Flowcharts

Presented by

Priyanka T.SRohit KaulPrasann SaxenaSydenham Institue of management Studies, Research & Entrepreneurship Education (S.I.M.S.R.E.E)

What is flowchart?Flowchart is a diagram that

represents an algorithm, workflow or process using graphic symbols.

It is used for analyzing, designing ,documenting or managing a process or program in various fields.

Benefits of flowchart

Provides Condensed Information.Easy to comprehend the process.Easy to identify redundant steps

and suggest solutions to rectify it.

Symbols used in flowchart

Symbols have specific meanings and are connected by arrows indicating flow from one step to another.

Starting point

Activity in the process

Decision point

Particular step is connected to another

page

Types of flowchart

• Macro Flowchart High level overview ; Provides a

bigger picture of the process; Links with other processes.

• Micro Flowchart Operational level ;Provides a

detailed explanation documenting every action and decision.

College Admission Process

Macro flowchart – College Admission Process

Start

Entrance exam and Result declaration

Eligibility

criteria cleared

Document verifications

Out of admission process

Admission rounds

College admission

Stop

No

Yes

Identify problem areas and suggest solutions

Problem 1: Lengthy and tedious admission rounds

Online

rounds

(University level)

• 2 online rounds• Round 1 : Fill minimum 1 option and

maximum 100 options. If you get the college of first option then admission has to be taken on that college.

• Round 2: Fill minimum 3 options and maximum 100 options. If you get college of first 3 options then admission has to be taken in that college.

Counseling Round(Universit

y level)

• Counseling round is used to fill the seats left after completion of round 1 and round 2.

• 2 counseling rounds.(Round 3 and Round 4)• Round 3 : Held in major cities. Students are

called merit wise and are allotted colleges.• Round 4 : Held only in 1 city. Students are

called merit wise and the seats left in colleges are filled.

Counselin

g round(College level)

• After the completion of 4 rounds , colleges display list of unfilled seats.

• Separate application forms are floated to allot the seats as per merit.

• Rank wise list is displayed as per the merit of students who have applied.

• Students are called to the respective college.

• Counseling round is held where students are called as per their merit and seats are filled.

Admission Rounds

Start

Fill forms to participate in admission rounds

Online rounds at university level

Admission Criteria

metCounseling rounds at university

levelAdmission

Criteria met

Counseling rounds at College level

Admission Criteria met

Stop

Admission process

complete

Admission process

complete

Admission process

complete

Yes

Yes

No

No

Yes

No

Problems of current admission rounds

Time consuming.Lot of material and resources

wasted.Probability of error increases

because of elongated process.Academic year delays as the

admission process consumes too much of time.

Solution : Centralized Counseling Round

Only 1 round of centralized counseling.Can be held in major cities. Cities for

counseling rounds should be allotted as per the convenience of the students.

Maintain central database of college seats.

Students should be called merit wise and asked for their choice of college as per the availability of seats.

As soon as the seats get filled the database should be updated.

Micro Flowchart- Single Centralized Admission Round

StartFill the online to

participate in admission process

Display list of colleges and seats available.

Assign counseling centers

Call students as per merit and allot them colleges

Update centralized database with number of seats left till all the

interested students are admitted

Student accepts college

Stop

Out of admission process

No

Yes

Problem 2: Document verification done twice

First time document verification of student is done just before the admission rounds start.

After allotment of college, students and the college authority have to again go through this process.

As the process is done twice, time and resources are wasted.

Solution : Maintain database of document verification

Maintain database of students along with their respective verified documents.

Send the database of the students to the colleges after admission rounds are over.

This process will save time and resources of college as repetitive work is avoided.

Micro Flowchart-Document Verification

Start

Display the list of documents required

Display dates for document verification

and its centers

Documents

VerifiedUpdate the student

details and document verified

listSend across the link for verified documents of all students to

colleges after admission process(Saves time for colleges)

Stop

Out of admission process

No

Yes

Problem 3: Lack of transparencyAs per the current admission

rounds , seats are still left in college after counseling rounds. It might happen that the college fills the seat in unethical manner.

Solution: Display student list of colleges

A stipulated time should be given to the colleges to complete their admission process.

After the admission process is completed each college should send the list of students along with their merit number to university.

The student list should also be uploaded on college website.

Micro flowchart –College Admission

Start

Verify status of documents using the document

verification link

Collect college fees

Update student details along with their rank and

scoreDisplay the list of selected students and their merit on

college and university website

Stop

Student has been

allotted the college

No Admission

No

Yes

Lessons learnt by the team

Understood the usefulness of flowcharts.

Learnt to make macro and micro flowcharts.

Learnt to identify problems and suggest solutions using flowcharts.

Learnt to work in a team.

Thank you