purchase of led display system - home | mt. san antonio

PURCHASE OF LED DISPLAY SYSTEM

Request for Proposal RFP No. 3164

Due: 2:00 pm, August 23, 2017

August 2017

INTRODUCTION

About Mt. San Antonio College District (Mt. SAC) (District): One of the largest community colleges in California, Mt. SAC sits on 420 acres in Walnut, California, located on the eastern edge of the Greater Los Angeles Area. Mt. SAC serves more than 35,000 students, 12,000+ full-time, from all walks of life. Roughly half of the students are seeking degrees and certificates, the other half are enjoying community programs, workforce development classes and other non-credit courses.

Mt. SAC is a Top 10 California Transfer College 200+ degree and certificate programs to choose from 200+ professional development and community courses State-of-the-art facilities, classrooms, and workshops Best technology and top-of-the-line equipment to help students learn More than 50 student clubs 22 athletic programs (with more than 60 state and national titles)

Section 1: Purpose of the RFP

Mt. San Antonio College is replacing its signature College marquee, located at the intersection of Temple Ave. and Grand Ave. in the City of Walnut, California, with a new LED sign system consisting of two identical single face full color display systems, which will display identical content. Each display system will be approximately fourteen feet (14’-0”) wide by seven feet ten inches (7’-10”) high. The actual dimensions of the display faces will be dependent on the LED panel selected, however the intent of this project is to provide a display system with a 16:9 display aspect ratio with minimal scaling and sizing required to fill the screen.

The marquee enclosure will be provided and installed by Williams Sign Company under a separate agreement with the College. See Attachment #F for a conceptual drawing of the new enclosure. The successful display vendor will provide the completed display cabinets to Williams Sign and will coordinate the installation of the cabinets within the new marquee enclosure. The display vendor will be responsible for all power and data connections to the finished display boards. Existing power at the marquee enclosure is provided by a load center inside the base of the marquee, with a 150 amp three phase 120/208 volt main breaker, twenty five (25) branch circuit breakers rated at 20 amps each and two (2) branch circuit breakers rated at 15 amps each.

Content for the display boards will be provided by a BrightSign XT1143 player, this player and the associated required network connectivity will be supplied and installed by the College. The BrightSign XT1143 player will provide any of the following preferred video output formats via an HDMI 2.0a output connector:

1920x1080 at 59.94p 1920x1080 at 59.94i 1280x720 at 59.94p

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The display boards must be equipped to accept at least one of the above video formats via a standard full sized HDMI connector. The display board processor(s) must scale/size the signal to fill the entire display area. Use of the BrightSign player will allow the display boards to be integrated into the College digital signage distribution network under the control of a Tightrope Systems Carousel Digital Signage server. See Attachment #G for the specifications of the BrightSign XT1143 player.

Section 2: Evaluation Criteria

Evaluation Criteria: Proposals received by the stated deadline will be reviewed by a committee and evaluated based in no particular order on the following:

The proposed system’s ability to meet the general and specific requirements that have been detailed in this document.

The vendor’s client list and experience in providing similar display systems. Projected time-line to complete product delivery and installation. Vendor’s ability to provide ongoing system support, maintenance, and

upgrades/enhancements. Vendor’s size, credit standing, financial record, and stability. Total projected cost of the proposed system.

Section 3: RFP Instructions and Schedule

Submittal Requirements:

Firms shall submit one (1) original, five (5) hard copies, and one (1) electronic copy on a flash drive. Hard copies shall be formatted on standard 8 ½ x 11 white paper with each page clearly numbered on the bottom. Each section, 1 - 8 listed below, shall be tabbed. The original copy must be marked “original” and must be wet signed by person authorized to bind the firm.

Responses to this RFP must adhere to the submittal format described below with the information as identified in the following table. The cover letter is to be signed by an authorized representative of your organization.

Your RFP response should be clearly indexed and organized. All sections, pages, figures, and tables must be numbered and clearly labeled. Focus should be on accuracy of content, clarity, and conciseness.

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SECTION TITLE INFORMATION TO BE INCLUDED IN THIS SECTION

1 Cover Letter Signed Introductory Cover Letter which includes: Your company letterhead. Legal name of respondent. Number of years your firm has been in continuous operation Address, telephone, and fax numbers. Name, title and signature of person(s) authorized to submit

the proposal on behalf of the firm. The length of time the proposal terms remain firm, which

must be for a minimum of 120 days from the proposal due date.

Acknowledgement of all Addenda. 2 Company &

Product Information Overview

An overview document shall describe how the proposed system meets the overall strategic and operational objectives listed in Section 1 of the RFP. Provide a general description of the proposed system.

3 Minimum Specification

Requirements

The proposal should mirror the format and numbering scheme of the requirements listed in Section 4 of the RFP. Use the excel spreadsheet Attachment A - Minimum Specification Requirements and insert a copy of the completed spreadsheet into this Section. Describe in detail how the system meets the minimum specification requirements. Likewise, where vendor’s system exceeds the minimum requirement, provide a detailed description of how the system exceeds the requirement.

4 Required Vendor

Response

Provide a detailed response to each item listed in Section 5 of the RFP.

5 Customer References

List similar installations in the Los Angeles Area that are available for evaluation. Provide complete contact information for the property manager of each location where a sign is available for evaluation, as well as the technical specifications for the installed sign. Indicate how long each sign has been in service and describe the maintenance and support provided for the installation. Use Attachment B – References form.

In addition to the references above, provide a listing of all California universities, CSUs, UCs, or community college clients.

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SECTION TITLE INFORMATION TO BE INCLUDED IN THIS SECTION

6 Cost Proposal Provide a complete cost proposal which includes: Main Proposal Pricing: Provide pricing for 16mm

display signs and other services as detailed above. Include any necessary information on deposits and progress payments.

Alternate Proposal Pricing #1: Provide pricing for 12mm display signs and other services in lieu of 16mm display signs. As part of Alternate Proposal #1, indicate how this substitution would impact answers to the vendor response questions above. Include any necessary information on deposits and progress payments.

Use Attachment C – Proposal Pricing form and insert in this Section.

7 Financial Statement

Provide most current reviewed or audited financial statement.

8 Contracts, Terms and Conditions

Section 5 lists Mt. SAC’s General Conditions. All proposers must carefully review terms, conditions, and requirements. Exceptions, if any, must be noted in the RFP response with the proposed alternative terms.

Schedule: The following schedule will apply to this RFP:

RFP’s issued Pre-Proposal Conference (optional) Deadline to submit Vendor questions Responses to questions Proposals due Mt. SAC internal proposal review Proposal decision/vendor selection Contract Negotiations Contract award, Board of Trustee

Inquiries:

August 2, 2017 August 8, 2017 – 10:00 am August 14, 2017 – 2:00 pm August 16, 2017 August 23, 2017 - 2:00 pm PDT August 24 – August 29, 2017 August 31, 2017 September 1-7, 2017 October 11, 2017

Questions and inquiries concerning this RFP should be addressed to the following via e-mail:

Functional or Technical Questions: Bill Eastham Director, Technical Services [email protected]

Procurement Questions: Teresa Patterson

Director, Purchasing [email protected]

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mailto:[email protected]

mailto:[email protected]

Proposal delivery location: Proposals shall be clearly marked: RFP# 3164, LED Display System

And delivered to:

Teresa Patterson Director, Purchasing Mt. San Antonio College Building 4, Room 1385 1100 N. Grand Ave., Walnut, CA 91789

Proposals not delivered to the above location by 2:00 pm, August 23, 2017 will not be accepted and will be returned un-opened.

The signature page must be signed and included with the response.

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Section 4: Minimum Specifications Requirements

The LED display board system must meet the following minimum specifications:

1. Pixel Pitch: A true physical resolution of 16mm or less is required. Pixel sharing or virtual pixel units will not be accepted to meet this specification. Pixel specifications must be presented using millimeter measurements from the center point of one pixel to the center point of all adjacent pixels, both horizontally and vertically, to avoid inaccurate representation of the display capabilities and actual pixel pitch.

2. Virtual Pixels: Beyond the specified physical resolution (pixel pitch) specified above, an enhanced pixel system must be available that allows the sharing of individual pixels to provide a smoother image on the display and provide native content resolution that is at least double the physical resolution of the display.

3. Brightness Level: The LED brightness of the display boards must be calibrated to provide no less than 8,500 nits to provide sufficient display brightness in sunlight. Brightness levels must not be achieved by overdriving LEDs past manufacturer’s standard operational parameters. Brightness levels must be adjustable manually and by a photocell detector to insure proper light levels and readability at night.

4. Frame Rate: The frame rate for the display boards must be a minimum of 60 frames per second.

5. Refresh Rate: The refresh rate for the display boards must be a minimum of 600 Hz.

6. Viewing Angle: The minimum acceptable viewing angle of the display boards is 160 degrees horizontal by 75 degrees vertical.

7. Ventilation: The display board cabinets forced air system must be designed to ventilate the interior components of the display board without the need for additional fans separate from the LED sign itself to avoid added complexity and long term overheating issues. Internal fans should be thermostatically controlled for energy savings and longer life. No cooling element or HVAC system will be required to insure proper operation of the LED display.

8. Regulatory Approvals: The display board systems, control processors, and the system manufacturer of the board system must be specifically certified by a Nationally Recognized Testing Laboratory (NRTL) such as Underwriter’s Laboratory (UL), Intertek (formerly ETL) or other NRTL that is authorized to certify electronic display signs. The display board systems must also meet FCC part 15 Class B requirements for electronic emissions with independent verification by a recognized testing facility required.

9. Service Access: Individual LED panels in the display board system must provide service access from the front of the sign. Each panel must be individually attached to the cabinet frame. Removal of one or more modules must not impact the structural integrity of the display system. Panels must be removable by one person using simple hand tools only. Internal components such as network switches and power supplies must be removable and replaceable from the front of the system by a single technician using simple hand tools only. Electrical and data connections to all internal components as well as the individual LED panels must

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be made using removable, locking connectors. Display modules must not use ribbon cables for module to module connections unless an outdoor rated cable and connector are used. Removal of a display module or an internal component must not require a de-soldering operation.

10.Display Module Performance: Individual display modules must be direct drive with constant current, no multiplexing units will be allowed. All LEDs in the display modules must be bin matched and calibrated at the pixel level to provide uniformity throughout the display. LEDs in the display module must have a rated life of at least 100,000 hours, where lifetime is defined as the point at which the LED output degradation reaches sixty percent of original output. At a minimum, display systems must have the ability to remotely adjust the brightness of an individual panel to insure that a replacement panel can be brought into conformance with the rest of the display. Display module internal printed circuit boards must be conformal coated to protect electronics against corrosion. All LED display modules in the message board system must be identical in construction and interchangeable throughout the message display systems. The failure of a single display module in the system must not impact the operation of any other display module in the system, no chaining of data between modules is allowed. Display modules must be designed to prevent the failure of a single pixel in the display module from impacting any other pixel in the module. Display modules must incorporate external louvers for providing shade from sunlight and for enhancing display contrast. Display modules must be legible from street viewing positions 24 hours per day during normally encountered weather conditions, and when the sun is shining directly on the display face, or when the sun is silhouetting the display.

11. Internal Component Performance: Internal components such as power supplies, data distributors or network switches must be rated for harsh environments. Network switches, if required, must be rated for harsh industrial use, no consumer grade switches will be accepted. Power supplies must be conformal coated for protection of electrical components. Power supplies, network switches, and other internal components should be of a common design and be interchangeable throughout the system.

12.Display Processor Performance. The display processor must incorporate 32 bit image processing and provide multiple levels of dimming control available via manually entered schedules or automatically via a photocell sensor. The display processor must be able to blackout or mute the entire display via an external command provided by either contact closure or RS-232 serial control. The display processor must accommodate the playback of full screen, full motion video and/or animations.

13.System Spares: As part of this proposal, the display system must be provided with a spares kit that includes spare display modules totaling five percent of the total number of modules in the two display systems, as well as a minimum of one of each of the display processor, power supply, and network switch or data distributor required to make the display system operational.

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Section 5: Required Vendor Response

1. Specifications: Describe specific exceptions to the minimum specifications listed above. Additionally, describe where the proposed system exceeds the minimum specifications listed above. Specify the exact physical dimensions of both the sign cabinet and the active display area of the sign. Specify the total power consumption of both systems when 100 percent of the pixels are operating at their maximum possible drive current, include power required for fans and controllers.

2. System Reliability: Describe any available redundancies in the display system. Are there any single points of failure that would result in both display panels malfunctioning at the same time? Describe the Mean Time to Between Failures (MTBF) of the components of the display system including display processors, individual display panels and internal components such as power supplies and network switches. Describe any available power surge suppression provided with the display sign.

3. Panel Manufacturing: Describe how and where the proposed individual LED display panels are manufactured. If the panels are not directly manufactured by your company, describe how your company oversees the manufacturing process for quality assurance.

4. Cabinet Manufacturing and Design: Describe how and where the mounting cabinets for the message system are manufactured. Provide information on cabinet materials and dimensions. Provide information on coatings applied to the cabinet to protect against weather and environmental damage. Describe how the display cabinet is designed to be lifted into the marquee structure and attached to the marquee frame. Specify the approximate weight of one completed display panel.

5. Panel Design: Describe the power consumption, physical size and pixel matrix dimensions of the proposed individual LED panels in the message board design. Specify the manufacturer or manufacturers of the individual LED components in the proposed system.

6. System Processor Design: Describe the proposed signal processor or processors for the display sign system. Specify the manufacturer and model of the processor, number of processors required and the size, mounting location, power and environmental requirements for the processor or processors. Describe any available tools for monitoring the health and performance of the display processor and the display sign via the campus network.

7. System Maintenance Tools: Describe the software and hardware tools provided to match brightness and color characteristics of individual panels to achieve conformance of the entire system. Describe how these tools are applied when a panel is replaced in the system.

8. Data and Power Distribution: Describe how power and data are distributed internally in the display cabinet. Describe connector types used for distribution and the nature of the power and data signals distributed within the cabinet.

9. System Documentation: Describe all documentation and wiring schematics provided with the display system.

10. Installation: Describe the services that will be provided during the installation of the display signs. Describe how you will coordinate the installation process with Williams Sign, the provider of the sign enclosure. What required installation services will not be provided by either the display sign vendor or Williams Sign?

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11.System Delivery: Describe the typical lead time between award of the system proposal and delivery of the product.

12.Commissioning and Training: Describe the process for the on-site commissioning of the display signs following installation. Describe any training provided as part of the commissioning process.

13.On-Site System Maintenance and Warranty: Describe the basic system warranty, including the number of included years of replacement part coverage and the number of included years of replacement part labor. Describe how on-site service will be provided for the display systems during the warranty and upon expiration of the warranty. Describe the cost and availability of any maintenance agreements that are offered with the display system. Describe the duration of the manufacturer’s commitment to providing repair parts once the warranty has expired.

14.Off-Site (Depot) Repair of Components: Describe the availability and process for obtaining depot repair of sign components. Where are repairs performed, and what is the typical repair time for sign components.

15.Spares Kit: Describe the spares kit provided with the proposed system. 16.System Upgrades: Describe available upgrade paths for post installation

enhancements in display resolution and capabilities.

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Section 6: General Terms

Confidentiality and Proprietary Information Any submitted information deemed “confidential” by a vendor must be clearly marked with the words “CONFIDENTIAL–for Review Committee Only”. The District, in its sole discretion, may decide that it does not agree with the Vendor or does not wish to accept the obligations that come with the confidentiality in the case. In such an event, the District will return the proffered material and so state to the vendor and not share the information in any way.

Additionally, the District has no obligation to safeguard the information contained in any proposal.

All proposals become the property of the District. All or portions of the winning proposal may be incorporated into the resulting contract.

Cost of Preparing Proposals and Oral Presentations Costs for developing the proposals and any subsequent activities prior to contract award (including oral presentations) are solely the responsibility of the Supplier. Reimbursement will not be provided for these costs.

Preparation of Offers Supplier is expected to follow all specifications, terms, conditions, and instructions in this Request for Proposal.

Deviations from the Request for Proposal The stated requirements appearing elsewhere in this RFP shall become a part of the terms and conditions of any resulting contract. Any deviations must be specifically defined in the proposal response and accepted in writing by the District to become effective.

Addenda Any addenda or instructions issued by the District prior to the time for receiving proposals will become a part of this RFP. No changes to this RFP or responses to Vendor questions by the District will be binding unless documented in writing by the District in a duly issued addendum.

Proposal Scoring & Selection Proposals will be scored as a means of assisting the selection committee in assessing which vendor may meet the largest number of requirements for this system. Award of a contract is not contingent solely upon highest score or lowest cost and will include considerations as to the “best-fit” solution for the District.

During the evaluation process, the District may request proposal clarifications, explanations and answers, best and final offers, interviews, and other information from a Proposer. The District, including its Board of Trustees, may request a Proposer to make a presentation and make itself available for an interview.

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Award at Sole Discretion of the District and is contingent upon funding. By issuing this request for proposals, the District does not commit itself to award a contract, or to otherwise pay for information solicited. The District reserves the right to accept the proposal(s) it deems to be in its best interest. The District reserves the right to make multiple awards or to reject all proposals.

District’s Right to Negotiate The District reserves the right to negotiate with each firm submitting a proposal on any aspect of the products and services which this document stipulates or implies and/or which the firm provides, in connection with the specifications. Respondents are cautioned, however, to submit proposals initially on a most favorable basis, since an award decision may be made without any award negotiation, based on best meeting the evaluation criteria.

The District reserves the right to negotiate with any firm at any time in its sole discretion. In the event that information or pricing submitted by a firm is unclear to the District, the District may request additional information and/or pricing breakdowns from that firm. The firm must answer, in writing, such requests for additional information and/or clarification; these responses will become part of the firm’s proposal. Respondents failing to provide adequate information on any issue in a timely manner necessary to allow a comprehensive evaluation by the District will be considered unresponsive and their proposals may be subject to rejection at the District’s sole discretion.

Debriefing Mt. SAC will not provide debriefing to RFP applicants who were not selected either for an interview/presentation or for recommendation of award to the Board of Trustees. This practice helps maintain the confidentiality of the selection process. The College appreciates your honoring this practice and looks forward to future opportunities for doing business with your firm.

Accuracy of Data and Solicitation Changes After the issuance of this RFP and before the date set for receipt of proposals, the District reserves the right to make changes to this RFP, including but not limited to its specifications, correct defects or ambiguities or extend the closing date for receipt of proposals. In the event the proposal due date is postponed, all Suppliers shall be notified of the new day and time of proposal submission.

Pricing The pricing required in this proposal package must include all information concerning fees and any other costs including one-time upfront costs and ongoing costs.

Termination District may terminate this Contract upon ten (10) days notice without cause and Contractor shall be entitled to compensation for work adequately performed up to the date of termination based on District’s satisfactory acceptance. District may terminate immediately upon default and may withhold from payments due on this contract the amount necessary to complete the work as scheduled.

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Insurance Vendor shall obtain and maintain the following insurance coverage, with minimum coverage amounts as set forth below, for the duration of the Agreement.

Employers’ Liability Insurance 1,000,000 Commercial General Liability Insurance

Per Occurrence 1,000,000 Aggregate 1,000,000

Automobile Liability Insurance Per Occurrence 1,000,000

Aggregate 1,000,000 Workers Compensation Insurance Statutory Limits

Bonds Upon award, the Contractor shall furnish to the College a Labor and Materials Payment Bond and a Performance Bond executed by a California admitted surety acceptable to the College. The Bond shall be for 100% of the total contract amount.

Permits/Licenses Contractor and all its employees or agents shall secure and maintain such licenses and permits as are required by law in connection with the furnishing of materials, supplies or services listed herein.

SAFETY AND SECURITY Contractor is responsible for knowing and following all federal, state, local, and District rules and regulations pertaining to safety, security, and driving on the campus. Contractor is responsible for securing the work site and its materials, for the protection of its workers and the public, and for posting signs warning against hazards created by the work. In an emergency affecting life and safety of life or of work or of adjoining property, Contractor, without special instruction or authorization from District, is hereby permitted to act at its discretion to prevent such threatened loss or injury.

Contractor Status Contractor is an independent contractor, and not an officer, employee, or agent of the District, in the performance of this Contract.

Warranty Contractor shall diligently and carefully perform all work required hereunder in a good and workmanlike manner according to the standards observed by a competent practitioner of the profession in which Contractor is engaged in the geographical area in which Contractor practices its profession, and shall furnish all labor, supervision, materials, equipment and supplies necessary therefore.

Force Majeure Neither party to this Agreement will be liable to the other for any failure or delay in performance under this Agreement due to circumstances beyond its reasonable control including without limitation, Acts of God, accident, labor disruption, acts, omissions and defaults of third parties, and official, governmental and judicial action not the fault of the party failing or delaying in performance.

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Attorney’s Fees If a party to this Agreement brings any action, including an action for declaratory relief, to enforce or interpret the provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees in addition to any other relief to which that party may be entitled. The court may set such fees in the same action or in a separate action brought for that purpose.

Indemnification – Intellectual Property Vendor agrees to indemnify, defend and hold District harmless from and against any claims, demands, liabilities, or expenses, including, but not limited to any claim or action brought by third parties against District arising out of or related to infringement by Vendor of any patent, copyright, trade secret, trademark or other intellectual property right involving the Services provided by Vendor to District as described in this Agreement. Vendor agrees to indemnify District and its officers, directors, attorneys, agents and employees against all damages and costs, including attorneys’ fees, which may be assessed against or incurred by District as a result of any such claim or action. District shall tender its defense to Vendor, and shall provide Vendor with (i) prompt written notice of any such claim or action or the possibility thereof; (ii) control and authority over defense or settlement of such claim or action and (iii) proper, full information and assistance to settle and/or defend any claim or action.

Indemnification – General Each party hereto shall be solely responsible for, and shall indemnify and hold the other party free and harmless from, any and all claims, damages, costs or lawsuits (including reasonable attorneys’ fees), relating to bodily injury or tangible property damage arising out of the intentional or negligent act or omission of such Party or its employees, agents or contractors.

Governing Law The Agreement shall be governed, construed, and enforced in accordance with the laws of the State of California.

Jurisdiction The state courts within Los Angeles County, California, and respective federal courts, shall have exclusive jurisdiction to adjudicate any dispute arising out of the Agreement. Each Party expressly consents to the personal jurisdiction of, and venue in, such courts.

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Attachment A

Minimum Specification Requirements

Item Minimum Requirement √ if Product Meets or Exceeds Min Specs

Vendor's Detailed DescriptionMeets Exceeds

1

Pixel Pitch: A true physical resolution of 16mm or less is required. Pixel sharing or virtual pixel units will not be accepted to meet this specification. Pixel specifications must be presented using millimeter measurements from the center point of one pixel to the center point of all adjacent pixels, both horizontally and vertically, to avoid inaccurate representation of the display capabilities and actual pixel pitch

2

Virtual Pixels: Beyond the specified physical resolution (pixel pitch) specified above, an enhanced pixel system must be available that allows the sharing of individual pixels to provide a smoother image on the display and provide native content resolution that is at least double the physical resolution of the display.

3

Brightness Level: The LED brightness of the display boards must be calibrated to provide no less than 8,500 nits to provide sufficient display brightness in sunlight. Brightness levels must not be achieved by overdriving LEDs past manufacturer’s standard operational parameters. Brightness levels must be adjustable manually and by a photocell detector to insure proper light levels and readability at night.

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Frame Rate: The frame rate for the display boards must be a minimum of 60 frames per second.

5 Refresh Rate: The refresh rate for the display boards must be a minimum of 600 Hz.

6 Viewing Angle: The minimum acceptable viewing angle of the display boards is 160 degrees horizontal by 75 degrees vertical.

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Ventilation: The display board cabinets forced air system must be designed to ventilate the interior components of the display board without the need for additional fans separate from the LED sign itself to avoid added complexity and long term overheating issues. Internal fans should be thermostatically controlled for energy savings and longer life. No cooling element or HVAC system will be required to insure proper operation of the LED display

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Regulatory Approvals: The display board systems, control processors, and the system manufacturer of the board system must be specifically certified by a Nationally Recognized Testing Laboratory (NRTL) such as Underwriter’s Laboratory (UL), Intertek (formerly ETL) or other NRTL that is authorized to certify electronic display signs. The display board systems must also meet FCC part 15 Class B requirements for electronic emissions with independent verification by a recognized testing facility required.

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Service Access: Individual LED panels in the display board system must provide service access from the front of the sign. Each panel must be individually attached to the cabinet frame. Removal of one or more modules must not impact the structural integrity of the display system. Panels must be removable by one person using simple hand tools only. Internal components such as network switches and power supplies must be removable and replaceable from the front of the system by a single technician using simple hand tools only. Electrical and data connections to all internal components as well as the individual LED panels must be made using removable, locking connectors. Display modules must not use ribbon cables for module to module connections unless an outdoor rated cable and connector are used. Removal of a display module or an internal component must not require a de-soldering operation.

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Display Module Performance: Individual display modules must be direct drive with constant current, no multiplexing units will be allowed. All LEDs in the display modules must be bin matched and calibrated at the pixel level to provide uniformity throughout the display. LEDs in the display module must have a rated life of at least 100,000 hours, where lifetime is defined as the point at which the LED output degradation reaches sixty percent of original output. At a minimum, display systems must have the ability to remotely adjust the brightness of an individual panel to insure that a replacement panel can be brought into conformance with the rest of the display. Display module internal printed circuit boards must be conformal coated to protect electronics against corrosion. All LED display modules in the message board system must be identical in construction and interchangeable throughout the message display systems. The failure of a single display module in the system must not impact the operation of any other display module in the system, no chaining of data between modules is allowed. Display modules must be designed to prevent the failure of a single pixel in the display module from impacting any other pixel in the module. Display modules must incorporate external louvers for providing shade from sunlight and for enhancing display contrast. Display modules must be legible from street viewing positions 24 hours per day during normally encountered weather conditions, and when the sun is shining directly on the display face, or when the sun is silhouetting the display.

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Internal Component Performance: Internal components such as power supplies, data distributors or network switches must be rated for harsh environments. Network switches, if required, must be rated for harsh industrial use, no consumer grade switches will be accepted. Power supplies must be conformal coated for protection of electrical components. Power supplies, network switches, and other internal components should be of a common design and be interchangeable throughout the system.

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Display Processor Performance. The display processor must incorporate 32 bit image processing and provide multiple levels of dimming control available via manually entered schedules or automatically via a photocell sensor. The display processor must be able to blackout or mute the entire display via an external command provided by either contact closure or RS-232 serial control. The display processor must accommodate the playback of full screen, full motion video and/or animations

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System Spares: As part of this proposal, the display system must be provided with a spares kit that includes spare display modules totaling five percent of the total number of modules in the two display systems, as well as a minimum of one of each of the display processor, power supply, and network switch or data distributor required to make the display system operational.

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ATTACHMENT B

REFERENCES RFP#: 3164

Contact Name: _________________________________________________

Entity: ________________________________________________________

Phone Number: _________________________________________________

Email: ________________________________________________________

Completion Date: _______________________________________________

Technical Specs for installed sign:___________________________________

Describe Maintenance & Support Provided for the installation:_____________

Contact Name: _________________________________________________

Entity: ________________________________________________________

Phone Number: _________________________________________________

Email: ________________________________________________________

Completion Date: _______________________________________________



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Contact Name: _________________________________________________

Entity: ________________________________________________________

Phone Number: _________________________________________________

Email: ________________________________________________________

Completion Date: _______________________________________________



Contact Name: _________________________________________________

Entity: ________________________________________________________

Phone Number: _________________________________________________

Email: ________________________________________________________

Completion Date: _______________________________________________



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ATTACHMENT C

PRICING FORM – LED DISPLAY SYSTEM RFP# 3164

Vendor: __________________________________________________________

1. LED DISPLAY SYSTEM: Provide pricing for 2 (two) 16mm display signs

Unit Price (include sales tax) $___________________________________

Installation $___________________________________

Training $___________________________________

Annual Maintenance $___________________________________

Additional Costs $___________________________________

Description of Additional Costs: _______________________________________

TOTAL: $___________________________________

Payment Terms (include information on deposits and progress payments) ______

2. Alternate #1: Provide pricing for 2 (two) 12mm display signs

Unit Price (include sales tax) $___________________________________

Installation $___________________________________

Training $___________________________________

Annual Maintenance $___________________________________

Additional Costs $___________________________________

Description of Additional Costs: _______________________________________

TOTAL: $___________________________________

Payment Terms (include information on deposits and progress payments) ______

(Continued on Page 2)

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Attachment C – Pricing Form Page 2

What is the typical lead time between award of the system proposal and Delivery of the

product? ________________________________________________________

Basic System Warranty:

Number of Years for replacement part coverage __________________

Number of Years for replacement part labor __________________

Training location: _____ On-site _____ Off-site

If off-site, specify location: ____________________________________

Typical Response time: ____________________________________

Typical repair time: ____________________________________

Where are repairs performed?____________________________________

Make/model, substitutions or exceptions (attach all supporting documentation):

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______________________________________________________ _________________________________

MT. SAN ANTONIO COMMUNITY COLLEGE DISTRICT

ATTACHMENT D

NON-COLLUSION DECLARATION

STATE OF CALIFORNIA COUNTY OF LOS ANGELES

RFP No 3164 LED Display System

The undersigned declares:

I am the _________________________________ of __________________________________, Title Company

the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation.

The bid is genuine and not collusive or a sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any other bidder or anyone else to put in sham bid, or to refrain from bidding.

The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price, or that of any other bidder, or to fix any overhead, profit or cost element of the bid price or that of any other bidder, or to secure any advantage against the public body awarding the contract or of anyone interested in the proposed contract.

All statements contained in the bid and related documents are true.

The bidder has not, directly or indirectly, submitted the bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________________,

Date at __________________________, ______________________________. City State

Signature (Address)

Name Printed or Typed (City, County and State)

(________) _____________________________________________ (Area Code and Telephone Number)

_________________________________________________

_________________________________________________

ATTACHMENT E

Statement of Compliance LED Display System

(RFP #3164)

Sealed Proposals: All proposal sheets and this original acknowledgement form must be executed and submitted under sealed cover. The face of the cover must contain, in addition to the address, the date and time of the proposal opening and the proposal number. All proposals are subject to the conditions stated within the RFP. Proposal must contain a manual signature of authorized representative in the space provided below. Proposals must be typed or printed in ink. Use of erasable ink is not permitted. All corrections made to the attached proposal must be initialed. The company name must appear on each page of the proposal. Each page of the proposal must be sequentially numbered. Proposals that do not follow the outline in the section titled Submission Format, or proposals submitted with incomplete information, may be considered non-responsive and lead to disqualification. One (1) original and five (5) copies of the proposal must be provided including one (1) PDF version on a flash drive.

The undersigned, an officer of the company authorized to bind the company to an agreement, certifies that the aforementioned company agrees to be bound by the content of this proposal and agrees to comply with the terms, conditions, and provisions of the RFP and any addenda, in the event of an award.

I certify by my signature below that I have been given Mt. San Antonio Community College District’s RFP #3164, including specifications and materials that summarize the terms and conditions of the LED Display System proposal.

Firm Name:_________________________________________________________________

Firm’s Address:_______________________________________________________________

Phone:__________________________________Fax:___________________________

E-Mail:__________________________________________________________________

Printed Name/Title

Signature

Acknowledgement Statement must be completed and submitted along with the RFP, otherwise bidder’s submission will be considered non-responsive.

Sign Details: Mt. SAC Corner Marque Sign

- Refurbish Existing Corner Marque Sign

- New .063 Aluminum Paneling Painted Dark Grey

- Matthews Polyurethane Satin Paint Finish

- Paint Color: Mt. SAC Dark Grey (Campus Standard)

- Install Provided LED Message Displays

Mounting Details:

- Refurbishing The Existing Sign Structure

This drawing and all images are the sole property of Williams Sign Co. and may not be reproduced or transmitted, in full or in part, to anyone without the written permission from Williams Sign Co.

TITLE 24

COMPLIANT

. ,LL,A·M!S 909-622-5304

FAX 909-620-4 726 SIGN CO. 111 SOUTH HUNTINGTON STREET, POMONA, CA. 91766

ELECTRICAL SIGNS AND RELATED PRODUCTS SINCE 1930 • STATE LICENSE #211502

@CaldormaS11nAssocialion

r

State of California

®All electrical signs shall comply with the National Electric Code (Article 600) and manufactured according to Underwriters Laboratories UL 48 standards and labeled accordingly.

This drawing is for customer review and approval before fabricaUon begins, Williams Sign Co. will not be responsible for any errors or discrepancies that could have been prevented by review of this document

• The customer shall provide accessibility to remote transformers and/or ballasts for installation, inspection and service.

• A dedicated 120 volt sign circuits with a ground wire to be provided within 6 ft of the sign(s) by customer. • Drawing may vary In color to actual material or paint color due to printing limitations. Photos showing

sign placement are for a visual reference only, size and placement may vary.

SIGNATURE TITLE DATE

7'-10"

14'-0"

,,� PROJECT:

Existing Marque

CUSTOMER APPROVAL:

Mt. SAC

Corner Marque, Ca.

SCALE: DATE: 1-3- 16 REVISIONS:

DRAWN BY:

DESIGN#:

Attachm

ent F

Attachment G

BRIGHTSIGN XT STATE-OF-THE-ART TECHNOLOGY. ENTERPRISE PERFORMANCE. BrightSign XT delivers unsurpassed performance for enterprise

applications with a powerful 4K video engine, our fastest HTML and

graphics engine and our most powerful CPU. This state-of-the-art

technology for leading-edge digital signage installations supports

H.265 decoding, True 4K HDR and Full HD video playback including

Mosaic Mode. It o˜ers a hardware-accelerated HTML5 rendering

gesture interactivity. All XT models o˜er Gigabit Ethernet, and XT is the only product line o˜ering PoE+ as well as HDMI In for Live TV

playback.

BrightSign XT243 Standard I/O Player O˜ers our most powerful H.265 4K and Full HD video engine with 4K upscaling and dual decoding of one

4K and one Full HD video simultaneously. Delivers the best HTML5 rendering performance available for

Enterprise applications. Includes the standard I/O package of Gigabit Ethernet with PoE+, GPIO, IR, analog/

digital audio and an M.2 SSD interface.

Price: $550

BrightSign XT1143 Expanded I/O Player Includes all the features BrightSign XT243, plus serial, dual USB (type A and C) and Live TV playback via the

HDMI 2.0a input to play content from any broadcast channel – even protected HDCP content.

Price: $650

Features

engine that enables °awless playback of multiple modular HTML5 assets including Javascript, CSS animations, WebGL and even swipe/

H.265 HEVC High Efficiency Video Decoding

FULL HD PoE+

Pr

H.265 Powerful 4K 1080p60 Live TV Enterprise IP Streaming IP Streaming Server Power over Video Engine dual decode HTML5 Ethernet

SSD A

M.2 SSD Digital Audio BrightBeaconTM BrightWallTM AutoWall™ Mosaic Zones Interactive Interface Mode

eview PreviewPreview

70°

Live Feeds Tagging BrightSign App Sign Preview Remote Snapshot G˛gabit BrightPlatesTM

Extended Networking Thermal

BrightSign, LLC. 16795 Lark Ave., Suite 200 Los Gatos, CA 95032 | USA 408-852-9263 | International +44 1223 298500 | www.brightsign.biz

www.brightsign.biz

X

SPECIFICATIONS MODEL XT243 XT1143 MODEL

Live TV: brings Live TV, even HDCP-protected content, to your signage via HDMI 2.0a Input

Single 1080p60 video decoding X X HTML5: hardware-accelerated engine that plays modular HTML assets °awlessly alongside high-bandwidth video X (Enterprise)

BrightBeaconTM: 2-way Bluetooth/Beacon communication Xbetween mobile devices & signage Native 4K@

Dual 1080@60p decoding X X

60p CEA HDR10 video decoding X X

BrightWall™: synchronized playback across multiple displays X X

Autowall™: embraces the power of HTML5 to create unique Xmultimedia video walls Video Codecs for 4K content: H.265 X X

Zones: playback multiple content types on a single screen X X

Mosaic Mode: play a multitude of smaller resolution videos simultaneously that add up to the maximum video X resolution of the player

Video Codecs for Full HD: H.265, H.264(MPEG-4, Part 10), X XMPEG-2, MPEG-1

IP Streaming: play streaming media X X

IP Streaming Server: serve IP streams from local storage XImages: BMP, JPEG, PNG X X

Encoding Server: transcode or composite/encode IP streams X X

Interactivity: connect virtually any type of interactive device X (GPIO, dual X (GPIO, IR, to a multitude of interactive ports USB, serial, IR, UDP) UDP) HTML5 X (Enterprise)

Live Feeds: Live Data, Live Text, MRSS, Twitter, Flickr, etc. X X 4K resolutions: 3840x2160, 4096x2160, 3840x600 X X

Tagging: BrightSign Network users can assign media and Xplayer tags for highly targeted content distribution

BrightSign App: update signs with an iOS device X X

Geo-Fencing: trigger playback based on location (requires USB dongle)

Sign Preview: preview presentation playback in BrightAuthor X X

Remote Snapshot: remotely view a snapshot image of the Xdisplay’s playback

BrightPlatesTM: easy template-based sign creation service X X

Networking: update, manage and schedule your signage X

B-deploy: A setup feature to deploy many players at once X X

Extended Thermal: A setup feature to deploy many players Xat once USB High Speed Host Port (also supports content updates) X (2 ports:

Type A&C)

SOFTWARE

Free BrightAuthor Software X3.5mm RS-232 Serial Port X

BrightSign Networking Options X X

ACCESSORIES 3.5mm Audio Out (analog & SPDIF digital) X X

USB Button Pads

Wireless/Bluetooth Module X XHDMI 2.0a Input X

MicroSD Class 10 Cards (various capacities) X

MISCELLANEOUS Power over Ethernet (PoE+) X X

Dimensions (W x H x D) 179.9 x 21.9 x 204.2mm or 7.1 x 0.86 x 8 in

Wi-Fi External Antenna Connectors X (dual) Weight 20 oz

Power 12V / 3A (36 Watts) Reset Button X X

Multi-Country Power & Regulatory Approvals X X

Built-in Wall Mounting Brackets X X

1 year warranty, parts and labor X XH.265 Decoding: smaller ÿle sizes and higher quality X Xcontent than H.264

XT243 XT1143

VIDEO ENGINE DECODER

Dual video decoding of one 4K & one 1080p60 video X X

MEDIA FORMATS

Video Containers for 4K H.265 content: .ts, .mov, .mp4, .mkv X X

Video Containers for Full HD content: .ts, .mpg, .vob, .mov, .mp4, .m2ts, .wmv X X

Audio: MP2, MP3, AAC, FLAC, OGG, and WAV (AC3 is passed through) X X

DISPLAY RESOLUTIONS*

Upscaling to: 3840x2160x24/25/29.97/30p X X

1920x1080x24/25/29.92/30/50/59.94/60p, 1920x1080x50/59.94/60i, 1600x1200x60p, 1440x1050x60/75p, 1440x900x60/75p, 1360x768x60p, 1280x1024x60/75p, 1280x960x60p, 1280x800x60p/75p, 1280x768x60p, 1280x720x50 /59.94/60p, 1024x768x60p, 800x600x60/75p, 720x576x50p/50i, 720x480x59.94/60p/60i, 640x480x60p

HARDWARE INTERFACES

Locking Power Connector X X

X X

X XExternal micro SD Slot (SDHC and SDXC); SDHC storage up to 32GB SDXC storage up to 2TB

M.2 SSD Interface X X

Phoenix GPIO Port (12-pin bi-directional terminal block) X X

3.5mm IR In/Out X X

HDMI 2.0a Out X X

Ethernet X (Gigabit)

M.2 (E) Keyed Wi-Fi/Bluetooth Connector X X

Status LEDs Power, Error, Busy, Update

Real Time Clock X X

FEATURES

Powerful 4K Video Engine: True 4K CEA HDR10, 4K upscaling, dual video decoding and superior scaling X X

X

X

X

X

X

X

X

X

X

X

X

X

Copyright © 2017 by BrightSign, LLC. All rights reserved. BrightSign and the BrightSign logo are registered trademarks of BrightSign, LLC. Other brand and product names are trademarks or registered trademarks of their respective holders. DOC-05-17

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