintain Quality and Accuracy of Website
• Create and Use Video Organically and regularly
WHO CONTROLS THE INTERVIEW?
• 20% of the people love you and are you best fans. Use this group for
testimonials and advocacy of what you are doing well/to share the
messages you want to get out.
• 60% of people are unaware or haven’t made up their mind yet – this is the
sweet spot, where our focus should be.
• 20% of the people don’t understand, care or flat out don’t like you – you
will never change their opinion so don’t worry about it.
THE 20 – 60 – 20 RULE
THE INTERVIEW: TELEVISION
• Lead Time: 24 – 72 hours
• Traditional News Cycle and timeline
• Choice of location and attire
• What is critical to convey during a media interview - research is key
• Key messages for "YOUR BUSINESS"
• Words and phrases we like and avoid
• Anticipate the standard questions and answers
• Do you have anything to add? OPPORTUNITY!
THE INTERVIEW: RADIO
• Lead time: 1-2 weeks out for subject matter-specific shows, 24 hours or
less for hard news
• Taped or live
• Sound bites 101
• What is critical to convey during a media interview - research is key
• Keeping it high-level
• Call to action
THE INTERVIEW: PRINT
• Lead time: 1-2 weeks out for subject matter-specific articles, 24 hours or
less for hard news
• Nothing said is off-limits
• What is critical to convey during a media interview - research is key.
• Keeping it concise
• Images to support
• Call to action
THANK YOU FROM YOUR ITAC PR TEAM
Jessica Harcombe Fleming
Jessica.HarcombeFleming@BeattieGroup,com
Kate Rogers