quick reference guide to data integration methods

PUBLIC2022-02

Quick reference guide to data integration methodsSAP Ariba Procurement solutions

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Quick reference guide to data integration methods. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Integration methods available. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3Information sources about procurement solution data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Types of data and the integration methods supported. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Integration methods for common master data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6Integration methods for requisition, order, and receiving Data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7Integration methods for invoice and payment data. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Revision history. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

2 PUBLICQuick reference guide to data integration methods

Content

Quick reference guide to data integration methods

This document provides information about integrating data between your ERP system and the following SAP Ariba Procurement solutions:

● SAP Ariba Buying and Invoicing● SAP Ariba Buying● SAP Ariba Invoice Management● SAP Ariba Catalog

Related Information

Integration methods available [page 3]Types of data and the integration methods supported [page 6]Information sources about procurement solution data [page 4]

Integration methods availableSAP Ariba provides the following methods for integrating your SAP Ariba solution data with your company’s other enterprise resource planning (ERP) systems:

● Manual File Import and Export Through the User Interface [page 3]● Automated File Transfer Using the Ariba Integration Toolkit [page 4]● Real-Time Data Transfer Using Web Services [page 4]

The methods you can use depend on the kind of data you want to transfer between SAP Ariba solutions other ERP systems.

Manual File Import and Export Through the User Interface

You use manual file import and export to transfer data files to and from the SAP Ariba solution user interface. The permissions you need and the location in the user interface where you perform the import and export operations depend on the kind of data you are working with.

For general information, see Administration and data maintenance fundamentals. For details on where specific import and export operations and data file formats are described, see Information Sources about Procurement Solution Data [page 4].

Quick reference guide to data integration methodsQuick reference guide to data integration methods PUBLIC 3

Automated File Transfer Using the SAP Ariba integration toolkit

You use the SAP Ariba integration toolkit to automate transfer of CSV files between SAP Ariba solutions and external systems. The SAP Ariba integration toolkit is made up of two tools:

● The SAP Ariba data transfer tool, a command-line utility that facilitates CSV file transfer in batch mode between SAP Ariba solutions and your external ERP system

● The DB Connector, a command-line utility that bridges the gap between the SAP Ariba data transfer tool and JDBC-based ERP systems

For more information on automating batch file transfer between SAP Ariba solutions and your organization’s other systems, see the following documentation:

● SAP Ariba integration toolkit guide● Integrating SAP Ariba cloud solutions procurement and invoicing data with SAP ERP and SAP S/4HANA● Procurement Solutions Integration Guide for PeopleSoft

Real-Time Data Transfer Using Web Services

Web services allow the exchange of transactional data and some master data between SAP Ariba solutions and Enterprise Integration (EI) products enabled for web services. To integrate SAP Ariba Procurement solutions with SAP ERP, you can either use SAP Netweaver PI or SAP Ariba Cloud Integration Gateway. For more information, see the following documentation in SAP Help Portal:

● Ariba Administration and Data Maintenance Fundamentals Guide● Integrating SAP Ariba cloud solutions procurement and invoicing data with SAP ERP and SAP S/4HANA● SAP Ariba Cloud Integration Gateway overview guide● Procurement Solutions Integration Guide for PeopleSoft● Procurement Solutions Integration Guide for Oracle

Information sources about procurement solution dataFor general information about importing and exporting data in SAP Ariba Procurement solutions, see the Ariba Administration and Data Maintenance Fundamentals Guide.

The following table describes where you can find information about specific kinds of SAP Ariba solution data.

To learn more about... See...

Master data common to all Ariba procurement solution workflows

Common data import and administration guide

Master and transactional data specific to requisition, order, and receiving workflows

Procurement data import and administration guide


Quick reference guide to data integration methods

To learn more about... See...

Master and transactional data specific to invoicing and payment workflows

Invoicing data import and administration guide

Quick reference guide to data integration methodsQuick reference guide to data integration methods PUBLIC 5

Types of data and the integration methods supported

The following tables list types of SAP Ariba data and the integration methods supported:

● Integration methods for common master data [page 6]● Integration methods for requisition, order, and receiving Data [page 7]● Integration methods for invoice and payment data [page 8]

Integration methods for common master dataThe following table lists master data used in all phases of the procurement, invoicing, and payment workflow, along with the integration methods supported.

Common Master Data

Import/Export Tasks in theUser Interface

AribaData Transfer Tool (import) Web Services

Currencies X X

Units of measure X X

Accounting X X X (some1)

Payment terms X X

Bank information X X

User information X X

Supplier information X X X

Contracts (bulk) X X

Commodity codes X X

Enumerations X

Data for flex master data templates X X

Translations X X

Note:

Web services integration is supported for the following accounting information:

● For SAP variants: Company code, general ledger, purchasing organization, cost center● For PeopleSoft variants: SetID● For Generic variants: Purchasing unit



Integration methods for requisition, order, and receiving Data

The following table lists master data specific to requisition, order, and receiving workflows, along with the integration methods supported.

Master Data

Applicable Solutions(SAP Ariba Buying and Invoicing,SAP Ariba Buying)


AribaData Transfer Tool (import)

Budget information SAP Ariba Buying and InvoicingSAP Ariba Buying

X X

Requisition information SAP Ariba Buying and InvoicingSAP Ariba Buying (with Receiving enabled)

X X

Purchase order terms and conditions SAP Ariba Buying and InvoicingSAP Ariba Buying

X X

Purchasing cards SAP Ariba Buying and InvoicingSAP Ariba Buying

X X

Receiving types SAP Ariba Buying and InvoicingSAP Ariba Buying (with Receiving enabled)

X X

Charge reconciliation information SAP Ariba Buying and InvoicingSAP Ariba Buying (with Receiving enabled)

X X

Collaboration information SAP Ariba Buying and InvoicingSAP Ariba Buying

X X

The following table lists requisition, order, and receiving transactional data in SAP Ariba Procurement solutions, along with the integration methods supported.

Transactional Data



AribaData Transfer Tool

WebServices

Requisitions (import) SAP Ariba Buying and InvoicingSAP Ariba Buying

X X X

Requisition transaction information (import)

SAP Ariba Buying and InvoicingSAP Ariba Buying (with Receiving enabled)

X X X

Purchase orders, change purchase orders, cancel purchase orders (export)

SAP Ariba Buying and InvoicingSAP Ariba Buying

X X X

Purchase order ERP header status (import)

SAP Ariba Buying and InvoicingSAP Ariba Buying

X X X

Receipts (import/export) SAP Ariba Buying and InvoicingSAP Ariba Buying (with Receiving enabled)

X X X (export only)

Quick reference guide to data integration methodsTypes of data and the integration methods supported PUBLIC 7

Transactional Data




WebServices

Financial transaction information (export)

SAP Ariba Buying and InvoicingSAP Ariba Buying (with Receiving enabled)

X X

Integration methods for invoice and payment dataThe following table lists master data specific to invoicing and payment workflows, along with the integration methods supported.

Master Data



AribaData Transfer Tool (import)

Payment methods SAP Ariba Buying and Invoicing X X

Tax information SAP Ariba Buying and InvoicingSAP Ariba Buying

X X

Invoice exception types SAP Ariba Buying and Invoicing X X

Contract requests SAP Ariba Buying and InvoicingSAP Ariba Buying

X X

Purchasing cards SAP Ariba Buying and InvoicingSAP Ariba Buying

X X

The following table lists invoicing and payment transactional data used in SAP Ariba Buying and Invoicing, along with the integration methods supported.

Transactional Data




WebServices

Invoices (export) SAP Ariba Buying and Invoicing (Generic variants only)

NoteThis feature is not enabled by default.

X X

Payment requests (export) SAP Ariba Buying and Invoicing X X X

Charge payment requests (export) SAP Ariba Buying and Invoicing X X

Remittance transaction information (import)

SAP Ariba Buying and Invoicing X X X



Revision history

The following table provides a brief history of the updates to this document. SAP Ariba updates the technical documentation for its cloud solutions if:

● software changes delivered in service packs or hot fixes require a documentation update to correctly reflect the new or changed functionality

● the existing content is incorrect or user feedback indicated that important content is missing

SAP Ariba reserves the right to update its technical documentation without prior notification. Most documentation updates will be made available in the same week as the software service packs are released, but critical documentation updates may be released at any time.

To provide feedback on this guide or any Help@Ariba resources, click the Submit Feedback link on any Help@Ariba page.

Month/Year of Update Updated Topic Short Description

November 2018 Quick reference guide to data integration methods

Merged old Overview topic and added related links

July 2018 Real-Time Data Transfer Using Web Services

Updated about the integration using SAP Netweaver PI and SAP Ariba Cloud Integration Gateway.

April 2017 All Updated SAP Ariba solution names.

January 2015 Updated structure and formatting

June 2013 N/A Updated with new features released in service packs and with 12s2 GA.

August 2012 N/A Reset revision history for release 12s.

Quick reference guide to data integration methodsRevision history PUBLIC 9

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