Purchase to pay, kitchen management

& inventory control hospitality solutions

Access Procure Wizard Access Procure Wizard is the leading provider of purchase to pay software, as well as food and beverage solutions, in the hospitality industry. Our award-winning purchase to pay technology has revolutionised the hospitality industry, giving multi-site operators an easy and effective way to maximise service delivery and save costs.

We have helped organisations secure millions of pounds of efficiency savings by streamlining procurement, reducing indirect spend and automating invoice processing.

Our comprehensive suite of tools integrate with each other; providing you with a single touch point to control all your business costs.

Our Solutions

Purchase to Pay

Food & BeverageControl

Laundry Control

Automate and control the procurement process with the UK’s leading purchase to pay solution that automates 100% of invoices and provides a single point of control for everything from receiving an order to electronic invoices.

Capture

Empower your team with a full kitchen management system that gives them full visibility over menus, dishes, waste management, stock, allergens and nutrition. Gain tighter control over margins and watch your kitchen thrive.

Revolutionise your laundry operations with the first integrated linen solution designed to streamline processes and give housekeepers greater control over stock and costs.

Move to 100% paperless with our capture solution which enables operators to process supplier invoicing without the need for scanning, printing or manual entry.

£

Automate 100%of your invoices

5%

+5% invoice tocredit ratio

100%

100% APintegration

50%

Reduce AP headcountin purchase ledger by 50%

Purchase to Pay Our purchase to pay solution enables multi-site hospitality operators to manage all supplier purchase orders, delivery notes, electronic invoices, prices and products in one place, via a single point of control. A purchase to pay system is one of the easiest, and most effective ways to maximise service delivery and save costs. Your suppliers will upload and keep the product pricing updated, making purchasing easier than ever.

“I am extremely pleased with the system as it has simplified our purchasing, ordering and accounting functions very

significantly. It provides us with ready live data which has proven very valuable in any negotiation and it gives us

control over our supply chain budgets.’’

Head of Purchasing, Macdonald Hotels

”

Purchase ordersPrice comparrisonPurchase order approvalGoods receivingInvoice managementAutomated nominal AP integrationCost commitmentSupplier management

Food and BeverageOur food and beverage module encompasses everything from menu engineering to stock control and allergen management. Our full kitchen management system gives operators full control and visibility on expenditure, food flash, allergens and enables waste to be tracked, allowing you to protect gross profit and your bottom line.

IncreaseGP by 3%

Great ROI within6 months

Reduceddouble entry

Reduce wasteby 25%

3%

“What is unique about Access Procure Wizard in comparison to other operating systems is that it is a full kitchen management system.

It has a full array of functions, from control and waste to food flash, and allergen data. The best element is the confidence it brings you on your controls. It has got

complete transparency controlling cost to purchasing, to understanding theoretical GPs on menus. The technology is very straight-forward, and I certainly get a lot of

positive feedback from the chefs who are embracing the technology.”

Group Executive Chef, Macdonald Hotels

”

Waste Management Stock ControlAllergen & Nutrition ManagementMenu & Dishes Engineering Flash Reporting

All your hard earned profits can quickly be thrown in the bin if you don’t have control of your waste. Access Procure Wizard can effectively monitor waste, and track it against multiple menus, categories and units, allowing you to reduce the problem at its source.

The seamless transfer of data from our waste module directly into the core food and beverage modules, including food flash, stock control and our menu costing solution, provides a full 360 ° kitchen management solution for operators.

Waste Management

Increasevisibility

Quick and easy reporting

Access Procure Wizard’s stock solution will enable you to gain information and valuable insights on a range of key performance indicators, including gross margin by product, purchase details and cost prices. Operators can ensure adherence to stocking policy and importantly understand consumption patterns based on sales data to pin-point stock discrepancies.

Reduce wasteby 25%

Stock Control Real-timeaccuracy

Fullcontrol

Reduceadmin time

25%

AllergensLet our Allergen Management solution take the pain and admin burden away and replace it with an easy-to-use, highly effective solution that will deliver the results you require. Suppliers load allergen information against each of their products enabling the system to automatically reflect this data across all your menus, recipes and dishes, giving you confidence you allergen data is 100% accurate.

NutritionConsumers are more conscious than ever of what they eat and what is in their food which has seen a greater demand for nutritional information to be easily displayed on menus. Our software can quickly give you the core data in a seamless and automated fashion, giving customers the information they need.

of people feel well informed about the nutritional content of their food when eating out.

Only 29%

The amount of information that we can get on allergens is much quicker, much easier than it can be

on any other system.

Group Procurement Manager, Redefine BDL Hotels

”

Recipe andMenu Engineering

Our recipe and menu engineering module has been created with feedback from both chefs and food and beverage specialists. This has resulted in a recipe costing solution that not only drives value but enables operators to improve profitability and streamline the process of integrating allergens, stock and EPoS sales into one effective management solution.

“The best feature is the menus, dishes and recipes, we have over 1,600 recipes and dishes. It brings them all together to make bespoke menus from all of those dishes. It gives us all of our allergens,

cost control and production”

Head Chef, Silverstone Race Circuits

” Flash ReportingOur food flash automatically updates all committed expenditure against each of your suppliers, providing real-time gross margin data for operators ensuring that complete control and full awareness of where you are against targets to achieve food margin. Running expenditure is automatically compared against budgeted cost of sales and real-time revenue, calculating remaining spend and achieved gross margin with pin-point accuracy!

“The Access Procure Wizard flash module is a function that I use every day. The transparency that it gives you with that function is second to

none.”

Group Executive Chef,Macdonald Hotels and Resorts

”

Our Laundry module is the first integrated linen solution in the UK designed to empower housekeeping departments to control and monitor the daily KPIs and stock of linen used. Improved visibility of linen costs across multiple sites enables operators to know what is happening in real-time helping to proactively manage costs.

Laundry Control

The Access Procure Wizard laundry module has completely revolutionised how we manage linen. It has given us

complete control, access and visibility of our operations on a daily basis and allows me to track costs anytime,

anywhere. My housekeepers absolutely love it!

Group Accommodation Services Manager, RBH Hospitality Management

”

Reduce linencost by 25%

25%

Streamlineoperations

Visibility & controlof live stock data

Access real-time invoice& dispute resolution

£

CaptureWe have created an electronic solution for non Purchase to Pay invoices without the need for scanning, printing or manual entry. Capture 100% of invoices electronically with the functionality to receive PDF invoices by email, removing the need for any staff time spent printing or scanning.

Automatedcross checks

Syncs with youraccounts package

No morepaper filling

100%Paperless

100%

“The system enables us to spend less time on the telephone ordering and processing invoices, and

more time looking after our customers.”

Chief Operating Officer, Bel & The Dragon

”

List of Customers

Reservations & TicketingTable/Party ReservationsEnquiry & Table ManagementPre-order & PaymentsEvent TicketingGift Vouchers

About UsAccess Procure Wizard is part of the Access Hospitality Suite of products that help operators with everything from reservations, ticketing, EPoS, property maintenance, procurement, finance

and workforce management. Our goal is simple – we help you improve margins, be more productive, and have the freedom to focus on delivering great guest experiences!

Purchase To Pay Menu, Allergen & Nutrition ManagementAdvanced Stock ControlPO & Invoice ManagementLaundry ControlContract Management

Property Maintenance

Supplier & Call-Out ManagementIn-House Facilities Maintenance Compliance ManagementConsumables Procurement

PeopleRecruitment & On-boardingLabour OptimisationRotas & Staff SchedulingTime & AttendanceHR, Right-To-WorkExpense Management & Payroll

EPoSEPoS solutionsKitchen Video ManagementF&B Stock ManagementLoyalty Management

Financials & AnalyticsFinance ManagementBranch & Brand AccountingAnalytic Reporting

theaccessgroup.com/hospitality hospitality@theaccessgroup.com 0845 340 4542