Q2S STAFF DEVELOPMENTJUNE , 2010

2 TABLE OF CONTENTSPage(s)

Q2S Timeline Dr. Teresa Resch 3-4

Funding/Reserve Bill Dr. Teresa Resch 5-6

Calendar Dr. Teresa Resch 7-9

Accreditation Dr. Teresa Resch 10-13Curriculum Dr. Teresa Resch 14-15Advising Dr. Nichole Kennedy 16-17

DegreeWorks Implementation Dr. Nichole Kennedy 18-22

Financial Aid Dr. Nichole Kennedy 24-25

Marketing Communication Plan Dr. Nichole Kennedy

3

TIMELINEDr. Teresa Resch

4 TIMELINE

July2010

Curriculum Revision To Be Completed

July 2010

Student Advising Begins

October 2010April 2011 DegreeWorks Implementation

August 2011Rollout / Implementation

of the Semester System Begins

Dr. Teresa Resch

5

FUNDING/RESERVE BILLDr. Teresa Resch

6

FUNDING RESERVE BILL

Dr. Teresa Resch

• 1.5 Quarter Hours = 1 Semester Hour = $75.00 projected per Semester Hour

Conversion Rate for Financial Units:

• Includes Tuition up to 15% of the Amount Collected

Carryover Bill (HB 1128)

• Proposed $5.00 Per Credit Hour increase to $50.00• Effective Summer Quarter 2011

Tuition Increase

• Maintain FTE and Credit Hours During and After Conversion

Financial Challenge

Stability of Revenue Dependent on Credit Hours

7

CALENDARDr. Josephine Reed-Taylor

8 CALENDAR

March 6,2010

TCSG BoardApproved

Quarter to SemesterConversion

March 9-10, 2010

Presidents’ Council Approved Initial

Calendar

July 6 – August 12, 2011

All Colleges Begin & End Summer

Transition Quarter

Summer Transition QuarterJuly 6, 2011 August 12, 2011

9 CALENDAR

Fall Semester2011

August 22, 2011Earliest Start Date

Fifteen (15) Weeks

Seventy-five (75) Instruction Days

Spring Semester2012

January 2, 2012Earliest Start Date

Fifteen (15) Weeks

Seventy-five (75)Instruction Days

Summer Semester2012

May 21, 2012Earliest Start Date

Fifty (50) Instruction Days

Fall Semester 2012

August 20, 2012Earliest Start Date

Fifteen (15) Weeks

Seventy-five (75)Instruction Days

►Based on Five (5) Day Work Week Model◄

10

ACCREDITATIONDr. Teresa Resch

11 ACCREDITATION

Q2S Accreditation Information Notifications

and Subsequent

Actions System Office Notifies The COC President Six (6) Months Before

Implementation

Application, Initial Accreditation, or Reaffirmation of

Accreditation Involves Institutions

at Some Stage

Narratives and Documentation of Core Requirements 2.7.1 and 2.8 and

Federal Requirements 4.2 and 4.4 Should be

Updated by Institutions

Accredited Institutions Ensure

that Submitted Institutional

Profiles Indicate Q2S Conversion

Commission on Colleges

12 ACCREDITATION

Q2S Accreditation Information Notifications

and Subsequent

ActionsSystem Office Notifies The

Executive Director/President of the

Council Six (6) Months Before Implementation

Accreditation or Reaffirmation Activity Involves all

Institutions Regardless of Stage

Reports Indicating Q2S Conversion Should be Updated

Council on Occupational Education

13 ACCREDITATION

Q2S Accreditation Information Notifications

and Subsequent

ActionsSystem Office Notified Program Accreditation Agencies of the

Impending Q2S Conversion

Program Accreditation Agencies

14

CURRICULUMDr. Teresa Resch

15 CURRICULUM

Dr. Teresa Resch

Development of curriculum through July 2010

Development of the electronic database

Development of the Academic Affairs Q2S website

www.dtae.org/teched/standards/q2s.html

16

ADVISINGDr. Nichole Kennedy

17 ADVISING

Dr. Nichole Kennedy

18

DEGREEWORKS IMPLEMENTATIONDr. Nichole Kennedy

19

DEGREEWORKS IMPLEMENTATION

• Phase OneImplement Basic DegreeWorks for 26 Colleges.

• Phase TwoImplement On-line Student Self-advisement and Other Advanced Features.

DegreeWorks Will Be Implemented

in Two (2) Phases

Dr. Nichole Kennedy

20

DEGREEWORKS IMPLEMENTATION

College Implementation Team

Project Manager

Dedicated Scriber

One to Two

Backup Scribers

Technical Staff

Webmaster (one

training session

only)

Dr. Nichole Kennedy

21

March 2010

• State Board Approved Purchases of DegreeWorks

• PO’s Issued• Hardware and Software Ordered

May - June 2010

• Hardware Received, Configured and Staged

June – July 2010

• Hardware and Software Deployed to Colleges

August 2010 – March 2011 • Training Phase

August 2010 –April 2011

• Colleges Build DegreeWorks Framework and Catalogs

DEGREEWORKS IMPLEMENTATION

Dr. Nichole Kennedy

22

DEGREEWORKS IMPLEMENTATION

Colleges Must Achieve Certain Benchmarks Prior To Attending Subsequent Training Classes.

Colleges Will Be Required To Attend Three (3) Non-consecutive Weeks Of Training.

All Members Of The College Implementation Team Will Need To Attend All Training Sessions.

Training Will Be Divided Into Five (5) Waves Of Colleges.

Waves 1 and 5 will consist of 4 Colleges

Waves 2, 3 and 4 will consist of 6 Colleges

Ms. Lisa EasonMr. Mark Ayers

23

DEGREEWORKS IMPLEMENTATION

Project Success Depends onCollege Participation!!!!

Team

Dr. Nichole Kennedy

24

FINANCIAL AIDDr. Nichole Kennedy

25 FINANCIAL AID

Q2S Transition Plan

• Submitted to the United States Department of Education for Approval

Academic Year

• Consists of Fall and Spring Semesters• Summer Not Counted as Part of Standard Academic Year

Pell Grant

• Awarded Fall and Spring Semesters• Remaining Eligibility Calculated for Summer Term• Students may be eligible for Year-Round Pell

Dr. Nichole Kennedy