qcfhdd · 2018-05-15 · pf4.1 pf4.2 pf4.3 pf4.4 pf4.5 agenda for meeting no. pf4 present in...

Title - QCfHDD -

Nga Take

Western Bay of Plenty

Tauranga Moana I Te Arawa Ki Takutai Partnership Forum

Panui Notice of Meeting No PF4 Tuesday, 15 May 2018

Council Chambers, Barkes Corner 10.00am

Forum Members: Reon Tuanau (Tauranga Moana), Joint Chairperson Tony Wihapi (Te Arawa Ki Takutai), Joint Chairperson

Media Staff

Miriam Taris

Garry Webber (Mayor) Mike Williams (Deputy Mayor) Grant Dally Mark Dean Mike Lally Peter Mackay Kevin Marsh David Marshall Margaret Murray-Benge John Palmer John Scrimgeour Don Thwaites

Raiha Biel (Tapuika Iwi Authority) Tiki Bluegum (Ngai Tamawhariua) Elva Conroy (Ngati Tuheke) Matire Duncan I Verna Gate (Nga Potiki) Roland Kingi I Gail Skerrett-White (Ngati Pikiao) Nessie Kuka (Ngai Tuwhiwhia) Bob Leef (Ngati Taka) Wiremu Matthews (Ngai Tamarawaho) Buddy Mikaere I Rehua Smallman I Pahu Akuhata (Ngati Pukenga) Riki Nelson (Ngati Te Wai) Julie Shepherd (Te Runanga o Pirirakau) Liam Tapsell (Ngati Whakaue) Horace Te Moni (Ngati Rangiwewehi) Kevin Tohiariki (Te Whanau o Tauwhao)

Chief Executive Officer of District Council

Western Bay of Plenty

Te Kaunihera a rohe mai i nga Kuri-a-Wharei ki Otamarokau kite Uru

Purpose:

Tauranga Moana I Te Arawa Ki Takutai Partnership Forum - Terms of Reference

Better outcomes for Maori, a sustainable environment and healthy empowered communities.

Te Pae Tawhiti/Vision:

A district where the environment is protected and enhanced; people and communities are healthy, prosperous and empowered.

Te Kaupapa/Mission:

Our relationship is an "equal partnership" recognising the strength of working together to achieve better outcomes for our communities.

Nga Tikanga/Principles:

• Courageous, committed, proactive and evolving • Good faith, mutual respect and understanding • Effective management I Kaitiakitanga • Effective governance I Rangatiratanga .

1. Form and Membership

(a) A Forum shall be established to address issues and leverage opportunities relating to Maori

(b) Iwi and hapO that have interests within the territorial boundaries of Council are entitled to have one primary representative on the Forum. Should the primary representative be unavailable to attend any meeting, an alternate may substitute and be accorded the same rights as the primary representative.

(c) His/her Worship the Mayor together with all Western Bay of Plenty District Councillors shall comprise Council representation on the Forum.

2. Selection of iwi and hapu representatives

(a) Iwi and hapO representatives shall be determined by those iwi and hapO who have representation on the Forum. Iwi and hapO shall advise Council of their respective representatives by providing the following;

(i) Minutes of an advertised hui-a-iwi/hui-a-hapO where a resolution was passed appointing a representative to the Forum; or

(ii) A letter of appointment from the Chairperson of an iwi or hapO governance entity that has the authority to appoint iwi/HapO representatives (where such a governance entity exists).

(b) Once membership on the Forum has been confirmed in accordance with clause 2(a) above, representatives shall be re-validated every three (3) years, at the same time as local body elections and in accordance with the criteria set out in these Terms of Reference. The position of Chairperson shall be decided at the first meeting of a new triennium.

(c) If iwi/hapO wish to replace their representative on the Forum prior to the end of the three year term of a sitting representative, the process outlined in 2(a) above applies.

NB: If Council is notified that a primary representative for an iwi or hapO has been appointed by way of both 2(a)(i) and 2(a)(ii) and that representative is not the same person, the person appointed by way of 2Ca)(i) shall be recognised as the representative for that iwi or hapO.

3. Functions

The Forum shall:

(a) Develop an annual work programme from Te Ara Mua. (b) Monitor the implementation of Te Ara Mua with prioritised actions and identify funding

requirements. (c) Recommend actions to enhance Maori capacity and capability that will contribute to Council's

decision making processes for inclusion in the development of the Long Term Plan. (d) Ensure that Council's legislative obligations to Maori are met by providing monitoring and

oversight of those obligations (see Schedule B for relevant legislation). (e) Build Council understanding about Treaty of Waitangi settlements (including statutory

acknowledgments) and identify their implications for Council (including decision making processes).

(f) Where it deems it necessary, make recommendations to Council and its committees.

4. Meetings

(a) Official meetings of the Forum shall be held bi monthly. Meetings may be held in the Chambers of Council or at any other venue that the Forum may decide upon.

(b) His/Her Worship the Mayor shall be the Chairperson for the inaugural meeting of the Forum. Thereafter two Chairpersons, one from Tauranga Moana and one from Te Arawa, shall be selected from among the iwi and hapO representatives at the conclusion of the inaugural Meeting to chair subsequent meetings.

(c) The role of Chairperson and Deputy Chairperson shall alternate between Tauranga Moana and Te Arawa each meeting. This is to reflect the mana of the respective iwi and hapO that those Chairpersons represent.

(d) The Chairpersons are invited to participate in the workshops of all Council Committees. The workshops provide an opportunity to give Council direction on important matters. Having iwi and hapu members participate in those workshops enables Council to meet its statutory obligations outlined in Schedule B of these Terms of Reference.

(e) The Group Manager Policy, Planning & Regulatory Services shall be responsible for resourcing the Forum together with relevant staff members.

(f) The Forum does not preclude individual iwi or hapO from working with Council on matters of their own concern or from progressing Mana Whakahono-a-Rohe agreements in accordance with the Resource Management Act, nor does it preclude iwi and hapO representatives or Council representatives from holding workshops outside of official meetings of the Forum on issues specific to an iwi, hapO and whanau.

(g) The members of the Forum may agree to appoint representatives from among their membership to external representation forums (such as the SmartGrowth Combined Tangata Whenua Forum).

(h) Agenda material that is specific to the kaupapa of the Forum can be provided by either iwi and hapO or Council.

5. Quorum

In order to ensure the valid ity of proceedings at a meeting, the minimum number of attendees required is 50% Elected Members and 50% iwi and hapO representatives. Resolut ions of the Partnership Forum (except those covered by the Dispute Resolution clause at 8 below) shall be passed if a majority of members are in favour.

6. Dispute Resolution

(a) In the event that a dispute arises in terms of the meaning/operation of these terms of reference the members will resolve the matter amongst themselves.

(b) In the event that a dispute arises in terms of the decision maki ng powers of the Partnership Forum the members will resolve the matter amongst themselves.

(c) Disputed issues under 8(a) and 8(b) above, shall be put to the Forum as a resolution to be voted on. The resolution is passed if it is supported by at least 80% of the members.

(d) Dispute resolution processes shall take account of Nga Tikanga/Principles of these terms of reference.

7. Review of Terms of Reference

The Maori Relationships and External Adviser and the Workforce Development and Cultural Adviser accept the responsibility for reviewing the Terms of Reference and recommending updates as deemed necessary. The Forum must agree to any changes to the Terms of Reference.

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PF4.5

Agenda for Meeting No. PF4

Present In Attendance Apologies

Minutes of Meeting No. PF3 of the Tauranga Moana 1 Te Arawa Ki Takutai Partnership Forum Held on 13 March 2018

A copy of the minutes of Meeting No. PF3 of the Tauranga Moana I Te Arawa ki Takutai Partnership Forum held on 13 March 2018 is attached.

Recommendation

THAT the minutes of Meeting No. PF3 of the Tauranga Moana I Te Arawa Ki Takutai Partnership Forum held on 13 March 2018 are confirmed as a true and correct record.

Te Ara Mua Nga Kaihoe (Work Programme) Update

Attached is a report from Workforce Development and Cultural Advisor dated 3 May 2018.

Future Development Strategy

Discussion item - no report attached.

Capital Projects Update

Attached is a report from the Deputy Chief Executive Officer dated 5 May 2018.

Pages

8-13

14-25

26-37

Long Term Plan Submission - Tangata Whenua Members 38-47 of the Partnership Forum

Attached is a report from the Maori Relationships and Engagement Advisor dated 1 May 2018.

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PF4.7

PF4.8

Katikati-Waihi Beach Ward Reserve Management Plan 48-50 Review

Attached is a report from the Recreation Planner dated 3 May 2018.

2018 Policy and Planning Work Programme

Attached is a report from the Policy and Planning Manager dated 4 May 2018.

Resource Management Work Programme

Attached is a report from the Resource Management Manager dated 4 May 2018.

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8

Western Bay of Plenty District Council

Minutes of Meeting No. PF3 of the Tauranga Moana I Te Arawa Ki Takutai Partnership Forum held on

13 March 2018 in the Council Chamber, Barkes Corner commencing at 10.00am

Present

Iwi Representatives Reon Tuanau (Ngai Te Rangi) (Presiding Co-Chairperson), Anthony Wihapi (Ngati Moko) (CoChairperson), Tiki Bluegum (Ngai Tamawhariua), Matire Duncan (Nga Potiki), Roland Kingi (Ngati Pikiao), Bob Leef (Ngati Taka), Wiremu Matthews (Ngai Tamarawaho), Buddy Mikaere (Ngati Pukenga), Riki Nelson (Ngati Te Wai), Julie Shepherd (Te Runanga o Pirirakau), Kevin Tohiariki (Te Whanau o Tauwhao), Raiha Biel (Tapuika Iwi Authority), Elva Conroy (Ngati Tuheke), Carlton Bidois (Ngati Ranginui), Maru Tapsell (Waitaha), Nessie Kuka (Ngai Tuwhiwhia), Hemi Paki (Ngati Tauaiti)

Councillors

His Worship the Mayor G J Webber (Deputy Chairperson), G Dally, M Dean, M Lally, P Mackay, D Marshall, M Murray-Benge, J Palmer, D Thwaites and M Williams

In Attendance

M Taris (Chief Executive Officer), R Davie (Group Manager Policy, Planning and Regulatory Services), E Holtsbaum (Group Manager Technology, Customer and Community Services), E Watton (Policy and Planning Manager), S Parker (Reserves and Facilities Projects and Assets Manager), P Hennessey (Strategic Advisor), P Tapsell (Workforce Development and Cultural Advisor), C Nepia (Maori Relationships and Engagement Advisor) and F Sweeney (Democracy Management Advisor).

Others

As listed in the minutes.

The meeting opened with a karakia from Tiki Bluegum, and a mihi from Reon Tuanau.

Apologies

Apologies for absence were received from Councillors Marsh and Scrimgeour, and for lateness from Matire Duncan .

9Minutes of PF3 held on 13 March 2018

2

Resolved: Julie Shepherd I Cr Murray-Benge

THAT the apologies for absence from Councillors Marsh and Scrimgeour and for lateness from Matire Duncan be accepted.

PF3.1

PF3.2

Minutes of Meeting No. PF2 of the Tauranga Moana I Te Arawa Ki Takutai Partnership Forum held on 10 November 2017

The Tauranga Moana I Te Arawa Ki Takutai Partnership Forum considered the minutes of meeting PF2 of the Tauranga Moana I Te Arawa Ki Takutai Partnership Forum held on 10 November 2017 as circulated with the agenda.

Resolved: Crs Mackay I Marshall

THAT the minutes of Meeting No. PF2 of the Tauranga Moana I Te Arawa Ki Takutai Partnership Forum held on 10 November 2017 are confirmed as a true and correct record.

Sub-Regional Policy for Tangata Whenua Consultation on Resource Consents

The Partnership Forum considered a report from the Maori Relationships and Engagement Officer dated 26 February 2018 as circulated with the agenda. Shad Rolleston, Tu Pakari Advisor to SmartGrowth was in attendance together with Keren Paekau of Tauranga City Council and Clarke Koopu of the Bay of Plenty Regional Council and he tabled and gave a powerpoint presentation in support of the report.

In response to a question Shad Rolleston advised that the policy did not determine who would be consulted with but rather the how of the consultation process.

Concerns were raised in regard to the intrusion of other iwi into this area which needed to be addressed and could be considered in the policy. Carlton Bidois had concerns that Regional Council was requiring consultation with iwi that have not had any recognised interests in Tauranga as they had not yet settled their Treaty claims with the Crown, and said that despite the Crown insisting that Council do so, Councils should resist in solidarity with the views of local iwi and hapO. In response the Mayor suggested that the responsibility for identifying appropriate mana whenua to be consulted with would lie with Tangata Whenua as opposed to the Councils.

I n further comment it was noted that the policy referred to mana whenua but there was confusion in regard to who was mana whenua, and there was a suggestion that at times this confusion was created by Councils approaching specific iwi and hapO which may not necessarily have a recognised relationship (by the Crown) as mana whenua.


10.30am

10.55am 11.20am

3

Riki Nelson said that Tangata Whenua could identify a process in the interim to work through to address the mana whenua issues and advise Councils accordingly.

It was suggested that a definition of permitted activities be added to the policy.

The Forum was advised as follows: • Each of the Western Bay, Tauranga City and Bay of Plenty Regional

Councils had their own policies and procedures for approaching resource consent consultation under the Resource Management Act and this was a proposal to take a more consistent and co-ordinated approach shared by all of the Councils.

• Councils needed this policy in response to applications made under the Resource Management Act for resource consents.

• The policy was written specifically to address matters of Resource Consent applications only and did not address a number of other statutory planning processes such as plan changes or Mana Whakahono a Rohe agreements.

Matire Duncan entered the meeting.

Keren Paekau said as part of the progression of this policy there was an intention for all the Councils to go out and develop and discuss maps of areas of interest for Tangata Whenua. Clarke Koopu suggested that this process would hopefully provide for identification by Tangata Whenua of thei r areas of interest and where some boundaries may overlap.

It was noted that once the policy was returned to the Councils for ratification there would be a need to ensure that the underlying District and Regional Plans supported implementation of the policy.

Members were asked to provide any further individual feedback to Shad Rolleston by 11 April which was the date when the Combined Tangata Whenua Forum would consider the final draft.

Resolved: Anthony Wihapi I Mayor Webber

THAT the Maori Relationships and Engagement Advisor's report dated 26 February 2018 and titled Sub-regional Policy for Tangata Whenua Consultation on Resource Consents be receivert noting the discussion and comments made at this meeting.

The hui adjourned for morning tea. The hui reconvened .


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PF3.4

4

Horse Riding at Tuapiro Point I Reserves and Facilities Bylaw

The Partnership Forum considered a report from the Maori Relationships and Engagement Officer dated 13 February 2018 as circulated with the agenda. The Maori Relationships and Engagement Officer introduced the report and noted that Riki Nelson would address this item as a matter of concern for Ngati Te Wai. Riki Nelson spoke to the concerns of the marae in particular relating to the number of horses (up to 35 in one day) on the foreshore and the ecological effects of these on kaimoana beds at Tuapiro Point, which were an important source of food for the associated marae.

I n discussion of the report the following matters were noted: • The photographs included in the report were taken on various days,

mostly in the weekend, and this happened most weekends. • The horses mostly walked on the beach and on the foreshore.

I n comment it was suggested that an immediate review may be more appropriate given the potential environmental damage. It was also noted that horses and riders were coming from other areas such as the Waikato and that whilst local riders may be showing respect this was not true for all horse riders using this part of the foreshore.

In reference to alternative options Riki Nelson noted that there were articles back to the 1990s around concerns and conflicts over the use of Tuapiro Point and these had been brought to Council a number of times including meeting with Council's reserves staff.

Resolved: Mayor Webber I Nessie Kuka

1. THAT the Maori Relationships and Engagement Advisors report dated 13 February 2018 and titled horse riding at Tuapiro Point/Reserves and Facilities Bylaw be received.

2. THAT the Partnership Forum recommend that Council initiate an immediate review of the Reserves and Facilities Bylaw, in relation to the permission to allow horse riding at Tuapiro Point.


The Partnership Forum considered a report from the Group Manager Policy, Planning and Regulatory Services dated 23 February 2018 as circulated with the agenda. The Reserves and Facilities Projects and Assets Manager spoke to a powerpoint presentation on reserves and facilities capital projects across the district. It was noted that on Matakana Island there was considerable erosion with some houses in danger and the question was raised as to how this would rate in relation to Council erosion control work. The Group Manager Policy, Planning and Regulatory Services clarified that the Council policy addressed erosion in relation to Council assets and not privately owned land.


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12.20pm

5

In regard to the Kauri Point Historic Reserve it was noted that there was a high level of community interest in reinstating access, but that the land had a great deal of historic value to Tangata Whenua, and any work would require cultural assessment.

In regard to the Opureora Jetty replacement the Reserves and Facilities Projects and Assets Manager advised that consideration had been given to toilet facilities but the site was very difficult and the current arrangement of a service delivery agreement with the Marae at the top of the hill was a better approach to provide this service to the area.

There was discussion of the sea wall works at Maketu and a history of the original construction of the wall was recounted for information of the Forum members.

There was also discussion of the Waiari water supply and the proposal that Tauranga City Council use the resources created in another Council's area, and a concern was expressed that this was a misappropriation of the water.

In response to a question on works needed at the PanePane Point jetty for safety of children and the elderly using the jetty, the Reserves and Facilities Projects and Assets Manager advised of actions taken to try and address the concerns raised.

Resolved: Julie Shepherd I Hemi Paki

THAT the Group Manager Polic~ Planning and Regulatory Services report dated 23 February 2018 and titled Capital Projects Update be received.

Representation Review - Update

The Partnership Forum considered a report from the Customer Relationships Manager dated 26 February 2018 as circulated with the agenda, who was in attendance to answer questions. In response to questions she advised of the process and timetable for the poll about Maori wards for the Western Bay of Plenty District Council. In discussion of the process it was noted that it would be important to continue to use this forum to represent the views and needs of Tangata Whenua regardless of the outcome of the poll .

Resolved: Julie Shepherd I Cr Williams

THAT the Customer Relationships Manager report dated 26 February 2018 and titled Representation Review - Update be received.

The Presiding Chair withdrew from the meeting and Co-Chair Anthony Wihapi assumed the Chair.


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8

Resolved: Tiki Bluegum I Raiha Biel

THAT the Workforce Development and Maori Advisors report dated 22 February 2018 titled Te Ara Mua Nga Kaihoe (Work Programme) Update be received.

General Issues - Waiari Stream, Powerco Developments in Waitangi Village, Maori Ward Poll, Tauriko Development

On invitation from the presiding Chair, Anthony Wihapi noted the following issues.

Waiari Stream

He was concerned that there were proposals that the upper part of the Waiari stream was to be used as a water supply, and the lower part for effluent disposal.

Powerco Developments in Waitangi Village

He was concerned that Powerco was installing two 33KV lines next to the Kaituna river bridge as a designated permitted activity.

Maori Ward Poll

He was encouraging forum members to ensure their hapO and iwi got out to vote on the poll in regard to Maori wards, and to ensure all were registered to vote on the parliamentary electoral rolls.

Tauriko Development

A memorandum was tabled for the Partnership Forum members' information on the proposed Change 4 to the BOP Regional Policy Statement- Tauriko West Urban Limits.

There being no further business, Tiki Bluegum closed the meeting with a karakia at 1.20pm.

PF3

14Date Subject

3 May 2018 Te Ara Mua Nga Kaihoe (Work Programme) Update


Tauranga Moana I Te Arawa ki Takutai Partnership Forum

Open Session

Te Ara Mua Nga Kaihoe (Work Programme) Update

Purpose

To provide Partnership Forum members with a Te Ara Mua progress update.

Recommendation

THAT the Workforce Development and Maori Advisor's report dated 3 May 2018 titled Te Ara Mua Nga Kaihoe (Work Programme) Update be received.

~~-Petera Tapsell Workforce Development & Cultural Adviser

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15Date Subject


Open Session

1. Background

Te Ara Mua is a plan developed in 2016 by the Tauranga Moana and Te Arawa ki Takutai Partnership Forums. It signifies the efforts of the Partnership Forum to articulate the aspirations of Maori and actions that will help achieve those aspirations.

The aim is to assist Maori to form effective partnerships with Council so that issues of significance, capacity building opportunities and Treaty issues that have been identified, are addressed in the decisions Council makes.

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163 May 2018 Date

Subject Te Ara Mua Nga Kaihoe (Work Programme) Update

Tino Rangatiratanga and Kawanatanga

Desired Outcomes Action

Social : • Identify and implement ways of supporting Tangata • Tangata Whenua are represented Whenua to participate in local body elections (includes

in local government and are standing and voting - newsletters, information from actively involved in decision other Elected Members. making.

• Tangata Whenua participate and • Support Maori input into Council policy and planning vote in local body elections. development review.

• Tangata whenua participate more • Workshopping of policy with Partnership Forum in the decisions of Council that members. affect their lives.

• Review Partnership Forums.

• Investigate Maori representation on Council committees with voting rights.

• Investigate the establishment of Maori wards as part of the review of representation arrangements.

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Open Session

Progress to Date

• The Partnership Forum will need to take the lead on this matter with the support of Council in the lead up to the 2019 local body elections.

• The Policy Committee work programme for the calendar year has been workshopped with Councillors and will be provided to Partnership Forum members .

• At its meeting on 15 May 2018 Tangata Whenua members can indicate which policy projects they would like to participate in.

• Over the preceding three months a successful workshop series was held with tangata whenua to identify key issues/opportunities for the Long Term Plan. All workshops were well attended. Partnership Forum members have received an overview of the feedback.

• Partnership forum Chairs along with Community Board Chairs are invited to attend all Policy Workshops.

• This will naturally progress in advance of the next local I

body elections (October 2019).

• Council as part of its review of representation arrangements resolved with a majority in November 2017, "that in accordance with the discretion conferred by Section 19Z of the Local Electoral Act 2001, Maori wards shall be established for the next triennial elections

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173 May 2018 Open Session Date


• Investigate the establishment of a Rangatahi Forum.

Cultural: • Develop a system to monitor Council's Treaty and statutory obligations to Maori and establish the link

• The Treaty of Waitangi principles between all Council policy and the Treaty of Waitangi. shall be integrated in all Council • Ensure Council is meeting its Treaty and statutory planning and training obligations to Maori by implementing a monitoring

• Tangata Whenua expectations system . are met regarding the Treaty of Waitangi • Provide ongoing Treaty of Waitangi training and updates

to Elected Members, Community Board Members, Partnership Forum members, Council staff, Council contractors and consultants.

Environmental: • Actively include appropriate Tangata Whenua in consent processes, including notification processes.

• Tangata Whenua are involved in • Monitor Tangata Whenua inclusion in consent processes, planning processes including notification processes.

• Tangata Whenua are involved in resource consent processes

• Council take account of Iwi and HapO management

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in 2019 and 2022".

• A valid demand for a poll has been received and the poll must now be held on or before 21 May 2018 (see Representation Update report for more information).

• A Tuia programme has been developed where an inspiring young person with leadership qualities is invited to work with the Mayor (who acts as the Mentor) for a certain time period to give that person an insight into how Council operates.

• This action is likely to be progressed by an external resource and the scope of this work will be workshopped with Partnership Forum .

• For all Elected Members and Community Board members, Treaty of Waitangi training is provided following the triennial elections. The majority of staff members and contractors have undergone the training. Training for new staff is provided when there is sufficient numbers for a course to be taken .

• This action aligns with an action in the SmartGrowth Strategy (requested by t he Combined Tangata Whenua Forum), for a sub-regional approach to consultation with tangata whenua on resource consents. The Partnership Forum considered this policy at its meeting on 13 March . The policy has subsequently been endorsed by the Combined Tangata Whenua Forum.

• In or March 2017 WBOPDC and TCC jointly funded

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18Date Subject

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plans in the development of new plans.

• Council review the way in which HapO and Iwi management plans are funded, emphasising the need for those HapO and Iwi to reflect their tikanga within those documents.

•

• • Consider a protocols/relationship document with HapO

and Iwi.

•

•

Open Session

independent research to provide guidance around ways to ensure that Iwi/Hapu management plans are developed and implemented. The next steps are to progress the recommendations included in the report prepared by Conroy and Donald Consultants Limited (March 2017) entitled ''Effective Use and Recognition of Iwi and Hapu Management Plans. "

WBOPDC, TCC and Regional Council are the original funders for these plans however, TCC is coming to the end of its funding contribution as most Iwi/Hapu in their jurisdiction have completed their plans. TCC will now be concentrating more on reviews. WBOBDC is looking to 'ring-fence' some of this funding to enable hapu to map cultural heritage features (where there is a desire to do so).

This action has superceded the introduction of Te Mana Whakahono a Rohe arrangements which can be initiated by iwi (or can be initiated by Council at a hapu level).

Takawaenga Maori staff from Western Bay, Tauranga City and Bay of Plenty Regional have been discussing opportunities for collaborating so that when negotiations are initiated by iwi (or by Council with hapu), all three Councils are present at the table. This is considered to be a more efficient and helpful approach for iwi/hapu rather than requiring the negotiation of three separate MWAR agreements with each Council.

Partnership engagement agreements related to certain projects (e.g. Tauriko a Muri Ake Nei I Maungarangi Rd) have been initiated and are time specific. The template Partnership Engagement Agreement includes a

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• Seek Partnership Forum advice on how to engage HapO and Iwi in the development of plans.

• Engage with HapO and Iwi in the development of plans.

Economic: • Investigate support required to effectively participate in

• Tangata Whenua are supported Council decision making e.g. Council funding Partnership to effectively participate in the Forum members to undertake Making Good Decisions decisions of local government training. that affect their lives (capacity building). • HapO and Iwi are provided with information about the

• Support Maori economic role of Council and how they can contribute to it development.

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remuneration schedule to ensure that hapu representatives are appropriately remunerated for their time and expertise offered around the table.

• MWaR's and Engagement Protocols will assist greatly in achieving this action.

• As above .

• Information and support is provided for those wishing to undertake such training and the Council welcomes members to apply.

• It is envisaged that the Takawaenga Team along with the relevant Forum members will meet with Iwi/Hapu about the role of Council at least 3 times annually.

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203 May 2018 Date


Whanaungatanga - he here kia mohio


Social: • Continue to contribute funding to the Joint Agency • Good quality, affordable housing Group (JAG) responsible for papakainga initiatives .

is increased • Continue work to improve housing affordability for • Rates are fair and equitable for Maori.

Maori land

• Whanau wellbeing and resilience is strengthened

• Communities that are vibrant, connected and safe are developed • Expand Healthy Whare Project to improve housing

quality in other areas.

• Continue to advocate for an equitable approach to the funding of infrastructure - e.g . review of financial contributions on papakainga and advocate toTe Puni Kokiri for infrastructure funding.

• Continue to provide advice and support around planning for papakainga and Maori housing development.

• Investigate building safe and vibrant papakainga in traditional areas of Maori occupation .

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Open Session

Progress to Date

• All three Council's have included within their draft LTP a I continuation of funding toward progressing the JAG I

Strategic Plan and papakainga initiatives.

• A more strategic discussion has been scheduled amongst the Council partners (and the JAG facilitator) to understand the changing Government social housing I housing affordability landscape and more particularly to investigate how we might achieve papakainga 'at scale'.

• This project is now expanding into Tapuika (Te Puke) from Maketu. Negotiations are also underway with Te Rereatukahia. The Healthy Whare model has the potential to be taken to other communities. Council funding is continuing but the success of this programme depends upon an integrated approach between other government agencies I departments (particularly, Te Puni Kokiri, Ministry of Social Development, BOPDHB).

• A significant decision was made during the last triennium resulting in fincos being reduced by 50% for papakainga on multiple owned Maori land where the Trust participates in the Papakainga Toolkit process or alternatively, can demonstrate the same level of master planning has been undertaken.

• This is an ongoing process through the JAG programme .

• This action requires more clarification from the Maori members of the Partnership Forum as to what it is meant by traditional areas of Maori occupation.

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• Hold a workshop for Tangata Whenua members of Partnership Forums regarding rating policies and practices.

Cultural : • Investigate the effectiveness of the Marae Maintenance Fund including criteria for use.

• Marae are used, sustainable and cared for

• The use of te reo Maori is promoted

• The importance of urupa is recognised • Investigate the needs of urupa.

• Promote Maori arts and culture • Consider contributing reserve land for urupa.

• Review the fee structure for plots at cemetery .

• Increase use of marae as venues for engagement between Council and the community .

• Promote and support marae being used as emergency centres during disasters.

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• Workshop for the Tangata Whenua members of the Forum is actively being promoted and a date is being looked at to progress this further.

• The Marae Maintenance Fund is proving to be very popular and is oversubscribed. The purpose of this fund is to assist with the maintenance only of the marae. The Partnership Forum submission to the LTP includes a suggestion that the fund be increased from $33,000.00 per year to $50,000.00 per year.

• Investigations are currently underway to identify appropriate sites and options. There are possibly 2 areas in Katikati that could be assigned as a cemetery/Urupa.

• The draft Katikati/Waihi Beach Ward Reserve Management Plan (which will be reviewed with the community this year) identifies the recreation reserve at Hot Springs Road as a possible site for a new urupa to serve Tamawhariua.

• Council would welcome advice from Partnership Forum members as to when I where it might be appropriate to hold Council meetings and/or Partnership Forum meetings on marae.

• This action was reinforced through the Long Term Plan workshops with tangata whenua. WBOPDC needs to work more closely with the Maori Civil Defence Coordinator I BOPRC to progress this mahi.

• The Partnership Forum submission to the LTP included a recommendation that Council fund the development of a Marae toolkit taking a similar multi-agency approach as

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223 May 2018 Date


• Develop/review Council's te reo Maori Strategy with a view to:

• Increase the use of te reo Maori by Councillors and staff .

• Promote the use of Maori names through signage.

Environmental : • Review and improve the extent to which Maori values are represented in the built and natural environment and advocate these views amongst other organisations

• Maori values are reflected in the who also work in the environment (e.g. Regional Council built and natural environment consents to do investigative mining in Tauranga Moana).

• Space is available for recreation and leisure

• Opportunities are provided for mahinga kai and wahi rongoa

• Investigate needs for mahinga kai and wahi rongoa and ways in which Council can contribute to meeting those needs- including the use of Council parks and reserves.

• Investigate recreation and leisure needs of Maori to evaluate the extent to which the needs are provided for in Council's recreation spaces

Economic: • Advocate to central and regional government for funding to contribute to essential infrastructure and services

• Tangata Whenua have access to (such as plumbing, high speed internet) . essential infrastructure and utilities

--

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Open Session

was used to develop the Papakainga toolkit.

• Council has in past run Te Reo classes on a voluntary basis. Plans are underway to set up two classes. One specifically to deal with correct pronunciation and the other for a homework group who will be undertaking Te Reo classes at the Wananga.

!

• Signage is currently in place throughout the offices and most of our interviews are so named.

• Pou have been erected throughout the Western Bay region. Historical markers have also been introduced in some communities in the region .

• Council has agreed to review the Built Environment Strategy which will provide a good opportunity for Partnership Forum members (and others) to explore contemporary ways and means of reflecting Maori values in the built and natural environment.

• Respective hapu would need to meet with Council staff to identify the areas.

• This again would require Iwi/hapu to meet with Council staff to discuss this matter. An opportunity for this conversation will be when Council reviews its Recreation and Leisure Strategy later on this year.

• This advocacy occurs constantly both through SmartGrowth (of which tangata whenua are a partner) and by each Council within the sub-region. This advocacy has understandably focused on transportation investment within the sub-region as well as the need for

Page 9



• Tangata Whenua are assisted in the development of their land

Oritetanga and Kaitiakitanga


Social: • Ensure Maori needs are considered in improving community wellbeing

• Healthy and strong whanau, HapO and Iwi • Advocate collaboration with other government

• A genuine partnership between organisations to improve the needs of Maori Tangata Whenua and Counci l based on equity and fairness

Cultural : • Stocktake of existing approach to preserving and protecting cultural heritage sites (including a review of

• Maori cultura l heritage is relevant policies), identify gaps and consider ways of protected and preserved improving

• Improved Tangata Whenua participation in Resource • Support HapO and Iwi to map cultural heritage sites and Management processes sites of significance within HapO and Iwi management

• Acknowledge papakainga as a plans traditional lifestyle community

• Cultural heritage in all its forms should be acknowledged including art, whakapapa, story boards, tikanga

A3158778

I

a greater range of funding tools for local government to invest in essential regional infrastructure.

_______ .I

Progress to Date

• Healthy Whare, Papakainga Housing, Partnership Forums, Te Ara Mua, Te Kauae a Roopu to name a few are set up to ensure Maori needs are met in terms of their well being and the members on these group comprise various organisations within the community .

• This was one of the issues that was prominent in all Iwi/Hapu management plans and as a result a workshop was held with the Partnership Forum to shape a strategy to ensure the protection of the sites.

• There has been some work done in mapping the sites known to this Council through the plans however because Iwi/hapu have retained the knowledge of some specia l sites, Counci l is not able identify them on their website. Council will remain supportive in whatever decision Iwi/Hapu come to.

• As above, Council has agreed to review the Built Environment Strategy.

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243 May 2018 Date


Environmental :

• Support kaitiakitanga obligations to the environment having due regard to the importance of land and water resources

• Tangata Whenua are involved in the development of Reserve Management Plans

Economic:

exercises activities

• Support HapO and Iwi to effectively participate in Council processes that impact on the environment- e.g. renewa l of wastewater discharge consents

• Take account of HapO and Iwi management plans in relation to their kaitiaki role for the environment.

•

•

•

Hold a workshop for Tangata Whenua members of the Partnership Forum regarding Council's role in relation to the natural environment.

Advocate for Council to develop a policy that decreases energy use by Council and its communities.

Inform Partnership Forum members about He Mauri Ohooho.

• Maori make the most of their 1 • Collate information on other Maori economic development initiatives and present to Partnership Forums.

people, land, asset and resource base

• Tangata Whenua are encouraged to undertake contract work within their cultural landscapes

• Develop tourism opportunities by establishing cultural heritage trails through all reserves in collaboration with other crown

A3158778

Open Session

• Council staff have been working well with the hapu in Te Puke and Katikati and Matakana Island in terms of the renewal of wastewater discharge consents. The relationship between all the respective hapu and Council is a positive one and progress is slowly being made.

• Council to progress the recommendations of the Conroy and Donald report "Effective use and recognition of Iwi and Hapu Management plans"

• Council will be reviewing the Natural Environment Strategy in 2018. Tangata Whenua are invited to consider how they wish to participate.

• More information needs to be forthcoming from the Partnership Forum on identifying what is the energy use mentioned and importantly, does it require a policy.

• This is a Bay of Connections Maori Economic Development Strategy for the wider Bay of Plenty region and is New Zealand's first regionally-coordinated strategy of its kind. It was developed in partnership with Te Puni Kokiri and strongly links with the National Economic Development as well as the Toi Moana Bay of Plenty Regional Growth. It focuses on improving the wealth and well being for Maori in the Bay of Plenty region in the key areas of income, employment, health and education. The main funder for the implementation of He Mauri Ohooho is Te Puni Kokiri, with the core operations sponsored by Priority One and Bay of Connections.

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25Date Subject

agencies

A3158778

3 May 2018 Open Session Te Ara Mua Nga Kaihoe (Work Programme) Update

• Hold a workshop for the Partnership Forums on Maori land development.

• Investigate trade training opportunities on marae, instigated by marae.

• Investigate the potential for paid Council internships being offered to Tangata Whenua to build their skills, knowledge and experience and improve Council's understanding of Maori issues (consider Dept. of Internal Affairs funding for this purpose).

• To be arranged.

• Maori would need again to take the lead in this to seek advice on the viability of such a scheme being operated on a marae.

• Such a scheme is currently available through the use of funding provided for by Department of Internal Affairs. This scheme allows for an iwi/hapu member to work in a Local Government organisation to gain an insight into how the organisation works and conversely for a Local government worker to be seconded to a Local Iwi organisation.

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26Date: 5 May 2018 Open Session Subject: Capital Projects Update


Tauranga Moana/Te Arawa ki Takutai Partnership Forum


Purpose

To monitor and provide updates to the Tauranga Moana/Te Arawa ki Takutai Partnership Forum on current projects, contracts and works programmes.

Recommendation

1. THAT the Deputy Chief Executive's report dated 20 May 2018 and titled Infrastructure Services Briefing May 2018 be received.

Gary Allis Deputy Chief Executive Officer


1. Utilities

1.1 Te Puke Wastewater Treatment Plant Resource Consent Renewal The application to renew the Discharge Consent for the Te Puke Wastewater Treatment Plant has been lodged with Regional Council. The application seeks a 35-year term. Timeframes for notification of the Consent application and hearings have not yet been set by Regional Council. Due to large workloads at Regional Council, there may be some delays in the processing of the Consent application. However, because the Consent was lodged 6 months prior to its expiry, Council can continue to operate the treatment plant under the current Consent, until the Consent application process is complete.

The draft Consent conditions submitted with the Consent requires Council to look at alternative options for the long term discharge of the treated wastewater from the Te Puke wastewater treatment plant. A working group has been formed, which includes Tangata Whenua, Councillors and Community Board representatives. The group has identified forestry land that may be suitable for discharge. The next option that will be assessed will be discharge to pasture. The working group undertook a site visit to various treatment plants on the Coromandel Peninsular in February 2018. The purpose of the site visit was too look at different discharge options being utilised by other councils. It was a successful day and the working group have a better understanding of alternative options and have provided positive feedback.

1.2 No. 2 Road, Te Puke - Water Supply Improvements The new pump station established at 1000 No 2 Road to deliver water to Bush tank. As at 23 April, it is envisaged the pump station and water main will be commissioned during the last two weeks in April with completion expected 4 May 2018.

1.3 Thompsons Track Pump Station Improvements to the water supply boost pumps including storage tanks to be completed in late May.

1.4 Muttons Water Treatment Plant Improvements to treatment plant including pressure sustaining valve to raw water supply pipeline to be completed in June 2018.

1.5 Dudley Vercoe Drive, Te Puke. A new pump station to be constructed to boost water supply to the upper urban area of Te Puke including new developing areas of Boucher Avenue I No 2 Road. Construction to start in May.

1.6 Maketu Stormwater Catchment Areas New maintenance round started in January 2018. Inspection of all drains is complete, spraying to begin when suitable weather permits (wind Skph or less as per BOPRC guidelines).

1.7 Ongare Point Wastewater Scheme Preliminary Investigations Currently a Septic Tank Effluent Pump (STEP) wastewater system is proposed for the Ongare Point community. Resource Consents have been granted by the Bay of Plenty Regional Council and Western Bay of Plenty District Council for the construction of the treatment plant, reticulation and treatment plant discharge.


Construction on reticulation began in early April 2018. The design for the Treatment Plant is currently being finalised taking into account the Consent conditions. Treatment Plant construction will begin in May 2018.

1.8 Katikati Wastewater Treatment Plant Resource Consent Renewal In May 2016, Council lodged an application with the Regional Council to renew the Consent for discharge of treated wastewater for a 20-year term. Staff have received draft Consent conditions for review.

The draft Consent conditions submitted with the application requires Council to look at alternative options for the long-term discharge of the treated wastewater from the Katikati Wastewater Treatment Plant.

A working group has been formed that includes Tangata Whenua, Councillors and Community Board representatives. The group will meet on a regular basis to assess the various options available. Meetings held to date have discussed beneficial reuse of wastewater and were productive. A site visit was undertaken in August 2017. Potential sites have been narrowed down for the beneficial reuse option and these sites will be investigated further. The next meeting is scheduled for 17 April 2018. At this meeting the group will set the 2018 work programme.

1.9 Te Puna West Wastewater Council will be commissioning a trial with the Te Puna West community at the completion of the wastewater scheme construction. The trial will use information gathered by the new grinder pumps and water meters to help Council to better understand the correlation between water usage and wastewater discharge, and the efficiency's of pressurised systems in reducing inflow into the network. Results will be provided at the end of a 12-month calendar period. Trial questions have gone out to the landowners. Construction programme is complete. Landowner contribution to the scheme will be $13,000 inclusive of GST. Invoices will be sent to landowners in October 2018. Landowners can opt to pay their contribution via targeted rate over 15 years with interest.

1.10 Comprehensive Stormwater Consents- Central Zone The Comprehensive Stormwater Consent (CSC) for the Central Zone (including Te Puna and Minden) has been lodged with Regional Council . The central CSC excludes Omokoroa as a CSC was obtained for Omokoroa in 2007. No feedback has been received from Bay of Plenty Regional Council at this stage.

1.11 Two Mile Creek Update - Upstream Dillon Street Bridge There has been no change since the previous update. We are still waiting for feedback from the Regional Council on the Consent that has been lodged. Two parties did not sign in favour of applying for Resource Consent. A meeting with the Regional Council to discuss documents has been held in May 2017.

Regional Council has requested further information be supplied by WBOPDC including; modelling of the effects of the new channel on the 100yr flood and environmental and ecological issues with the new concrete channel . These assessments are now complete and final information has been provided to Regional Council. Currently waiting on Regional Council feedback, which was expected in the first week of March 2018.


1.12 Waihi Beach Stormwater Model The Waihi Beach flood model is now complete. Council has up to date flood hazard maps for the 50-year flood, which takes into account the latest information on climate change. This information is being applied to new Building Consents and Resource Consents to ensure future dwellings are not affected by flooding for these events. This information will be provided to property owners along with a wider pack of information on natural hazards. Notifications were sent in April.

1.13 Home Worm Composting Workshops Dates for 2018 are available on the website at: http://www. westernbay.govt. nz/ our-services/rubbish-recycling-waste/Pages/WormComposting.aspx

All bookings to be made through www.eventfinda.co.nz

1.14 Te Puke Stormwater Improvements Stormwater improvements in Beatty Avenue and Brown Terrace have been completed.

1.15 Water Meter Installation Project- WSZ (Western Supply Zone) The installation of water meters in the Waihi Beach, Pio Shores, Athenree and Katikati towns is nearing completion. The work crews are also installing meters and removing cross connections, and upgrading backflow devices in the surrounding rural areas to complete the project.

There will be no charge to the customer for this work. Unfortunately, this work will require additional construct time to complete. The aim is to have work completed by 30 June 2018. Council would like to thank residents for their assistance throughout this project.

1.16 Katikati Recycling Centre During the month of March 2018, vehicle numbers entering the Katikati site have steadily increased, with vehicle numbers in excess of 375 being recorded during a three hour period. An increase in glass being bought to the site is seen as part of the increased numbers, but also may be a reflection on the number of property owners choosing to cancel their private arrangement with kerbside operators.

While the increase in customers bring their commodities to the centre is a positive outcome, with less going to landfill, the traffic flows and vehicular movements within the centre while off-loading their recycling is posing a significant risk to both the public and staff who manage the centre.

During the month of May, Council staff intend running a trial every Thursday by extending the opening hours of the recycling centre from 9.00am to 4.00pm. On these days a survey will be conducted with customers being asked to participate in a short survey to understand the recycling habits of the Katikati community and to gauge if they will use the centre on a Thursday afternoon.

A sign will be placed on the gate announcing the trial during the month of May and handouts will be made available to the public at the centre.


1.17 Waihi Beach Water Supply Improvements As at 23 April, the reticulation replacement in Hillview Road, Leo Street, Queen Street, Ayr Street and Edinburgh Street are expected to be completed by late April.

1.18 Wills Road Wastewater Pump Station, Katikati As at 23 April, the Emergency Storage Tanks have been installed and are expected to be commissioned by late April. Electrical cabinet will be replaced after the tanks have been commissioned.

2. Reserves

2.1 Kauri Point Jetty - Walkway Re-Decking There has been no significant change from the previous update. The timing for the completion of the jetty re-decking is still dependent on the outcome of the Kauri Point Jetty access road landslip repairs implementation. The unfinished section of the jetty walkway deck is being regularly monitored to ensure it remains safe to use.

2.2 Omokoroa Sportsground Playground The draft Concept Plan has been widely circulated for community feedback and is now being finalised before seeking Council approval. Procurement of equipment and landscaping processes have started, but depending on the overall capital cost estimate, the project may be split into two separate stages so that external funding can be obtained, in which case the project may extend into 2018/19.

2.3 Omokoroa to Tauranga Cycleway Section 1: Omokoroa Boat Ramp to Tinopai Reserve - 120m of boardwalk scheduled to begin April/May (as materials become available). Note that when construction begins, this section will be closed to the public. Signage will be in place to detour users via Tinopai Drive. The remainder of this section is complete.

Omokoroa User Statistics as follows:

Total Traffic for the Daily Busiest Day Busiest l'v1onth --~--~--- ------------- --

Analysed Average of the Week of the Year Distribution

Period IN OUT

Pedestrians 31 ,740 111 Sunday Dec 2017:

~:~§:§:~~~~~:::1 ~~~~~~~~~41::~: 5,748

Cycl ists 11 ,406 40 Sunday Jan 2018: ___ 1_~ ______ ___1 _________ ~_1__ __

1,691

IN: Towards Omokoroa Beach OUT: Towards Tauranga

Section 3: Lynley Park to railway - No change from the last report. - The Archaeological Authority application to Heritage NZ for construction of a small section of the cycleway over the Mangiwhai Pa has now been lodged. The timing of this affects the construction of this section. In the meantime, users will be required to follow the local street network to connect to other completed sections.


Section 4: Tamihana Park to Kiwirail Bridge - License to occupy application paperwork is being worked through with Kiwirail to resolve design issues with fencing & barrier requirements. Once this is achieved, then final construction surfacing for this section can begin. The completion of this section will be coordinated with the Plummers Point section to Huharua Park.

Section 5: Bridge across Mangawhai inlet - construction begins from Wednesday 11 April and is expected to take 6 weeks. NOTE: Once this bridge is finished, the track will remain closed until the cycleway connection with Huharua Park is in place and the License to Occupy agreement is complete. Resource Consent was obtained last year.

Section 6: Plummers Point trail from bridge to Huarua Park. No change from previous report. Detailed design, resource consent and archaeological authority process is now underway following Pats Lane residents acceptance of preferred route option which involves earthworks to construct a new bench line along the esplanade in front of their properties. This option is also the most cost effective route option. Construction will begin as soon as archaeological authority and resource consent has been obtained.

2.4 Omokoroa Ferry to Opureora/ Matakana Island - Facilities Upgrade FERRY FACILmES RAMP UPGRADES: The ramp widening and dredging was completed in 2017. A new weather shelter and seating for installation on the new concrete hardstand adjoining the ramp and road has been delayed and is now expected to be installed by late April.

OPUREORA JETTY RENEWAL: The final concept design has been endorsed by the Matakana Community and a report is being prepared for Council adoption. Construction is scheduled for the next financial year subject to the normal tendering and approvals process.

2.5 Omokoroa Jetty and Panepane Wharf Repairs Repairs to the Omokoroa jetty walkway deck post the storm surge and king tide event of 5 January 2018 have been undertaken . Note that jetty renewal is scheduled for 2020.

Repairs to Panepane wharf at Matakana Island have been completed.

2.6 Omokoroa Sportsground -Tennis Courts 3 and 4 The final asphalt surface has been laid. The block volley-wall addition is nearly complete. Synthetic turf and floodlights for court three will be the final steps before expected completion in May/June. The volley wall, turf surface, and floodlights are the responsibility of the tennis club.

2.7 Waihi Beach Cycleways All Consents have been approved, noting that the Brighton Reserve cycleway section is excluded from the project for the time being while BOPRC considers the northern connection between Hinemoa Rd and the pedestrian bridge.

Detailed planning and contract specifications are being finalised and physical works will begin as soon as contractor resources are in place.


Plans to complete loop trail connections within the Water Catchment Reserve prior to Christmas remain subject to approval from DOC, noting that the Orakawa DOC estate is undergoing a Treaty of Waitangi Settlement process. Staff are working closely with Tangata whenua to ensure a successful outcome.

2.8 Haiku Park to Henry Road Cycleway /Walkway - New Bridge Crossing There has been no changes from the previous update in March. An information sign design concept has been prepared by a local Katikati artist and is in the process of being reviewed by staff. Final design and installat ion will be determined by June/July 2018.

2.9 Dotterel Point Reserve- Public Toilet Septic Tank Upgrade The system is operational and the data logging in place is helping to ascertain the extent of any further system capacity improvements, given the frequency of discharge beyond the consented limit. This issue is being consulted with BOPRC to confirm solution. Based on the data received, it has been determined that motorhome owners are not contributing to the higher than expected effluent discharge volumes.

2.10 Omokoroa Slips Complex and frustrating issues remain for affected home owners.

Owners of the three red stickered properties are experiencing push back from their insurance companies. They are now in communication with an expert insurance solicitor and barrister located in Christchurch .

Staff continue to work with the affected home owners, offering advice when asked.

Geotech remediation work is commencing at 39 Harbour View Road while design works are progressing in Beach Grove.

These works are not funded by Council.

2.11 Damaged Walkway Reserve Land- Ruamoana Place to Bramley Drive As at 9 April 2018: A contract for the works is out to tender with three selected tenderers. The works essentially consist of twenty two vertical chimney drains linked together by directional drilling, discharging through 5 outlet drains, together with significant reshaping and landscaping works.

Draft conditions for the consents with regional and district councils have been agreed, and await ing final sign off.

A legal agreement has been signed by the funders (adjoining residents). The final approval process is now underway in accordance with the agreement. Legal documents for three other affected owners are awaiting sign off and are being followed up.

2.12 Moore Park Sportsground Extension The Moore Pa rk Sportsground extension is underway. The key tasks and expected timeframes have been identified. Attachment B

It is likely that the bulk of the work will be completed in spring 2018, as soon as all necessary Consents are in place and tenders have been received .


2.13 Yeoman Cycleway/Walkway- Culvert and Erosion Issues Staff have been working with Bay of Plenty Regional Council on a solution for the erosion that has threatened the Yeoman Walkway. Unfortunately, it has been brought to our attention that WBoPDC will need to apply for Consent for both the rock revetment and the floodgate .

In regard to the rock revetment, BoPRC have confirmed that their stream works Consent 64684, does not cover this activity in the Coastal Marine area, which the site is located in.

It has also been suggested that the flood gate be put on the end of the culvert. Replacing a floodgate structure is generally a permitted activity, though the Yeoman culvert situation becomes complicated by the fact that the area behind is estuarine wetland and the floodgate will be changing the hydrological regime . The fact the floodgate was intentionally removed 12 years ago with the permission of the then landowner, the paddocks have been subject to tidal flow during that time, which has allowed for considerable reversion to a saltmarsh ecosystem, even though it is weedy. This simply means a Consent is necessary to replace the floodgate. This matter could be considered at the same time as the rock revetment.

Council has approximately 20 metres of reserve land between the existing walkway and the adjoining private properties, which would allow the walkway to be rerouted if required . In the meantime the walkway is not considered to be at any significant risk of imminent failure. Staff will initiate the required Consent requirements with BoPRC for the erosion protection works and the flood gate.

34Date: 5 May 2018 Open Session Subject: Capita l Projects Update

3. Strategic Property

3.1 Katikati Library The works are progressing well, on time and on budget.

3.2 Dillon Street Road Stopping (Near to Council Owned Land) This land has been amalgamated with the Edinburgh Street property and sold to private developers.

3.3 Te Puna Hall Constructive negotiations are taking place with the owner of the land, on which the Hall was to be sited, with a view to considering alternative sites that meet the requirements of the Hall Committee. At this stage the site adjacent to State Highway 2 has not been taken off the table, but the owner has indicated his preference to relocate the hall site adjacent toTe Puna Road.

3.4 Kaimai Views- Sales Update The development continues to progress well. The show home is now complete. Construction on Stage 1A has commenced .

3.5 Omokoroa Cell Phone Tower It is still anticipated that construction of the cell tower will commence in the first half of 2018.

3.6 Te Puke War Memorial Hall Work is substantially complete. The Certificate of Public Use has been applied for to enable hall usage and this is anticipated to be received within the week.

4. Development Engineering and Projects

4.1 Te Puke Highways- Town Centre Upgrade This project is complete. The site inspection has been carried out and the project handed over to Westlink on 27 March 2018.

The hard furniture for the Plaza precinct has been partially installed. Waiting on manufacture of the two remaining pieces.

4.2 Te Puke Highways - Waitangi - Kea Crossing & Footpath The Kea crossing and a short section of footpath outside the school expected to be completed by Westlink by end of April 2018.

4.3 Te Puke Highways - Pah Road Slip Reinstatement Still awaiting approval of the Resource Consent from BOPRC. Once the Consent is approved, construction will commence.

4.4 Omokoroa Industrial Road - Investigation I Design Scoping for design confirmed. Currently writing design and construction brief for external consultant engagement.


4.5 Omokoroa Industrial Road - Stormwater Detention Pond Scoping for design confirmed. Currently writing design and construction brief for external consultant engagement.

5. Emergency Management

5.1 Maketu - Pukehina The Pukehina Community Response Plan is under review by the community for final comment.

5.2 Training CDEM Inductions have been run for Western Bay of Plenty District Council staff.

5.3 Exercise Ruapehu -Volcanic Ash Fall 39 staff from Western Bay of Plenty District Council took part in the exercise.

5.4 WBOPDC Lunchtime Talk: NZ's Volcano and Earthquake Problem EMBOP staff organised for GNS volcanologist Brad Scott to present on geological hazards in the Bay of Plenty to 35 Western Bay of Plenty District Council staff in the Council Chambers on 5 March.

5.5 Cyclone Hola As with ex-tropical Cyclone Gita, the wider EMBOP team undertook pre-event planning for the arrival of Tropical Cyclone Hola. While there was a strong wind warning and heavy rain watch in place for the Bay of Plenty, there were no significant impacts

6. Roading

6.1 Omokoroa Road Construction- State Highway to Railway The project includes upgrading nearly 2km of Omokoroa Road with new and widened pavement, safety improvements to the Prole Road intersection, two new intersections for three larger scale housing developments, a new cycleway, undergrounding overhead power lines, relocating a section of the sewer transfer main, installing a new bulk water-main to service the Omokoroa peninsula and new rider-mains running from the bulk main to service all the properties along the project length. The remova l of the old decommissioned asbestos cement water-main commenced 20 February 2018. The remaining bulk earth works will follow.

Surplus suitable earthworks material will be transported into the Special Housing Area for future road embankment and stormwater pond constructions. Co-ordination between Westlink, Council, Council's designers, adjoining landowners, Seeka, three sets of developers, their technical service providers, utility providers and subcontractors is an essential component of the project and is ongoing.

Completed activities include; asbestos removal from the old house site, the majority of the archaeological investigations, the relocation of a length of the existing sewer transfer main, the new Omokoroa bulk water-main as well as connections to the existing properties along the road, the undergrounding of overhead power lines, the overhead power line relocation works and the relocation of the existing underground


property connections, the fibre optic telecommunications cable installations, new stormwater and gravity sewer mains for adjoining developments. Two sections of new gravity sewer are still to be installed as well as the bulk earthworks at Prole Road and the Special Housing access road. The new roundabout will be constructed in conjunction with the road pavements. The project has been delayed further due to the redundant asbestos water main trench decontamination requirements affecting the outstanding earthworks.

The project designers (Opus) have been asked to complete the new park-and-ride design near Prole Road. This will utilise the old road pavement and provide a new safer facility for school and commuter bus users. A letter with the updated parkand-ride design has been sent out to adjoining land owners and the Community Board. No feedback has been received to date.

The adjoining developers are raising their concerns about ongoing delays that have affected their services and access connections. The weather delays and additional works over the past 6 months have increased the roading project costs to Council by around 25%. An update on castings will be provided on 10 May 2018 at the Operations and Monitoring meeting.

Bad weather and a shortage of specialist contractors has slowed the progress of the Omokoroa Road upgrade, however work is now speeding up again.

Difficulty in getting contractors specialised in upgrades during the Bay's construction boom has also delayed the project. This work has included water main replacement, underground power, fibre optic cable, gravity sewer installation and asbestos removal from redundant pipes.

In saying that, Council contractors have continued work throughout, the results of which are being seen daily. Two to three additional crews have been put on the job to help speed up progress.

Work includes:

• Widening the road's carriageway • Creating a roundabout and new intersection for housing developments • Building a new park-and-ride area and improving the safety of the Prole Road

intersection • Pavement rehabilitation construction

Traffic flow has been diverted through the new roundabout from the existing road allowing earthworks to be completed. These earthworks will allow completion of rema1n1ng underground service installations for the neighbouring housing developments.

The contractor will continue some night works to speed up the projects delivery and to limit the traffic delays.

It is estimated the roading works will be finished around mid 2018 with the project fully completed later in the year.


6.2 Maketu Proposed Cycle Trail Meeting held with local residents, Community Board, Council staff, Westlink and local cycle clubs on 16 March 2018. Meeting provided valuable information from local residents regarding proposed cycleway location and following on from this Westlink to reassess detailed design, cost review and possible land acquisition.

6.3 Omokoroa Footpath Repairs Westlink are undertaking footpath maintenance repairs in Omokoroa and approximately 95% of the identified repairs have now been completed. The two remaining sites, No. 50 Kayelene Place and Beach Grove, including drainage affecting the footpath will be addressed by June 2018.

6.4 Community Roading Maketu - Town Point Road Footpath The Town Point Road Footpath Project is complete.

6.5 Community Roading Katikati Fairview Road kerb and channelling design complete. Awaiting Community Board approval.

Minor design and pricing variation for Stewart Street currently being undertaken by Westlink.

6.6 Katikati Town Centre Improvement NZTA have recently sent letters and plans to affected residents along the bypass designation.

The Government has released its Government Policy for Transportation statement and WBOPDC is requesting clarification regarding funding (land acquisition and/or capital works).

6.7 One Network Maintenance Contract (ONMC) Refer to OPll Information Pack.

6.8 Seal Extension

Attachment A

The seal extension projects are still proceeding. The new indicative forwards works programme has been updated on the WBOPDC website this week.

A request has been received to extend the seal on Rangiuru Road by 250 metres uphill. The additional cost is in the range of $56k to $65k. There has also been requests to change the length of seal on individual projects. In assessing these requests against the Seal Extension Policy, it is considered that they do not meet the intent of the Policy. However, the Committee may wish to discuss individual road sections and make its own assessment.

The intention is for this to be discussed at the Operations & Monitoring Committee meeting on 10 May and for the Committee to provide direction on the topic, as extending the seal will affect the overall delivery of the seal extension programme. There will be a presentation on the three roads where the question has been raised, an assessment against the Seal Extension Policy and an indicative cost for each proposal.

38Date Subject

1 May 2018 Open Session Long Term Plan submission - Tangata Whenua members of the Partnership Forum


Tauranga Moana I Te Arawa ki Takutai Partnership Forum

Long Term Plan submission- Tangata Whenua members of the Partnership Forum

Purpose

This report and accompanying presentation speaks to the Long Term Plan submission made by Tangata Whenua members of the Partnership Forum.

Recommendation

1. THAT the Maori Relationship and Engagement Advisor's report dated 1 May 2018 and titled "Long Term Plan submission- Tangata Whenua members of the Partnership Forum" be received.

Chris Nepia Maori Relationships and Engagement Advisor

A3159804 Page 1

39Date Subject

1.


Background

The Tangata Whenua members of the Partnership Forum held a workshop in April to progress a submission to Council's 2018-2028 Long Term Plan. A copy of the submission is provided below which draws heavily from Te Ara Mua (the strategic plan developed by the Partnership Forum) and the Long Term Plan workshops that were held with Tangata Whenua in November 2017.

The submission is on behalf of the various iwi and hapO that comprise the Tangata Whenua membership of the Partnership Forum which represents a significant number of people within District.

2. Submission

Attached to this report as Appendix One is the full Long Term Plan submission from the Tangata Whenua members of the Partnership Forum. The main points of the submission can be summarised as follows -

Marae Sustainability

Marae should be used, sustainable and cared for- the submission seeks an increase of the Marae Maintenance Fund to $50,000.00 per annum and funding provision for the development of a Marae toolkit.

Healthy Whare

Improving housing quality is vitally important so that people are living in healthy homes. The submission seeks an increase in the funding support provided to the Healthy Whare project so that it can be implemented in other communities of need within our district.

Iwi Hapu Management Plan/Mana Whakahono a Rohe Development Fund

It is acknowledged that these plans provide an invaluable tool for both Iwi and Hapu as well as Council. The submission supports the increase in funding that has been provided for the development of these plans.

Review of the Residential Zone within the District Plan

The District Plan plays an important part in determining the nature and scope of development in the District and as such has huge implications for Tangata Whenua. The submission supports any initiative to increase resources that would assist Council staff in the review of the Residential Zone within the District Plan and seeks that Tangata Whenua be included in that work.

A3159804 Page 2

40Date Subject


Development of a Te Reo Maori strategy for Council

Te Reo Maori is an intrinsic part of the Maori world and is important as one of the Country's two official languages. The submission seeks that Council adopt a Te Reo Maori strategy with the aim of promoting bilingual signage and cultural art and design.

Environmental protection

Iwi and hapO have important kaitiaki (guardian/caretaker) obligations with respect to the environment and these obligations are taken very seriously. The submission encourages Council to work together with other local agencies to improve and enhance the environment.

Papakainga housing

Safe, healthy and affordable housing is an aspiration for all, the submission supports Council's ongoing funding of Papakainga development and asks that it advocate the need for other agencies to do the same. The submission also asks that Council consider initiatives which remove barriers to building on multiple owned Maori land, including the potential for a fee abatement scheme for consent applications.

A3159804 Page 3

41ATTACHMENT B

Office of the Mayor

April2018

Address

Name: Tangata Whenua members of the Partnership Forum

No to rourou, naku te rourou ka ora ai te iwi, ka ora ai te tangata

E te Koromatua, tena koe,

Ki nga Kai Kaunihera, tena koutou

Tenei matou o hoa i runga i te roopu Partnership Forum e kawea mai nei nga wawata, nga hiahia o o

matou iwi o o matou hapu e pa ana ki nga take nui kei mua i a tatou o te hapori nei.

We thank the Mayor and Councillors for the opportunity to provide this submission to the Western

Bay of Plenty District Council Long Term Plan 2017/18- "Four ticks for the future of the Western

Bay".

This submission to the Long Term Plan is made by your partners, the Tangata Whenua members of

the Tauranga Moana and Te Arawa ki Tai Partnership Forum. There are currently twenty (20) iwi

and hapu that are members of the Partnership Forum, whose various rohe (traditional boundaries)

spread across the entire Western Bay of Plenty District. This submission is made by us as

representatives mandated to speak on behalf of those iwi and hapu and it should be noted that

although this is a single submission it carries the mana and aspirations of all our iwi and hapu and

their members. Indeed previous census data puts this number at over 4000 members and as the

census only allowed people to list two of their iwi and had no provision for hapu, this is a very

conservative figure.

The matters that we raise in this submission draw heavily from Te Ara Mua, the strategic plan that

we worked together to develop and that we work together on implementing. Te Ara Mua itself says

that it is a driver for Long Term Plan actions. The submission also supports a number of matters and

proposed actions that were suggested through the workshops that Council held with Tangata

Whenua in November 2017. Many of us representatives attended one or more of those four

workshops. On this basis we believe there is a strong mandate and support for the matters that we

outline below in our submission. We wish to have a representative speak to our submission.

Marae Sustainabilitv

We submit that the amount of the Morae Sustainability Initiatives Fund (formerly the

Maintenance Fund) be increased to $50,000.00 per annum.

We submit that Council provide a fund of $50,000.00 spread over two years to provide for

the development of a Morae toolkit.

42

One of the desired outcomes listed in Te Ara Mua is that Marae are used, sustainable and cared for1.

Marae are of central importance to iwi and hapu as the place where cultural traditions are upheld

and where iwi and hapu welcome guests and celebrate important occasions. Marae are used as

community meeting places and in many cases they also provide refuge in emergencies. As such,

they often function in the same manner as community halls. For these reasons Council established

the Marae Maintenance Fund to assist iwi and hapu meet the costs associated with the maintenance

of their Marae. The fund was first delivered in 2014 and we are told that in every year since, it has

seen applications for assistance from a number of Marae across the district- in fact we understand

that the amount of funding sought has always been greater than the amount available. Sometimes

the maintenance required at our various Marae comes at a significant cost, a cost that is greater

than the amount of the Marae Maintenance Fund, however the fund can provide Marae with seed

funding that can be used to support applications to other funding sources which then allows the

maintenance work to be done. The maintenance of the Wastewater Treatment system at Opureora

Marae on Matakana Island is a good example of this. Council supplied funding for the project with

the balance being met by hapu of that Marae together with the Bay of Plenty Regional Council. We

believe that increasing the annual amount of the Marae Maintenance Fund will better meet the

demand for funding and meet the aspirations for Marae as outlined in Te Ara Mua.

At the Tangata Whenua Long Term Plan workshops held in November 2017 it was proposed that

Council spearhead the development of a Marae Toolkit, similar to the Papakainga Toolkit that was

developed by the Joint Agency Group. The Marae Toolkit will be a multi-agency repository of all

information pertinent to Marae such as funding streams available to support Marae, the role of

Marae in emergency/disaster situations and the regulatory framework that might impact on Marae

and Marae Committees. We see that this toolkit will be useful for both Marae Committees and

Council alike.

Healthy Whare

We submit that Council increase the funding support provided to the Healthy Whore

project to $40,000.00 per annum

The Healthy Whare project came about due to concerns over potentially dangerous and/or

insanitary homes identified while installing the reticulated wastewater system in Maketu. The

Healthy Whare project bought together Council, the Maketu community and a number of other

organisations to address these housing issues. The project adopted a four pronged approach to

dealing with the issues-

1. Awareness raising: this involves both raising awareness of the project itself, and

promoting the service to community members, as well as developing a series of

shared key messages on healthy and safe housing for dissemination to the

community.

1 Te Ara Mua- page 11, Desired Outcomes: Cultural

•- ....... -p,>-.. ·- ':

43ATTACHMENT~

2. Assessments of homes: once whanau have expressed an interest in participating in

the project, a series of building, electrical and plumbing assessments are undertaken

to assess the health and safety of the home.

3. Supporting whanau to make informed decisions regarding home improvements with

support from the project coordinator and the agencies involved in the working

group, as well as providing information on funding options to finance the repair

work.

4. Building capacity by delivering DIY workshops to support residents with ways to

make their homes warmer and drier.

Through this approach, the Healthy Whare project has delivered some much needed housing

improvements in the Maketu area and we see great merit in Council supporting the delivery of this

project to other areas of need within the district. Some of these areas of need have already been

identified by Council through Project Wai Ora, such as Te Rereatukahia, Otawhihi and Tuapiro. Te

Ara Mua reflects our position on this matter and proposes to expand the Healthy Whare Project to

improve housing quality in other areas2•

lwi Hapu Management Plan/Mana Whakahono a Rohe Development Fund

We support the increase in funding that has been provided for the development of lwi

Hapii Management Plans and Mana Whakahono a Rohe agreements. This reflects an

action outlined in Te Ara Mua which asks that Council review the way in which Hapii and

lwi Management plans are funded3•

lwi and Hapu Management plans are an invaluable tool for both lwi and Hapu and Council. They

outline lwi and Hapu perspectives and aspirations as they relate to the environment within their

rohe and the economic and social wellbeing of their hapu. The documents also reflect the

expectation that these perspectives and aspirations are factored into the decisions that are made

and the work that is done across Council's business.

Mana Whakahono a Rohe agreements are a mechanism provided for under recent amendments to

the Resource Management Act. Fundamentally the agreements are designed to provide the

foundations of a relationship between lwi, Hapu and Council in relation to matters covered by the

Resource Management Act. We see potential in Mana Whakahono a Rohe agreements to outline

the relationship of lwi and Hapu with Council across all of Council business but acknowledge this

Council's commitment to the work of developing the agreements.

Resource Management and District Plan matters

We support an increase in resource to assist Council staff in progressing resource

management I District Plan matters (noting that the Resource Management work

2 Te Ara Mua- page 11, Action: Social 3 Te Ara Mua- page 10, Action: Environmental

44 ATIACHMEI\JT f;~

programme has recently been adopted by Council) and that Tangata Whenua are

supported to be included in that work.

The District Plan provides the mechanism for managing development activity within the District and

as such has huge implications for Tangata Whenua. We want to work with Council to ensure that

the provisions of the District Plan allow development activity to occur in a manner that takes into

account matters that are important to Tangata Whenua, such as their cultural values, sites of

significance and cultural practices. There are a number of actions within Te Ara Mua that support

our aspirations in this space namely that-

Tangata Whenua are involved in planning processes4;

Council engage with Hapu and lwi in the development of plans5;

Once any changes to the District Plan become operational it is difficult for us to deal with any of

those changes that may have a negative effect on the communities that we represent. If we are

more involved in the process of developing those changes and Council provides greater support to

allow our involvement, then we can work to ensure that our aspirations and perspectives are

captured at the outset. This would achieve the aims of Te Ara Mua as outlined in this part of our

submission.

More particularly, Council will recall that the Tauranga Moana/Te Arawa ki Takutai Partership Forum

recently discussed the Sub Regional Policy on Tangata Whenua Consultation on Resource Consents.

The aim of this policy is to achieve sub-regional consistency across the three Councils. In order to

give effect to this Policy and its intent Council will need to review its District Plan classification of

activities (for example, what activities are described as being permitted, controlled, restricted

discretionary, discretionary and non-complying).

Development of aTe Reo Maori Strategy for Council

We submit that Council should adopt a Te Reo Maori strategy with the aim of promoting

bilingual signage, investing in Pou Whakairo (carved poles) and Maori cultural values.

Te Reo Maori is an intrinsic part of te ao Maori (the Maori world) and more widely is an important

part of New Zealand being one of our Country's two official languages. We would like to see Council

follow in the footsteps of other Councils (such as Rotorua Lakes District Council) who have

committed to becoming bilingual and recognising the importance of Te Reo Maori alongside English.

The strategy could also include a commitment to reflect Maori cultural values in the built

environment as those values go hand in hand with the importance of Te Reo Maori. This could

include cultural art and design as part of consents where cultural effects are adversely affected. The

importance ofTe Reo Maori and Maori cultural values is reflected in Te Ara Mua which states as

desired outcomes that-

4 Te Ara Mua- page 10, Action: Environmental 5 Te Ara Mua- page 10, Action: Environmental

45ATTACHMENT g

The use of Te Reo Maori is promoted 6; and

Maori values are reflected in the built and natural environmentl

The development of aTe Reo Maori strategy would also compliment the decision recently made by

the Partnership Forum to support the adoption of Council's Road Naming policy which recognises

the importance of Te Reo Maori.

Environmental protection

We submit that Council should work together with other local agencies to improve and

enhance the environment. Closer working relationships with the Bay of Plenty Regional

Council around the allocation of water and the improvement of water quality is

encouraged, particularly in light of principles such as Te Mana o te Wai.

Our lwi and Hapu have kaitiaki (guardian/caretaker) obligations with respect to the environment

which we take very seriously. When we undertake these obligations we often find that we have to

contend with different approaches to environmental matters between different organisations. We

strongly encourage Council to work with other Territorial Authorities/Regional Authorities to adopt

joint approaches to environmental protection and enhancement, using principles such as Te Mana o

Te Wai to underpin those joint approaches. Establishing closer working relationships with the Bay of

Plenty Regional Council around the allocation of water and the improvement of water quality is an

example. This approach is supported byTe Ara Mua which asks Council to-

Support kaitiakitanga obligations to the environment having due regard to the importance of

land and water resources8.

Papakainga housing

We support Council continuing to provide funding that supports Papakainga development

and ask that Council advocate the need for other agencies to do the same;

We submit that Council should consider initiatives which remove barriers for those looking

to build on multiple owned Maori land, such as a fee abatement scheme for consent

applications.

The importance of safe, healthy and affordable housing cannot be understated- particularly given

the average price of housing in Tauranga and the Western Bay of Plenty. This is supported byTe Ara

Mua which states a desired outcome of increasing good quality, affordable housing9 The Joint

Agency Group (which relies on funding provided by this Council and others) has achieved excellent

housing outcomes working alongside whanau on Maori land and we hope to see this work continue.

In particular we hope that Council is able to advocate the need for other agencies to continue to

6 Te Ara Mua- page 11, Desired Outcome: Cultural 7 Te Ara Mua- page 12, Desired Outcome: Environmental 8 Te Ara Mua- page 13, Desired Outcome: Environmental 9 Te Ara Mua- page 11, Desired Outcome: Social

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