COLLEGE ADMISSION PROCESS

INTRO TO FLOW CHART

A flowchart is a type of diagram that represents an algorithm, workflow or process, showing the steps as boxes of various kinds, and their order by connecting them with arrows.

This diagrammatic representation illustrates a solution model to a given problem,

Flowcharts are used in analyzing, designing, documenting or managing a process or program in various fields.

BRIEF DESCRIPTION OF THE STANDARD SYMBOLS USED IN FLOW CHART

Start and end symbols, represented by lozenges, ovals or rounded rectangles, usually contain the word "Start" or "End", or another phrase signaling the start or end of a process, such as "submit enquiry" or "receive product".

Arrows show what's called "flow of control" in computer science. An arrow coming from one symbol and ending at another symbol signifies flow passes to the symbol the arrow points to.

Processing steps are represented by rectangles. Examples: "Add 1 to X"; "replace identified part"; "save changes" or similar.

Input/output are represented by a parallelogram. Examples: Get X from the user; display X.

Conditional (or decision) is represented by a diamond (rhombus). These typically contain a Yes/No question or True/False test. This symbol is unique in that it has two arrows coming out of it, usually from the bottom point and right point, with one corresponding to Yes or True, and the other one corresponding to No or False. The arrows should always be labeled. More than two arrows can be used, but this is normally a clear indicator that a complex decision is being taken, in which case, it may need to be broken-down further, or replaced with the "pre-defined process" symbol.

Document represented by a rectangle with a wavy base.

Manual input represented by a rectangle, with the top irregularly sloping up from left to right. An example would signify data-entry from a form.

Manual operation represented by a trapezoid with the longest parallel side upmost, to represent an operation or adjustment to process that can only be made manually.

Data File represented by a cylinder.

Workflow Shapes Workflow relationships are where work is done by different departments in a fixed sequence. This means that one department needs to finish its job before work can continue in another department. The development and maintenance of these work flow relationships is very important for managers because they depend on the preceding areas for his or her own work, and responsible for managers and workers at different stages further down the chain.

MACRO FLOW-CHART A graphical representation of the overall logic 

of a computer program in which entire segments or subroutines of the program are represented by single block and no attempt is made to specify the detailed operation .

When to use: To understand or communicate a big-picture view of the major steps in a process, and Before drawing a more detailed flow chart.

Considerations

If you have more than 6-8 steps, consider whether you are including too much detail for broad overview.

Words on macro flow charts are often nouns, showing broad categories of actions or names of sub-processes.

Decisions, delays, and recycle loops are usually not shown on macro flow charts.

Only symbols needed are rectangles and arrows.

Macro flow charts do not reveal cost of poor quality.

An example of macro flow chart.

MICRO FLOW CHART Micro flow chart is a diagram that shows how

objects are connected together to create a transaction .

It is made up of sequences, decision points, parallel flows, start and end point, and loops. 

Micro-flows tend to be generated in procedural code

Micro-flows have been the purview of application developers with object orientated programming 

Micro-flows tend to be a single unit-of-work .

Identify and involve in the flowcharting process all key people involved with the process. This includes those who do the work in the process: suppliers, customers and supervisors. Involve them in the actual flowcharting sessions by interviewing them before the sessions and/or by showing them the developing flowchart between work sessions and obtaining their feedback.

Do not assign a “technical expert” to draw the flowchart. People who actually perform the process should do it.

Computer software is available for drawing flowcharts. Software is useful for drawing a neat final diagram, but the method given here works better for the messy initial stages of creating the flowchart.

Considerations

MACRO FLOW

CHART FOR THE

ADMISSION PROCESS

IN COLLEGE

Get the form Form submission

Written examcleared

Not cleare

d

Better luck next time !

Counse-ling

Fees paid

Congrats !

Not satisfied

MICRO FLOW

CHART

FOR THE

ADMISSION

PROCESS IN

COLLEGE

Purchase the information booklet from the respective center

Read it carefully before filling the sample form

Find login id and password in the booklet

Visit the college to understand the procedure

Visit the website and create login and password

Take printout of all credentials

Confirm the application formApplicants with any grievance

Applicants claiming any reservation

Get the form and documents approved from the school

Check the status periodically for “confirmation of admission” by respective college

Add the stream-wise options for colleges in the “option form”

Declaration of result

Check and confirm the “option form”

First merit list published

College allocated

College not allocated

Secure a seat in the allocated college

Wait for other round

You will get chance for betterment in successive rounds and remain in online admission process

If college is allocated but don’t secure admission

You will out of the process

SECOND MERIT LIST PUBLISHED

BETTER COLLEGE IS ALLOCATED IN

BETTERMENT ROUND

CANCEL THE ADMISSION FROM THE PREVIOUS ROUND

YOU ARE ALLOCATED A COLLEGE IN THE FIRST

ROUND

GO TO THE COLLEGE AND SUBMIT THE DOCUMENTS REQUIRED

PAY THE FESS

GET THE CONFIRMATION SLIP FROM THE COLLEGE

ADMISSION DONE !!!!!!!

PROBLEMS FACED BY

THE STUDENTS

Students don’t get the full details how to fill the OMR form and their form substantially get cancelled.

1.) when the student doesn’t fill the whole form and uses more than one color pen.

2.) when the student doesn’t darken the circles properly.

3.) when the OMR sheet gets fold or even a small wear and tear .

SOLUTIONS There should be an online video showing how

to fill the application form instead of providing a sample of filled form with each and every information booklet . It saves money and time.

Senior students and teachers should able to clear the doubts of the applicants and polite in nature.

Toll free numbers and website of the colleges shouldn’t be busy all the time so that applicants can directly have the

There should be live chat between the applicants and faculty at the time of form submission.

After cancelling admission from the first college, original documents submitted are not returned at the moment which makes it difficult to move to the other college when it is a matter of limited seats.

1.) it is because of the miscommunication between the colleges of the same university.2.) lazy nature of the admission staff.

SOLUTIONS

There should be proper measures to verify the documents electronically which saves labour and time.

At the time of competing for the limited seats, colleges should accept the attested photocopies of the documents.

There is no proper publicity for the open house sessions conducted by the colleges and there also, no proper sitting arrangement , water and transport facility are provided to students and parents.

1.) they call more number of parents and students beyond their arrangements.2.) colleges don’t publish the advertisement in renowned newspapers and on the site.

SOLUTIONS There should be proper publicity for

the open sessions in the newspapers and college website.

They should be some volunteers to guide the parents and students to the venue and the location.

Water, transport and sitting facilities should be up to the mark.

LESSONS LEARNED BY US

Flow chart is a great medium to explore the problem step-by-step which makes it easy to understand and solutions can easily fetched.

This process is time saving . It provides the step where we have

to focus more or less by enhancing each step broadly.

It was a great fun on working on such a project.

We came to know about the pros and cons of our admission system and how it can be improved so that our coming generation feels ease in getting admission .

We got many new innovative aspects to provide solutions to practical problems.

Any problem can be solved with less money, resources and human labour.

THANK YOU !!!

A PRESENTATION BY-DEEPAKSHI JAIN

ADITI MATHURDHARIKA KAPIL