r12 receivables guide

8/10/2019 R12 Receivables Guide

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Oracle Applications

Release 12.1.1

Accounts Receivables

Students Manual

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Table of Contents

1 CUSTOMER PROFILE CLASSES................................................................................4

2 CUSTOMERS...........................................................................................................7

TRANSACTIONS............................................................................................................12

STANDARDTRANSACTION(NAVIGATION: TRANSACTIONS: TRANSACTIONS)....................................................123 DEPOSITTRANSACTION............................................................................................................... 19

4 BILLS RECEIVABLES.............................................................................................21

4.1 STANDARDREMITTEDBILLSRECEIVABLE.....................................................................................21FACTOREDBILLSRECEIVABLES...........................................................................................................29

8. NOTES RECEIVABLES............................................................................................33

STANDARDREMITTANCE..................................................................................................................... 36FACTOREDREMITTANCE..................................................................................................................... 40

BALANCE FORWAR BILLIN!......................................................................................43

RECEIPTS...................................................................................................................49

STANDARDRECEIPTS............................................................................................................................ 51

CHARGEBACK(RECEIPT) TRANSACTION................................................................................................56RECEIPTADJUSTMENTS......................................................................................................................60

1". REMITTANCES...................................................................................................... 62

STANDARDREMITTANCE..................................................................................................................... 62

FACTOREDREMITTANCE..................................................................................................................... 65

MISCELLANEOUS RECEIPTS........................................................................................69

PA#MENT NETTIN!.....................................................................................................70

A!IN! BUC$ETS.........................................................................................................72

INVOICES WIT% RULES...............................................................................................73

AGING.........................................................................................................................83

PA#MENT TERMS........................................................................................................86

TRANSACTION T#PES&.................................................................................................91

TRANSACTION SOURCES.............................................................................................96

STANAR MEMO LINES...........................................................................................100

ACCOUNTIN! RULES.................................................................................................102

AUTOACCOUNTIN!...................................................................................................106

APPROVAL LIMITS.....................................................................................................109

RECEIVABLES ACTIVITIES&........................................................................................110

APPLICATION RULE SETS..........................................................................................118

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ISTRIBUTION SETS.................................................................................................120

RECEIPT SOURCES....................................................................................................121

RECEIPT CLASSES.....................................................................................................122

STATEMENT C#CLES.................................................................................................126

STANAR MESSA!ES..............................................................................................127

REMIT'TO ARESSES...............................................................................................128

S#STEM OPTIONS..................................................................................................... 129

TRANSACTIONSANDCUSTOMERSSYSTEMOPTIONS............................................................................131CLAIMSSYSTEMOPTIONS................................................................................................................. 133MISCELLANEOUSSYSTEMOPTIONS...................................................................................................134

AR ACCOUNTIN! PERIOS........................................................................................139

ACCOUNTIN! ENTRIES.............................................................................................140

MULTIPLE C%OICE (UESTIONS.................................................................................149

FRE(UENTL# AS$E (UESTIONS..............................................................................157

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1 Cust)*e+ P+),le Classes

Use Customer Profiles to group customer accouts !it" similar cre#it!ort"iess$ %usiess &olume$ a# pa'met c'cles or eac" profile class

'ou ca #efie iformatio suc" as cre#it limits$ pa'met terms$

statemet c'cles$ i&oicig$ a# #iscout iformatio *ou ca also#efie amout limits for 'our fiace c"arges$ #uig$ a# statemetsfor eac" currec' i !"ic" 'ou #o %usiess

or e+ample$ 'ou mig"t #efie t"ree categories: oe for prompt pa'igcustomers, oe for late pa'ig customers !it" "ig" fiace c"arge

rates, a# a t"ir# for customers !"o mostl' pa' o time$ !it" #iscouticeti&es for earl' pa'met *ou ca also use t"e profile class-D.AU/T$- !"ic" Oracle Recei&a%les pro&i#es

*ou ca assig a profile class to customers a# a##resses t"roug" t"eCustomers0Sta#ar# !i#o! T"e customer profile class 'ou assigpro&i#es t"e #efault &alues$ !"ic" 'ou ca optioall' customi1e to meet

specific re2uiremets for eac" customer or a##ress

If a profile is assige# to a customer a# a a##ress of t"e samecustomer$ t"e optios set at t"e a##ress le&el ta3e prece#ece o&ert"ose set at t"e customer le&el or statemet site a# #uig site

profile amouts$ "o!e&er$ Recei&a%les uses t"e optios at t"e a##ress

le&el onlyif 'ou set t"e AR: Use Statemet Site 4 Duig Site Profilesprofile optio to *es

Prerequisites

Defie statemet c'cles

Defie customer profile loo3ups

Defie cre#it aal'sis

Defie #uig letters

Defie collectors

Defie groupig rules

Defie pa'met terms

Defie AutoCas" rule sets

Defie S'stem Optios

Na&igate to profile class !i#o! (Na&igatio: customer: profile classes)

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Cre#it Profile

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Customer Profile Classes 5 Profile Class Amouts

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2 Cust)*e+s

Customer a# Customer sites #efie customer ame a# a##ressiformatio to %ill customer6s goo#s a# ser&ices re#ere# 7iimall'$

customer recor#s "a&e t"ree compoets: a customer recor#$ acustomer site recor#$ a# a customer site %usiess purpose recor#

T"e oe0customer0to0ma'0customer0sites arc"itecture allo!s oecustomer recor# to "a&e oe or more site recor#s U#ersta#ig a#utili1ig t"e oe0customer0to0ma'0customer0sites cocept is critical for

Oracle Recei&a%les to ru as efficietl' a# effecti&el' as possi%le Stricti0"ouse amig sta#ar#s$ customer &erificatio proce#ures$ a# #ata

etr' proce#ures !ill impro&e t"e Oracle Recei&a%les s'stem a# i0"ouse %usiess processes

Customer a# customer site recor#s ma' %e co&erte# or importe# A

re&ie! of t"e acti&e customer a# a##ress recor#s i t"e legac' s'stems"oul# occur T"e um%er of recor#s s"oul# #etermie if t"e customer

co&ersio process is maual or automate# 8ot" co&ersio strategiesre2uire users to clea t"e #ata T"e curret customer #ata must %e

e+tracte# a# t"e users must re&ie! t"e #ata T"e oe0customer0to0

ma'0customer0sites arc"itecture must %e esta%lis"e# a# #uplicatesmust %e elimiate# I a##itio$ cosistet i0"ouse amig sta#ar#smust %e applie# T"e t"e customer #ata ma' %e etere# mauall' or

&ia a co&ersio program ortuatel'$ t"ere is a #eli&ere# customeriterface 9o!e&er$ t"e customer co&ersio program must still %e!ritte i0"ouse or #eli&ere# %' a cosultig orgai1atio I a##itio$t"e user commuit' must "a&e strict proce#ures as to !"at s'stem

o!s t"e customer a# customer site #ata

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Customer Site Arc"itecture

T"e t"ir# recor# is t"e customer site use recor# T"is #ata i#icates t"e%usiess purpose of t"e customer a##ress #ata suc" as t"e %ill0toa##ress or t"e s"ip0to a##ress #ata T"e appropriate site !ill appear it"e /ist of Values #urig #ata etr' or e+ample$ i t"e %ill0to customer

site fiel#$ ol' t"e sites !it" a %usiess purpose of 8ill to !ill #ispla'

(i) Some of t"e Oracle Recei&a%les ta%le ames start !it" t"e prefi+RA; %ecause prior releases of Oracle Recei&a%les iclu#e# t"e Oracle

Re&eue Accoutig (RA) applicatio !"ic" is o! iclu#e# !it"i t"eOracle Recei&a%les applicatio

Customer Entry

T"e Oracle Recei&a%les #ispla's t"e customer etr' fi# !i#o! !"eopeig t"e !i#o!


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1. Customer !i#o! !ill appear

2. .ter t"e ame of t"e orgai1atio

". Profile class$ accout t'pe a# customer status

#. Gi&e rele&at a##ress a# %ill to$ s"ip to a##ress$. Sa' sa&e a# appl' T"e it !ill #ispla' status acti&e a# agai sa'

appl'

%. A##ress !ill appear i t"e a##ress fiel#

Customer A##ress

Oracle Recei&a%les lets 'ou a##$ c"age$ or #eacti&ate %usiess purposeiformatio for a specific a##ress Sice customer accouts ca "a&e

multiple a##resses$ %usiess purposes let 'ou #escri%e !"ic" fuctios)


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are performe# at a particular customer accout site or e+ample$

assig a s"ip0to %usiess purpose to t"e a##ress !"ere 'ou s"ip 'ourgoo#s a# a Duig %usiess purpose to t"e a##ress !"ere 'ou !ill

se# Duig /etters

@"e 'ou assig a %usiess purpose to a a##ress$ its #efault status is

Acti&e *ou ca ma3e t"e %usiess purpose iacti&e %' uc"ec3ig t"eActi&e c"ec3 %o+ i t"e 8usiess Purposes ta%%e# regio

A##resses ca "a&e multiple %usiess purposes$ suc" as s"ippig$%illig$ or se#ig statemets$ #uig letters$ mar3etig collateral$ a#

legal #ocumets *ou ca also #efie 'our o! %usiess purposes i t"eRecei&a%les /oo3ups !i#o!

Note& A a##ress assige# to a s"ip0to %usiess purpose is alsoreferre# to as a -S"ip0To site-$ a a##ress assige# to a Duig

%usiess purpose is referre# to as a -Duig site-$ a# so o

'usiness Purposes an! (ultiple Or)ani*ation upport

If 'ou are usig t"e 7ultiple Orgai1atio support feature$ 'ou caassig a salesperso to a customer accout site If 'ou are not usigmultiple orgai1atios$ 'ou ca assig a salesperso to a customeraccout andto eac" of t"eir site uses *ou ca also create a cetrali1e#

statemet a# #uig site for eac" customer accout i a multiple

orgai1atio e&iromet8usiess purposes i a multiple orgai1atio e&iromet areorgai1atio specific or e+ample$ ol' t"e trasactios associate# !it"

a %ill0to site for a specific orgai1atio appear o a statemet or#uig letter If t"e same %ill0to site is use# %' more t"a oe

orgai1atio$ t"e 'ou must set up t"e a##ress a# associate# %usiesspurpose of t"is %ill0to site i eac" orgai1atio T"e$ for eac"orgai1atio$ 'ou must ru separate statemets a# #uig letters for

t"is same %ill0to siteCosoli#ate# statemets a# #uig letters for a sigle customer arealso orgai1atio specific @"e 'ou ru a cosoli#ate# statemet or#uig letter$ Recei&a%les cosoli#ates all orgai1atio0specifictrasactios for t"e customer ito a sigle #ocumet a# se#s t"e

#ocumet to t"e %ill0to a##ress !it" t"e rele&at %usiess purpose(Statemet or Duig)

or e+ample$ Sites A a# 8 %elog to orgai1atio 7iiCo$ a# sites 8

a# C %elog to orgai1atio 8igCo Recei&a%les !ill recor# trasactiosfor site 8 i %ot" orgai1atios 9o!e&er$ !"e 'ou ru cosoli#ate##ocumets$ ol' t"e trasactios create# %' 7iiCo appear o 7iiCo

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#ocumets a# ol' t"e trasactios create# %' 8igCo appear o 8igCo

#ocumets 8ecause 7iiCo a# 8igCo are separate orgai1atios$ t"eacti&it' for site 8 is ot #uplicate# o %ot" orgai1atios- #ocumets

Common Types of 'usiness Purposes

'ill To& Se# i&oices to t"is a##ress T"e %ill0to a##ress ca %e

#ifferet from t"is customer accout-s s"ip0to a##ress

+ra,ee& Desigate t"is a##ress as a customer accout #ra!ee Acustomer #ra!ee is a customer accout site resposi%le for pa'ig %illsrecei&a%le

-ip To& Se# 'our goo#s or ser&ices to t"is a##ress T"e s"ip0toa##ress ca %e #ifferet from t"is customer accout-s %ill0to a##ress

'usiness purpose usa)e

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Transactions

T"e follo!ig setup steps are importat for eterig trasactios i t"eapplicatio:

Trasactio Source

Trasactio T'pe Customer

Auto Accoutig

tan!ar! Transaction Na/i)ation& transactions& transactions0

Trasactio 5 7ai Ta%

Source Select t"e Trasactio Source T"e Source specifies automaticor maual a# i&oice um%erig$ t"e sta#ar# trasactio

t'pe$ #etermies !"ic" attri%ute of t"e I&oice Trasactiole+ fiel# is use# to #efault ito t"e Referece fiel#

Num%er .ter t"e trasactio um%er if automatic um%erig is otea%le# If automatic um%erig is specifie#$ Recei&a%les

geerates a um%er

Class Select t"e I&oice Class from t"e list

T'pe Select t"e Trasactio T'pe Trasactio t'pes #etermie!"et"er a trasactio up#ates ope recei&a%les$ ca %eposte# to G/$ if Recei&a%les calculates ta+$ t"e trasactio6screatio sig$ !"et"er trasactios !it" t"is t'pe use atural

applicatio ol' or !ill allo! o&er applicatio$ pro&i#e t"e#efault trasactio class$ pa'met term$ a# pritig optiosfor eac" trasactio

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Date .ter t"e trasactio #ate, t"e #efault is t"e curret #ate

G/ Date .ter t"e G/ #ate, t"e #efault is t"e curret #ate if t"ecurret #ate is ot i a ope perio#$ t"e #efault is t"e last

#ate of t"e most recet ope perio#

/egal

.tit'

Default legal etit' !ill %e populate# T"is ca %e c"age#

%ase# securit' access

S"ip To .ter customer s"ip to a##ress All ot"er #etails !ill %epopulate# %' Oracle

8ill To .ter customer 8ill to a##ress All ot"er #etails !ill %epopulate# %' Oracle

Pa'met

Term

Select t"e pa'met term applica%le to t"e customer Oracle

!ill calculate t"e #ue #ate %ase# o t"is

(ore Tab&

Trasactio 5 7ore Ta%

Notes Tabbe! Re)ion&

Transaction ines

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rei)-t ,in!o, reference

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ales Cre!its 3in!o, Reference&

+istributions 3in!o, Reference&

Complete&+ Completig a i&oice meas t"at pa'met sc"e#ules a# age#

recei&a%le amouts are calculate#$ a# t"is trasactio ca %e

trasferre# to t"e G/+ @"e all re2uire# iformatio "as %ee etere#$ clic3 t"e Complete

%utto

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+ Ol' complete# trasactios ca %e prite#

Press o complete %utto t"e go to um%er ta% t"ere oe ico !illappear press o it t"e &ie! follo!ig !i#o!

E4-ibit Complete# Trasactio

E4-ibit

Cre#it Trasactio (a&: trasactios: cre#it trasactios)

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Apply credit amount to open transaction

Sa' fi# cre#it trasactios !i#o! !ill appear a# clic3 o cre#it liesfollo!ig !i#o! !ill appear .ter um%er$ #escriptio$ 2uatit' i

mius a# amout Sa&e t"e #ata

5uery Ori)inal Transaction&

Origial Trasactio

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uer' Cre#it 7emo Trasactio !"ic" s'stem automaticall' crate# a#ope t"e Referece Iformatio Ta%%e# Regio a# see t"e Origial

Trasactio effecte# Iformatio

Cre#it 7emo Referece Iformatio

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- e)s/t T+ansa0t/)n

Prerequisites Deposit Trasactio T'pe

Process&

Create Deposit Trasactio

Create ormal trasactio a# Appl' to Commitmet (Deposit)

Trasactio

Ope Commitmet Ta%%e# Regio a# eter commitmet amout a#.ffecti&e Dates

.ter Commitmet Amout

Commitmet Trasactio

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Create ormal trasactio a# Appl' to Commitmet (Deposit)

Trasactio

Ru CO77IT7.NT 8A/ANC. R.PORT to 3o! a&aila%le %alace i a

Commitmet

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4 B/lls +e0e/ales

4.1 Standard Remitted Bills Receivable

8ills recei&a%les is t"e pro&isio t"roug" !"ic" orgai1atio ca getcustomer trasactio amout %alace o or %efore t"e actual pa'met%' customer

Prerequisites&1, Customer s"oul# %e a +ra,ee

2, T"ere s"oul# %e a complete# trasactio of t"at customer (Dra!ee)

> Defie trasactio t'pe for %ills recei&a%les trasactio (a&: setup:trasactios: trasactio t'pes)

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Note: Code Combinations (accounts) will be populated from auto

accounting (assumed that auto accounting set-up is completed).

B Defie Trasactio source for 8ills Recei&a%les Trasactio ( a& :setup: trasactios : sources)

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Defie Receipt Class

Proce#ure: No! !e ca create %ills recei&a%les trasactio


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Assigmet !i#o! (>)

8ills recei&a%le trasactio status c"ages from icomplete to pe#igremittace after completio

Remit %ills recei&a%le trasactio:


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> clic3 o maual creatio?auto create

B N:clic3 o actio ta%select createo3

status %ecomes starte# creatio t"e c"ages to complete creatio

Remittace !i#o!

Se%ect ma#ua% create

7aitai remittace %a3

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After completio of creatio$ status c"ages from starte# creatio to

complete# creatio

No! appro&e a# format

irst t"e status is started approvalt"e c"ages to completed approval

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Factored Bills Receivables


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Remit t"e 8ills Recei&a%lesComplete t"e trasactio a# a&igate to remittaces !i#o! (a&:%ills recei&a%le: remittaces)

Clic3 o maitai to maitai remittace

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After successful completio of t"e a%o&e programs t"e status of 8illsRecei&a%les !ill %e c"age# to actore# Automaticall' s'stem !ill create a receipt for t"e actore# 8ills

Recei&a%le !it" receipt um%er same as 8ills Recei&a%le um%er

A# 'ou ca see t"e accoutig etr' for t"e receipt as follo!s

E After recociliatio?maual clearig i Cas" 7aagemet t"e statusof t"e receipt !ill %e c"age# to Cleare#

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A# 'ou ca see t"e accoutig etr' as follo!s

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6. N)tes Re0e/ales

Recei&a%les let 'ou eter a# trac3 future0#ate# pa'mets T"ese t'pes

of pa'mets ca eit"er %e a future #ate# c"ec3 or a formal #ocumetcalle# a promissor' ote A promissory note is a formal$ prite##ocumet i !"ic" t"e issuer promises to a pa' a specific amout o aspecific #ate to aot"er part' (t"e ote "ol#er) T"e #ate t"at pa'met

is #ue is calle# t"e ote maturity date Promissor' otes areguaratee# %' t"e %a3 t"at issues t"e ote

@"e a promissor' ote is create#$ t"e issuer specifies t"e amout #ue$t"e maturit' #ate$ a# t"e %a3 %rac" from !"ic" t"e "ol#er ca

recei&e t"e pa'met @"e t"e ote reac"es its maturit' #ate$ t"e"ol#er su%mits it to t"eir %a3 T"e %a3 t"e su%mits t"e ote to aclearig istitutio$ !"ic" trasfers t"e pa'met from t"e issuer-s %a3

to t"e "ol#er-s %a3

Notes issue# %' t"e customer ca also %e reture# to t"e supplier priorto t"e maturit' #ate if$ for e+ample$ t"e ote "a# %ee issue# as a

#eposit$ a#&ace pa'met$ or as pa'met for e+istig customeri&oices

@"e a promissor' ote or future #ate# c"ec3 is recei&e# as pa'metfor goo#s or ser&ices$ it is calle# a Note Receivable

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Prere2uisites to complete otes recei&a%les:


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@e ca classif' t"e otes recei&a%les %ase# o t"eir remittace met"o#

tan!ar! remittance notes recei/ables

actore! remittance notes recei/ables

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Standa+d +e*/ttan0e


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> Clic3 o maual? auto create

B Select t"e receipt appro&eformat

Note: t"e status !ill %e starte# appro&alcomplete# appro&alstarte#

formattigcomplete# formattig

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Go to receipt t"e status c"ages from coforme# to remitte#

N:tools&ie! accoutig (to see t"e accoutig etries)

E Go to cas" maagemet a# recocile t"e receipt !it" %a3statemet

I receipt t"e status c"ages from remitte# to cleare#

H N:tools&ie! accoutig(to see t"e accoutig etries)

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Factored remittance

Prerequisite&

Defie a Receipt Class 4 t"e Remittace met"o# s"oul# %e

actore#?Sta#ar# 4actorig

Proce#ure: to create t"e receipt


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1. Ru t"e clear? ris3 elimiatio program a# see t"e status a#

etries i receipt

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Balan0e F)+3a+d B/ll/n

tep 1 7 et 8p ystem Option

Select S"o! 8illig Num%er optio (Tras 4 Customers Ta%%e# Regio)

c"ec3 %o+ to #ispla' t"e for!ar# %illig um%er i Recei&a%les !i#o!s

a# reports

Step 2 - Define Payment Terms

Create oe or more pro+ima pa'met terms for use !it" cosoli#ate#%illig i&oices T"e Cosoli#ate# 8illig I&oice program uses t"e cutoff

#ate a# pa'met terms t"at 'ou specif' i t"e su%missio parametersto select t"e trasactios to iclu#e o a cosoli#ate# %illig i&oice

@"e #efiig pro+ima pa'met terms for cosoli#ate# %illig$ performt"e follo!ig:

.ter a Cutoff Da' 0 T"e program uses t"is #a' to select trasactiosfor a cosoli#ate# %illig i&oice

.ter a sigle #ue #ate i t"e Da' of 7ot" fiel# 0 *ou caot usemultiple #ue #ates (ie split pa'met terms) !it" cosoli#ate# %illigi&oices A##itioall'$ !"e #efiig t"e #ue #ate$ eter a &alue fort"e 7ot"s A"ea# fiel# Do noteter a &alue i t"e Da's or Date

fiel#s, t"e Cosoli#ate# 8illig I&oice program #oes ot use eit"erfiel#

*ou ca #efie more t"a oe pa'met term for use !it" cosoli#ate#%illig i&oices T"ese pa'met terms ca use t"e same or a #ifferetcutoff #a' @"e pritig cosoli#ate# %illig i&oices$ 'ou ca specif'!"ic" pa'met term to use

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tep " +efine 7 Ne, or 8p!ate E4istin) Customer Profiles

A customer-s profile class i#icates !"et"er a customer s"oul# recei&ecosoli#ate# %illig i&oices a# !"et"er t"e i&oice format is Detail or

Summar' T"e profile class also #etermies t"e pa'met term o t"ecosoli#ate# %illig i&oice

Cosoli#ate# %illig i&oices are geerate# at t"e %ill0to site ol'

Customers !it" multiple %ill0to sites cannotrecei&e a sigle i&oice t"atcosoli#ates trasactios across customer sites

If a customer "as multiple %ill0to sites$ t"e le&el at !"ic" 'ou #efie a

cosoli#ate# %illig profile class #etermies t"e um%er of cosoli#ate#%ills t"at are prite# for t"at customer @"e 'ou #efie a cosoli#ate#

%illig profile class at t"e customer le&el ol'$ Recei&a%les !ill pritma' cosoli#ate# %illig i&oices$ oe for eac" %ill0to site @"e 'ou

#efie a cosoli#ate# %illig profile class at a %ill0to site ol'$

Recei&a%les !ill prit a sigle cosoli#ate# %illig i&oice specific to t"at%ill0to site

Up#ate t"e profile class at t"e customer a#?or t"e customer site le&elto ea%le cosoli#ate# %illig:

C"ec3 t"e .a%le () c"ec3 %o+

C"oose a cosoli#ate# %illig format

C"oose a ormat of Summar'$ Detail$ or Importe# C"oose t"e Detail

format to list t"e item #escriptio$ 2uatit'$ a# uit price for eac" itemo eac" i&oice, c"oose t"e Summar' format to list ol' t"e totalamout of eac" trasactio

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Attention& T"e Importe# format is for use !it" t"e Importe# 8illig

Num%er feature T"e Importe# format !ill ot %e prite# t"roug" t"eCosoli#ate# 8illig Prit program Use custom i&oices istea#

Assig a pro+ima pa'met term a# uc"ec3 t"e O&erri#e Terms %o+

*ou must assig a pro+ima pa'met term at eit"er t"e customer site or

t"e %usiess purpose le&el for a' %ill0to site t"at 'ou !at to se# acosoli#ate# %ill to

Do not c"ec3 t"e O&erri#e Terms %o+ o t"e customer profile T"e

Cosoli#ate# 8illig I&oice program igores t"e pa'met termsassige# to i#i&i#ual i&oices !"e selectig trasactios Recei&a%les$

"o!e&er$ uses t"e pa'met terms o i#i&i#ual i&oices to calculateagig a# fiace c"arges If 'ou c"ec3 t"is %o+$ t"e i#i&i#ual

i&oices ma' "a&e pa'met terms t"at are #ifferet from t"e

cosoli#ate# %ill-s pa'met terms Cose2uetl'$ a customer coul#recei&e a cosoli#ate# %ill t"at iclu#es i&oices t"at are alrea#' past#ue a# icurrig fiace c"arges

8' ot c"ec3ig t"e O&erri#e Terms %o+$ Recei&a%les automaticall'#efaults pa'met terms for i&oices from t"e customer profile Alli&oices for a gi&e %ill0to site$ t"erefore$ !ill "a&e t"e same pa'met

term as t"e cosoli#ate# %illig i&oice

u))estion&If 'ou !at to prit a cosoli#ate# %illig i&oice for all ofa customer-s %ill0to sites$ ea%le cosoli#ate# %illig at t"e customerle&el a# eter t"e pro+ima pa'met term at t"e %usiess purpose le&el

for all t"e %ill0to sites

Exhibit Customer Profile Transactions-Terms

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Cosoli#ate# 8ill

1, #ter &ra#sactio#s a#d Create Accou#ti#.

2, Submit Co#curre#t /ro.ram 0$euest or u#ctio#

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et /eriod

4(


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Cleare!& T"e pa'met of t"is receipt !as trasferre# to 'our %a3

accout a# t"e %a3 statemet "as %ee recocile# !it"i

Recei&a%les T"is status is &ali# for %ot" automatic a# mauall'etere# receipts

Re/erse!&T"is receipt "as %ee re&erse# *ou ca re&erse a receipt

!"e 'our customer stops pa'met o a receipt$ if a receipt comesfrom a accout !it" o0sufficiet fu#s or if 'ou !at to re0eter

a# reappl' it i Recei&a%les *ou ca re&erse cas" receipts a#miscellaeous trasactios

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Standard Receipts


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Attention& If 'ou #o ot eter a 8ill0To /ocatio a# t"e customer

"as o statemet site$ a' uapplie# or o0accout receiptamouts !ill ot appear o statemets set to t"is customer

If 'ou are mauall' eterig a automatic receipt$ eter a 8a3Name or Accout Num%er

E Ope t"e Remittace ta%%e# regio$ t"e eter t"e receipt DepositDate (optioal) T"e #efault is eit"er t"e #eposit #ate etere# at t"e

%atc" le&el or$ if t"ere is o %atc" iformatio$ t"e receipt #ate T"e#efault receipt maturit' #ate is t"e #eposit #ate

Recei&a%les #eri&e t"e #efault remittace %a3 accout from t"epa'met met"o# 'ou etere# *ou ca accept t"is &alue or eter a'%a3 accout assige# to t"e pa'met met"o# if t"e %a3 accout is it"e same currec' as t"at of t"e receipt or t"e 7ulti0Currec' flag for

t"e remittace %a3 is set to 'es Ol' %a3 accouts t"at are i 'ourfuctioal currec' ca accept multiple currec' #eposits

9 To pre&et t"e receipt Remittace %a3 from %eig automaticall'o&erri##e #urig t"e remittace process$ c"oose Do-t Allo! i t"eO&erri#e 8a3 Accout fiel# (optioal) If 'ou c"oose Allo!$ Recei&a%lesca automaticall' c"age t"e receipt remittace %a3 to t"e remittace

%atc" %a3 #urig t"e remittace process


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Enter :ea!er le/el information only

To /ie, t-e accountin) entries Tools;


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Enter t-e Customer Name an! Press Tab button amount

transferre! from 8ni!entifie! to 8napplie!


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Apply to Transaction = a/e

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.ter t"e T'pe as C"arge%ac3

.ter t"e e! #ue #ate a# sa&e$ s'stem !ill assig a C"arge%ac3Num%er

uer' t"e c"arge %ac3 Trasactio from Trasactio !i#o!

Trasactio Class 4 T'pe !ill %e C"arge%ac3

Due #ate !ill %e t"e #ate !"ic" 'ou etere# at t"e time of

c"arge%ac3 i ReceiptPress more tab an! see t-e Ori)inal Transaction number applie!

to C-ar)ebac@

5(


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5uery Ori)inal Transaction

T"e %alace of Origial Trasactio !ill %e Lero

@"ee&er 'ou recei&e t"e amout from t"e customer appl' t"at

amout to C"arge%ac3 Trasactio

5)


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Re0e/t Ad9ust*ents

Prerequisites

Recei&a%le Acti&it'

Process& .ter Sta#ar# Receipt

Appl' to Ope Trasactio

Appl' to A#Justmets 4 Select A#Justmet Acti&it'

Appl' to Ope Trasactio

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Select Acti&it' Name from /ist of Values a# sa&e$ s'stem !ill assig aum%er for a#Justmet

Appl' to A#Justmet 4 Selectig Acti&it' Name

Acti&it' ames

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Accoutig etr' for a#Justmet 4 o%ser&e Trasactio Num%er applie#

to (for A#Justmet s'stem !ill pic3up accout co#e com%iatio fromRecei&a%le Acti&it' !"ic" 'ou selecte# for)

Accoutig for A#Justmet

1. Re*/ttan0es

Standa+d Re*/ttan0e

Prerequisites&

Receipt Class

8a3

Process& Select Receipts

B Appro&e ormat

+ifferent tatuses of Remittance 'atc- Starte# Creatio

Complete# Creatio

Starte# Appro&al

Complete# Appro&al

Starte# ormattig

Complete# ormat

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ta#ar# Receipt

Sta#ar# Remittace

.ter Dates$ Remittace 7et"o# as Sta#ar#$ Receipt Class$ Pa'met7et"o#$ 8a3 Details a# Press Receipt

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After successful receipt remittace go to Cas" maagemet a# Selectreceipt a# press clear trasactio (7auall' clear receipt)

Receipt Status !ill %e c"age# from Remitte# to Cleare#

Vie! Receipt 9istor' from Receipt !i#o!

Factored Remittance

Prerequisites

Receipt Class !it" Remittace met"o# actore# or Sta#ar# a#actorig

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Process teps

a) Create Receipt%) Remittace !it" actorig

c) Select Receipt for !"ic" 'ou !at to actor#) Su%mit Appro&al?ormate Clear Trasactio i C7(optioal)

f) Ru Automatic Clearig for Receipts Program

a0 Create Receipt

b0 Remittance ,it- actorin)

c0 elect Receipts for ,-ic- you ,ant to actor

!0 ubmit Appro/alBormat*our ca su%mit format !it"out su%mittig appro&al$ first s'stem !ill

ru appro&al process a# after format process

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Receipt status !ill %e c"age# from Cofirme# to Remitte#

Vie! accoutig etries for Cofirme# a# actore# Receipts

e0 Clear Transaction in C( optional0

After t"is process go to Cas" 7aagemet a# mauall' cleartrasactio

Accoutig etr' !ill %eDr Cas"

Cr S"ort Term Dept

A# Receipt Status !ill c"age# from Remitte# to Cleare#

f0 Run Request >Automatic Clearin) for Receipts? an!&ie! outputfile

Automatic Clearig for Receipts

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Accoutig .tr' for 7iscellaeous Receipt

Pa:*ent Nett/n

*ou ca et receipts i Recei&a%les To et receipts$ 'ou appl' a receipt

agaist aot"er ope receipt$ a# t"e appl' t"e resultig uapplie#receipt %alace to a trasactio

Ope receipts iclu#e receipts t"at "a&e:

Uapplie# cas"

O0accout cas"

Attention&@"e ettig receipts$ %ot" receipts must %e i t"e same

currec'

Prerequisites&

Recei&a%le Acti&it' 5 Pa'met Nettig

Process&

a) Create Sta#ar# Receipt ( O0Accout?Uapplie#)

b) Create aot"er Sta#ar# Receipt 4 Appl' to o Accout?Uapplie#

receipta0 Create one receipt an! apply t-e amount to on account.

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b0 Create anot-er receipt an! apply to on account receipt an!open transaction

O%ser&e Ne! Receipt applie# amout

Vie! Accoutig .tr' for e! receipt

O%ser&e ol# receipt ie$ O Accout Receipt c"age# to Applie# Receipt

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A/n Bu06ets

Agig %uc3ets are time perio#s 'ou ca use to re&ie! a# report o'our ope recei&a%les or e+ample$ t"e B08uc3et Agig %uc3et t"at

Recei&a%les pro&i#es cosists of four perio#s: 0HHH to K #a's past #ue$< to >K #a's past #ue$ >


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In)/0es 3/t5 Rules

I&oicig a# accoutig rules let 'ou create i&oices t"at spa se&eralaccoutig perio#sAccounting rules#etermie t"e accoutig perio#

or perio#s i !"ic" t"e re&eue #istri%utios for a i&oice lie arerecor#e# Invoicing rules#etermie t"e accoutig perio# i !"ic"

t"e recei&a%le amout is recor#e#

*ou ca assig i&oicig a# accoutig rules to trasactios t"at 'ou

import ito Recei&a%les usig AutoI&oice a# to i&oices t"at 'oucreate mauall' i t"e Trasactios !i#o!

i0 Accountin) Rules

Use accoutig rules to #etermie re&eue recogitio sc"e#ules for'our i&oice lies *ou ca assig a #ifferet accoutig rule to eac"i&oice lieAccoutig rules let 'ou specif' t"e um%er of perio#s a#

t"e percetage of t"e total re&eue to recogi1e i eac" perio#

*ou ca also specif' !"et"er t"e accoutig rules are of i+e# or

Varia%le Duratio Accoutig rules of Fixed Duration spa apre#efie# um%er of perio#s Accoutig rules of Variable Duration

let 'ou #efie t"e um%er of perio#s #urig i&oice etr'

*ou ca also create rules t"at !ill #efer re&eue to a ueare#

re&eue accout T"is lets 'ou #ela' specif'ig t"e re&eue recogitiosc"e#ule util t"e e+act #etails are 3o! @"e t"ese #etails are3o!$ 'ou use t"e Actios !i1ar# to recogi1e t"e re&eue

ii0 In/oicin) Rules

Use i&oicig rules to #etermie !"e to recogi1e 'our recei&a%le fori&oices t"at spa more t"a oe accoutig perio# *ou ca ol'

assig oe i&oicig rule to a i&oice

Recei&a%les pro&i#e t"e follo!ig i&oicig rules:

o 'ill In A!/ance& Use t"is rule to recogi1e 'our recei&a%le

imme#iatel' see i)ure 1 7 "1 belo,0.

o 'ill in Arrears&Use t"is rule if 'ou !at to recor# t"e recei&a%le at

t"e e# of t"e re&eue recogitio sc"e#ule see i)ure 1 7 "2

belo,)

iii0 Account ets

Accout sets are templates use# to create re&eue a# offsetaccoutig #istri%utios for i#i&i#ual i&oice lies !it" accoutig

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rules T"ese accout sets ea%le 'ou to split re&eue for a lie o&er oe

or more re&eue or offset accouts To meet 'our %usiessre2uiremets$ 'ou ca c"age accout sets %efore t"e Re&eue

Recogitio program is ru After t"e Re&eue Recogitio program isru$ 'ou ca c"age t"e i#i&i#ual G/ #istri%utio lies a# Recei&a%lesautomaticall' creates re&ersig G/ etries AutoAccoutig creates t"e

iitial re&eue a# offset accout sets for 'our i&oice

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Re/enue Reco)nition

T"e Re&eue Recogitio program i#etifies all e! trasactios a#

creates t"e re&eue #istri%utios for t"ose trasactios T"e#istri%utios are create# for all perio#s$ e&e i perio#s !"ose status isNot Ope$ usig t"e rules associate# !it" t"e trasactios

A0 In/oice ,it- >Accountin) Rule i4e! +uration? = >In/oicin)Rule In A!/ance?

) Assig Accoutig Rule

B) Ru Re&eue Reorgai1atio Program) Vie! Accoutig?Distri%utio

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Ru Re&eue Reorgai1atio Program

Commit @or3:

*es: If 'ou !at to create t"e #istri%utio recor#s geerate# %' t"issu%missio

No: If 'ou !at to re&ie! t"e #istri%utios first i t"e Re&eueRecogitio .+ecutio report !it"out actuall' creatig t"e #istri%utio

recor#s

Vie! Distri%utio /ie

80 In/oice ,it- >Accountin) Rule i4e! +uration? = >In/oicin)

Rule in Arrears?


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=) Complete Trasactio !it" I&oicig Rule I Arrears

>) Assig Accoutig RuleB) Ru Re&eue Reorgai1atio Program

) Vie! Report

Complete Trasactio !it" I&oicig rule I Arrears

Assig Accoutig Rule

Vie! Report

C0 In/oice ,it- >Accountin) Rule In/oicin) Rule In A!/ance?


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H) Vie! Report

Defie I&oicig 4 Accoutig Rues

Assig I&oicig Rules

Assig Accoutig Rules

Vie! Report (Program Output)

(*


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D0 In/oice ,it- >Accountin) Rule In/oicin) Rule In Arrears?


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Coll!"#o$%

Oracle Recei&a%les itegrates !it" Oracle A#&ace# Collectios to

pro&i#e 'ou !it" a Complete collectios maagemet solutio @it" t"isitegratio$ all collectios Acti&ities ta3e place from !it"i A#&ace#Collectios A#&ace# Collectios ea%les a simpler$ more automate#

collectios process flo! for users$ 'et also supports a more comple+collectios approac" !it" ma' po!erfuleatures

impler Process lo,users !or3 primaril' !it"i oe mai scree to easil' re&ie! accouts$ta3e promises$ a# process pa'mets$ a#Justmets$ a# #isputes$ all!"ile recor#ig t"e iteractio !it" t"e customer A##itioall'$ t"eA#&ace# Collectios Collector-s @or3 ueue #ispla's a "ig"0le&el list of

all actioa%le !or3 assige# to or o!e# %' a collectios aget I t"ismaer$ collectios acti&ities are effecti&el' Mpus"e#M to t"e user$creatig a simpler a# more efficiet user e+periece

Po,erful Collections unctionality8e"i# t"e scees$ A#&ace# Collectios emplo's cofigura%lecollectios strategies t"at #etermie &arious collectios approac"es for#ifferet segmets of 'our customers A strateg' ca %e as comple+ as

ecessar' to meet 'our %usiess re2uiremets or e+ample$ a strateg'

ca automaticall' se# a remi#er letter a%out a immiet pa'met#ue$ t"e se# a #uig letter$ a# fiall' pus" a tas3 to a collector to

persoall' call t"e #eli2uet customer.

Complete t"e Collectios C"ec3list a# uestioaire i OracleA#&ace# Collectios .&aluate A#&ace# Collectios meus a#resposi%ilities to cofigure user access of pro#uct fuctioalit'Customi1e t"e precofigure# #uig letters i Oracle A#&ace#

Collectios accor#ig to 'our %usiess ee#s$ if 'ou are se#ig#uig letters Istall 7/ Pu%lis"er$ if 'ou are se#ig #uigletters Sc"e#ule cocurret processes i Oracle A#&ace# Collectios

Collector-s @or3 ueue Searc" tool$ Collectios "ea#er a# ta%s Profile !it" precofigure# metrics 9istor'$ Accout$ Trasactio$ Agig, Notes$ Tas3s

Assig collectors usig t"e AR Collector fiel#

Vie! collectios iformatio %' customer$ accout$ %ill to$ or#eli2uec' #ata /e&els Process pa'mets, Create promises$ .ter #isputes

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K #a's past #ue *ouca #efie 'our o! agig %uc3ets or customi1e t"e agig %uc3ets t"at

Recei&a%les pro&i#es

@"e 'ou &ie! 'our customer %alaces %' agig %uc3et$ Recei&a%les

calculates a# #ispla's t"e total outsta#ig amout a# t"e cre#its otage# for uapplie# cas"$ o0accout cas"$ o0accout cre#its$ a# cas"

claims *ou ca mo#if' 'our #ispla' %' specif'ig a agig %uc3et or %'c"oosig to age or summari1e ope cre#its

Recei&a%les select a trasactio for agig if its G/ #ate is %efore or t"esame as t"e curret #ate Oce selecte# for agig$ Recei&a%les uses t"efollo!ig formula to #etermie t"e um%er of #a's past #ue for eac"trasactio:

Current +ate0 7 +ue +ate0 +ays Past +ue

To /ie, a customerDs outstan!in) account balance bya)in) buc@et&


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> To limit 'our 2uer'$ eter selectio criteria or e+ample$ eter a

specific currec'$ c"oose !"et"er to Age or Summari1e Ope Cre#itsa# to iclu#e receipts at ris3 /ea&e a fiel# %la3 if 'ou #o ot !at to

limit 'our #ispla' to trasactios matc"ig t"at criteriaB C"oose i# To &ie! t"e past #ue trasactios !it"i a agig %uc3et$ select t"e

%uc3et to &ie!$ t"e c"oose Accout Details

Regular correspo#ece is a effecti&e !a' to create a# maitai goo#relatios"ips !it" 'our customers Recei&a%les pro&i#es t"ree !a's tocorrespo# !it" 'our customers: pritig accout statemets$ pritig#uig letters$ a# ma3ig customer calls

Recei&a%les lets 'ou &ie! all pre&ious customer correspo#ece i t"eCorrespo#ece !i#o! *ou ca &ie! all pre&ious cotact !it" 'our

customers$ iclu#ig #uig letters$ customer calls$ a# accout

statemets i t"is !i#o!

To /ie, pre/ious customer correspon!ence&


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Pa:*ent Te+*s

Recei&a%les lets 'ou #efie sta#ar# pa'met terms for 'our customersto specif' t"e #ue #ate a# #iscout #ate for t"eir ope items Pa'metterms ca iclu#e a #iscout percet for earl' pa'met a# 'ou caassig multiple #iscouts to eac" pa'met term lie or e+ample$ t"e

pa'met term -= K- i#icates t"at a customer is allo!e# at!o percet #iscout if pa'met is recei&e# !it"i K #a's of t"e trasactio #ate!it" o applica%le #iscout

*ou ca use pa'met terms to #etermie t"e amout of eac"istallmet Recei&a%les lets 'ou eit"er #istri%utes ta+ a# freig"t

c"arges across all istallmets$ or allocates all freig"t a# ta+ amoutsi t"e first istallmet of a split term i&oice *ou ca use prepa'metpa'met terms to i#icate !"ic" %usiess trasactios re2uireprepa'met for goo#s a# ser&ices Recei&a%les #ispla's t"e acti&e

pa'met terms 'ou #efie as list of &alues c"oices i t"e Customers$Customer Profile Classes$ a# Trasactios !i#o!s

+efault Payment Terms :ierarc-y

Recei&a%les use t"e follo!ig "ierarc"' to #etermie t"e #efaultpa'met term for 'our trasactios$ stoppig !"e oe is fou#:

(6


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Customer

B Trasactio T'pe

Pre!efine! Payment Terms

Recei&a%les pro&i#es t"e follo!ig pre#efie# pa'met terms:

" NET&T"e %alace of t"e trasactio is #ue !it"i >K #a's

I((E+IATE&T"e %alace of t"e trasactio is #ue imme#iatel'

(ie o t"e trasactio #ate) *ou ca use t"is pa'met term !it"

'our c"arge%ac3s a# #e%it memos

Payment term ,in!o, reference&

Name& .ter t"e Name of t"is pa'met term

'ase Amount&.ter t"e 8ase Amout for t"is pa'met term

T"e #efault is


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cre#it c"ec3ig limits #efie# i a particular currec' %ut t"e customer

#oes$ t"e t"e or#er passes cre#it c"ec3 If t"e a##ress #oes ot "a&elimits i t"e currec' a# eit"er #oes t"e customer$ t"e t"e or#er is

compare# to t"e customer limit i t"at currec'

Installment Options&.ter t"e Istallmet Optio for items assige#

to t"is pa'met term T"is i#icates "o! Recei&a%les !ill allocate t"efreig"t a# ta+ c"arge# to trasactios usig t"is pa'met term C"oose

-Iclu#e ta+ a# freig"t i first istallmet- to iclu#e all ta+ a# freig"tc"arges i t"e first istallmet C"oose -Allocate ta+ a# freig"t- to#istri%ute ta+ a# freig"t c"arges across all istallmets

Cutoff +ays&If t"is pa'met term uses pro+ima terms$ eter a CutoffDa' for iclusio i t"e mot"l' %illig c'cle *ou ca eit"er eter a Da'of t"e 7ot" or select t"e /ast Da' of 7ot" c"ec3 %o+ Select t"e /ast

Da' of 7ot" c"ec3 %o+ to create a pa'met term to use !it" acosoli#ate# %illig i&oice t"at iclu#es all trasactios create# #urigt"e mot" t"at 'ou specif'

If 'ou are usig t"e Cosoli#ate# 8illig I&oices program$ t"e 'ou

must eter &alues for t"e Da' of 7ot" a# 7ot"s A"ea# fiel#s i t"eDue regio of t"e Pa'met Sc"e#ule Cosoli#ate# 8illig #oes ot uset"e Da's or Date fiel#s i t"e Due regio

Customers !"o use pa'met terms !"ere t"e &alue for t"e Cutoff Da' is

greater t"a t"e &alue i t"e Due: Da' of 7ot" fiel# s"oul# noteter a&alue of K i t"e 7ot"s A"ea# fiel# T"is !ill result i t"e follo!ig

erroeous sceario:

Cutoff Da' =

Da' of t"e 7ot"


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%ase# o t"e sum of t"e ta+$ freig"t c"arges$ a# lie amouts of 'our

i&oices

ines Only&C"oose t"is optio to calculate t"e #iscout amout %ase#

o ol' t"e lie amouts of 'our i&oices

ines rei)-t Items an! Ta4& C"oose t"is optio to calculate t"e

#iscout amout %ase# o t"e amout of lie items$ freig"t$ a# ta+ of'our i&oices$ %ut ot freig"t a# c"arges at t"e i&oice "ea#er le&el

ines an! Ta4 not rei)-t Items an! Ta4&C"oose t"is optio tocalculate t"e #iscout amout %ase# o t"e lie items a# t"eir ta+

amouts$ %ut ot t"e freig"t items a# t"eir ta+ lies$ of 'our i&oices

eq& .ter a lie um%er for t"e istallmet term t"at 'ou are #efiigi t"e -Se2- fiel# .ter a "ig"er um%er for eac" istallmet term !it" alater #ue #ate or e+ample$ if 'ou create terms !it" K #ue i


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eac" pa'met term must %e e2ual to t"e %ase amout for t"is term

+ays& .ter t"e um%er of Da's after t"e i&oice #ate t"at pa'met is#ue for t"is istallmet term (optioal) or split pa'met terms$ t"is

um%er i#icates t"e um%er of #a's after t"e i&oice #ate t"at aistallmet is #ue

+ate& .ter t"e Date o !"ic" pa'met is #ue for t"is istallmet term(optioal) If 'ou #o ot complete t"is fiel#$ eter a &alue for eit"er Due

Da's or %ot" Da' of 7ot" a# 7ot"s A"ea#

+ay of (ont-& If 'ou are #efiig pro+ima terms$ eter t"e Da' of

7ot" t"at pa'met is #ue for t"is istallmet term or e+ample$ ifpa'met is #ue o t"e fifteet" of eac" mot"$ eter -


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T+ansa0t/)n T:es&

Use trasactio t'pes to #efie t"e accoutig for t"e #e%it memos$cre#it memos$ o0accout cre#its$ c"arge%ac3s$ commitmets$ i&oices$a# %ills recei&a%le 'ou create i Recei&a%les Trasactio t'pes also

#etermie !"et"er 'our trasactio etries up#ate 'our customers-%alaces a# !"et"er Recei&a%les posts t"ese trasactios to 'ourgeeral le#ger

If AutoAccoutig #epe#s o trasactio t'pe$ Recei&a%les uses t"e

geeral le#ger accouts t"at 'ou eter "ere$ alog !it" 'ourAutoAccoutig rules$ to #etermie t"e #efault re&eue$ recei&a%le$freig"t$ ta+$ ueare# re&eue$ u%ille# recei&a%le$ fiace c"arges$ a#AutoI&oice clearig accouts for trasactios 'ou create usig t"is

t'pe or %ills recei&a%le$ t"e accouts t"at 'ou eter "ere #etermie t"e%ills recei&a%le$ upai# %ills recei&a%le$ remitte# %ills recei&a%le$ a#

factore# %ills recei&a%le accouts for a %ill recei&a%le

*ou ca associate trasactio t'pes !it" 'our i&oice sources i t"e

Trasactio Sources !i#o! to spee# #ata etr' i t"e Trasactios a#Cre#it Trasactios !i#o!s Acti&e trasactio t'pes appear as list of

&alues c"oices i t"e Trasactios$ Re&erse Receipts$ Cre#it Trasactios$a# Trasactio Sources !i#o!s$ a# for %ills recei&a%le i t"e 8illsRecei&a%le a# Receipt Classes !i#o!s

*ou ca also #efie cre#it memo a# i&oice trasactio t'pes to use

!it" AutoI&oice

*ou s"oul# #efie 'our trasactio t'pes i t"e follo!ig or#er:

cre#it memo trasactio t'pes

i&oice$ #e%it memo$ a# c"arge%ac3 trasactio t'pes

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%ills recei&a%le trasactio t'pes

commitmet trasactio t'pes

*ou must #efie 'our i&oice trasactio t'pes %efore 'ou #efie 'our

commitmet t'pes

Natural Application an! Allo, O/erapplication Rules

T"e trasactio t'pe t"at 'ou assig to a trasactio i#icates t"e t'peof applicatio t"at is permitte# for t"at trasactio: atural applicatio

ol'$ or o&erapplicatio

T"e Natural Applicatio Ol' a# Allo! O&erapplicatio optios

#etermie "o! applicatios ca affect t"e %alace #ue for trasactiosusig t"is t'pe Natural Applicationrefers to t"e t'pe of applicatio$eit"er positi&e or egati&e$ t"at a trasactio re2uires to %ecome closer

to 1ero or e+ample$ i&oices "a&e a positi&e %alace$ so to re#uce t"e%alace #ue 'ou ee# to create a egati&e applicatio (suc" as appl' areceipt)

Overapplication i#icates !"et"er 'ou ca o&erappl' trasactiosusig t"is t'pe or e+ample$ if 'ou appl' a KK receipt to a BKK

i&oice$ 'ou o&erappl' t"e i&oice a# re&erse its sig (from positi&e toegati&e)

3in!o, Reference&

Note:0T"e Operatig Uit fiel# is pro&i#e# to support fuctioalit'plae# for a future release

Name&.ter a Name a# Descriptio for t"is trasactio t'pe

Class&.ter a Class for t"is trasactio t'pe C"oose from t"e follo!igclasses: I&oice$ C"arge%ac3$ Cre#it 7emo$ De%it 7emo$ Deposit$ or

Guaratee

If 'ou c"oose Deposit or Guaratee$ Recei&a%les sets Ope Recei&a%lea# Post to G/ to *es$ Allo! reig"t$ Ta+ Calculatio$ a# Allo!O&erapplicatio to No$ Creatio Sig to -Positi&e Sig$- a# NaturalApplicatio Ol' to *es *ou caot c"age t"ese optios

Open Recei/able&If Ope Recei&a%le is set to *es$ Recei&a%les up#ates

'our customer %alaces eac" time 'ou create a complete #e%it memo$cre#it memo$ c"arge%ac3$ or o0accout cre#it !it" t"is trasactiot'pe Recei&a%les also iclu#es t"ese trasactios i t"e sta#ar# agig

a# collectio processesIf t"is trasactio t'pe-s class is ot Deposit or Guaratee$ i#icate!"et"er 'ou !at trasactios !it" t"is t'pe to up#ate 'our customer

)2


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%alaces %' c"ec3ig or uc"ec3ig t"e Ope Recei&a%le %o+

Post to G& To %e a%le to post trasactios !it" t"is t'pe to 'ourgeeral le#ger$ c"ec3 t"e Post To G/ %o+ T"e #efault is t"e &alue 'ou

specifie# for t"e Ope Recei&a%les optio T"is %o+ must %e c"ec3e# ift"e class is Deposit or Guaratee

Terms& .ter t"e pa'met Terms to use for trasactios !it" t"istrasactio t'pe

A' pa'met terms etere# at t"e customer le&el !ill o&erri#e t"epa'met terms t"at 'ou eter "ere

Printin) Option&C"oose a #efault Pritig Optio for trasactios !it"t"is trasactio t'pe C"oose Prit or Do Not Prit *ou ca o&erri#e t"is

&alue !"e eterig trasactios

Transaction tatus&C"oose a Trasactio Status of Ope$ Close#$Pe#ig$ or Voi# Use t"ese statuses to implemet 'our o! i&oiceappro&al s'stem .ter -Voi#- to &oi# #e%it memos$ o0accout cre#its

or i&oices to !"ic" 'ou assig t"is trasactio t'pe

Allo, rei)-t& To allo! freig"t to %e etere# for trasactios !it" t"is

trasactio t'pe$ c"ec3 t"e Allo! reig"t %o+

Ta4 Calculation& To let Recei&a%les calculate ta+ for trasactios !it"

t"is trasactio t'pe$ c"ec3 t"e Ta+ Calculatio %o+

If 'ou #o ot c"ec3 t"is %o+$ t"e Ta+ Co#e fiel# i t"e /ies !i#o! !ill

%e optioal$ ot re2uire# If 'ou #o not eter a ta+ co#e o t"etrasactio lie$ t"e Recei&a%les !ill ot perform ta+ calculatios or

create ta+ accoutig etries for trasactios !it" t"is trasactio t'pe(t"is is also true for trasactios i Oracle Or#er 7aagemet a# Oracle

Sales a# 7ar3etig)

Creation i)n: C"oose a Creatio Sig T"e #efault is Positi&e Sig for

trasactio t'pes !it" a class of eit"er Guaratee or Deposit If 'ou areusig t"e Cas" 8asis accoutig met"o#$ 'our trasactio-s creatio sigmust %e Positi&e Sig$ Negati&e Sig$ or A' Sig *ou caot up#atet"is fiel# after 'ou eter trasactios !it" t"is t'pe

Natural Application only& If t"is trasactio t'pe-s class is ot Depositor Guaratee a# 'ou !at to restrict t"e #irectio i !"ic" items !it"

t"is trasactio t'pe ca %e up#ate# %' applicatios etere# agaistt"em$ c"ec3 t"e Natural Applicatio Ol' %o+ If 'ou c"ec3 t"is %o+$

Recei&a%les sets Allo! O&erapplicatio to No

Note: If t"e Allo! O&erapplicatio %o+ is c"ec3e# a# 'ou t"e c"ec3

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t"e Natural Applicatio Ol' %o+$ Recei&a%les automaticall' uc"ec3

t"e Allo! O&erapplicatio %o+ To c"ec3 t"e Allo! O&erapplicatio %o+agai$ 'ou must first mauall' uc"ec3 t"e Natural Applicatio Ol'

%o+ *ou ca up#ate t"ese optios

or Cas" 8asis accoutig$ %ot" c"ec3 %o+es are uc"ec3e# a# 'ou

caot c"age t"ese optios I t"is case$ t"e %alace of trasactios!it" t"is trasactio t'pe ca %e up#ate# i a' #irectio i t"e samesign

Application Rule et&.ter a Applicatio Rule Set for t"is trasactio

t'pe or select oe from t"e list of &alues (optioal) A Applicatio RuleSet #etermies t"e #efault pa'met steps !"e 'ou use t"e Applicatios!i#o! or Auto/oc3%o+ to appl' receipts to trasactios usig t"is t'peIf 'ou #o ot eter a rule set$ Recei&a%les uses t"e rule set i t"e

S'stem Optios !i#o! as t"e #efaultIf t"is trasactio t'pe-s class is ot Deposit or Guaratee$ a# 'ou #i#ot c"ec3 t"e Natural Applicatio Ol' %o+$ c"oose !"et"er to Allo!O&erapplicatio agaist items !it" t"is trasactio t'pe %' c"ec3ig or

uc"ec3ig t"is %o+ *ou ca up#ate t"ese optios

If 'ou use t"e Cas" 8asis accoutig met"o#$ t"e #efault &alue is No

a# 'ou caot c"age it

In/oice Type& If t"is trasactio t'pe-s class is eit"er Deposit orGuaratee$ eter t"e I&oice T'pe to use for i&oices etere# agaistcommitmets or #eposits !it" t"is trasactio t'pe @"e 'ou eter a

i&oice agaist eit"er a #eposit or a guaratee !it" t"is trasactio t'pe$t"e &alue 'ou eter "ere is t"e #efault i&oice trasactio t'pe

Cre!it (emo Type&If t"is trasactio t'pe-s class is Deposit$Guaratee$ De%it 7emo$ or I&oice$ eter t"e Cre#it 7emo T'pe to use!"e cre#itig items !it" t"is trasactio t'pe (optioal) @"e 'ou

eter a cre#it memo agaist a i&oice !it" t"is trasactio t'pe$ t"e&alue 'ou eter "ere is t"e #efault cre#it memo trasactio t'pe

Accounts&If t"is trasactio t'pe-s class is I&oice$ C"arge%ac3$ Cre#it7emo$ De%it 7emo$ or Guaratee$ t"e #efie t"e accoutig for t"istrasactio t'pe i t"e Accouts ta%%e# regio

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'ills Recei/ables&"f this transaction type#s class is $ills %eceivables,then complete these fields in the $ills %eceivables tabbed region:

8ills recei&a%le trasactio t'pes i#icate t"e t'pe of %ill recei&a%le$ suc"as accepte# %ill$ promissor' ote$ or usige# %ill$ a# #efie accoutiga# ot"er attri%utes for %ills recei&a%le *ou eter a trasactio class of-8ills Recei&a%le- to ea%le t"e 8ills Recei&a%le ta%%e# regio for eterig%ills recei&a%le trasactio t'pe iformatio

Use t"e Sige# a# Issue# %' Dra!ee %o+es to i#etif' t"e t'pe of %illrecei&a%le for t"is trasactio t'pe accor#ig to t"e com%iatios i t"is

ta%le:

TPE O 'I i)ne!Issue! by+ra,ee

Re2uires acceptace C"ec3e# Uc"ec3e#

Issue# %' #ra!ee Uc"ec3e# C"ec3e#

Usige# %ill Uc"ec3e# Uc"ec3e#

+eposit&If t"is trasactio t'pe-s class is Deposit$ t"e complete t"ese

fiel#s i t"e Deposit ta%%e# regio:

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I t"e Allocatio 8asis fiel#$ i#icate "o! 'ou !at to appl' t"e %alaceof #eposits !it" t"is trasactio t'pe to trasactios

*ou ca select &ines nlyto appl' #eposits to i&oice lies ol' Or$ 'ouca select&ines, 'a! and reightto iclu#e ta+ a# freig"t amouts o

i&oices !"e appl'ig #eposits to trasactios

If 'ou set t"e AR: Deposit Offset Accout Source profile optio to

'ransaction 'ype$ t"e Recei&a%les uses t"e Offset Accout t"at 'ouspecif' "ere to #eri&e t"e offset accout for #eposits Ot"er!ise$

Recei&a%les uses AutoAccoutig to #eri&e t"e #eposit-s offset accout

T+ansa0t/)n S)u+0es

8atc" sources cotrol t"e sta#ar# trasactio t'pe assige# to atrasactio a# #etermie !"et"er Recei&a%les automaticall' um%ers'our trasactios a# trasactio %atc"es Acti&e trasactio %atc"

)6


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98/159

eter a /ast Num%er or e+ample$ to start um%erig 'our %atc"es !it"


99/159

Select Credit Card %efund if 'ou !at AutoI&oice to automaticall'

create a cre#it car# refu# for t"e amout of t"e re2ueste# cre#it

8' #efault$ o optio is selecte#

Note& T"is settig affects ol' trasactios pai# %' cre#it car# orpurc"ase car# Trasactios pai# %' ot"er pa'met t'pes are al!a'sput o accout

A##itioall'$ ol' importe# sources use t"is settig 7aual sourcesigore a' &alue etere# "ere

Reference iel! +efault


100/159

Standa+d Me*) L/nes

Sta#ar# memo lies are lies t"at 'ou assig to a trasactio !"e t"eitem is ot a i&etor' item (for e+ample$ -Cosultig Ser&ices-) *ouca assig memo lies to #e%it memos$ o0accout cre#its$ #e%it memore&ersals$ c"arge%ac3s$ commitmets$ a# i&oices Recei&a%les #ispla's

'our sta#ar# memo lies as list of &alues c"oices #urig cre#it memoetr' i t"e Cre#it Trasactios !i#o! a# #urig i&oice etr' i t"e/ies !i#o! @"e 'ou create c"arge%ac3s a# #e%it memo re&ersals$

'ou ca eit"er use t"e sta#ar# lie t"at Recei&a%les pro&i#es or eter'our o! *ou ca create a ulimite# um%er of sta#ar# memo lies

If AutoAccoutig #epe#s o sta#ar# lie items$ Recei&a%les uses t"e

re&eue accout t"at 'ou eter "ere alog !it" 'our AutoAccoutigsetup to #etermie t"e #efault re&eue$ freig"t$ AutoI&oice Clearig$Ta+$ U%ille# Recei&a%le$ Ueare# Re&eue$ a# Recei&a%le accoutsfor i&oices !it" t"is lie item

3arnin)&@"e 'ou eter a sta#ar# memo lie i t"e /ies !i#o!$

place t"e cursor i t"e Descriptio fiel# a# t"e use t"e list of &alues toselect a memo lie If AutoAccoutig is %ase# o Sta#ar# /ies a#'ou type or copy t"e memo lie iformatio$ Recei&a%les !ill ot

geerate t"e proper accoutig etries for t"is lie !"e 'ou sa&e

Recei&a%les lets 'ou eter ta+ co#e$ uit list price$ a# uit of measure

iformatio for eac" sta#ar# memo lie *ou ca also specif' asta#ar# i&oicig a# accoutig rule for eac" sta#ar# memo lie

tan!ar! memo line ,in!o, reference&Note& T"e Operatig Uit fiel# is pro&i#e# to support fuctioalit'plae# for a future release

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Name& .ter t"e Name a# a Descriptio of t"is memo lie Recei&a%les

prits t"is #escriptio o 'our #e%it memo$ o0accout cre#it$ #e%itmemo re&ersal$ c"arge%ac3$ commitmet$ or i&oice

Note& If 'ou are mo#if'ig 'our c"arge%ac3 or #e%it memo re&ersalsta#ar# lie$ Recei&a%les lets 'ou em%e# &aria%les !it"i t"e te+t of

'our #escriptio or e+ample$ 'ou ma' !at to prit t"e receiptum%er o 'our #e%it memo re&ersals To #o t"is$ eter 4

receiptum%er 4 !it"i 'our t"e te+t of 'our #escriptio Recei&a%let"e prits t"e correspo#ig receipt um%er o 'our #e%it memore&ersal T"e follo!ig are &ali# &aria%le t'pes: receiptum%er for #e%itmemo re&ersals a# i&oiceum%er for i&oices$ c"arge%ac3s$ a#

#e%it memos

Type& C"oose a lie t'pe of C"arge%ac3 /ie$ C"arges$ De%it 7emo

Receipt Re&ersal$ reig"t$ /ie$ or Ta+Ta4 Co!e& .ter t"e a# "oc ta+ co#e to associate !it" t"is sta#ar# lie(optioal) If 'ou are #efiig a sta#ar# i&oice lie a#AutoAccoutig #epe#s o ta+ co#es$ Recei&a%les uses t"e ta+ co#e

'ou eter "ere alog !it" 'our AutoAccoutig rules to #etermie t"e#efault ta+ accout for i&oices !it" t"is sta#ar# lie

8nit ist Price& .ter t"e Uit /ist Price for t"is memo lie (optioal)Recei&a%les #ispla's t"is price o t"e #e%it memos$ o0accout cre#its$

c"arge%ac3s$ a# i&oices 'ou create usig t"is sta#ar# lie

8nit of (easure& If t"e t'pe of t"is memo lie is -/ie$- eter a Uit of

7easure Recei&a%les #efaults t"e uit of measure to t"is &alue !"e'ou c"oose t"is sta#ar# lie item #urig i&oice or memo etr'

Re/enue Account & .ter t"e Re&eue Accout for t"is memo lie(optioal) @"e 'ou create a #e%it memo or o0accout cre#it$ t"isre&eue accout !ill %e t"e #efault for eac" sta#ar# memo lie t"at

'ou select @"e 'ou create #e%it memo re&ersals or c"arge%ac3s$Recei&a%les uses t"e Re&eue le+fiel# from t"e origial recei&a%le itemas t"e cre#it accout T"erefore$ Recei&a%les #oes ot let 'ou specif' a&alue for t"e Re&eue le+fiel# for 'our #e%it memo re&ersal a#c"arge%ac3 sta#ar# lies

Note&AutoAccoutig lets 'ou use t"e &alues t"at 'ou specif' for t"esegmets of 'our sta#ar# lies- re&eue accouts to #etermie t"ere&eue accouts of 'our i&oices Recei&a%les uses t"ese re&eueaccout segmet &alues i com%iatio !it" t"e rest of 'our

AutoAccoutig structure to #etermie t"e #efault re&eue$ freig"t$AutoI&oice Clearig$ Ta+$ U%ille# Recei&a%le$ Ueare# Re&eue$

a# Recei&a%le accouts for i&oices !"ic" iclu#e t"is sta#ar#1*1


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i&oice lie

In/oicin) Rule&.ter t"e I&oicig Rule to use !it" t"is sta#ar# lie(optioal) Recei&a%les #oes ot curretl' use t"is iformatio !"e 'ou

select a sta#ar# lie (i t"e /ies !i#o! #urig i&oice etr') to !"ic"'ou "a&e assige# a sta#ar# i&oicig rule Oracle Or#er 7aagemet

assigs sta#ar# i&oicig rules to sta#ar# lies for or#ers t"at 'ouimport t"roug" AutoI&oice

Accountin) Rule& .ter t"e Accoutig Rule to use !it" t"is sta#ar#lie (optioal) If 'ou select a sta#ar# lie #urig i&oice etr' to !"ic"

'ou "a&e assige# a sta#ar# accoutig rule$ Recei&a%les uses t"is ruleto #etermie t"is lie-s re&eue recogitio sc"e#ule Oracle Or#er7aagemet lets 'ou assig sta#ar# accoutig rules to sta#ar# liesfor or#ers t"at 'ou import t"roug" AutoI&oice

Acti/e +ates: .ter t"e rage of Acti&e Dates for t"is sta#ar# lieT"e start #ate is to#a'-s #ate$ %ut 'ou ca c"age it If 'ou #o ot etera e# #ate$ t"is memo lie !ill %e acti&e i#efiitel'

Note&*ou ca "a&e ol' oe lie t'pe of C"arge%ac3 /ie acti&eat a time

A00)unt/n Rules

Defie accoutig rules to create re&eue recogitio sc"e#ules for 'our

i&oices Accoutig rules #etermie t"e um%er of perio#s a#percetage of total re&eue to recor# i eac" accoutig perio# *ou cause accoutig rules !it" trasactios t"at 'ou import ito Recei&a%les

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usig AutoI&oice a# !it" i&oices t"at 'ou create mauall' i t"e

Trasactio !i#o!s *ou ca #efie a ulimite# um%er of accoutigrules

@"e 'ou ru t"e Re&eue Recogitio program for a i&oice t"at isassociate# !it" oe or more accoutig rules$ Recei&a%les creates t"e

i&oice-s re&eue #istri%utios for t"e perio# or perio#s i !"ic" t"erules fall

Note&Re&eue Recogitio creates accoutig #istri%utios for allperio#s of status Ope$ uture$ or Not Ope If a' perio# "as a

status of Close# or Close Pe#ig$ t"e Re&eue Recogitiocreates t"e #istri%utios i t"e e+t Ope$ uture$ or Not Opeperio#

Depe#ig o 'our %usiess ee#s$ 'ou ma' re2uire #eferre# accoutig

rules$ !"ic" 'ou ca create %' selectig t"e Deferre# Re&eue c"ec3 %o+#urig rule #efiitio Deferre# accoutig rules let 'ou #efer re&eue toa ueare# re&eue accout util 'ou are rea#' to specif' t"e re&euerecogitio sc"e#ule

Attention&I&oicig a# Accoutig Rules are ot applica%le if 'ou areusig t"e Cas" 8asis met"o# of accoutig If 'ou use t"e Cas" 8asis

met"o#$ AutoI&oice !ill reJect a' trasactio lies t"at are associate#!it" i&oice or accoutig rules

If 'ou !at to cre#it a i&oice t"at uses i&oice a# accoutig rules tosc"e#ule re&eue a# %ille# recei&a%le recogitio$ 'ou ca specif' "o!

'ou !at to a#Just t"is i&oice-s re&eue accout assigmets %'c"oosig a Rules 7et"o# i t"e Cre#it 7emos !i#o!

Accounting rule window reference:

Name& .ter a Name for t"is accoutig rule

Type& .ter a accoutig rule T'pe .ter -Accoutig$ i+e# Duratio-to prorate re&eue recogitio e&el' o&er a pre#efie# perio# of time

T"e re&eue recogitio sc"e#ule is al!a's t"e same e&er' time 'ouc"oose t"is accoutig rule or e+ample$ if 'ou "a&e four sc"e#ules for

'our rule !it" t"is t'pe$ 'ou !ill recogi1e t!et'0fi&e percet of 'ourre&eue at t"e e# of eac" sc"e#ule

.ter -Accoutig$ Varia%le Duratio- to %e a%le to specif' t"e um%er ofperio#s o&er !"ic" 'ou !at to recogi1e re&eue for i&oices to !"ic"

'ou assig t"is rule *ou ca assig t"is t'pe of accoutig rule toi&oices t"at 'ou mauall' eter i t"e Trasactio !i#o! or importito Recei&a%les usig AutoI&oice T"e re&eue recogitio sc"e#ule

1*3


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105/159

c"oose Specific Date as 'our perio#$ eter specific #ates for eac"

perio# of t"e re&eue recogitio sc"e#ule for t"is rule

+eferre! re/enue Rules

*ou create #eferre# accoutig rules %' selectig t"e Deferre# Re&euec"ec3 %o+ i t"e I&oicig a# Accoutig Rules !i#o! #urig rule

#efiitio @"e 'ou use #eferre# accoutig rules$ t"e Re&eueRecogitio program creates a sigle #istri%utio per lie t"at posts to

a ueare# re&eue G/ accout *ou later ear t"e re&eue usig t"eActios !i1ar#

*ou ca use #eferre# accoutig rules ol' for i&oices t"at are assige#t"e 8ill i A#&ace i&oicig rule If t"e i&oicig rule o a trasactio is8ill i Arrears$ t"e Re&eue Recogitio program igores t"e #eferre#flag

If 'ou use a #eferre# accoutig rule !it" a sigle accoutig perio#$Recei&a%les recogi1es t"e re&eue i t"e perio# t"at 'ou specif' !it"

t"e Actios !i1ar#

If 'ou use a #eferre# accoutig rule !it" multiple accoutig perio#s$Re&eue Accoutig creates t"e re&eue recogitio sc"e#ule %ase# ot"e rule$ a# t"e start #ate is #etermie# %' t"e G/ start #ate t"at 'ou

etere# usig t"e Actios !i1ar# If t"e G/ start #ate occurs i a close#

accoutig perio#$ Re&eue Accoutig posts t"at portio of re&eueito t"e su%se2uet ope accoutig perio#

If 'ou use a o0#eferre# accoutig rule !it" multiple accoutig

perio#s$ Re&eue Accoutig uses t"e sc"e#ule create# %' t"e Re&eueRecogitio program If a accoutig perio# is close#$ Re&eue

Accoutig posts t"at portio of re&eue ito t"e su%se2uet opeaccoutig perio#

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Aut)A00)unt/n

Defie AutoAccoutig to specif' "o! 'ou !at Recei&a%les to #etermiet"e geeral le#ger accouts for trasactios t"at 'ou eter mauall' orimport usig AutoI&oice Recei&a%les creates #efault accouts forre&eue$ recei&a%le$ freig"t$ ta+$ ueare# re&eue$ u%ille# recei&a%le$

fiace c"arges$ %ills recei&a%les accouts$ a# AutoI&oice clearig(suspese) accouts usig t"is iformatio

*ou ca cotrol t"e &alue t"at AutoAccoutig assigs to eac" segmet

of 'our Accoutig le+fiel#$ suc" as Compa'$ Di&isio$ or Accout

*ou must #efie AutoAccoutig %efore 'ou ca eter trasactios iRecei&a%les @"e 'ou eter trasactios i Recei&a%les$ 'ou ca

o&erri#e t"e #efault geeral le#ger accouts t"at AutoAccoutigcreates

AutoAccounting window reference:

Note& T"e Operatig Uit fiel# is pro&i#e# to support fuctioalit'plae# for a future release


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Recei&a%les use t"is accout !"e 'ou e+c"age trasactios for %ills

recei&a%le

actore! 'ills Recei/able&T"e factore# %ills recei&a%le accout for

'our %ills recei&a%le trasactios

rei)-t&T"e freig"t accout for 'our trasactio

Recei/able&T"e recei&a%le accout for 'our trasactio

Remitte! 'ills Recei/able&T"e remitte# %ills recei&a%le accout for


Re/enue& T"e re&eue a# fiace c"arges accout for 'our

trasactio

Ta4&T"e ta+ accout for 'our trasactio

8nbille! Recei/able& T"e u%ille# recei&a%le accout for 'our

trasactio Recei&a%les use t"is accout !"e 'ou use t"e 8ill I

Arrears i&oicig rule If 'our accoutig rule recogi1es re&eue%efore 'our i&oicig rule %ills it$ Recei&a%les uses t"is accout

8nearne! Re/enue& T"e ueare# re&eue accout for 'our

trasactio Recei&a%les use t"is accout !"e 'ou use t"e 8ill IA#&ace i&oicig rule If 'our accoutig rule recogi1es re&eue

after 'our i&oicig rule %ills it$ Recei&a%les uses t"is accout

8npai! 'ills Recei/able& T"e upai# %ills recei&a%le accout for


= or eac" segmet$ eter eit"er t"e ta%le ame or costat &aluet"at 'ou !at Recei&a%les to use to get iformatio @"e 'ou eter

a accout T'pe$ Recei&a%les #ispla's all of t"e segmet ames i'our Accoutig le+fiel# Structure Segmets iclu#e suc"

iformatio as Compa'$ Pro#uct$ Departmet$ Accout$ a# Su%0Accout Recei&a%les lets 'ou use #ifferet ta%le ames for #ifferet

accouts C"oose oe of t"e follo!ig ta%le ames:

'ill To ite&Use t"e %ill0to site of t"e trasactio to #etermie t"is

segmet of 'our re&eue$ freig"t$ recei&a%le$ AutoI&oice clearig$ta+$ u%ille# recei&a%le$ a# ueare# re&eue accout

+ra,ee ite&Use t"e #ra!ee site ta%le to #etermie t"is segmet of

'our %ills recei&a%le$ factore# %ills recei&a%le$ remitte# %ills

recei&a%le$ a# upai# %ills recei&a%le accout

Remittance 'an@s&Use t"e remittace %a3s ta%le to #etermie

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t"is segmet of 'our factore# %ills recei&a%le a# remitte# %ills

recei&a%le accout

alesperson& Use t"e salesperso-s ta%le to #etermie t"is segmet

of 'our re&eue$ freig"t$ recei&a%le$ AutoI&oice clearig$ ta+$u%ille# recei&a%le$ a# ueare# re&eue accout If 'ou c"oose t"is

optio for 'our AutoI&oice clearig$ ta+$ or ueare# re&eueaccouts$ Recei&a%les uses t"e re&eue accout associate# !it" t"is

salesperso If 'ou c"oose t"is optio for 'our u%ille# recei&a%leaccout$ Recei&a%les uses t"e recei&a%le accout associate# !it" t"issalesperso If t"e trasactio "as a lie t'pe of M/IN.M !it" ai&etor' item of freig"t (MRTM)$ AutoAccoutig uses t"e accoutig

rules for t"e freig"t t'pe accout rat"er t"a t"e re&eue t'peaccout

tan!ar! ines&Use t"e sta#ar# memo lie or i&etor' item ot"e trasactio to #etermie t"is segmet of 'our re&eue$

AutoI&oice clearig$ freig"t$ ta+$ u%ille# recei&a%le$ a# ueare#re&eue accout If 'ou c"oose t"is optio for 'our AutoI&oice

clearig$ freig"t$ ta+$ u%ille# recei&a%le or ueare# re&eueaccouts$ Recei&a%les uses t"e re&eue accout associate# to t"is

sta#ar# memo lie item or i&etor' item If t"e trasactio "as alie t'pe of M/IN.M !it" a i&etor' item of freig"t (MRTM)$

AutoAccoutig uses t"e accoutig rules for t"e freig"t t'pe accout

rat"er t"a t"e re&eue t'pe accout

Ta4es&.ter t"is optio to use ta+ co#es !"e #etermiig 'our ta+

accout

Transaction Types&Use t"e trasactio t'pes ta%le to #etermie

t"is segmet of 'our re&eue$ freig"t$ recei&a%le$ AutoI&oiceclearig$ ta+$ u%ille# recei&a%le$ a# ueare# re&eue accout$ a#of 'our %ills recei&a%le$ factore# %ills recei&a%le$ remitte# %ills

recei&a%le$ a# upai# %ills recei&a%le accout If t"e trasactio "asa lie t'pe of M/IN.M !it" a i&etor' item of freig"t (MRTM)$AutoAccoutig uses t"e accoutig rules for t"e freig"t t'pe accoutrat"er t"a t"e re&eue t'pe accout

> If 'ou #i# ot eter a Ta%le Name$ eter a Costat &alue for t"issegmet$ or select oe from t"e list of &alues

.ter a Costat &alue if 'ou !at AutoAccoutig to al!a's use t"esame &alue for t"is Accoutig le+fiel# segmet 8e sure to eter

iformatio t"at is &ali# for t"is segmet or e+ample$ if 'ou #efie#'our Compa' fle+fiel# segmet as a t!o0c"aracter segmet !it" &ali#

&alues ragig from KK to


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!it"i t"is rage

A+)al L/*/ts

Use t"e Appro&al /imits !i#o! to #efie appro&al limits for a#Justmetscreate# i Recei&a%les$ re2uests for cre#it memos iitiate# from

iRecei&a%les$ a# !rite0offs for receipts@"e 'ou eter a a#Justmet t"at is outsi#e 'our appro&al limit rage$

Recei&a%les assigs t"e a#Justmet a status of Pe#ig util someoe!it" t"e appropriate appro&al limits eit"er appro&es or reJects it

Recei&a%les use appro&al limits t"at "a&e a #ocumet t'pe ofA#Justmet !"e 'ou create a a#Justmet i t"e A#Justmets$ Su%mitAuto A#Justmets$ a# Appro&e A#Justmets !i#o!s

T"e Cre#it 7emo Re2uest Appro&al @or3flo! uses appro&al limits t"at"a&e a #ocumet t'pe of Cre#it 7emo !"e for!ar#ig cre#it memore2uests from iRecei&a%les T"e !or3flo! se#s a otificatio to aappro&er if t"e re2uest is !it"i t"e appro&al limit rage for t"e currec'a# reaso co#e specifie#

@"e 'ou !rite off a uapplie# receipt amout or a u#erpa'met oa receipt$ Recei&a%les uses appro&al limits t"at "a&e a #ocumet t'pe of

Receipt @rite0off *ou caot !rite off a receipt amout t"at is outsi#e'our appro&al limit rage

*ou #efie A#Justmet appro&al limits %' currec' a# #ollar amout*ou #efie Cre#it 7emo appro&al limits %' reaso t'pe$ currec'$ a#

#ollar amout *ou #efie Receipt @rite0off appro&al limits %' currec'a# #ollar amout T"e appro&al limits for !rite0offs are separate from$%ut caot e+cee#$ t"e s'stem le&el !rite0off amouts t"at 'ou #efie it"e S'stem Optios !i#o! *ou must specif' %ot" lo!er a# upper

appro&al limits for eac" appro&er

1*)


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Re0e/ales A0t//t/es&

Defie recei&a%les acti&ities to #efault accoutig iformatio for certaiacti&ities$ suc" as miscellaeous cas"$ #iscouts$ fiace c"arges$

a#Justmets$ a# receipt !rite0off applicatios

Acti&ities t"at 'ou #efie appear as list of &alues c"oices i &ariousRecei&a%les !i#o!s *ou ca #efie as ma' acti&ities as 'ou ee#

T"e Ta+ Co#e Source 'ou specif' #etermies !"et"er Recei&a%lescalculates a# accouts for ta+ o a#Justmets$ #iscouts$ fiacec"arges$ a# miscellaeous receipts assige# to t"is acti&it' If 'ou

specif' a Ta+ Co#e Source of I&oice$ t"e Recei&a%les uses t"e ta+accoutig iformatio #efie# for t"e i&oice ta+ co#e(s) toautomaticall' accout for t"e ta+ If t"e Recei&a%les Acti&it' t'pe is7iscellaeous Cas"$ t"e 'ou ca allocate ta+ to t"e Asset or /ia%ilit'

ta+ accouts t"at 'ou #efie for t"is Recei&a%les Acti&it'

Recei&a%les uses fiace c"arge acti&it' accoutig iformatio !"e'ou assess fiace c"arges i 'our statemets a# #uig letters

uer' t"e C"arge%ac3 A#Justmet acti&it' t"at Recei&a%les pro&i#es a#specif' G/ accouts for t"is acti&it' %efore creatig c"arge%ac3s iRecei&a%les

*ou ca ma3e a acti&it' iacti&e %' uc"ec3ig t"e Acti&e c"ec3 %o+

a# t"e sa&ig 'our !or3

Attention&Oce 'ou #efie a acti&it'$ 'ou caot c"age its t'pe

11*


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9o!e&er$ 'ou ca up#ate a e+istig acti&it'-s G/ accout$ e&e if 'ou

"a&e alrea#' assige# t"is acti&it' to a trasactio

Acti/ity Types

A acti&it'-s t'pe #etermies !"et"er it uses a #istri%utio set or G/accout a# i !"ic" !i#o! 'our acti&it' appears i t"e list of &alues

*ou ca c"oose from t"e follo!ig t'pes:

A!Hustment& *ou use acti&ities of t"is t'pe i t"e A#Justmets !i#o!*ou must create at least oe acti&it' of t"is t'pe

Note& I t"e A#Justmets !i#o!$ 'ou caot select t"e A#Justmet

Re&ersal$ C"arge%ac3 A#Justmet$ C"arge%ac3 Re&ersal$ a#Commitmet A#Justmet acti&ities to mauall' a#Just trasactios

T"ese four acti&ities are reser&e# for iteral use ol'

@"e 'ou re&erse a receipt$ if a a#Justmet or c"arge%ac3 e+ists$Recei&a%les automaticall' geerates off0settig a#Justmets usig t"eA#Justmet Re&ersal a# C"arge%ac3 Re&ersal acti&ities @"e 'our

customers i&oice agaist t"eir commitmets$ Recei&a%les automaticall'a#Justs t"e commitmet %alace a# geerates a off0settiga#Justmet agaist t"e i&oice usig t"e Commitmet A#Justmetacti&it'

'an@ Error&*ou use acti&ities of t"is t'pe i t"e Receipts !i#o! !"e

eterig miscellaeous receipts *ou ca use t"is t'pe of acti&it' to "elprecocile %a3 statemets usig Oracle Cas" 7aagemet

Claim In/esti)ation& *ou use acti&ities of t"is t'pe i t"e ReceiptsApplicatios a# uic3Cas" !i#o!s !"e placig receipto&erpa'mets$ s"ort pa'mets$ a# i&ali# /oc3%o+ trasactios ito

claim i&estigatio T"e recei&a%le acti&it' t"at 'ou use #etermies t"eaccoutig for t"ese claim i&estigatio applicatios or use ol' !it"Oracle Tra#e 7aagemet

Cre!it Car! Refun!& *ou use acti&ities of t"is t'pe i t"e Receipts

Applicatios !i#o! !"e processig refu#s to customer cre#it car#accouts T"is acti&it' iclu#es iformatio a%out t"e Geeral /e#ger

accout use# to clear cre#it car# refu#s *ou must create at least oeacti&it' of t"is t'pe to process cre#it car# refu#s

Earne! +iscount&*ou use acti&ities of t"is t'pe i t"e A#Justmets a#t"e Remittace 8a3s !i#o!s Use t"is t'pe of acti&it' to a#Just a

trasactio if pa'met is recei&e# !it"i t"e #iscout perio# (#etermie#%' t"e trasactio-s pa'met terms)

En!orsements&T"e e#orsemet accout is a offsettig accout t"at

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a# t"e Remittace 8a3s !i#o!s Use t"is t'pe of acti&it' to a#Just a

trasactio if pa'met is recei&e# after t"e #iscout perio# (#etermie#%' t"e trasactio-s pa'met terms)

Auto cas! $u%e Sets

Defie AutoCas" Rule Sets to #etermie t"e se2uece of AutoCas" Rulest"at Post uic3Cas" uses to up#ate 'our customer-s accout %alaces

*ou specif' t"e se2uece a# t"e AutoCas" Rules for eac" AutoCas"Rule Set T"e AutoCas" Rule Sets 'ou #efie #ispla' as list of &aluesc"oices i t"e Customers$ Customer A##resses$ Customer ProfileClasses$ a# t"e S'stem Optios !i#o!s Post uic3Cas" first c"ec3s

t"e customer site$ t"e t"e customer profile class$ a# fiall' at t"es'stem optios le&el to #etermie t"e AutoCas" Rule Set to use

Recei&a%les pro&i#es a #efault AutoCas" Rule Set !"e 'ou assig acustomer to a cre#it profile$ %ut 'ou ca mo#if' i#i&i#ual AutoCas" Rule

Set assigmets at %ot" t"e customer a# customer site le&els If 'ou#o ot assig a AutoCas" Rule Set to a customer-s cre#it profile$ a#'ou eter a receipt for t"is customer$ Recei&a%les uses t"e AutoCas"Rule Set t"at 'ou etere# i t"e S'stem Optios !i#o! alog !it" t"e

um%er of Discout Grace Da's 'ou specifie# i t"is customer-s cre#itprofile to appl' t"e receipt If 'ou assig a AutoCas" Rule Set to a

customer$ %ut oe of t"e AutoCas" Rules appl'$ Recei&a%les places t"eremaiig amout Uapplie# or O0Accout$ #epe#ig o "o! 'ou set

t"e Remaiig Remittace Amout optio for t"e rule set

If 'ou "a&e set up 'our s'stem to use %a3 c"arges a# a tolerace

limit$ Post uic3Cas" !ill also cosi#er t"ese amouts if t"e curret

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AutoCas" rule fails (t"is is true for all rules e+cept -Appl' to t"e Ol#est

I&oice irst-) If it fi#s a matc"$ Post uic3Cas" applies t"e receipt,ot"er!ise$ it loo3s at t"e e+t rule i t"e se2uece

*ou ca #isa%le a e+istig AutoCas" Rule Set %' c"agig its status toIacti&e a# t"e sa&ig 'our !or3

AutoCas- Rule set ,in!o, reference&

Name& .ter t"e Name of t"is AutoCas" rule set

+escription& .ter a #escriptio for t"is AutoCas" rule set (optioal)

+iscounts& .ter t"e t'pe of Discout 'ou !at to automaticall' gi&e to'our customer for t"is AutoCas" Rule Set C"oose oe of t"e follo!igDiscout optios:

Earne! Only&*our customer ca ta3e eare# #iscouts accor#ig tot"e receipt terms of sale *ou egotiate eare# #iscout percetages!"e 'ou #efie specific receipt terms *ou ca eter t"is optio if

Allo! Ueare# Discouts is set to *es i t"e S'stem Optios !i#o!I t"is case$ Recei&a%les ol' allo!s eare# #iscouts for t"is

AutoCas" Rule Set

Earne! an! 8nearne!& *our customer ca ta3e %ot" eare# a#

ueare# #iscouts A ueare# #iscout is oe ta3e after t"e

#iscout perio# passes *ou caot c"oose t"is optio if t"e s'stemoptio Ueare# Discouts is set to No

None& *our customer caot ta3e #iscouts (t"is is t"e #efault)

Items in +ispute&To iclu#e trasactios i #ispute !"e calculatig'our customer-s ope %alace$ c"ec3 t"e Items i Dispute c"ec3 %o+

inance C-ar)es& To iclu#e fiace c"arges !"e calculatig 'ourcustomer-s ope %alace$ c"ec3 t"e iace C"arges c"ec3 %o+

Automatic (atc-in) Rule

Remainin) Remittance Amount& If t"is rule set !ill iclu#e t"e Appl'

to t"e Ol#est I&oice irst rule$ c"oose "o! 'ou !at to appl' a'Remaiig Remittace Amout Recei&a%les uses t"is &alue to #etermie"o! to eter t"e remaiig amout of t"e receipt if oe of t"eAutoCas" Rules !it"i t"is rule set appl' C"oose -Uapplie#- to mar3

remaiig receipt amouts as Uapplie# C"oose -O0Accout- to placeremaiig receipt amouts O0Accout

Apply Partial Receipts&To automaticall' appl' partial receipts !"eusig t"e Appl' to t"e Ol#est I&oice irst rule$ c"ec3 t"e Appl' Partial

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Receipts c"ec3 %o+ A partial receipt is oe i !"ic" t"e receipt mius

t"e applica%le #iscout #oes ot close t"e #e%it item to !"ic" t"isreceipt is applie#

T"e applica%le #iscout t"at Recei&a%les uses for t"is rule #epe#s upot"e &alue 'ou etere# i t"e Discouts fiel# for t"is AutoCas" Rule Set

If 'ou e+clu#e fiace c"arges (%' settig iace C"arges to No) a#t"e amout of 'our receipt is e2ual to t"e amout of t"e #e%it item to

!"ic" 'ou are appl'ig t"is receipt mius t"e fiace c"arges$Recei&a%les #efies t"is receipt as a partial receipt I t"is case$Recei&a%les #oes ot close t"e #e%it item %ecause t"e fiace c"argesfor t"is #e%it item are still outsta#ig

If Appl' Partial Receipts is set to No$ t"is AutoCas" Rule Set !ill otappl' partial receipts a# !ill eit"er mar3 t"e remaiig receipt amout

-Uapplie#- or place it o0accout$ #epe#ig o t"e &alue 'ou etere#i t"e Remaiig Remittace Amout fiel#

eq&.ter a Se2uece um%er to specif' t"e or#er of eac" rule i t"isAutoCas" Rule Set (optioal) Recei&a%les uses t"e rule assige# to

se2uece


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customer-s accout

r12 receivables guide

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