Quarterly Tax Filing Instructions

The following provides Sentric’s Tax Notice clients the tools to file quarterly reports.

Please use the following instructions to ensure timely filing of your quarterly tax reports.

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Table of Contents

Federal 941 / 940……………………………………………………….Page 4

California……………………….............................................Page 8

Ohio…………………………………………………………………………Page 11

Pennsylvania…….………………………………………………………Page 14

West Virginia……...……………………………………………………Page 17

Addendum: PA eTIDES instructions…………………………..Page 20

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FORMS 941 / 940Federal

Federal 941/940

All balance due payments for Federal 941 or 940 taxes are due by the last business day in January, April, July and October. If the last business day falls on a weekend, the payment is due on the next business day. Tax payments must be electronic and can be paid either online at https://www.eftps.gov/eftps/ or by phone at 1-800-555-3453.

Federal paper forms must be mailed to the address below, on or before the last business day in January, April, July and October.

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Form 941 Employer’s Quarterly Federal Tax Return

If mailing from PA:

Department of the Treasury

Internal Revenue Service

Cincinnati, OH 45999-0005

If mailing from CA:

Department of the Treasury

Internal Revenue Service

Ogden, UT 84201-0005

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Form 940 Employer’s Annual Federal Unemployment (FUTA) Tax Return

If mailing from PA:

Department of the Treasury

Internal Revenue Service

Cincinnati, OH 45999-0046

If mailing from CA:

Department of the Treasury

Internal Revenue Service

Ogden, UT 84201-0046

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EARNED INCOME TAX AND UNEMPLOYMENTCalifornia

CA Earned Income Tax

Tax payments are not required to be made electronically and may be submitted by check using a DE-88 Deposit Coupon. The DE-88 can be downloaded at http://www.edd.ca.gov/pdf_pub_ctr/de88all.pdf. Mail your DE-88 Deposit Coupon along with your check to:

EDD

PO Box 826276

Sacramento, CA 94230-6276

Please write your employer account number and the tax period on your check or money order.

If you choose to make your payments electronically with CA e-Services, you may do so at https://eddservices.edd.ca.gov/index.html.

All Employers are also required to submit forms DE-9 and DE-9c on a quarterly basis. You may file them manually by mailing the completed forms to:

State of California

Employment Development Department

PO Box 989071

West Sacramento, CA 95798-9071

If you choose to file the forms electronically, you may do so at https://eddservices.edd.ca.gov/index.html.

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CA Unemployment Tax

Unemployment Taxes are reported along with Earned Income Taxes as described in the previous section.

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EARNED INCOME TAX AND UNEMPLOYMENTOhio

Ohio Earned Income Tax

The IT-941, which is used to reconcile your payments deposited with form IT-501, is due on an annual basis. Employers should mail the completed IT-941 to:

Ohio Department of TaxationPO Box 182667Columbus, OH 43218-2667

Employers may also register to use the Ohio Business Gateway online system to file returns and pay taxes electronically. The online site can be accessed at:

https://ohiobusinessgateway.ohio.gov/OBG/Membership/Security.mvc/Login?ReturnUrl=%2fOBG%2fMembership%2fHome.mvc%2fIndex#MainContainer.

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Ohio Unemployment Taxes

Form JFS 20125 Unemployment Compensation Quarterly Tax must be submitted at the end of each quarter. Payment and forms should be mailed to:

Ohio Department of Jobs and Family Services

PO Box 182413

Columbus, OH 43218-2413

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EARNED INCOME TAX AND UNEMPLOYMENTPennsylvania

PA Earned Income Tax

Tax payments must be made electronically and can be paid either using E-tides online at https://www.etides.state.pa.us/ or by phone at 1-800-748-8299.

For detailed instructions on how to use E-tides, please see the addendum at the end of this document.

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PA Unemployment Tax

Unemployment payments and returns must be made online via the UCMS system. (www.paucemployers.state.pa.us) Our version of registration instructions are:

1. If you have not already set up an account with UCMS, you will need to do so. Please visit www.paucemployers.state.pa.us. If you have questions, you can contact PA UC at 1-866-403-6163.• You will need your FEIN and PA UC Account Number (See below).

2. Click the Register button.3. Enter the required information, click Next.4. Choose Employer and enter UC account number.5. Review and accept terms and conditions, click Agree. 6. Enter required info for Administrative User, click Next.7. Enter required info to secure ID and password, click Next.8. Click Print, Next, Print.9. Login. Select Employer Profile on left menu. Manage Representatives.10. Add new representative. Enter representative identifier – “6996920114”11. Choose service function. You will need to do this three times to grant Sentric full access to your

account.

State instructions here:http://www.portal.state.pa.us/portal/server.pt?open=514&objID=750546&mode=2#register

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EARNED INCOME TAX AND UNEMPLOYMENTWest Virginia

West Virginia Earned Income Tax

Earned Income taxes are reported on form IT-101Q and may be filed by paper or electronic. Paper copies of your IT-101Q should be mailed along with payment to:

West Virginia State Tax Department

Tax Account Administration Division

PO Box 1667

Charleston, WV 25327-1667

If you choose to file electronically, you may access the electronic reporting system using the following link:

https://mytaxes.wvtax.gov/_/#1.

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West Virginia Unemployment Tax

Unemployment Taxes are reported on form WVUC-A – 154. These taxes are filed and paid quarterly and can be mailed to:

Unemployment Compensation Division

WV Bureau of Employment Program

PO Box 106

Charleston, WV 25321-0106

Employers registered to file and pay Unemployment Taxes online may do so at

https://apps.wv.gov/Workforce/EUCC/Login.aspx?ReturnUrl=%2fWorkforce%2fEUCC

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E-TIDES INSTRUCTIONSAddendum: Pennsylvania

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