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Emergency Response SectionRAPID
SFUND RECORDS CTR167890
Emergency Response andTime-Critical
Quality Assurance Sampling Planfor
Soil, Debris and Water Matrices
Response Location: Maipalaoa Road Site87-272 Maipalaoa RoadWaianae, Oahu, HI
Date: 08/15/03
Prepared By: Benjamin Castellana
Reviewed By:
Approved By (F0£»C or Inwdent Commander): Janet Yocum
This sampling plan form has been designed to assist field responders in theirpreparation for collecting, analyzing, shipping, storing and in all other ways handlingsamples collected in the field. The use of this generic sampling plan form will involveforethought and planning that should help direct the sampling and analytical work. It ismeant to be used in the case of emergency responses or time-critical responses whensampling teams may not have the opportunity to write a more thorough sampling plan.Sampling teams should always reference their own agencies' standard qualityprocedures and SOPs for field guidance and analytical procedures.
The development of this generic plan will improve the documentation, communication,planning, and overall quality associated with the sampling and analysis by:
1) encouraging field teams to consider their goals and objectives before gatheringtheir samples,
2) creating a common written plan for multiple field sampling teams from differingagencies or with differing sampling tasks,
3) increasing communication between clean-up contractors and jurisdictionalagencies, and
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Emergency Response SectionRAPID
Emergency Response andTime-Critical
Quality Assurance Sampling Planfor
Soil, Debris and Water Matrices
Response Location: Maipalaua Street Site[Site Address]City, Oahu, HI
Date: 08/15/03
Prepared By: Benjamin Castellana
Reviewed By:
Approved By (FOSC or Incident Commander): Janet Yokum
This sampling plan form has been designed to assist field responders in theirpreparation for collecting, analyzing, shipping, storing and in all other ways handlingsamples collected in the field. The use of this generic sampling plan form will involveforethought and planning that should help direct the sampling and analytical work. It ismeant to be used in the case of emergency responses or time-critical responses whensampling teams may not have the opportunity to write a more thorough sampling plan.Sampling teams should always reference their own agencies' standard qualityprocedures and SOPs for field guidance and analytical procedures.
The development of this generic plan will improve the documentation, communication,planning, and overall quality associated with the sampling and analysis by:
1) encouraging field teams to consider their goals and objectives before gatheringtheir samples,
2) creating a common written plan for multiple field sampling teams from differingagencies or with differing sampling tasks,
3) increasing communication between clean-up contractors and jurisdictionalagencies, and
4) detailing expectations before samples are collected.
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1.0 Introduction and Background. What is the problem, what precipitated theresponse, what agencies and companies are on site, who has taken the lead forthe response and for environmental clean-up actions:
This is a former residential property that has become a junkyard and scrapmetal repository. It is situated within a residential area and covers an area ofabout 1 acre. The Site was referred to the US EPA Superfund EmergencyResponse Section by the State of Hawaii Department of Health (DOH) due to anumber of environmental problems which may pose an immanent andsubstantial threat to human health and the environment.
According to the DOH and an adjoining property owner, the followingactivities have occurred here: dumping of scrap metal, automobiles, drums,batteries, and miscellaneous materials, opening and draining batteries for metalrecovery (drain into a pit), opening and draining room-sized air conditioners formetals recovery (fluids are allowed to drain onto ground), vehicle, forklift, andgolf cart maintenance and/or disassembly. There are numerous safety hazardsand dozens of drums, most of which have the same appearance (color andlabel). There are compressed gas cylinders, steel saddle tanks, former USTs,dozens of batteries of various sizes, and numerous areas of soil staining. Theentire space is filled with metal debris and containers of various sizes.
EPA is interested in this site for the following reasons: There appears to be anongoing, unpermitted disposal/scrap metal operation. A nephew of a formertenant is living on the property and is processing scrap to recover metals forresale. Dumping of potentially hazardous materials appears to be ongoing, toinclude oils and solvents. The site is open to the general public and childrenhave been seen breaking glass here. The state has made several attempts torestrict access to the site, but their gate has been torn down twice. Groundwateroccurs at a depth of 5 feet, and the neighbor mentioned that there is a well onthe property. There is sufficient evidence within the debris to begin to identifyone or more PRPs.
The US EPA is proceeding with a Removal Assessment based on the referralby DOH and the potential threats identified during a site walk. The DOH is thelead agency for the site until the EPA determines whether an immanent andsubstantial threat exists. It is the purpose of this sampling event to determinewhether materials and soils present at the site constitute a threat.
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2.0 Objectives
Objectives are summarized in Table A.
2.1 Data Use Objectives.
Check Appropriate Box(es):
Data that are generated will be used:
1 X To be compared with federal or state occupational health limits to determinewhether there has been a release to the environment that may pose a threat tohuman health and/or the environment.
2 D To assist in Off-Site Acute Exposure Assessment.
3 D To assist with determining the area of impact due to a hazardous materialrelease.
4 D To assist in the identification of the potential source of contaminant.
5 D To be compared with or other risk-based action levels (e.g. ERA PreliminaryRemedial Goals) to determine if chronic health threats exist.
6 D As definitive confirmatory data for non-definitive (screening) data.
7 D To be compared to a background level or sample(s).
8 D Other objectives:
2.2 Sampling Objectives. (What are you proposing to do?)
1 X Judgmental (Authoritative)Surface Soil Sampling.2 D Statistical Grid Surface Sampling._____________________3 X Judgmental (Authoritative) Subsurface Soil Sampling using: Hand auger or
shovel.4 D Statistical Grid Subsurface Soil Sampling using:5 X Personal air monitoring of on-site personnel using screening methods (For Personal
Health and Safety).6 D Personal air sampling of on-site personnel (For Personal Health and Safety).7 D On-site air monitoring (real-time) to determine contamination levels (Not for personal
Health and Safety).8 D On-site sampling to determine contamination levels (Not for personal Health and safety).9 D Other objectives:
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2.3 Data Categories
In general, the quality of the data should be known and documented prior to use. TheU.S. ERA has divided data into two categories: definitive methodology data (generallylaboratory data using ERA methods), and non-definitive methodology data (alsoreferred to as screening data) with conformation of 10% by definitive methodology. Anadditional category referred to as screening data is usable in emergency situationswhere definitive data is not available. Note that the data category is not an indicator ofprecision or accuracy! It is only a practical indicator of QA/QC documentation. Refer tothe ERS QAPP for specific DQO parameters. Reported data can be verified (by aparty other than the laboratory) as meeting quality control and data categoryrequirements by following a verification or validation procedure.
Check appropriate box(es):
1 D Screening category data will be generated. The data by themselves may notbe verifiable. These data will be used for Health and Safety Purposes.
2a D Screening data with 10 percent definitive category data will be generated. Datausing non-definitive analytical methodologies will be used for comparison toaction limits. The data by itself may not be verifiable. Due to the time criticalsituation the data must be reported and used for comparison. Screeningdata will be evaluated and reported with definite category data at a later time.
2b D Screening data with 10 percent definitive category data will be generated. Datausing non-definitive analytical methodologies will be used for comparison toaction limits. The data by itself may not be verifiable. Data will not bereported until it is evaluated with definite category data.
3a D Definitive category data will be will be generated. The sampling must be done onan emergency basic. Due to the time critical situation the data must bereported and used for comparison without validation. Documentation willbe required, however the validation will not be confirmed.
3b D Definitive category data will be will be generated. The sampling must be doneon an emergency basic. Due to the time critical situation, the data must bepreliminarily reported and used for comparison without validation.Documentation will be required. Documentation will be reviewed andvalidated. Qualified data will be reported.
3c X Definitive category data will be will be generated. Full Documentation will berequired. Documentation will be reviewed and validated prior to reporting.
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: Table AData Objective^ and Sample Collection
SampleLocation
Refer to Section 3.3.1
Soil 1 - 8 (up to 8samples, locationsTBD)
Soil 1 - 8 (up to 6subsurface samplesat co-located pointsTBD)
Soil 1-8
TVA (organicvolatiles)
Data Use Objective(s)Refer to Section 2.1
Characterization
Characterization
Characterization
Health and Safety Monitoring
Data CategoryReferto Section 2.3
Definitive
Definitive
Screening
Screening
Analytical MethodRefer to Section 3.1
total metalsSemi-volatile organic compounds
Volatile organic compounds
Headspace using a PID
Ambient Organic Volatiles
Number ofSamples
up to 8 (1 8-oz.glass jar persample)
up to 6 (3 EncoreVOA samplers persample)
up to 8 usingdedicated,disposable plasticbags.
as needed
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3.03.1
Soil
Approach and Sampling MethodologiesSampling and Analysis Equipment. Specify the sampling method andanalytical procedures. Check the appropriate boxes.
Debris
Sample Type:Sampling Trowel:Sample Volume:
Sample Type:Sampling Trowel:
Sample Volume:
X Grab D CompositeX Dedicated D Non-DedicatedD4oz. X8oz . D16oz.
D Grab D CompositeD Dedicated D Non-DedicatedD4oz. D8oz. D16oz.
D Gloved handother:_____
D Gloved handD other:_____
WaterSample Type: D Grab D CompositePopulation: D surface water D sludge D groundwaterSample Device: D bottle D dedicated bailer D other:.Sample Volume: D VOA D 1 liter D other:______
Direct Reading Instruments:Organic Vapor Monitor (PID)
DDnDnnDn
Combustible Gas Meter: D O2X-Ray FluorescenceImmuno Assay Kit: D Pesticide [HCN MonitorS02 MonitorRadiation Meter Monitor
D Combustible Gas D CO
D TPH D PCB D other:
Field pH screening (10 ml Dl water in 10 grams of sample with field pH meter)Drager sampling; check appropriateD acetic acid D chloroform
D acetone D chromic acid
D alcohol D cyanide
D ammonia D ethyl benzene
D benzene D formaldehyde
D carbon tetrachloride D hexane, n-
D chlorine D hydrocarbons
D other:
chemical tubes:D hydrocarbons, halogenated D nitrous fumes
D hydrocarbons, petroleum D perchloroethylene
D hydrochloric acid D phenol
D hydrogen peroxide D sulfur dioxide
D hydrogen sulfide D trichloroethane
D methylene chloride D vinyl chloride
D nitric acid
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Sampling and Analysis Procedures:EPA Methods:
D Corrosivity (pH) x Volatile Organic Compounds (8260) D PAHs (HPLC)
x Semi-Volatile Organic CompoundsD Chromium, hexavalent (8270) D Dioxins
X Metals (ICP) [6010/7471] D Hydrogen cyanide D TCLP __metals_
D Asbestos & other fibers [7400] D PCBs
D other:
Other Sampling Procedures:
Surface soil samplesSurface sampling locations will be identified based on best professionaljudgment, using physical evidence (e.g. staining, odor, etc.) and/or likelihood ofrelease. Surface soil samples will be collected from the first 6 to 10 inches ofsoil of an approximately 100 square centimeter area. Samples will be collectedusing a dedicated plastic trowel and initially deposited in a clean, dedicatedplastic bag. The bag is to be sealed, and, after about 5 minutes, the PID probeis to be inserted into the bag while the technician disturbs the soil. The highestreading is to be recorded in the logbook. The soil will then be homogenized andplaced into an 8-oz. glass jar, sealed, and placed on ice awaiting delivery to thelaboratory for analysis by EPA Method 6010 (metals) and EPA Method 8270.
Subsurface soil samplesOnce all the surface samples have been collected and PID readings have beenrecorded, the team will return to the locations with the six highest readings.Using a shovel or hand auger, advance to no less than 12 inches below thesurface, or no more than 18 inches. If using a hand auger, collect threeEncore™ VOA samples from the soil at the base of the auger. If using a shovel,scrape the 12 to 18-inch sidewall area of the excavation with a dedicated trowel,then collect three Encore™ VOA samples directly from the sidewall excavation.Samples will be sealed and placed on ice awaiting delivery to the laboratory foranalysis by EPA Method 8260.
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3.2 Field Sampling Equipment
Field equipment requirements are summarized in Table B.
Table BField Sampling Equipment
Analyses
Metals, SVOCs
VOCs
Sampling Equipment
Dedicated trowel, 8-oz. glass jars
Hand auger or shovel (never comes into direct contactwith sample), dedicated trowel, Encore™ sampler and T-bar handle.
Resource/Contractor
Weston Solutions
Weston Solutions
3.3 Field Methods and Procedures
3.3.1 Sample Location. Describe the rationale for the sample locations chosen.
Surface sampling locations will be identified based on best professional judgment,using physical evidence (e.g. staining, odor, etc.) and/or likelihood of release.Subsurface samples will be collected at the surface soil locations where the highest PIDreadings were collected.
Sketch a map of the sampling area in Figure A.
The sample locations will be judgmental. Before sampling, sketch the site outline andthe approximate sample locations. Note any deviations due to refusal or otherconsiderations.
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Figure ASample Location Map
3.3.2 Sample Labeling and DocumentationSoilQASP 8/15/03 9
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Sample Jar Labels
Sample labs will clearly identify the particular sample, and should include the following:
1. Site name and number.2. Time and date sample was taken.3. Sample preservation.4. Analysis requested.5. Sample Location.
Sample labels will be securely affixed to the sample container.
Chain of Custody Record
A Chain of Custody record will be maintained from the time the sample is taken to itsfinal deposition. Every transfer of custody must be noted and signed for, and a copy ofthis record kept by each individual who has signed. When samples (or groups ofsamples) are not under direct control of the individual responsible for them, they mustbe stored in a locked container sealed with a Custody Seal.
The Chain of Custody record should include (at minimum) the following:1. Sample identification number.2. Sample information.3. Sample location.4. Sample date.5. Names(s) and signature(s) of sampler(s).6. Signature(s) of any individual(s) with control over samples.
Custody Seals
Custody Seals demonstrate that a sample container has not been tampered with, oropened. The individual in possession of the sample(s) will sign and date the seal,affixing it in such a manner that the container cannot be opened without breaking theseal. The name of this individual, along with a description of the samples packaging, willbe noted in the field book.
All sample documents will be completed legibly, in ink. Any corrections or revisions willbe made by lining through the incorrect entry and by initialing the error. These includethe sampling logbook, the chain-of-custody forms, this field air QASP and any otherforms.
Field Logbook
The field logbook is essentially a descriptive notebook detailing site activities andSoilQASP 8/15/03 10
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observations so that an accurate account of field procedures can be reconstructed inthe writer's absence. All entries will be dated and signed by the individuals making theentries, and will include the following:
1. Site name, site address, Latitude and Longitude, and project number.2. Names of sampling personnel.3. Dates and times of all entries (military time preferred).4. Descriptions of all site activities, especially sampling start and ending
times, including site entry and exit times.5. Noteworthy events and discussions.6. Weather conditions.7. Site observations.8. Identification and description of samples and locations.9. Subcontractor information and names of on-site personnel.10. Date and time of sample collections, along with chain of custody
information.11. Record of photographs.12. Site sketches.13. Changes from standard procedures or methods: The rational should also
be given with the change.
3.3.3 Sample Containers and Preservatives
Containers and preservatives are summarized in Table C.
Table C
Analyses
metals
SVOC
VOCs
Container Type
8-oz glass jar
8-oz glass jar
3x Encore™
Preservation
4°C
4°C
4°C
Holding Time
28 days
1 4 days
48 hours
3.4 Schedule of Sampling Activities
Sampling activities are summarized in Table D.
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Table DProposed Schedule of Work For Air Sampling Activities
ActivityScreening and Sampling
Deliver to laboratory
Receive raw data
Start Date08-19-03
08-19-03
09-04-03
End Date
08-19-03
3.5 Analytical Methods and Procedures
The analytical methods to be used are presented in Table A. General fieldQC considerations and requirements are presented in Table E.
Table E
QC Sample Number/Frequency Evaluation Comments/Exceptions
FIELD SPECIFIED QA/QC
Background or referencesample
Field Blanks
Sampling Media
Equipment blanks
Field Duplicates
At least one sample should be collectedfrom an area believe to be unaffected bysource contamination.
1 per SDG1, per matrix, per method
1 per SDG, per matrix, per method
1 per SDG, per matrix, per method
1 per SDG, per matrix, per method
Source samplesshould be at least3 times background.
Source samplesshould be at least3 times the blank.
Source samplesshould be at least3 times the blank.
Source samplesshould be at least3 times the blank.
50 to 200 RPD2
collect 1 background samplefor metals and SVOCs
Do not collect field blanks forthis event.
Not applicable.
Do not collect equipmentblanks for this event.
Collect 1 field duplicate at alocation to be determined forSVOCs, metals, and VOCs.
SELECTED LABORATORY QA/AC
Method Blank (MB)
Matrix Spike
1 per SDG, per matrix, per method.
1 per SDG, per matrix, per method onfield designated sample.
Stds and samplesshould be at least3 times the blank.
75-125%R3
This is a laboratory QC task.
Designate sample on COC.
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Matrix Spike Duplicate orReplicate
Reference Standards
Internal Standards
Laboratory ControlStandards
1 per SDG, per matrix, per method onfield designated sample.
1 per SDG, per matrix, per method.
All samples.
1 per SDG, per matrix, per method.
<50 RPD forOrganics; <20 RPDfor metals.
75-125%R
50 -200 %R
75- 125%R
Designate sample on COC.
If available.
All GC/MS and some GCanalyses only
Per method for organic analyses
1 SDG = Sample Delivery Group (Maximum 20 samples)2 RPD = Relative Percent Difference3 %R = Percent Recovery
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3.6 Project Laboratories
Laboratories used for this project are summarized in Table F.
Table FLaboratories
Lab Name/ Location
Oceanic Analytical Laboratory, Oahu, HI
Methods
Metals, SVOCs, VOCs
4.0 Project Organization and Responsibilities
Project personnel and responsibilities are summarized in Table G.
Table GSample Team(s) Personnel
Personnel (Agency) Responsibility
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