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02-22-2012

Join Date:Location:Posts:Points:

12 Feb 2011Monterrey Mexico

1584,300

Purchase Order Open

Hello Friends;

Anything help for understand how I can work with the

concept of Purchase Order Open

Thanks a loy by your help

Regards

Tomas

#1

Forum Expert

tomloera

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02-22-2012


14 Jan 2012Nomad

52318,080

Re: Purchase Order Open

Tomloera,

Kindly explain what you are trying to do. You cannot

work with the concept of Open Purchase Order. You

need to understand the PO process to be able toachieve what ever that functionality offers. Do you

want to understand the implication of Open PO

Status. Or while processing are you stuck in this

status?

If you are specific, I can help.

Thanks

Ramji

#2

Forum Guru

Ramji

02-23-2012



1584,300


Hi Ramji;

Basically it is you may have purchase order for a

month can be working partially.

And the order is close to time to fulfill the original

amount or a date.

Here's how it would need to work with a purchase

order

Thank you very much for your support

#3

Forum Expert

tomloera

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3/9

Regards

Tomloera

02-23-2012


14 Jan 2012Nomad

52318,080


Dear Tomloera,

I shall upload a doc for you. Basically you need to

understand the PO process and how it works. To sum

u place an order with a supplier today. It becomes an

Obligation. When you submit a PO in the system, it

needs to go through an approval process and flow

and the status changes at each stage of the cycle.

Open PO means in simple language, the PO is

available for performing all possible actions in the

flow.

You can continue to receive goods against this po ininstalments. The supplier will only invoice you for the

goods he actually supplied and you will account for

the invoice in your AP system after matching the

PO/Receipt to the Invoice. You will there need to

understand how the accounting works and study how

the status changes throughout the cycle from

Ordering to accounting for the invoice

Each business scenario will be covered by the

functionality available in Oracle PO, Partial Receiving,

Matching Options, approval setup etc. I shall upload

during the weekend.

thanks

Ramji

#4

Forum Guru

Ramji

02-23-2012 #5

Forum Expert

tomloera

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1584,300


Ramji;

Thanks a lot by your helpRegards

Tomloera

02-24-2012


14 Jan 2012Nomad

52318,080


Tomloera,

Basically you need to understand the PO approval

work flow. Open status means you can perform all

possible actions on the PO at header, lines and

shipment levels. I append below notes for 11i as a

started. You can go through the documentation for

R12 once you are comfortable with the concepts. First

understand the process flows and then look into the

status and logically figure out what does each

functionality designed serve?

1. Workflow for a PO can be seen from the navigation

given below.

Purchasing > Purchase Orders > Purchase Order

Summary > Inquire (M) > View Approval through

workflow.

2. Use the Control Documents window to control

requisitions and requisition lines as well as purchase

orders, purchase order lines, releases, and

shipments. For requisitions, the only available actions

are Cancel and Finally Close. Only control options

appropriate for the selected requisition or purchase

order are displayed in the Actions field. The following

control actions are available in this window:

Cancel - If you use on-line requisitions, and you

cancel a purchase order you did not receive or pay at

all, Purchasing cancels the requisition lines associated

#6

Forum Guru

Ramji

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with the purchase order if the Cancel Requisitions

check box is selected. If the Cancel Requisitions

check box is not selected, the requisition lines are not

cancelled and are returned to the pool of available

requisitions. You can then assign these requisition

lines to new purchase orders to fulfill your

requestors' needs. See: Defining Control Options.

If you use on-line requisitions with quantity or

amount based line types, and you cancel a partially

received purchase order line, Purchasing recreatesrequisition lines for the remainder of the maximum of

the billed or received quantity you have not received.

You can assign these requisition lines to a new

purchase order line to fulfill the requestor's needs.

See: Autocreate Document Options. If you have

implemented Oracle Services Procurement and use

on-line requisitions with rate or fixed price line types,

no requisition lines are recreated.

If you are using encumbrance or budgetary control,

Purchasing automatically creates negative debit

entries in your general ledger system to cancel the

encumbrance that corresponds to the purchase orderheader, lines, or shipments you are cancelling, using

the action date you specify in Action Date. Purchasing

recreates requisition encumbrances for the requisition

lines you used to create the purchase order if the

Cancel Requisitions check box is not selected.

Purchasing uses the distributions from your cancelled

purchase order to recreate the encumbrance for your

requisition. See: Budgetary Control and Online Funds

Checking.

After you partially or completely cancel a purchase

order, you need to inform your supplier of the

cancellation. You can communicate purchase ordersor releases you partially or completely cancelled.

Purchasing automatically inserts a cancellation

message on the purchase order, purchase order line,

purchase order shipment, or release you cancelled.

You can source a requisition line from a line in the

Prior Purchases region of the Supplier Item Catalog

window. (A line in the Prior Purchases region

corresponds to a purchase order line.) However,

Purchasing does not automatically update the

corresponding sourcing information if you cancel a

blanket agreement or agreement line with which you

source requisition lines. If you cancel a blanket

agreement or agreement line, be sure to update the

corresponding information in the Requisition

Templates or the Sourcing Rules window. See:

Defining Requisition Templates. See: Automatic

Sourcing.

Close - You can close at the header, release, line,

and shipment levels.

Close for Invoicing - You can close for invoicing at the

header, release, line, and shipment levels. Note that

if you close for invoicing a purchase order header

that is currently open, Purchasing sets the status of


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all purchase order shipments to Closed for Invoicing,

but the purchase order lines and header remain open.

This status will not prevent you from matching an

invoice to the purchase order or to the receipt.

Close for Receiving - You can close for receiving at

the header, release, line, and shipment levels. Note

that if you close for receiving a purchase order

header that is currently open, Purchasing sets the

status of all purchase order shipments to Closed for

Receiving, but the purchase order lines and headerremain open.

Finally Close - You can final close at the header,

release, line, and shipment levels. Purchasing

automatically closes fully billed and received

purchase orders. However, to prevent further actions

on the purchase order, you should use this window to

final close purchase orders. Finally Close prevents

modifications to the purchase order. Also, if you are

using encumbrance or budgetary control, Finally

Close automatically creates credit encumbrance

journal entries in your general ledger system to

reverse the encumbrance that corresponds to thepurchase order header, lines, or shipments you are

closing, using the action date you specify in Action

Date. See: Budgetary Control and Online Funds

Checking.

Freeze - You can freeze only at the header and

release level. You freeze a purchase order when you

want to prevent any future modifications to the

purchase order. When you freeze a purchase order,

you can still receive and pay for goods you already

ordered. If you want to prevent future receipt or

matching invoices against this purchase order, cancel

or final close the purchase order instead.

On Hold - You can place a purchase order on hold

only at the header level. This unapproves the

purchase order while preventing printing, receiving,

invoicing, and future approval until you remove the

hold.

Open - You can open at the header, line, and

shipment levels.

Open for Invoicing - You can reopen for invoicing at

the header, line, and shipment level.

Open for Receiving - You can reopen for receiving at

the header, line, and shipment level.

Release Hold - You can release a hold only at the

header level.

Unfreeze - You can unfreeze only at the header and

release levels.

and say Thanks.Sadik tomloera

http://www.club-oracle.com/members/tomloera/http://www.club-oracle.com/members/sadik/


7/9

02-24-2012



1584,300


Ramji;

Thank you very much for your support, I really

appreciate your help

With this information I have a clearer concept

Regards

Tomas

#7

Forum Expert

tomloera

02-24-2012


14 Jan 2012Nomad

52318,080


Tomas,

You are most welcome.I will upload more training

stuff for you. I plan to upload complete test scripts.cheers

Ramji

#8

Forum Guru

Ramji

07-18-2013

Join Date:Location:Posts:

18 Jul 2013USA

1

#9

Junior Member

fetchflow

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8/9

« R12 Capacity Planning Student Guide | concurrent program iserroring out for few parameters »

Points: 10


Hi,

When a company buys good and services from

suppliers, it issues a purchase order (PO) for the

purchase. The PO acts as a contract to buy and

contains specific price, quantity, payment and

delivery terms.

An open POs status changes based on the purchase

activity associated with the PO. The PO can change

from open to closed, canceled, back-ordered,

incomplete and more depending on the system used.

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