Purchasing Directors’ MeetingNov. 9, 2006

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Purchasing Directors’ MeetingNovember 9, 2006 Agenda

• Whip Around• OEG DRAFT Standard Process for Reviewing

Business Cases• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting Dec. 14.

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WHIP AROUND

Agency introductions– Major complex procurements

– Problems looming or overcome

– Innovations or accomplishments in procurement or administration

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Purchasing Directors’ MeetingNovember 9, 2006 Agenda

• Whip Around• OEG DRAFT Standard Process for

Reviewing Business Cases• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next Meeting Dec. 14

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Office of Efficient Government

• Who we are:• Staff support to the Council on Efficient Government

created by the Florida Efficient Government Act of 2006• Council provides independent, objective review of agency

business case proposals– First Priority: Build upon the good work accomplished by

State Procurement & Contract Professionals & become a Resource for you

– Second Priority: Establish a Standard Process for Reviewing Agency Business Cases

– Wide dissemination & review of draft process with ALL stakeholders – a Collaborative approach in everything we do!

–– Robert.beck@dms.myflorida.com

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Purchasing Directors’ MeetingNovember 9, 2006 Agenda

• Whip Around• OEG DRAFT Standard Process for

Reviewing Business Cases• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.

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BUREAU UPDATESPURCHASING DIRECTORS MEETING 11/9/06

• Team Leads Bureau A, (Christopher Walker, Brenda Wells & Mark Lovell) Transportation, Facilities & Supplies

• Team Leads Bureau B (Jeff Rackley, Barb Carter & Donna Smith, Technology, Office Equipment & Services & Special Programs

• Anthony Garcia, Acting Chief, Purchasing Operations

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Christopher Walker, Purchasing AnalystTeam 1 Update

• TEAM PERSONNEL CHANGE: Jim Den Bleyker has moved into Team-1’s Purchasing Specialist position. Christopher Walker has been promoted to Purchasing Analyst on Team-1.

– Contract Re-Assignments:• Automobiles & Light Trucks (070-001-05-1)• Medium & Heavy Trucks (070-700-05-1)• Small Utility Vehicles, ATVs, & Motorcycles (070-840-06-1)• Construction / Industrial Equipments, Trailers, & Forklifts (760-001-06-1)• Tractors & Mowers (765-900-06-1)• Boat Motors (120-440-05-1)• Tires (863-000-06-1)

• STC SOLICITATIONS:– Automobiles & Light Trucks (Active)– Medium & Heavy Trucks (Pending Manufacturers)

• 2007 HIGHWAY DIESEL RULE:– In January 2001, the U.S. Environmental Protection Agency finalized the Highway

Diesel Rule (a.k.a. the “2007 Highway Rule”), mandating, among other things, a transition from On-Road Low Sulfur Diesel Fuel (“LSD”, S500) to On-Road Ultra Low Sulfur Diesel Fuel (“ULSD”, S15) by mid-October 2006.The Rule aims to reduce negative vehicle emissions by altering diesel fuel composition and the fuel-efficiency of the engines that utilize it.

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Brenda Wells, Team LeadTeam 2 Update

• TEAM PERSONNEL CHANGE: Mina Barekat has been promoted to Purchasing Analyst for Team 2.

• CONTRACT RE-ASSIGNMENTS: Educational/Institutional Furniture reassigned from Ellen Potts

to Mina Barekat Library Furniture – reassigned from Ellen Potts to Mina

Barekat Floor Maintenance Machines – reassigned from Ellen Potts to

Mina Barekat Lawn Equipment – reassigned from Team 3 to Mina Barekat

• CONTRACT ACTION: Food Service Operations has been approved for an 18 month renewal will be posted on the web site soon.

• UPCOMING STC SOLICITATIONS: Educational/Institutional Furniture Library Furniture

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Mark Lovell, Team LeadTeam 3 Update

Mark Lovell, Team LeadTeam 3 Update

• Ammo Contract effective Oct. 5

• New MRO contract for Electrical & Safety Eq, renewed others one year

• Can liner bid will be issued this month

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Jeff Rackley-Team Lead Bureau B Team 4 Update

• IT Hardware STC– Resolution of MFP/MFC issues

• LiveScan Electronic Fingerprint Stations• New Wireless Voice/Data Solicitation

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Barb Carter- Team Lead Bureau B TEAM 5 UPDATE

NEW ENVELOPE CONTRACT:• A new envelopes contract, 310-000-07-1, was awarded on

November 3, 2006 to Mead Westvaco. Term is November 4, 2006 - November 3, 2009.

• Overall new contract pricing is 20% lower than the previous state contract.

• The DMS website now reflects the contract information. Contract administrator is Dawn Elliott.

COURIER SERVICES SURVEY:• A courier survey was sent out and we received 80 responses back.

• 69 responses were overall satisfied with DHL’s performance.• 11 responses or 14% rated DHL service as poor and would not use

DHL if given a choice. • DHL will begin contacting those 11 agencies to see where the

problems are and what needs to be done to correct service deficiencies to better satisfy the customer.

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Donna Smith-Team Lead Bureau B TEAM 6 Update

Solicitations in Process – None at this time.

Upcoming Solicitations – Workers Comp (DEP only), P-Card, Crime Insurance, Nuclear Liability Insurance.

Other Items – Pride is correcting their pricing in the Aravo catalogue and adding pricing to their web page (so that pictures & prices can be viewed together.) We are also consolidating the Pride Chemicals and

Janitorial Supplies into one contract (vs. ten) for faster & easier shopping.

Solicitations Awarded – Commercial Auto &

Benefits Consulting and Actuarial Services

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TRAINING SCHEDULE

• Public Purchasing in Florida – October 24-27, 2006: Completed

• Contract Administration – November 14-16, 2006

• Contract Management in Florida – November 17, 2006

• Negotiation in Florida – Bunnell, Florida– December 1, 2006

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PURCHASING DIRECTORS MEETING No. Nov. 9, 2006

• Whip Around• OEG DRAFT Standard Process for

Reviewing Business Cases• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.

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PERFORMANCE MEASURES

EFFECTIVENESS MEASURE: • Fiscal Year 2005-06 Total Purchases

$ 1,371,458,894

• Year-to-Date State Term Contracts/ SPA/ Purchase Orders $ 643,595,9 48

• Percent State Term Contracts/SPA purchases to total purchases 47%

• (FY 05 was $473.5MM, 32% of PO spend.)

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PERFORMANCE MEASURES

EFFICIENCY MEASURES• Year-to-Date State Purchasing Operating Budget:

$3,812,771 • Year-to-Date Cost of State Purchasing in respect

to STC/ SPA Purchase Order spend: .59% • (FY 05 was .85%.).• For Every Dollar Spent Operating State

Purchasing, the return was: $150,92, R.O.I. 15,092%

• (FY 05 was 11,400% ROI. Again, strong improvement.)

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PERFORMANCE MEASURES

ECONOMY MEASURE:• Savings from STCs and SPAs through FY

2005-06: $575,429,394 , 36.69% • (FY 05 total was $458.4MMM, 31.35%.

Strong improvement.)

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PERFORMANCE MEASURES

STC-MFMP SURVEY

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PURCHASING DIRECTORS MEETING Nov. 9, 2006

• Whip Around• OEG DRAFT Standard Process for

Reviewing Business Cases• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting Dec. 14.

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Purchasing Directors’ MeetingNov. 9, 2006 Agenda

MyFloridaMarketPlace Update

• Status of upgrade• Results from our CRB – what relevant

changes being applied to 8.2.2• Catalog focus group updates

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Purchasing Directors’ MeetingNov. 9, 2006 Agenda

• Whip Around• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting Dec. 14.