r12 oracle general ledger oracle internal & oracle...

R12 Oracle General Ledger Management Fundamentals - Demos and Practices Activity Guide

D49193GC10

Edition 1.0

June 2007

D51345

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Copyright © 2007, Oracle. All rights reserved. This document contains proprietary information and is protected by copyright and other intellectual property laws. You may copy and print this document solely for your own use in an Oracle training course. The document may not be modified or altered in any way. Except where your use constitutes "fair use" under copyright law, you may not use, share, download, upload, copy, print, display, perform, reproduce, publish, license, post, transmit, or distribute this document in whole or in part without the express authorization of Oracle. The information contained in this document is subject to change without notice. If you find any problems in the document, please report them in writing to: Oracle University, 500 Oracle Parkway, Redwood Shores, California 94065 USA. This document is not warranted to be error-free. If this documentation is delivered to the United States Government or anyone using the documentation on behalf of the United States Government, the following notice is applicable: U.S. GOVERNMENT RIGHTS The U.S. Government’s rights to use, modify, reproduce, release, perform, display, or disclose these training materials are restricted by the terms of the applicable Oracle license agreement and/or the applicable U.S. Government contract. Oracle, JD Edwards, PeopleSoft, and Siebel are registered trademarks of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.

Author

Brent Bosin, Marilyn Crawford

Technical Contributors and Reviewers

Theresa Hickman, Mei Siauw, Cynthia Prier, Ivy Farren, Joe Gum, Kathy Wohnoutka, Pam Rietz, Suzanne Miller

This book was published using: oracletutor

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Copyright © Oracle Corporation, 2007. All rights reserved.

R12 Oracle General Ledger Management Fundamentals - Demos and Practices Table of Contents i

Table of Contents

R12 Oracle General Ledger Management Fundamentals - Demos and Practices.....................................1-1 R12 Oracle General Ledger Management Fundamentals .............................................................................1-3

Guided Demonstration - Create Accounting Setup....................................................................................1-4 Guided Demonstration - View Ledger Set.................................................................................................1-11 Guided Demonstration - Ledger Set Processing ........................................................................................1-12 Guided Demonstration - FSG Reporting Using Ledger Sets .....................................................................1-17 Guided Demonstration - Create Data Access Sets with Read/Write Access .............................................1-19 Guided Demonstration - Enter Journals Using Different Balancing Segment Values (BSVs)..................1-22 Guided Demonstration - Define Definition Access Sets and Secure Definitions ......................................1-24 Practice - Create a New User.....................................................................................................................1-27 Solution - Create a New User ....................................................................................................................1-29 Practice - Define Value Sets ......................................................................................................................1-31 Solution - Define Value Sets .....................................................................................................................1-33 Practice - Define an Accounting Key Flexfield Structure .........................................................................1-35 Solution - Define an Accounting Key Flexfield Structure.........................................................................1-38 Practice - Enter Values ..............................................................................................................................1-43 Solution – Enter Values .............................................................................................................................1-47 Practice - Define an Accounting Calendar.................................................................................................1-53 Solution - Define an Accounting Calendar................................................................................................1-56 Practice - Verify Functional Currencies are Enabled.................................................................................1-58 Solution - Verify Functional Currencies are Enabled................................................................................1-59 Practice - Define a Ledger (Required) .......................................................................................................1-60 Practice - Create a Responsibility for the Controller (Required) ...............................................................1-62 Practice - View account combinations Created with Dynamic Insertion...................................................1-64 Solution - View account combinations Created with Dynamic Insertion ..................................................1-65 Practice - Define Security Rule .................................................................................................................1-66 Solution – Define Security Rule ................................................................................................................1-67 Practice - Define Cross Validation Rules (Required) ................................................................................1-69 Practice - Define and Test Shorthand Aliases (Required) .........................................................................1-72 Practice - Open the First Accounting Period (Required) ...........................................................................1-75 Practice - Run General Ledger Reports .....................................................................................................1-77 Solution - Run General Ledger Reports.....................................................................................................1-78 Practice - Set up Journal Sources...............................................................................................................1-79 Solution - Set up Journal Sources ..............................................................................................................1-80 Practice - Set up a Journal Category (Required)........................................................................................1-81 Practice - Create a Journal Batch (Required).............................................................................................1-82 Practice - Create a Journal Batch (Required).............................................................................................1-84 Practice - Create a Single Journal (Required)............................................................................................1-86 Practice - Post Journals (Required)............................................................................................................1-87 Practice - Review Journal Entries and Account Balances (Required) .......................................................1-88 Practice - Reverse a Journal Entry (Required)...........................................................................................1-90 Practice - Schedule a Journal to Reverse then Generate the Reversal (Required) ....................................1-92 Practice - Set up Automatic Journal Reversal (Required) .........................................................................1-94 Practice - Set up Suspense Accounts (Required) .......................................................................................1-96 Practice - Create a STAT Journal (Required) ............................................................................................1-98 Practice - Define Statistical Units of Measure (Optional) .........................................................................1-99 Practice - Define Summary Accounts (Required)......................................................................................1-101 Practice - Create Recurring Journals (Required) .......................................................................................1-103 Practice - Create a Journal Entry for Your Mass Allocation (Required) ...................................................1-108 Practice - Create Budgets and Budget Organizations (Required) ..............................................................1-109 Practice - Define Currencies (Required)....................................................................................................1-114 Practice - Define Rate Types (Required) ...................................................................................................1-115

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R12 Oracle General Ledger Management Fundamentals - Demos and Practices Table of Contents ii

Practice - Define Daily Conversion Rates (Required) ...............................................................................1-116 Practice - Enter a Foreign Currency Journal (Required)............................................................................1-118 Practice - Enter a Journal with Conversion Rounding Differences (Required) .........................................1-120 Practice - Define a Row Set (Required).....................................................................................................1-122 Practice - Define a Column Set (Required) ...............................................................................................1-125 Practice - Define a Report (Required) .......................................................................................................1-128

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R12 Oracle General Ledger Management Fundamentals - Demos and Practices Table of Contents iii

Preface

Profile

Prerequisites

• Navigating Oracle Applications

How This Course Is Organized

R12 Oracle General Ledger Management Fundamentals, Edition 1.0 is an instructor-led course featuring lecture and hands-on exercises. Online demonstrations and written practice sessions reinforce the concepts and skills introduced.

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R12 Oracle General Ledger Management Fundamentals - Demos and Practices Table of Contents iv

Related Publications

Oracle Publications

• System release bulletins

• Installation and user’s guides

• Read-me files

• International Oracle User’s Group (IOUG) articles

• Oracle Magazine

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R12 Oracle General Ledger Management Fundamentals - Demos and Practices Table of Contents v

Typographic Conventions

Typographic Conventions in Text Convention Element Example Bold italic Glossary term (if

there is a glossary) The algorithm inserts the new key.

Caps and lowercase

Buttons, check boxes, triggers, windows

Click the Executable button. Select the Can’t Delete Card check box. Assign a When-Validate-Item trigger to the ORD block. Open the Master Schedule window.

Courier new, case sensitive (default is lowercase)

Code output, directory names, filenames, passwords, pathnames, URLs, user input, usernames

Code output: debug.set (‘I”, 300); Directory: bin (DOS), $FMHOME (UNIX) Filename: Locate the init.ora file. Password: User tiger as your password. Pathname: Open c:\my_docs\projects URL: Go to http://www.oracle.com User input: Enter 300 Username: Log on as scott

Initial cap Graphics labels (unless the term is a proper noun)

Customer address (but Oracle Payables)

Italic Emphasized words and phrases, titles of books and courses, variables

Do not save changes to the database. For further information, see Oracle7 Server SQL Language Reference Manual. Enter [email protected], where user_id is the name of the user.

Quotation marks

Interface elements with long names that have only initial caps; lesson and chapter titles in cross-references

Select “Include a reusable module component” and click Finish. This subject is covered in Unit II, Lesson 3, “Working with Objects.”

Uppercase SQL column names, commands, functions, schemas, table names

Use the SELECT command to view information stored in the LAST_NAME column of the EMP table.

Arrow Menu paths Select File > Save. Brackets Key names Press [Enter]. Commas Key sequences Press and release keys one at a time:

[Alternate], [F], [D] Plus signs Key combinations Press and hold these keys simultaneously: [Ctrl]+[Alt]+[Del]

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R12 Oracle General Ledger Management Fundamentals - Demos and Practices Table of Contents vi

Typographic Conventions in Code Convention Element Example Caps and lowercase

Oracle Forms triggers

When-Validate-Item

Lowercase Column names, table names

SELECT last_name FROM s_emp;

Passwords DROP USER scott IDENTIFIED BY tiger;

PL/SQL objects OG_ACTIVATE_LAYER (OG_GET_LAYER (‘prod_pie_layer’))

Lowercase italic

Syntax variables CREATE ROLE role

Uppercase SQL commands and functions

SELECT userid FROM emp;

Typographic Conventions in Oracle Application Navigation Paths

This course uses simplified navigation paths, such as the following example, to direct you through Oracle Applications.

(N) Invoice > Entry > Invoice Batches Summary (M) Query > Find (B) Approve

This simplified path translates to the following:

1. (N) From the Navigator window, select Invoice then Entry then Invoice Batches Summary.

2. (M) From the menu, select Query then Find.

3. (B) Click the Approve button.

Notations:

(N) = Navigator

(M) = Menu

(T) = Tab

(B) = Button

(I) = Icon

(H) = Hyperlink

(ST) = Sub Tab

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R12 Oracle General Ledger Management Fundamentals - Demos and Practices Table of Contents vii

Typographical Conventions in Oracle Application Help System Paths

This course uses a “navigation path” convention to represent actions you perform to find pertinent information in the Oracle Applications Help System.

The following help navigation path, for example—

(Help) General Ledger > Journals > Enter Journals

—represents the following sequence of actions:

1. In the navigation frame of the help system window, expand the General Ledger entry.

2. Under the General Ledger entry, expand Journals.

3. Under Journals, select Enter Journals.

4. Review the Enter Journals topic that appears in the document frame of the help system window.

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R12 Oracle General Ledger Management Fundamentals - Demos and Practices Table of Contents viii

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R12 Oracle General Ledger Management Fundamentals - Demos and Practices Chapter 1 - Page 1

R12 Oracle General Ledger Management Fundamentals - Demos and Practices Chapter 1

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R12 Oracle General Ledger Management Fundamentals

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Guided Demonstration - Create Accounting Setup

Logon: SSCNEWALL/Welcome

Responsibility: General Ledger, SSC Worldwide

This demonstration will show you how to use the Accounting Setup Manager to perform the accounting setup for a newly acquired company in France. You will the create entities, operating units, and the ledgers and reporting currencies needed to meet different reporting requirements.

Scenario

SSC US, a US-based company, currently has operations in both the US and Italy. Here is a graphical representation of how the legal entities and ledgers are currently defined for both the parent company and Italian subsidiary:

SSC US has just acquired a Company in France called <Your initials> SSC France, a non-profit organization. You must set up the accounting for this newly acquired company in France. The following depicts how the parent company would like their French subsidiary set up:

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• There is one legal entity and one operating unit.

• The primary ledger represents the corporate representation that uses the same ledger attributes as the parent, except the currency is the local currency in Euros.

• A subledger level reporting currency in US Dollars is assigned to the primary ledger for corporate reporting and consolidation needs.

• To meet statutory reporting requirements for the local French authorities, a subledger level secondary ledger is assigned that uses a different chart of accounts and accounting method.

Create the French Legal Entity

(N) Setup > Financials > Accounting Setup Manager > Accounting Setups > (T) Legal Entity (B) Create Legal Entity

Note: Only the required attributes are listed here to quickly create a legal entity. Territory France

Legal Entity Name <Your Initials> SSC France

Organization Name <Your Initials> SSC France

Legal Entity Identifier <Your Initials> F123456

SIREN <Your Initials> F123456

SIRET <Your Initials> F123456

Transacting Entity Yes

Address 96, Avenue Francois Arago, 92000, Naterre, France

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Create Accounting Setup Structure

(N) Setup > Financials> Accounting Setup Manager > Accounting Setups > (B) Create Accounting Setup

1. Create an accounting setup that includes the following setup components:

• Legal Entity: <Your Initials> SSC France

• You should assign the legal entity you just created.

• For the Primary Ledger, enter the following: Name Chart of

Accounts Accounting

Calendar/ Period Type

Currency Subledger Accounting

Method

<Your Initials> SSC France PL (Corp)

Primary Ledger Flex

Accounting13/ Month

EUR Standard Accrual

• For the Secondary Ledger, enter the following to define a Subledger level Secondary Ledger:

Name Chart of Accounts

Accounting Calendar/ Period

Type

Currency Subledger Accounting

Method

Data Conversion

Level

<Your Initials> France SL

SSC Secondary France Ledger

Accounting13/ Month

EUR FR Accrual with Encumbrance Accounting

Subledger

• Assign a subledger level reporting currency to the primary ledger in the currency, USD:

2. Verify that your structure looks something like this before saving the structure:

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3. Once you finish creating your structure, you will receive a confirmation message informing you that you can define your accounting options now or later. Choose to define your accounting options now.

Assign Specific Balancing Segment Values (BSV) to your Legal Entity

Assign balancing segment value "101" to your legal entity to easily identify and secure transactions by legal entity and use Advanced Global Intercompany System.

Once you assign balancing segment values to your legal entity, you limit the balancing segment values that can be used for transaction processing and journal entry for this legal entity and its operating units and ledgers.

4. Update the balancing segment values and assign value 101 your legal entity.

Hint: Click Update Balancing Segment Values icon for the Legal Entity.

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Complete Primary Ledger Definition

5. Use the following information to completely define your primary ledger. For options not listed, accept the defaults. Name <Your Initial> SSC France PL (Corp)

Short Name <Your Initials> Whatever you want

First Opened Period 13-04

Number of Future Enterable 1

Entered Currency Balancing Account 101.100.29900.0000.000.000.000

Retained Earnings 101.100.33100.0000.000.000.000

Default Period End Rate Type Period End875

Default Period Average Rate Type Period Average875

Cumulative Translation Adjustment Account 101.100.35000.0000.000.000.000

Notice the status is now complete for this step.

Complete Reporting Currency

6. Use the following to completely define your primary ledger's reporting currency. The name of the reporting currency is system-generated and named after the primary ledger with the currency of the reporting currency appended to the end of the name.

7. Change the name of the subledger level reporting currency to <Your Initials> France ALC (USD). Name <Your Initials> France ALC (USD)

Short Name <Your Initials> SSC FR ALC (USD)

Rounding Difference Tracking Account 101.100.78550.0000.730.000.000

Default Rate Type Corporate

Retain Transaction Type Yes

8. For the Journal Source and Category Conversion, leave the default to YES for the source and category "Other". This means you want to automatically convert all journals entered in GL to this reporting currency.

Note: By default, the subledger sources are set to No. This is because it is a subledger level reporting currency resulting in Subledger Accounting (SLA) handling the currency conversion to the reporting currency—NOT GL Posting.

9. When finished, select Apply and then Complete mark the step complete and return to Accounting Options page to continue with other steps.

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Complete Secondary Ledger Definition

10. Use the following information to complete your secondary ledger: Name <Your Initials> SSC France SL (EUR)

Short Name <Your Initials> Whatever you want

First Opened Period 13-04

Number of Future Enterable 1

Entered Currency Balancing Account 101.100.471000.0000.000.000.000.000

Retained Earnings 101.100. 120000.0000.000.000.000.000

Enable Budgetary Control Yes

Reserve for Encumbrance Account 101.100.800000.0000.000.000.000.000

Complete Primary to Secondary Ledger Mapping

Because the secondary ledger uses a different chart of accounts from the primary ledger, you need to provide instructions to the system on how to replicate journals entered in the primary ledger to the secondary ledger. Also, you can specify other options such as whether or not you want journals automatically posted in the secondary ledger

11. Use the following information to complete your secondary ledger:

• COA Mapping: PrimAccFlex to SSC Secondary FR

• Post Journals Automatically from Source Ledger: Yes

• Retain Journal Creator from Primary Ledger: Yes

12. For the Journal Source and Category Conversion, leave the default. Journals with the source and category "Other" should be transferred to this Secondary Ledger by the Posting program.

13. When finished, click Complete. Notice the status for this step is complete now.

Create and Assign Operating Unit to Primary Ledger

14. Add an Operating Unit using the following information:

• Name: called <Your initials> SSC France OU.

• Short Code: <Your initials> France

• Business Group: Vision France

• Default Legal Context: <Your Initials> SSC France

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15. When finished, click Apply and then Complete to return to Accounting Options page.

Complete Your Accounting Setup

16. Now that you have completed the required set up steps, you can complete the accounting setup by clicking the Complete button.

17. This will submit the General Ledger Accounting Setup Program that will generate all of the system-generated data access sets for you.

18. Ensure your request completes successfully.

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Guided Demonstration - View Ledger Set



SSC US wants to minimize the overhead of maintaining separate ledgers and would like to take advantage of processing and reporting efficiencies afforded by ledger sets, such as being able to open and close periods for multiple ledgers simultaneously and running reports across multiple ledgers in a single financial statement. SSC US is also a shared service center and performs many accounting functions across its subsidiaries and therefore wants to access multiple ledgers from a single responsibility.

View Ledger Set

(N) Setup > Financials > Ledger Sets

1. Query the ledger set called "SSC All".

Notice the following 5 ledgers that are assigned:

Note: The Secondary Ledgers for Italy and France cannot be included because they use a different chart of accounts.

This ledger set is assigned to the responsibility General Ledger, SSC Worldwide.

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Guided Demonstration - Ledger Set Processing



SSC US wants to minimize the overhead of maintaining separate ledgers and would like to take advantage of processing and reporting efficiencies afforded by ledger sets, such as being able to open and close periods for multiple ledgers simultaneously and running reports across multiple ledgers in a single financial statement. SSC US is also a shared service center and performs many accounting functions across its subsidiaries and therefore wants to access multiple ledgers from a single responsibility.

Open Periods for a Ledger Set

1. Open the SRS window.

(N) Reports > Request > Standard

2. Submit the Open Period program for:

• Ledger Set: SSC All

• Period Name: 12-06

3. View your requests. You will notice that a separate Open Period programs are launched per ledger in the ledger set.

Open Periods for SCC French Secondary Ledger

4. Switch responsibilities to General Ledger, SSC France (2ndary local COA). This responsibility has the SSC French Secondary Ledger assigned to it.

5. Open the same period for the SSC France SL (EUR) ledger.

Access Multiple Ledgers from a Single Responsibility for Journal Entry

6. Open the Enter Journals form to see that you can access multiple ledgers assigned to your ledger set from a single responsibility.

7. See the effect of assigning specific balancing segment values to legal entities when entering journals.

8. Enter a journal for the SSC French primary ledger.

9. Switch responsibilities back to General Ledger, SSC Worldwide. This responsibility has the Ledger Set assigned to it.

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10. Open the Enter Journals form (N) Journals > Enter

11. Select New Journal

12. Enter the Journal Name "<Your Initials> Exercise 3 Rent"

13. In the Ledger field, open the list of values and notice that al 5 ledgers assigned to your ledger set are available for selection.

14. Select the SSC France primary ledger for the 12-06 period.

15. Enter the following journal line: Journal <Your Initials> Exercise 3 Rent

Ledger SSC France

Category Adjustment

Period 12-06

Currency EUR

Line Account Debit Credit

1 102.100.63510.0000.110.000.000

16. You should receive an error message because remember you assigned balancing segment value 101 to SSC France. Value 102 is incorrect because that belongs to Italy.

17. Change the journal lines as follows to correctly record Rent expense: Line Account Debit (EUR) Credit (EUR) 1 101.100.63510.0000.110.000.000 10,000 SSC France. Division 100. Office Rent. None. Building. None. None 2 101.100.21100.0000.000.000.000 10,000 SSC France.Division 100.Payable to Bank.None.Balance Sheet.None.None

18. Post this journal. Wait for the posting process to complete.

View Replicated Reporting Currency Journal

19. From the Find Journals window enter the following search criteria:

20. Batch name: "<Your Initials> Exercise 3%"

21. Period: 12-06

22. You should see 2 posted journals; one for the Primary Ledger and another for the Reporting Currency.

23. Use Folder Tools to insert the "Ledger" column so you can better view the ledger name of each journal.

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24. Notice how both ledger journals are combined in the same batch.

25. Review the journal for the Reporting Currency. Notice the journal was converted to USD.

View Replicated Secondary Ledger Journal

26. Switch responsibilities to General Ledger, SSC France(2ndary local COA). This responsibility has the SSC French Secondary Ledger assigned to it.

27. Open the Enter Journals form and find the same journal.

28. Review the journal. Notice how different accounts are used because the SL uses a different account segment.

29. If this journal is not posted, then post it now. (Note: The Post Journal Automatically flag may not be set to Yes for this Secondary Ledger).

View Account Balance for Secondary Ledger and Drill Back to Primary Ledger Journal

Prerequisite: Posting must be complete from the previous step.

Instructions: Perform an account inquiry for the Secondary Ledger and drill back to the Primary Ledger.

30. From the General Ledger, SSC France (2ndary local COA) responsibility, open the Account Inquiry form.

(N) Inquiry > Account

31. Enter the following search:

• Ledger: SSC France SL (EUR)

• Accounting Periods From/To: 12-06

• Account Low/High: 101.100.613200.0000.110.000.000.000

32. Click Show Balance > Journal Details > Drilldown

33. You are now viewing the original that was entered in the SSC France Primary Ledger. Notice account value 63510 is shown.

Note: For balances originating from subledgers, you can drill down to the original subledger transaction that was entered in the Primary Ledger as well.

To see how drilling down from Secondary Ledgers to subledgers works, query the following:

• Ledger: SSC France SL (EUR)

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• Accounting Periods From/To: 11-06

• Account Low/High: 101.100.401009.0000.000.000.000.000

34. When you get to the Subledger Accounting page, click the View Transaction button.

View Account Balances across Ledgers in a Ledger Set

Instructions: Perform an account inquiry using Account Analysis and Drilldown to view balances across ledgers in a ledger set.

35. Change responsibilities, to General ledger, SSC Worldwide.

36. Open the Account Analysis and Drilldown window.

(N) Inquiry > Account Analysis and Drilldown

37. Perform an account inquiry using the following criteria: Field Value Field Value

Ledger/Ledger Set SSC All Period From 12-06

Ledger Currency All Currencies Period To 12-06

Account From 001.100.11100.0000.000.000.000 Display Summary Accounts

No

Account To 102.200.11100.0000.000.000.000 Display Accounts With No Activity

Yes

Balance Type Actual

Currency Total

38. Balances for all 5 ledgers should be returned to look something like this:

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Note: Balances for each ledger are being returned. We are not summarizing balances across ledgers. The only way to summarize balances across ledger is via FSG reports.

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Guided Demonstration - FSG Reporting Using Ledger Sets



Instructions: Submit a Balance Sheet that contains data for ledgers in a ledger set. The columns in the report contain data for each ledger. The last column aggregates data across ledgers in a ledger set.

Here is the report definition for the Balance Sheet:

1. Open the Submit Requests form.

(N) Reports > Request > Standard

2. Submit the request called Program - Publish FSG Report.

3. In the parameters, enter the following:

• Ledger: SSC US (defaults)

• Report: Balance Sheet SSC WW PTD

• Period: 12-06

• Currency: USD

Accept the remaining defaults.

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4. Click on Options just to take a peek.

5. Submit your request and then view the output. Your report should look something like what is shown below.

The first column retrieves balances from SSC US. The second and third columns retrieve balances from SSC France's USD Reporting Currency and SSC Italy's Journal level Reporting Currency, respectively. All three of these ledgers used the currency USD.

The last column aggregates data from all USD ledgers in the ledger set.

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Guided Demonstration - Create Data Access Sets with Read/Write Access



You want to enforce security and control the ledger data that certain users can access. The General Ledger Accountant at the US Headquarters should only have read access to France's balancing segment value 101 and no access to Italy's ledgers. He should have read and write access to all balancing segment values assigned to his own ledger, the SSC US ledger.

Define Data Access Set Using Balancing Segment Value Access Set Type

1. Open the Data Access Sets window.

(N) Setup > Financials > Data Access Sets

2. Create the following data access set:

Data Access Set Name <Your Initials> SSC US Accountant BSV

Description Read Only access to French ledgers

Chart of Accounts Primary Ledger FLEX

Accounting Calendar Accounting13

Access Set Type Balancing Segment Value

Default Ledger SSC US

Ledger Values Privilege

SSC US All Values Read and Write

SSC France 101 Read Only

SSC France ALC (USD) 101 Read Only

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Your screen should look like

this:

Define Responsibility and Assign Data Access Set to Responsibility

3. Change to the System Administrator responsibility.

4. Open the Responsibilities form.

(N) Security > Responsibility > Define

5. Create a new responsibility for GL as follows:

• <Your Initials> US GL Accountant BSV Access

The following screenshot will help you complete the fields:

6. Open the Find System Profiles form.

(N) Profile > System

7. Query your Responsibility and the Profile: GL: Data Access Set.

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8. Assign the data access set to your responsibility.

9. Open the Users form.

(N) Security > User> Define

10. Query your user (Whichever one you have been working with, such as SSCNEWALL).

11. Assign the new responsibility to your user.

12. Now change responsibilities to this new responsibility.

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Guided Demonstration - Enter Journals Using Different Balancing Segment Values (BSVs)



In this exercise, you will test the effects of entering and viewing journals when your data access set provides limited access to ledger data.

Enter a Journal using BSVs with different read and write access

1. Select the responsibility "<Your Initials> US GL Accountant BSV Access". Remember, this responsibility can only read and write to the SSC US ledger, and only read balancing segment value 101 for the French primary ledger and its reporting currency.

2. Open the Enter Journals form.

(N) Journals > Enter.

3. In the Find Journals window, place your cursor in the Ledger field and open the list of values. Notice that both the US ledger (SSC US) and the French ledgers (SSC France and SSC France ALC (USD) are available to allow you to choose any of the ledgers to VIEW journals.

4. Query the Journal Name "<Your Initials> Exercise 3 Rent". (You entered and posted this journal to the French ledger earlier in Exercise 3).

5. Because you have read only access to the French ledger, you can view journals and balances online and in reports.

6. Click New Journal to enter a new journal.

7. Open the Ledger list of values.

8. Notice that only the US ledger, SSC US, is available. That's because it is the only ledger with which you can update balances.

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9. Enter the following journal line: Journal <Your Initials> Exercise 6 Sales Adjustment

Ledger SSC US

Category Adjustment

Period 12-06

Currency USD

Line Account Debit Credit

1 101.100.41000.0000.000.000.000

10. You should receive an error message that the Balancing Segment Value is not valid for the ledger.

Even though your data access set provides read and write access to all balancing segment values for the SSC US Ledger, you can only access those values applicable for the ledger. This ledger is associated with two legal entities where the SSC US legal entity has values 001 and 003 assigned and the SSC US LE2 has value 004 assigned. Thus, you can only enter values 001, 003, and 004 when entering transactions and journals to this ledger.

11. Change the journal lines as follows to correctly adjust Sales: Line Account Description Debit (EUR) Credit (EUR)

1 001.100.41000.0000.000.000.000 Revenue 10,000

2 001.100.11100.0000.000.000.000 Cash 10,000

3 004.100.41000.0000.000.000.000 Revenue 5000

4 004.100.11100.0000.000.000.000.00 Cash 5,000

12. Post this journal.

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Guided Demonstration - Define Definition Access Sets and Secure Definitions



You want to prevent other users from modifying or using your FSG Report definition. You will however allow them to view it. Create a definition access set to give read-only access to the FSG report definition and assign it to the General Ledger, SSC France responsibility that is assigned to the SSCFR user and your current user.

Also, to have the full ability to assign definition access set controls, assign the Super User Definition Access Set to your current responsibility, <Your Initials> US GL Accountant BSV Access.

Assign Definition Access Set with View Only Access

1. From the responsibility Your Initials> US GL Accountant BSV Access, open the Definition Access Set window.

(N) Setup > Financials > Definition Access Set > Define

2. Define a Definition Access Set called <Your Initials> View Only Access.

Note: You are only defining a name for your definition access set. You are not securing definitions yet.

3. Navigate to the Definition Access Set Assignments form.

(N) Setup > Financials > Definition Access Set >Assign

4. Assign the Definition Access Set to the responsibility General Ledger, SSC France. Select the AutoAssign and the View check boxes for Automatic Privileges.

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Assign Super User Definition Access Set

5. To have the full ability to assign definition access set controls, assign Super User Definition Access Set to your current responsibility, <Your Initials> US GL Accountant BSV Access.

Secure Definitions

6. Log out and log in as SSCFR/welcome.

7. Choose the responsibility General Ledger, SSC France.

• Open the Report page (N) Reports > Define > Report and query the FSG report definition you submitted earlier called "Balance Sheet SSC WW PTD" and enable security and immediately click the Assign Access button and notice how the report was automatically assigned with the View privilege.

Note: Some may argue that this is a security breach, because the user could quickly change his privilege from View to Use and Modify. This is a technical limitation because the concurrent program has not been submitted yet. It gets submitted when you save your work. We provide function security on the Assign Access button so if you want to prevent users from changing their privileges, you can hide the button from those responsibilities.

8. Save your work and wait for the Compile Definition Access Set program to complete.

9. Re-query the definition to see that you can only view it now. Also notice the Generate button is disabled because you cannot use or submit this definition.

10. Log out and log back in as your username/password and select the responsibility General Ledger, SSC Worldwide.

11. Query the FSG Report Definition. Notice you have full use, view, and modify privileges even though the Super User Definition Access Set was not assigned to this responsibility (It

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was assigned to<Your Initials> US GL Accountant BSV Access). This is because the security is enforced at the user level, not at the responsibility level.

Note: You have just secured the report definition, but you have not secured the column set and row set definition. Other users will not be able to modify the report definition, but they can modify the components (the row set, the column set, row order, etc.). You need to secure the individual FSG components if you want to prevent other users from modifying them.

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Practice - Create a New User

Overview

In this practice, you will define a new user with access to all necessary responsibilities.

Assumptions

• Replace XX with your terminal number or unique number.

• You must have access to an Oracle Application Vision database or comparable training or test instance at your site on which to complete this practice.

Tasks

Sign on to the System

1. Sign on to the system − User Name = operations − Password = welcome − Responsibility = System Administrator

Add a New User

2. Add a New User

• (N) Security: User > Define − User Name = XX_USER, where XX is your terminal ID. − Password = welcome (tab, re-enter to verify) − Person = Stock, Ms. Pat (choose from the list of values) − (B) OK to ignore the message

Assign Responsibilities to your User

3. Add responsibilities to your user according to the following table:

Responsibility Security Group

General Ledger, Vision Operations Standard

System Administrator Standard

4. Save your work.

5. Exit Oracle Applications

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Login as the New User

6. Log on using the user you created − Login = XX_USER − Password = welcome

7. (B) Connect

System will prompt you to create a new Password: − Old Password = welcome − New Password = XX_USER (Tab, re-enter to verify)

8. (B) Apply

9. (L) General Ledger, Vision Operations

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Solution - Create a New User

1. Sign on to the system − User Name = operations − Password = welcome − Responsibility = System Administrator

2. Add a New User

• (N) Security > User > Define − User Name = XX_USER, where XX is your terminal ID. − Password = welcome (tab, re-enter to verify) − Person = Stock, Ms. (choose from the list of values) − (B) OK to ignore the message

3. Add responsibilities to your user according to the following table:

4. Save your work.

5. Exit Oracle Applications

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Login as the New User

6. Log on using the user you created − Login = XX_USER − Password = welcome

7. (B) Connect

System will prompt you to create a new Password: − Old Password = welcome − New Password = xxuser (Tab, re-enter to verify)

8. (B) Apply

9. (L) General Ledger, Vision Operations

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Practice - Define Value Sets

Overview

In this practice, you will create value sets.

Assumptions



Tasks

Create Value Sets

1. Responsibility = General Ledger, Vision Operations (USA)

2. Navigate to the Define Value Sets window

• (N) Setup > Financials > Validation > Sets

3. Create the following value sets. − Be sure to save after you complete each one.

Field Name Value

Value Set Name XXCompany

Description Company

List Type List of Values

Security Type Non-Hierarchical Security

Format Char

Max. Size 2

Uppercase Only Yes

Right Justify/Zero Fill Yes

Validation Type Independent

4. Save.

Field Name Value

Value Set Name XXDepartment

Description Department

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Format Char

Max. Size 3

Uppercase Only Yes



5. Save.

Field Name Description

Value Set Name XXAccount

Description Account



Format Char

Max. Size 4

Uppercase Only Yes



6. Save.

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Solution - Define Value Sets

Tasks

Create Value Sets

1. Responsibility = General Ledger, Vision Operations (USA)

2. Navigate to the Define Value Sets window

• (N) Setup > Financials > Validation > Sets

3. Create the following value sets. − Be sure to save after you complete each one.

4. Save.

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5. Save.

6. Save.

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Practice - Define an Accounting Key Flexfield Structure

Overview

In this practice, you will create an Accounting Key flexfield structure.

Assumptions



• Responsibility = General Ledger, Vision Operations (USA)

Tasks

1. Query the Accounting Key Flexfield

2. Create a new Accounting Key Flexfield structure by selecting any of the existing structures and selecting (I) New.

Field Value

Code XX_Accounting Flexfield

Title XX_Accounting Flexfield

Description XXChart of Accounts

Enabled Checked

Segment Separator Period (.)

Cross Validate Segments Checked

Freeze Rollup Groups Unchecked

Allow Dynamic Inserts Checked

Note: If you do not select Cross Validate Segments, you will not be able to assign cross validation rules to your flexfield structure.

3. Define the individual segments, the order in which they appear, which value sets they will use, and how the values will map to the GL_CODE_COMBINATIONS table, which holds all valid combinations of valid segment values.

4. (B) Segments

5. Create the structure based on the segment information in the following table:

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No Name Window Prompt Column (LOV) Value Set (LOV)

1 Company Company SEGMENT1 XXCompany

2 Department Department SEGMENT2 XXDepartment

3 Account Account SEGMENT3 XXAccount

4 Interco Interco SEGMENT4 XXCompany

6. Save

7. (B) Open to add additional information to the segment definition.

Field Value

Description Company

Required Checked

Security Enabled Checked

List of Values Prompt CO

Concatenated Description Size 12

8. (B) Flexfield Qualifiers − Balancing Segment Enabled = Checked


Field Value


Required Checked


List of Values Prompt DE


10. (B) Flexfield Qualifiers − Cost Center Segment Enabled = Checked − Secondary Tracking Segment = Checked

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Field Value

Description Account

Required Checked


List of Values Prompt ACCT


12. (B) Flexfield Qualifiers − Natural Account Segment Enabled = Checked


Field Value

Description Interco

Default Type Constant

Default Value 00

Required Checked


List of Values Prompt IC


14. (B) Flexfield Qualifiers − Intercompany Segment Enabled = Checked

15. Freeze the Flexfield definition. − Freeze Flexfield Definition = Checked

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Solution - Define an Accounting Key Flexfield Structure

Query the Accounting Key Flexfield Structure

Responsibility = General Ledger, Vision Operations (USA)

1. Open the Key Flexfield Segments window

• (N) Setup > Financials > Flexfields > Key > Segments

2. In the Applications field, enter General Ledger.

Create a New Accounting Key Flexfield Structure

3. Create a new Accounting Key Flexfield structure by selecting any of the existing structures and selecting (I) New.

Note: If you do not select Cross Validate Segments, you will not be able to assign cross validation rules to your flexfield structure.

Define the Accounting Key Flexfield Structure

Define the individual segments, the order in which they appear, which value sets they will use, and how the values will map to the GL_CODE_COMBINATIONS table, which holds all valid combinations of valid segment values.

4. (B) Segments

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As you define your segments, you will receive a warning message that your list of values prompt is longer than your segment size. Simply click on OK, and proceed. This will be discussed a little later.

5. In the Segments Summary window, create the structure based on the segment information in the tasks.

6. (B) Save

7. Position your cursor on line 1 (Company)

8. (B) Open to add additional information from task 7 table.

9. (B) Flexfield Qualifiers − Balancing Segment Enabled = Checked

10. Close the Flexfield Qualifiers window

11. Save

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12. Close the Segments window

13. In the Segments Summary window, position your cursor on line 2 (Department)


Field Value


Required Checked


List of Values Prompt DE


15. (B) Flexfield Qualifiers − Cost Center Segment Enabled = Checked − Secondary Tracking Segment = Checked


17. Save

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19. In the Segments Summary window, position your cursor on line 3 (Account)


Field Value

Description Account

Required Checked


List of Values Prompt ACCT


21. (B) Flexfield Qualifiers − Natural Account Segment Enabled = Checked


23. (B) Save


25. In the Segments Summary window, position your cursor on line 4 (Interco)


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Field Value

Description Interco

Default Type Constant

Default Value 00

Required Checked


List of Values Prompt IC


27. (B) Flexfield Qualifiers − Intercompany Segment Enabled = Checked


29. Save


31. Verify all information is correct as shown above. Very Important.

32. Close the Segments Summary window

Freeze the flexfield definition

33. Freeze the Flexfield definition. − Freeze Flexfield Definition = Checked

34. (B) OK in the Caution window

35. (B) Compile

36. (B) OK in the Note windows

37. Close windows until you are back at the Navigator.

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Practice - Enter Values

Overview

In this practice, you will enter the valid values into your value sets. Note: You are not creating combinations, only the lists of individual values that will appear in the LOV of each segment.

Assumptions



• Responsibility = General Ledger, Vision Operations

Tasks

Enter Values

1. Open the Values window

• (N) Setup > Financials > Flexfield > Key >Values

2. Find your XXCompany value set, enter the values and information for the segment. Note that for each value you must tab completely through the row to see both Effective Date information and Qualifier information.

Value Description Enabled Parent Allow Budgeting/Posting

00 Corporate Yes No Yes, Yes

01 Domestic Ops Yes No Yes, Yes

02 Europe SA Yes No Yes, Yes

03 Foreign Ops Yes No Yes, Yes

T Total All Companies

Yes Yes No, No

3. Save

4. Find your XXDepartment value set, enter the values and information for the segment. Note that for each value you must tab completely through the row to see both Effective Date Information and Qualifier information.

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000 Balance Sheet Yes No Yes, Yes

100 Administration Yes No Yes, Yes

150 Finance Yes No Yes, Yes

175 Advertising Yes No Yes, Yes

210 Production Yes No Yes, Yes

310 Sales & Marketing Yes No Yes, Yes

350 European Sales Yes No Yes, Yes

375 American Sales Yes No Yes, Yes


3XX Mass Allocation Rollup

Yes Yes No, No

5. Save

6. Enter the values for the XXAccount segment.

Note: For each value you must tab completely through the row to see both effective information and qualifier information. Since an account type of Expense is the default, make sure the account type is correct for each account as you tab through the fields. It would be an unpleasant surprise if the cash account was misclassified as Expense and closed to retained earnings at the end of the accounting year.

Note: We will not be using the Control Account feature or the Reconciliation Flag, leave them both set to No for all values.

Value Description Enabled Parent Allow

Budgeting /Posting

Account Type

1110 Cash Yes No Yes, Yes Asset

1210 Accounts Receivable Yes No Yes, Yes Asset

1260 Allowance for Bad Debt Yes No Yes, Yes Asset

1550 Vehicles Yes No Yes, Yes Asset

1560 Computer/Software Yes No Yes, Yes Asset

1570 Asset Clearing Yes No Yes, Yes Asset

2210 Accounts Payable Yes No Yes, Yes Liability

2225 Accrued Expenses Payable Yes No Yes, Yes Liability

2990 Suspense Yes No Yes, Yes Liability

3310 Retained Earnings Yes No Yes, Yes Ownership/Stock

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Value Description Enabled Parent Allow Budgeting /Posting

Account Type

3500 Translation Adjust Yes No Yes, Yes Ownership/Stock

4100 Total Revenue Yes Yes No, No Revenue

4110 Hardware Sales Yes No Yes, Yes Revenue

4120 Support Contracts Yes No Yes, Yes Revenue

4130 Training Yes No Yes, Yes Revenue

5100 Total Expense Yes Yes No, No Expense

5105 Salaries Yes No Yes, Yes Expense

5150 Commission Yes No Yes, Yes Expense

5510 Telephone Yes No Yes, Yes Expense

5520 Postage Yes No Yes, Yes Expense

5650 Bad Debt Expense Yes No Yes, Yes Expense

5750 Health and Welfare Yes No Yes, Yes Expense

7640 Airfare Yes No Yes, Yes Expense

7690 Meals Yes No Yes, Yes Expense

7990 Rounding Difference Yes No Yes, Yes Expense

7999 Suspense - Manual Yes No Yes, Yes Expense

8100 Unrealized Gain/Loss Yes No Yes, Yes Expense

9110 Headcount -STAT Yes No Yes, Yes Expense

9930 Default Intercompany Receivable

Yes No Yes, Yes Asset

9940 Default Intercompany Payable

Yes No Yes, Yes Liability

7. Save.

Define Parent Accounts

8. Responsibility = General Ledger, Vision Operations

9. Navigate to the Values window.


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10. Find your Department value set and enter child range information for the MAR parent value. From To Include

310 375 Child Values Only

11. Find your Account value set and enter child range information for the Total Revenue parent account.

From To Include


12. Still on the Account value, enter the child range information for the Total Expense parent account.

From To Include


13. Save.

14. Close the Child Ranges Window.

15. (B)View Hierarchies. Note the account values included by the parent definition.


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Solution – Enter Values

Enter Values

1. Open the Values window


2. Find your XXCompany value set, enter the values and information for the segment. Note that for each value you must tab completely through the row to see both Effective Date information and Qualifier information.



01 Domestic Ops Yes No Yes, Yes

02 Europe SA Yes No Yes, Yes

03 Foreign Ops Yes No Yes, Yes

T Total All Companies

Yes Yes No, No

3. (B) Save

4. Find your XXDepartment value set, enter the values and information for the segment. Note that for each value you must tab completely through the row to see both Effective Date Information and Qualifier information.

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000 Balance Sheet Yes No Yes, Yes

100 Administration Yes No Yes, Yes

150 Finance Yes No Yes, Yes

175 Advertising Yes No Yes, Yes

210 Production Yes No Yes, Yes

310 Sales & Marketing Yes No Yes, Yes

350 European Sales Yes No Yes, Yes

375 American Sales Yes No Yes, Yes


3XX Mass Allocation Rollup

Yes Yes No, No

5. (B) Save

6. Enter the values for the XXAccount segment. Value Description Enabled Parent Allow

Budgeting /Posting

Account Type

1110 Cash Yes No Yes, Yes Asset

1210 Accounts Receivable Yes No Yes, Yes Asset

1260 Allowance for Bad Debt Yes No Yes, Yes Asset

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Value Description Enabled Parent Allow Budgeting /Posting

Account Type

1550 Vehicles Yes No Yes, Yes Asset

1560 Computer/Software Yes No Yes, Yes Asset

1570 Asset Clearing Yes No Yes, Yes Asset

2210 Accounts Payable Yes No Yes, Yes Liability

2225 Accrued Expenses Payable Yes No Yes, Yes Liability

2990 Suspense Yes No Yes, Yes Liability

3310 Retained Earnings Yes No Yes, Yes Ownership/Stock

3500 Translation Adjust Yes No Yes, Yes Ownership/Stock

4100 Total Revenue Yes Yes No, No Revenue

4110 Hardware Sales Yes No Yes, Yes Revenue

4120 Support Contracts Yes No Yes, Yes Revenue

4130 Training Yes No Yes, Yes Revenue

5100 Total Expense Yes Yes No, No Expense

5105 Salaries Yes No Yes, Yes Expense

5150 Commission Yes No Yes, Yes Expense

5510 Telephone Yes No Yes, Yes Expense

5520 Postage Yes No Yes, Yes Expense

5650 Bad Debt Expense Yes No Yes, Yes Expense

5750 Health and Welfare Yes No Yes, Yes Expense

7640 Airfare Yes No Yes, Yes Expense

7690 Meals Yes No Yes, Yes Expense

7990 Rounding Difference Yes No Yes, Yes Expense

7999 Suspense - Manual Yes No Yes, Yes Expense

8100 Unrealized Gain/Loss Yes No Yes, Yes Expense

9110 Headcount -STAT Yes No Yes, Yes Expense

9930 Default Intercompany Receivable

Yes No Yes, Yes Asset

9940 Default Intercompany Payable

Yes No Yes, Yes Liability

7. (B) Save.

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Define Parent Accounts


9. Navigate to the Values window.


10. Find your Department value set and enter child range information for the MAR parent value. From To Include


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11. Find your Account value set and enter child range information for the Total Revenue parent account.

From To Include


12. Still on the Account value, enter the child range information for the Total Expense parent account.

From To Include


13. Save.

14. Close the Child Ranges Window.

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15. (B)View Hierarchies. Note the account values included by the parent definition.


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Practice - Define an Accounting Calendar

Overview

In this practice, you will create an accounting calendar.

Assumptions



Tasks

Define a Period Type


2. Navigate to the Types window

• (N) Setup > Financials > Calendars > Types − Period Type = XXMonth − Period per Year = 13 − Year Type = Calendar − Description = 12 Periods and 1 Adjusting

3. (I) Save

4. Close the Period Types window

Define the Accounting Calendar

You will be converting balances into the last period of the prior year.

5. Navigate to the Calendar definition window

• (N) Setup > Financials > Calendars > Accounting − Name = XXAccounting − Description = XXAccounting Calendar

6. Define periods according to the following table (Replace X with the last digit of the prior calendar year and replace Y with the last digit of the current year. Also, make sure February has the correct number of days):

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Prefix Type Year Qtr Num From To Adj

Dec XXMonth 200X 4 12 01-Dec-200X 31-Dec-200X

Adj XXMonth 200X 4 13 31-Dec-200X 31-Dec-200X Yes

Jan XXMonth 200Y 1 1 01-Jan-200Y 31-Jan-200Y

Feb XXMonth 200Y 1 2 01-Feb-200Y 29-Feb-200Y

Mar XXMonth 200Y 1 3 01-Mar-200Y 31-Mar-200Y

Apr XXMonth 200Y 2 4 01-Apr-200Y 30-Apr-200Y

May XXMonth 200Y 2 5 01-May-200Y 31-May-200Y

Jun XXMonth 200Y 2 6 01-Jun-200Y 30-Jun-200Y

Jul XXMonth 200Y 3 7 01-Jul-200Y 31-Jul-200Y

Aug XXMonth 200Y 3 8 01-Aug-200Y 31-Aug-200Y

Sep XXMonth 200Y 3 9 01-Sep-200Y 30-Sep-200Y

Oct XXMonth 200Y 4 10 01-Oct-200Y 31-Oct-200Y

Nov XXMonth 200Y 4 11 01-Nov-200Y 30-Nov-200Y

Dec XXMonth 200Y 4 12 01-Dec-200Y 31-Dec-200Y

Adj XXMonth 200Y 4 13 31-Dec-200Y 31-Dec-200Y Yes

7. (I) Save

8. Close the Accounting Calendar window

9. Validate the current calendar, by selecting the (B) Current in the pop-up window.

10. Note your concurrent request ID.

View Calendar Audit Report

11. (M) View > Requests

12. (B) Find

13. (B) Refresh Data until the request completes

14. Select the Other – Calendar Validation request

15. (B) View Output

16. Verify No Violations are found

Note: Once a calendar has been opened, you cannot amend the periods. If budgets are going to be defined for multiple years, then the calendar must exist for that number of years. All financial programs and sub-ledgers (except Fixed Assets) use the calendar created in

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General Ledger, although the opening and closing of the periods is maintained within each application.

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Solution - Define an Accounting Calendar

Tasks

Define a Period Type


2. Navigate to the Types window

• (N) Setup > Financials > Calendars > Types − Period Type = XXMonth − Period per Year = 13 − Year Type = Calendar − Description = 12 Periods and 1 Adjusting

3. (I) Save

4. Close the Period Types window

Define the Accounting Calendar

You will be converting balances into the last period of the prior year.

5. Navigate to the Calendar definition window

• (N) Setup > Financials > Calendars > Accounting − Name = XXAccounting − Description = XXAccounting Calendar

6. Define periods according to the table above.

7. (I) Save

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8. Close the Accounting Calendar window

9. Validate the current calendar, by selecting the (B) Current in the pop-up window.

10. Note your concurrent request ID.

View Calendar Audit Report


12. (B) Find

13. (B) Refresh Data until the request completes

14. Select the Other – Calendar Validation request

15. (B) View Output

16. Verify No Violations are found

Note: Once a calendar has been opened, you cannot amend the periods. If budgets are going to be defined for multiple years, then the calendar must exist for that number of years. All financial programs and sub-ledgers (except Fixed Assets) use the calendar created in General Ledger, although the opening and closing of the periods is maintained within each application.

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Practice - Verify Functional Currencies are Enabled

Overview

In this practice, you will verify functional currencies are enabled.

Assumptions



Tasks

Verify Functional Currencies are Enabled


2. Navigate to the Define currencies window.

• (N) Setup > Currencies > Define

3. [F11] to enter query mode − Scroll over to the far right and check the Enabled box

4. [Ctrl+F11] to execute the query

5. Verify the USD currency is enabled.

6. Ensure the following currencies are also available – GBP, EUR and STAT.

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Solution - Verify Functional Currencies are Enabled

Tasks

Verify Functional Currencies are Enabled


2. Navigate to the Define currencies window.


3. [F11] to enter query mode − Scroll over to the far right and check the Enabled box

4. [Ctrl+F11] to execute the query

5. Verify the USD currency is enabled.

6. Ensure the following currencies are also available – GBP, EUR and STAT.

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Practice - Define a Ledger (Required)

Overview

In this practice, you will define a ledger.

Assumptions



Tasks

Define a Legal Entity

1. (N) Setup > Financials > Accounting Setup Manager > Accounting Setups.

2. (B) Create Accounting Setup

3. (B) Create Legal Entity − Territory = You choose − Legal Entity Name = XXVision Corporation − Organization Name = XXVision Corporation − Legal Entity Identifier = XXSYS1000 − EIN/TIN = XX1234567 − Registration Number = You choose − Transaction Entity = Yes

4. Create a New Address = Selected − You choose the address

5. (B) Apply

Assign a Legal Entity

6. (B) Add Another Row − Legal Entity = XXVision Corporation

7. (B) Next

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Define a Ledger

Name Chart of Accounts Accounting

Calendar Currency Subledger

Accounting Method

XXLedger XXAccounting Flexfield

XXAccounting USD Standard Accrual

8. (B) Next

Set Up Ledger Options

9. (B) Define Accounting Options

10. Locate the Ledger Options setup step and select the Pencil Icon to update − First Ever Opened Period = Dec-XX (where XX is last year) − Future Periods = 2

11. (B) Next − Retained Earnings = 01.000.3310.00 − Suspense Account = 01.000.2990.00 − Rounding Difference Tracking Account = 01.400.7990.00 − Cumulative Translation Adjustment Account = 01.000.3500.00

12. (B) Next

13. (B) Next

14. (B) Finish

15. Ensure the status has a green checkmark indicating the setup step is complete.

Set Up Reporting Currencies

Locate the Reporting Currencies setup step and select the Pencil Icon to update

16. (B) Complete

17. Ensure the status has a green checkmark indicating the setup step is complete.

18. (B) Complete

19. (B) Yes to acknowledge the warning message

20. Close windows until you are back at the Navigator

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Practice - Create a Responsibility for the Controller (Required)

Overview

In this practice, you will create a new responsibility that will be associated with the set of books you created.

Assumptions



Tasks

Create a Responsibility

1. Responsibility = System Administrator

2. Navigate to the Responsibilities window

• (N) Security > Responsibility > Define − Responsibility = XXGeneral Ledger Super User, XXBOOK − Application = General Ledger − Responsibility Key = XXBOOK

Fill in Data Group Details

3. Fill in Data Group details − Name = Standard − Application = General Ledger

Assign a Menu

4. Assign a menu. − Menu = GL_SUPERUSER

Fill in Request Group Details

5. Fill in request group details. − Name = GL Concurrent Program Group − Application = Oracle General Ledger

6. Save


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Associate a Set of Books with the Responsibility

8. Navigate to the System Profile Options window

• (N) Profile > System − Responsibility = XXGeneral Ledger Super User, XXBOOK − Profile = GL Set of Books Name

9. (B) Find

10. Click in Responsibility field − XXBOOK

11. Save

Attach the Responsibility to Your User

12. Navigate to the Define Users window

• (N) Security > User > Define

13. Query your user

14. Add the XXGeneral Ledger Super User, XXBOOK responsibility with a security group of Standard

15. Save

16. Switch your responsibility.

• (M) File > Switch Responsibility − Responsibility = XXGeneral Ledger Super User, XXBOOK

Note: When you when you enter the new set of books, the Enter Journals screen ((N) Journals > Enter) will display the short name of the set of books in parentheses in the title bar.

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Practice - View account combinations Created with Dynamic Insertion

Assumptions



• Responsibility = XXGeneral Ledger Super User, XXBOOK

Tasks

1. View account combinations Created with Dynamic Insertion

Note: If dynamic insertion is not enabled, you will have to define your account combinations prior to being able to use them. One option is to temporarily turn dynamic insertion on and load a 0 amount journal entry using ADI with all account combinations you plan to use. Dynamic insertion will create the account combinations for you; you can then turn dynamic insertion off. The journal entry can be deleted if desired.

If you work with Oracle Applications that generate a lot of new account combinations (e.g. Oracle Assets), consider your decision to use (or not use) dynamic insertion carefully.

Also, if you will be using Oracle Projects, dynamic insertion must be turned on. The Auto Accounting feature in Oracle Projects checks to verify that dynamic insertion is on. If it is not, you will not be able to create journal entries from PA.

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Solution - View account combinations Created with Dynamic Insertion

Tasks

View account combinations Created with Dynamic Insertion

1. Open the Account Combinations window

• (N) Setup > Accounts > Combinations

2. [Ctrl + F11] to query all combinations.

3. Note account combinations were dynamically created.

4. Close the GL Accounts window.

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Practice - Define Security Rule

Overview

Value Security restricts access to specific values based on the user’s responsibility. Define a rule that removes the use of Department 210, and attach the rule to your XXGeneral Ledger Super User, XXBOOK responsibility. In this practice, you will create a security rule.

Assumptions



• Responsibility = General Ledger, Vision Operations (USA)

Tasks

1. Find the Department Segment in your AKF Structure

2. Define Security Rules

• Define a security rule − Name = XXFFS − Description = Department 210 restriction rule − Message = XXFFS - Dept. 210 is not valid for this responsibility

• (I) Save

3. Define Rule Elements

• Define rule elements − Include = 000 - ZZZ − Exclude = 210 - 210

• (I) Save

4. Assign the Rule to the XX General Ledger Super User, XXBOOK Responsibility

• (B) Assign − Application = General Ledger − Responsibility = XX General Ledger Super User, XX BOOK − Name = XXFFS

• (I) Save

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Solution – Define Security Rule

Tasks

Find the Department Segment in your AKF Structure

1. Open the Security Rules definition window

• (N) Setup > Financials > Flexfields > Key > Security > Define − Find Values By = Value Set − Value Set = XXDepartment

2. (B) Find

Define Security Rules

3. Define a security rule − Name = XXFFS − Description = Department 210 restriction rule − Message = XXFFS - Dept. 210 is not valid for this responsibility

4. (I) Save

Define Rule Elements

5. Define rule elements − Include = 000 - ZZZ − Exclude = 210 - 210

6. (I) Save

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Assign the Rule to the XX General Ledger Super User, XXBOOK Responsibility

7. (B) Assign − Application = General Ledger − Responsibility = XX General Ledger Super User, XX BOOK − Name = XXFFS

8. Save


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Practice - Define Cross Validation Rules (Required)

Overview

Cross Validation Rules determine which combinations of valid segment values are invalid, regardless of the user's responsibility. It is a good idea to use combinations of several simple rules rather than a few "all encompassing" rules. Keep in mind that Cross Validation rules are linked to a flexfield structure; security rules are linked to a responsibility. In this practice, you will define cross validation rules.

Example:

Goal: Prevent balance sheet accounts (0000-3999) from being usedwith anything but the balance sheet department (000). Allow 000 to bepaired with 9930 to 9940.

Include

Exclude

Exclude

Exclude 00 - 000 - 4000 - 0000ZZ - 000 - 9929 - ZZZZ

00 - 000 - 0000 - 0000ZZ - ZZZ - ZZZZ - ZZZZ

00 - 000 - 9941 - 0000ZZ - 000 - ZZZZ - ZZZZ

00 - 001 - 0000 - 0000ZZ - ZZZ - 3999 - ZZZZ

You will implement three rules as a test to the system:

Rule Purpose

Commission Rule Prevent the Administration (100) and Finance (150) departments from receiving commission payments (Account 5150)

Balance Sheet Rule Prevent balance sheet account codes from being used with anything but balance sheet departments (and similarly with P&L account codes and departments)

Revenue Rule Allow only sales departments (300 to 3ZZ) to be used with revenue account codes (4000 range)

Assumptions


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Tasks

Query Your Flexfield Structure

1. Responsibility = XXGeneral Ledger Super User, XXLEDGER

2. Navigate to the Key Rules window

• (N) Setup > Financials > Flexfields > Key > Rules

3. Query your flexfield structure

Define the Commission Rule

4. Define the commission rule − Rule = XXCVR01 − Description = Account 5150 is not valid with Administration (100) and Finance

(150) − Error Message = XXCVR01 - Account 5150 is not valid with the Administration

(100) and Finance (150) departments − Error Segment = Account − From = 31-JAN-2001

Include/Exclude From To

Include 00.000.0000.00 ZZ.ZZZ.ZZZZ.ZZ

Exclude 00.100.5150.00 ZZ.100.5150.ZZ

Exclude 00.150.5150.00 ZZ.150.5150.ZZ

Define the Balance Sheet Rule

5. Create Rule XXCVR02 for the Balance Sheet Rule. Remember to include a description, error message, identify the segment name, start date, and use the following information.

− Rule = XXCVR02 − Description = Balance sheet accounts and income statement accounts must be used

with appropriate departments − Error Message = XXCVR02 - Balance sheet and income statement accounts must be

used with appropriate departments. − Error Segment Name = Department − From = 31-JAN-2001



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Exclude 00.000.4000.00 ZZ.000.9929.ZZ

Exclude 00.000.9941.00 ZZ.000.ZZZZ.ZZ

Exclude 00.001.0000.00 ZZ.ZZZ.3ZZZ.ZZ

Note: 9930 is not being excluded as it will be used with department 000 for the default balancing account.

Define the Revenue Rule

6. Create Rule XXCVR03 for the Revenue Rule. Remember to include a description, error message, identify the segment name, start date, and use the following information.

− Rule = XXCVR03 − Description = Allow only sales departments (300 to 3ZZ) to be used with revenue

account codes (4000 range) − Error Message = XXCVR03 - Only sales departments (300 to 3ZZ) may be used

with revenue account codes (4000 range) − Error Segment Name = Department − From = 31-JAN-2001



Exclude 00.000.4000.00 ZZ.299.4ZZZ.ZZ

Exclude 00.400.4000.00 ZZ.ZZZ.4ZZZ.ZZ

7. Save and close windows until you are back at the Navigator

Note: In 11i10 and prior, it was necessary to re-choose the responsibility to activate the cross validation rule. That is no longer necessary in R12.

Test the Cross Validation Rules

8. Navigate to the Account Combinations window


9. To test your rule, attempt to add accounts according to the following table:

Account Description

01.100.1110.00 Co 01.Administration.Cash.Default

01.000.4110.00 Co 01.Balance Sheet.Hardware Revenue.Default

01.150.4120.00 Co 01.Finance.Support Revenue.Default

01.310.4130.00 Co 01.Sales & Marketing.Training Revenue.Default

10. Disable your rules.

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Practice - Define and Test Shorthand Aliases (Required)

Overview

In this practice, you will define and test shorthand aliases.

Assumptions



Tasks

Verify the Shorthand Aliases Profile Option

1. Responsibility = XXGeneral Ledger Super User, XXBOOK

2. Navigate to the Profiles window

• (N) Other > Profile

3. Query the Flexfields: Shorthand Entry profile option − User Value = Always

4. Save

Query the Flexfield Structure

5. Navigate to the Shorthand Aliases window

• (N) Setup > Financials > Flexfields > Key > Aliases

6. Query your flexfield structure

Define Shorthand Aliases

7. Define shorthand aliases. − Enabled = Checked − Max Alias Size = 20 − For the prompt, type Shorthand Aliases

8. (T) Aliases, Descriptions

9. Enter full templates for the Bank account, the Accounts Payable account, and Accrued Expenses according to the following table:

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Alias Template Alias Description

Cash 01.000.1110.00 Cash

Accounts Payable 01.000.2210.00 Trade Accounts Payable

Accrued Expenses 01.000.2225.00 Accrued Expenses Payable

10. Enter partial templates for Salaries, Training Revenue and Bonuses according to the following table:

Alias Template Alias Description

Salaries 01..5105.00 Salaries

Training Revenue 01..4130.00 Training Revenue

Commissions 01..5150.00 Commissions

11. Save


Recompile the Flexfield

13. Navigate to the Key Segments window

• (N) Setup > Financials > Flexfields > Key > Segments

14. Query your XXAccounting Flexfield structure

15. Deselect the Freeze Flexfield definition checkbox


17. Save − Freeze Flexfield Definition = Checked


19. (B) Compile

20. (B) OK in the Note windows


Test the Account Aliases

22. Navigate to the Account Combinations window


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23. Place your cursor in the Account field and activate the List of Values.

24. The prompt for the Shorthand Alias should appear.

25. Activate the List of Values in the Shorthand Alias window.

26. View the templates you created.

Disable Account Aliases for Your User




29. Query the Flexfields: Shorthand Entry profile option − User Value = Not Enabled

30. Save

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Practice - Open the First Accounting Period (Required)

Overview

In this practice, you will open the first accounting period for your ledger.

Assumptions



Tasks

Open the First Accounting Period

You will convert summary balances into December of the prior accounting year and detail balances for each period until cutover. The cutover period will be the current calendar month. Open the appropriate periods.

Note: Translation and revaluation cannot be completed in the first open period.

1. Responsibility = XXGeneral Ledger Super User, XXLEDGER

2. Navigate to the Open and Close Periods window

• (N) Setup > Open/Close − Period = The first December in your calendar (There will be two. Be careful to

choose the correct one.)

3. (B) Find

4. (B) Open

5. (B) Yes in the Decision window

6. Close the Open/Close periods window and monitor the concurrent request until it completes (Hint: Use (M) View/Requests).

7. Navigate back to the Open and Close Periods window

8. Click (B) Find to find all periods. − Target Period = Current month

Note: After specifying the Target Period and selecting (B) Open, all periods up to and including the Target Period will be open. This is a change from prior versions of Oracle Applications where each period had to be opened individually and consecutively.

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9. (B) Open

Note: You should limit the number of periods you have open in order to improve posting performance. This is particularly useful during implementations when you are uploading balances from a legacy system. Instead of having a year's worth of periods open as you are uploading and posting to each period, open a couple of periods and have a high number of future-enterable periods defined for your ledger.

Note: The number of future-enterable periods can be changed at any time in the Ledger window. After you have uploaded the balances for all the periods, open each period to post the journal, then close older periods.

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Practice - Run General Ledger Reports

In this practice, you will run General Ledger reports.

Assumptions



Tasks

1. Submit the Segment Values Listing Report.

2. View the output when your request completes.

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Solution - Run General Ledger Reports

Tasks

Submit the Segment Values Listing Report

1. Navigate to the Standard Request Submission screen.

• (N) Reports > Request > Standard

2. Submit a single request. − Name = Chart of Accounts - Segment Values Listing − Segment Name = Account − (B) Submit − Note your Request ID

3. View the output when your request completes.

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Practice - Set up Journal Sources

Overview

In this practice, you will set up journal sources.

Assumptions



Tasks

1. Set Up a Journal Source

• (N) Setup> Journal > Sources − Source = XXPurchasing − Description = External purchasing accruals − Import Journal references = Checked − Freeze Journals = Checked

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Solution - Set up Journal Sources

Tasks

Set Up a Journal Source

1. Open the Journal Sources window

• (N) Setup> Journal > Sources − Source = XXPurchasing − Description = External purchasing accruals − Import Journal references = Checked − Freeze Journals = Checked

2. (I) Save


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Practice - Set up a Journal Category (Required)

Overview

In this practice, you will set up a journal category.

Assumptions



Tasks

Set Up a Journal Category

1. Navigate to the Journal Category window

• (N) Setup> Journal > Category − Category = XXAccrual − Description = XXAccrual

2. (I) Save


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Practice - Create a Journal Batch (Required)

Overview

You've purchased computers in the current open period. The computers are valued at 85,000, of which the office is paying 5,000 cash and the remainder will be paid over the following year. An additional memo informs you of 135,000 of one-time sales revenues earned by selling these computers. Record the journals for the memos in one batch using a batch control total. In this practice, you will create a batch journal.

Assumptions



Tasks

Record Computer Purchases


2. Navigate to the Journals window

• (N) Journals > Enter

Note: You may need to use the System Administrator responsibility to set the Sequential Numbering profile option to Not Used for the XX General Ledger Super User, XXBOOK responsibility to prevent messages regarding sequential numbering when entering new journals.

3. (B) New Batch − Batch = XXComputer Purchases and Sales − Period = Current period − Control Total = 220000

4. (B) Journals − Journal = XXComputer Purchases − Category = Addition − Currency = Your functional currency

5. Enter the following: Line Account Debit Credit Description

10 01.000.1560.00 85000 Computers and Software

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20 01.000.1110.00 5000 Cash

30 01.000.2210.00 80000 Accounts Payable

6. (I) Save


Record Sales on Account

8. Place the cursor in the Journal field

9. (I) New − Name = XXComputer Sales − Period = Current period − Category = Revenue − Currency = Your functional currency


10 01.000.1210.00 135000 Accounts Receivable

20 01.310.4110.00 135000 Hardware Revenue

11. (I) Save


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Practice - Create a Journal Batch (Required)

Overview

In this practice, you will create a journal batch with multiple journals.

Assumptions



Tasks

Create a Journal Batch


2. Navigate to the Journals window


3. (B) New Batch − Batch = XXMeals Expense − Control Total = 1000

4. (B) Journals − Journal = XXMeals - Sales & Marketing − Period = Current period − Category = Expenditures − Currency = Use default currency


10 01.310.7690.00 500 Meals-Sales & Marketing

20 01.000.1110.00 500 Cash

6. (I) Save


8. Place cursor in journal header

9. (M) File > New

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− Journal = XXMeals - European Sales Line Account Debit Credit Description

10 01.350.7690.00 300 Meals-European Sales

20 01.000.1110.00 300 Cash

10. (I) Save


12. Place cursor in journal header

13. (I) New − Journal = XXMeals - American Sales

Line Account Debit Credit Description

10 01.375.7690.00 200 Meals-American Sales

20 01.000.1110.00 200 Cash

14. (I) Save


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Practice - Create a Single Journal (Required)

Overview

In this practice, you will create a single journal that will reclass telephone charges from the Finance department to the Administrative department.

Assumptions



Tasks

Create a Single Journal


2. Navigate to the Enter Journals window


3. (B) New Journal − Journal Name = XXReclass − Period = Current period − Category = Reclass − Currency = Use default currency

Note: We did not enter a batch name for this batch. The batch name will be created for us.

4. Enter the following journal: Line Account Debit Credit Description

10 01.310.5510.00 500 Telephone Charges

20 01.100.5510.00 500 Transfer to Dept. 300

5. (I) Save


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Practice - Post Journals (Required)

Overview

There are several methods to Post Journals. You can use the Post button, the Post Journals window or Autopost. In this practice, you will use the Post button and the Post Journals window to post journals.

Assumptions



Tasks

Post Journals Using the Post Button



• (N) Journals > Enter − Find your = XXComputer Purchases and Sales batch

3. (B) Post

4. (B) OK − (B) Requery until Batch Status = Posted


Post Journals using the Post Journals Window

6. Navigate to the Journals Post window

• (N) Journals > Post

7. (B) Find

8. Select all of your batches and post them.

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Practice - Review Journal Entries and Account Balances (Required)

Overview

In this practice, you will use inquiry windows to review journal entries and account balances.

Assumptions



Tasks

Use Account Inquiry

1. Navigate to the Account Inquiry window

• (N) Inquiry > Account − From = Current period − To = Current period

2. Place cursor in Accounts record

3. Enter the following:

Segment Low High

Company 01 01

Department 000 000

Account 1210 1210

Interco 00 00

4. (B) OK

5. (B) Show Balances − Verify PTD = 135000

6. (B) Journal Details

7. (B) Show Full Journal


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Use Journal Inquiry

9. Navigate to the Journal Entry Inquiry window

• (N) Inquiry > Journal

10. Locate your 'Meals' journal − Tip: Use a wildcard (e.g.,%Meal%)

11. (B) Find

12. Verify batch status is Posted

13. (B) Review Journal

14 (B) T Accounts (B) Options − Account Description = Checked − Balances = Unchecked − Entered amounts = Unchecked − Activity = Checked

15 (B) T Accounts

16 (B) Activity Summary

17 (B) Options − Organize By = Segments − Choose Department and Account

18 (B) Activity Summary.

19 Close windows until you are back at the Navigator

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Practice - Reverse a Journal Entry (Required)

Overview

Journals may be scheduled for reversal in another period. Users may enter the period in the Journal window or it may be set to default from the category. In this practice, you will reverse a journal entry.

There are four ways to create a reversing journal. − Manually − Use the Generate > Reversals window − Profile Option GL: Autolaunch Reversal after Period Open is set to Yes and a new

period is opened (category must support auto reverse) − Run the Program - Automatic Reversal concurrent process that creates a reversing

journal

Assumptions



Tasks

Reverse a Journal Manually

A memo from the MIS department states, "Please correct the charge for computers for the latest open period. The proper charge is 87000, not 85000."


• (N) Journals > Enter − Batch = XXComputer Purchases and Sales (Tip: use wildcard. Ex: XXCom%)

2. (B) Find

3. Select the line for 85000


5. (B) Reverse

6. Select the Current period and click the OK button

7. (B) OK in the Note window

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8. (M) View > Requests and monitor your request until it completes.


Post the Reversing Entry

10. Navigate to the Journals Post window

• (N) Journals > Post − Batch = Rev%XX%

11. (B) Find

12. Click mouse in the check box to select the reversing journal entry for posting

13. (B) Post



Enter the Correct Journal



17. (B) New Batch − Batch = XXCorrected Computer Purchases

18. (B) Journals − Journal = XXCorrected Purchases − Period = Current period − Category = Addition − Currency = Defaults


10 01.000.1560.00 87000 Computers and Software

20 01.000.1110.00 5000 Cash

30 01.000.2210.00 82000 Accounts Payable

20. (I) Save

21. (B) Post

22. (B) OK in the Note window and close windows until you are back at the Navigator.

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Practice - Schedule a Journal to Reverse then Generate the Reversal (Required)

Overview

In this practice, you will schedule a journal to reverse and then generate the reversal.

Assumptions



Tasks

Set the Reversal Period

1. Navigate to the Enter Journals window and find your XXMeals Expense Journal Entry.

• (N) Journals > Enter − Batch: XXMeals Expense (Tip: use wildcard. Ex: XXMeals%)

2. (B) Find

3. Select the line for 200


5. Reverse Area − Period = Choose the next, non-adjusting period − Method = Switch Dr/Cr

6. Save


Generate the Reversal

8. Navigate to the Reverse Journals window

• (N) Journals > Generate > Reversal

9. (B) Find

10. Click the check box next to the batch name to be reversed

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11. (B) Reverse


Find your Reversal

13. Navigate to the Enter Journals window and find your reversal.

• (N) Journals > Enter − Batch = Rev%XX%

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Practice - Set up Automatic Journal Reversal (Required)

Overview

If you routinely generate and post a large number of reversing entries as part of your month-end close or opening procedures, you can save time and reduce errors by setting up Automatic Journal Reversal. The Journal Reversal Criteria window is used to define reversal criteria based on journal categories. However, your reversal criteria will only apply to new journal entries that use that category; it will not apply retroactively to existing journals using that category. In this practice, you will set up an automatic journal reversal.

Assumptions



Tasks

Verify your Journal Category exists

1. Navigate to the Categories window and verify that you category exists

• (N) Setup > Journal > Categories> − Enter a Query (F11) − Category = XXAccrual

2. Execute your Query (Ctl-F11)


Specify Journal Reversal Criteria

4. Navigate to the Journal Reversal Criteria window

• (N) Setup > Journal > Autoreverse − Category = XXAccrual − Reversal Period = Next Non-Adjusting − AutoReverse = Checked − AutoPost Reversal = Checked

5. Save


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Note: The GL: Launch Autoreverse after Period Open profile option will determine if the Posting process will be submitted automatically when the status of the period changes to Open after the Open Period process is run.

Test Journal Reversal



8. (B) New Journal − Journal = XXSalary Accrual − Period = Current period − Category = XXAccrual − Note the Reversal Period defaults into the reverse area


10 01.310.5105.00 30000 Salary Expense (300)

20 01.350.5105.00 20000 Salary Expense (350)

30 01.375.5105.00 10000 Salary Expense (375)

40 01.000.2225.00 60000 Accrued Salaries

10. Save

11. (B) Post

12. Ensure the concurrent request completes successfully.


Run the Automatic Reversal Process

14. Navigate to the Standard Request Submission window


15. (B) OK to submit a single request − Name = Program - Automatic Reversal − Period = ALL

16. Submit the request and review the output.

17. Verify your reversing journal was created.

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Practice - Set up Suspense Accounts (Required)

Overview

In this practice, you will set up suspense accounts.

Assumptions



Tasks

Define a Suspense Account

1. Navigate to the Suspense Account window

• (N) Setup > Accounts > Suspense

2. Enter the following: Source Category Account

Manual XXAccrual 01.000.2990.00

3. Save


Enter an Unbalanced Journal



6. (B) New Journal − Journal = XXMisc Accruals − Period = Current period − Category = XXAccrual


10 01.310.5150.00 500 Commission

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20 01.000.2225.00 450 Accruals

8. Save

9. (B) Yes in Decision window

10. Post the Journal

11. Ensure the request completes successfully.

View the Journal


• (N) Journals > Enter − Journal = XXMisc%

13. (B) Find



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Practice - Create a STAT Journal (Required)

Overview

In this practice, you will create a STAT journal.

Assumptions



Tasks





3. (B) New Journal − Journal Name = XXHeadcount − Period = Current period − Category = Headcount − Currency = STAT



10 01.310.9110.00 100 Dept 310 Headcount

20 01.350.9110.00 150 Dept 350 Headcount

30 01.375.9110.00 100 Dept 375 Headcount

5. Save

6. Post


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Practice - Define Statistical Units of Measure (Optional)

Overview

In this practice, you will define statistical units of measure.

Assumptions



Tasks

Define Statistical Units of Measure

1. Navigate to the Units window

• (N) Setup > Accounts > Units

2. Enter the following: Account Unit of Measure Description

7640 XXFlights Flights

3. Save

Verify Profile Option



5. Find the Journals: Mix Statistical and Monetary and set the User value to Yes

6. Save


Enter a Mixed Statistical and Monetary Journal



9. (B) New Journal

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− Journal = XXAirfare Expense

10. Enter the following: Line Account Debit Credit Unit of Measure Quantity

10 01.310.7640.00 3000 XXFlights 2

20 01.350.7640.00 4000 XXFlights 5

30 01.375.7640.00 5000 XXFlights 1

40 01.000.1110.00 12000

11. Save your work and post the journal.


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Practice - Define Summary Accounts (Required)

Overview

In this practice, you will define Summary Accounts.

Assumptions



Tasks

Define Rollup Groups

1. Navigate to the Groups window

• (N) Setup > Financials > Flexfields>Key>Groups − Structure = XXAccounting Flexfield − Segment = Account − (B) Find

2. Enter the following: − Code = EMPXX − Name = Employee Cost − Description = Rollup Group for Employee Cost accounts 51XX

3. (I) Save

4. Click back into the Independent Segment field and use the torch icon to find your Department Segment

5. Enter the following: − Code = DEPTXX − Name = Department − Description = Rollup Group for Departments 1XX and 3XX

Attach to Parent Values

6. Navigate to the Key Values Window

• (N) Setup > Financials>Flexfields>Key>Values

7. Find your Chart of Accounts Structure and the Department Segment value 1XX. In the Group field enter the Department rollup created in step 5 above. Repeat for the 3XX.

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8. (I) Save

9. Find your Account Segment and segment Value 51XX. In the group field enter the Employee Costs rollup created in step 2 above and save your work.

Define the Summary Template

10. Navigate to the Summary Accounts window

• (N) Setup > Accounts>Summary

11. Enter the following: − Name = XX Summary − Template = T-DEPARTMENTT-EMPLOYEE COSTS-T − Description = Summary Account for Employee Costs − Earliest Period = Current Period

12. (I) Save

Review the Summary Account


• (N) Inquiry > Account − From = Current period − To = Current period

14. Place cursor in the Summary Template field

15. Select your Summary Template from the List of Values and tab to the next field

16. You can choose to restrict the range of accounts for your Summary Template. If you do not wish to restrict the range select ‘OK’

17. Review the accounts that have been produced - (B) Show Balances

18. Review the detail balances - (B) Detail Balances

19. Review the Journal Details - (B) Journal Details

Note: If budgets are being used, you can also view variances at a summary level through this form.

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Practice - Create Recurring Journals (Required)

Overview

In this practice, you will define and generate recurring journals.

Assumptions



Tasks

Create a Skeleton Recurring Journal Batch

1. Navigate to the Recurring Journals definition window

• (N) Journals > Define > Recurring − Batch = XX Skeleton Recurring Journal − Journal = XXSalary Expense − Category = Payroll − Currency = Your functional currency

2. (B) Lines

3. Enter lines according to the following table: Line Account Description

10 01.100.5105.00 Salaries expense



40 01.000.2225.00 Accrued payroll

4. Save

5. Close window to return to the Batch Header

Generate the journal for the current period

6. (B) Generate

7. (B) Submit

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8. Choose the current period and submit your recurring journal (B) Submit

Verify the Process Completes


• (B) Find

10. Once the process has completed find your unposted skeleton journal

11. Navigate to the Journal Entry window

• (N) Journals > Enter − Batch Name = XX Skeleton Recurring Journals

12. (B) Find


14. Enter the following: Line Account Description Debit Credit

10 01.100.5105.00 Salaries expense 200000



40 01.000.2225.00 Accrued payroll 400000

15. Save and post your Journal

Create a Standard Recurring Journal Batch

16. Navigate to the Recurring Journals definition window

• (N) Journals > Define > Recurring − Batch = XX Standard Recurring Journal − Journal = XXAnnual Support Contracts − Category = Revenue − Currency = Your functional currency

17. (B) Lines

18. Enter a journal according to the following table: Line Account Description Step Operator Amt

10 01.310.4120.00 Contracts - S&M 1 Enter -10000

20 01.350.4120.00 Contracts - European Sales 1 Enter -20000

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30 01.375.4120.00 Contracts = American Sales 1 Enter -30000

40 01.000.1210.00 A/R 1 Enter 60000

19. Save

20. Close window to return to the Batch Header

21. Generate the journal for the current period (B) Generate

22. (B) Submit

23. Choose the current period and submit your recurring journal

• (B) Submit



25. (B) Find

Once the process has completed find your unposted standard journal


• (N) Journals > Enter − Batch Name = XX Standard Recurring Journals

27. (B) Find


29. (B) Post

Create a Formula Recurring Journal Batch

The Sales teams are paid a basic salary plus a monthly commission of 5% of sales for their department.

30. Navigate to the Recurring Journals definition window to define the formula journal.

• (N) Journals > Define > Recurring − Batch = XX Formula Recurring Journal − Journal = XX Salesperson Bonus Accrual − Category = Accrual − Currency = Your functional currency

31. (B) Lines

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32. Enter a journal line according to the following table:

Line Account Description

10 01.310.5150.00 Bonus – S&M Department

33. Enter the following formula for the journal line:

Step Operator Amount Account

1 Enter 01.310.4120.00

2 X -0.05

34. Save your work and enter the second and third lines for the other 2 departments adding an extra 1000 to the Department 350 bonus and deducting 500 from the Department 375 bonus.

35. Enter a final line:

Line Account Description

9999 01.000.2225.00 Bonus – Accrual Sales Teams

36. Save your work

37. Close the window

Generate the journal for the current period

38. Generate the journal for the current period (B) Generate

39. (B) Submit

40. Choose the current period and submit your recurring journal (B) Submit



42. (B) Find

43. Monitor the process until it completes

Find your unposted journal


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• (N) Journals > Enter − Batch Name = XX Formula Recurring Journals

45. (B) Find

46. (B) Post

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Practice - Create a Journal Entry for Your Mass Allocation (Required)

Overview

A mass allocation cannot run against a zero balance cost pool. In this practice, you will create a journal entry to ensure that there is a balance in the cost pool.

Assumptions



Tasks


1. Responsibility = XX General Ledger Super User, XX BOOK



3. (B) New Journal − Journal Name = XXCost Pool − Period = Current period − Category = Allocation − Currency = Your functional currency



10 01.100.5750.00 155,000 Cost Pool

20 01.000.2225.00 155,000

5. Save

6. Post


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Practice - Create Budgets and Budget Organizations (Required)

Overview

In this practice, you will define and load budget information.

Assumptions



Tasks

Create a Budget

Create a budget using standard Oracle Applications – not ADI

1. Navigate to the Define Budgets window.

• (N) Budgets > Define > Budget − Name = XXBUDGET − Status = Open − First = Jan-XX (Use current year) − Last = Dec-XX (Use current year)

2. (B) Open Next Year



5. Use (M) View > Requests to ensure the concurrent process completes successfully

Create a Budget Organization

Use standard Oracle Applications – not ADI

6. Navigate the Define Budget Organizations window

• (N) Budgets > Define > Organization − Name = XXSALES DEPARTMENTS

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7. Display Sequence:

Segment Seq

Company 1

Department 2

Account 3

Interco 4

8. (B) Ranges

9. Enter the following information: Line Low High Type

10 01.310.4000.00 01.375.7999.00 Entered

10. Save

Enter Budget Amounts

11. Navigate to the Enter Budget Amounts window.

• (N) Budgets > Enter > Amounts

12. Select your Organisation, Budget and Accounting Periods using the LOV

13. Enter amounts against the account combinations as detailed in the table below, using the Budget Rules where appropriate.

14. Use the Options button to put any rounding differences into the last month of the year.

15. Post your Budget amounts

• (B) Post

Account Amount Budget Rule

01.310.4120.00 15000 Repeat per Period

01.350.4120.00 250000 Divide Evenly

01.375.4120.00 30000 Repeat per Period

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Load a Basic Budget

16. Logon and Use ADI

17. (I) Ledger > Enter Budgets − Organization = XXSALES DEPARTMENTS

18. Limit the accounts for you budget entry to the following:

• (B) Limit Accounts

Segment Low High

Company 01 01

Department 310 375

Account 5105 5105

Interco 00 00

19. Select (B) OK (Green Tick)

20. (B) Set Characteristics

21. Set characteristics according to the following table: − Hint: Drag and drop segments to change the sort order

Display Order Show Desc Sort Order

Company Account

Department Checked Department

Account Checked Company

Interco Interco

22. Enter the following information. − Budget = XXBUDGET − Period Range = Jan - Dec

23. (B) OK

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24. Enter amounts for the year according to the table below

Note: Be careful to ensure amounts are associated with the correct account combinations

Account Amount Budget Rule

01.310.5105.00 360000 Divide Evenly by Cells

01.350.5105.00 30000 Repeat per Cell

01.375.5105.00 120000 Use a rule of your choice

25. (I) Ledger

26. Upload to Interface

27. Accept all defaults

28. Select (B) OK

29. Go back into GL and review your budget using the Account Inquiry

• (N) Inquiry>Account − From = Current Period − Currency = your functional currency − (T) Secondary Balance Type = Budget − Budget = XXBUDGET − Account (both low and high) = 01.310.4120.00

30. (B) Show Variance

Transferring Budget Data Some employees will be transferring from department 310 to 350. To reflect this change you must transfer their salary budget amounts.

31. Navigate to the Budget Transfer Form

• (N) Budget > Enter > Transfer

32. Select your Budget from the LOV − Batch Name = XXBudget Transfer

33. Select your Organization and the Account your are transferring from and to. − 01.310.5105.00 to 01.350.5105.00

34. (B) Transfer Amounts

35. Select the required period from the LOV

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36. Enter a transfer amount of 15000

37. Save your work and close the window

38. Close the Budget Transfer screen and note your request id

39. Find and Post your journals

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Practice - Define Currencies (Required)

Overview

In this practice, you will define currencies.

Assumptions



Tasks

Define Foreign Currencies

1. Navigate to the Currencies window



Note: If the field isn’t list below leave it blank.

Code Name Description Issuing Territory

XXCUR XXCurr Foreign Currency France

3. Save


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Practice - Define Rate Types (Required)

Overview

In this practice, you will define rate types using the Currency Rates Manager.

Assumptions



Tasks

Define Rate Types

1. Navigate to the Conversion Rate Types window

• (N) Setup > Currencies > Currency Rates Manager > Rate Types − (B) Create Rate Type − Rate Type = XXPrivate − Description = XXPrivate Rate Type − Pivot Currency = XXCUR − (B) Add Another Row − Contra Currency = USD − (B) Add Another Row − Contra Currency = GBP

2. (B) Apply

3. Remain in this screen for the next exercise

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Practice - Define Daily Conversion Rates (Required)

Overview

In this practice, you will define daily conversion rates using the Currency Rates Manager.

Assumptions



Tasks

Define Conversion Rates

1. Select the Rates tab

2. (B) Create Daily Rates


From To From Date To Date Type Conv. rate

XXCUR USD First day of current period

Last day of current period

XXPrivate 1.45

4. (B)Add Another Row

Enter the Following:

From To From Date To Date Type Conv. rate

XXCUR GBP First day of current period

Last day of current period

XXPrivate 2.0

5. (B) Apply

(B) Return to Daily Rates Search

6. Query the rates for your XXCUR with USD and your Rate Type

(B) Go

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7. Note rates were created

8. Query again for USD to GBP. Review the Cross Rates created

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Practice - Enter a Foreign Currency Journal (Required)

Overview

In this practice, you will enter and post a journal denominated in a foreign currency.

Assumptions



Tasks

Enter a Foreign Currency Journal



2. (B) New Journal − Journal = XXFC Journal − Period = Current period − Currency = XXCUR − Category = XXAccrual − Description = XXAccrual


10 03.150.7640.00 20000 Airfare

20 03.175.7640.00 30000 Airfare

30 03.150.2210.00 20000 Payable

40 01.175.2210.00 30000 Payable

4. (I) Save

5. Note the converted currency figures

6. Post your journal (B) Post

7. Monitor the Post Journals request until it completes successfully.


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Perform an Account Inquiry


• (N) Inquiry > Account − Currency = XXCUR

10. Place cursor in Accounts record


Low High

Company 03 03

Department 150 150

Account 7640 7640

Interco 00 00

12. (B) Show Balances

13. Review journal details


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Practice - Enter a Journal with Conversion Rounding Differences (Required)

Overview

In this practice, you will enter a journal with conversion rounding differences.

Assumptions



Tasks

Enter a Journal with Conversion Rounding Differences



2. (B) New Journal − Journal = XXRounding − Period = Current period − Category = Adjustment − Description = Journal with rounding differences − Currency = XXCUR − Conversion Type = User − Conversion Rate = 1.45


10 03.000.1560.00 17200.34

20 03.000.1110.00 9543.59

30 03.000.2210.00 7656.75

4. Save your work

5. Note the conversion created an unbalanced, converted journal

6. Post your journal (B) Post

7. Monitor the Post Journals request until it completes

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8. Query your journal and note additional lines were added to balance the converted journal


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Practice - Define a Row Set (Required)

Overview

In this practice, you will define a row set.

Scenario: A memo from your controller requests a five-month overhead summary report showing actual balances rounded to thousands for departments 310, 350, and 375 combined. In the first step, you will create a row set identifying the Account Assignments (ranges) for the report and a Calculation (total).

Assumptions



Tasks

Create a Row Set


2. Navigate to the row set definition window

• (N) Reports > Define > Row Set − Name = XXRow Set − Description = Overhead Summary

3. (B) Define Rows

3. Assign the following accounts, save and proceed after entering each line: Line Line Item Indent Skip

Line After

Account Range Low Account Range High

10 OVERHEAD Yes

20 Salaries 3 --5800-- --5800--

30 Airfare 3 --7640-- --7640--

40 Car Rental 3 --7650-- --7650--

50 Miscellaneous 3 --7740-- --7740--

5. Assign the following for the TOTAL row.

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Line Line Item

100 TOTAL

6. Specify the following formatting: − Indent = 0

7. Specify the following underline characters − Before = - − After: =

8. (B) Calculation Seq Operator Low High

10 + 11 99

Run an Ad Hoc Report

9. Navigate to the request submission window

• (N) Reports > Request > Financial

10. (B) Define Ad Hoc Report − Title = Overhead Summary − Row Set = XXRow Set − Column Set = PTD,QTD,YTD Actual

11. (B) OK − Period = May-05

12. (B) Submit

13. (M) View > Requests to view output online

Run the Row Set Detail Listing Report


• (N) Reports > Request > Standard − Request Name = FSG - Row Set Detail Listing − Row Set Name = XXRow Set

15. (B) Ok

16. (B) Submit Request

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Run the Row Set Summary Listing Report


• (N) Reports > Request > Standard − Request Name = FSG - Row Set Summary Listing

19. (B) Submit Request


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Practice - Define a Column Set (Required)

Overview

In this practice, you will define a column set.

Assumptions



Tasks

Create a Column set

1. Navigate to the Column Set definition window

• (N) Reports > Define > Column Set − Name = XXColumn Set − Description = 5 Month Rolling Summary

2. (B) Build Column Set

3. Enter the following: Sequence 10 20 30 40 50 60

Name POI-4 POI-3 POI-2 POI-1 POI TOTAL

Amount Type

PTD-Actual

PTD-Actual

PTD-Actual

PTD-Actual

PTD-Actual

Offset -4 -3 -2 -1 0

Format Mask

9,999,999 9,999,999 9,999,999 9,999,999 9,999,999 9,999,999

4. Save

Create the heading

5. (B) Create Default Heading − Heading = * indicates > $1,000,000 − Column 60: Replace &POI0 with TOTAL

6. (B) OK to close the window

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7. (B) Define Columns

Note: Position is the number of characters from the left margin where the column will appear. Sequence is used for calculations and has no impact on positioning of the column.

8. Scroll down to the TOTAL column (Sequence 60)

9. In the Total column select the Calculations button

10. Enter the following: Seq Operator Low High

10 + 10 59

11. Close the Calculations window

12. (B) Exceptions − Flag = * − Description = Greater Than $1,000,000 − Condition = Greater Than − Constant = 1000000

13. Save

Run an Ad Hoc Report


• (N) Reports > Request > Financial

15. (B) Define Ad Hoc Report − Title = 5 Month Rolling Overhead Summary − Row Set = XXRow Set − Column Set = XXColumn Set

16. (B) OK − Period = May-05

17. (B) Submit

18. View the output online

Run the Column Set Detail Listing Report



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− Request Name = FSG - Column Set Detail Listing − Column Set Name = XXColumn Set

20. (B) Ok

21. (B) Submit

22. View your request online

Run the Column Set Summary Listing Report


• (N) Reports > Request > Standard − Request Name = FSG - Column Set Summary Listing

24. (B) Submit

25. View your request online

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Practice - Define a Report (Required)

Overview

In this practice, you will combine a row set and a column set to define a report.

Assumptions



Tasks

Define the report

1. Navigate to the Report definition window

• (N) Reports > Define > Report − Name = XX5 Month Rolling Overhead − Title = 5 Month Rolling Overhead − Row Set = XXRow Set − Column Set = XXColumn Set

2. Save

Submit the report


• (N) Reports > Request > Financial − Report = XX5 Month Rolling Overhead − Period = May-05

4. (B) Submit

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