rappahannock asc minutes for december 7th, 2014...6. in it to win it andreap p p gsr 7. hope fiends...

Page | 1

The next ASC mtg. begins at 4 p.m. on Sunday January 4th, 2015, at Fairview Baptist Church 900 Charlotte St. Fredericksburg.

Rappahannock ASC Minutes for

December 7th, 2014

Welcome new and returning ASC members:

James C.

37 meetings in the Rappahannock Area every week.

20 home groups that are members of the Rappahannock Area

Service Committee of Narcotics Anonymous.

II. Readings: A. Service Prayer, B. Purpose of Area Service,

C. 12 Concepts, D. 12 Traditions, E. Decorum Statement

www.rappahannockareaofna.com

Helpline Number: (800) 777-1515 24-hours

I.: Serenity Prayer

Meeting started at 4:00pm

No motion to record area as the digital recorder was not

working.

III B. Group Roll Call Legend: P = Present A = Absent * = Rep in 2nd Quorum

VI. Approval of Minutes:

Motion 12/14-2: To approve November minutes

Maker: CJ 2nd by: Michelle

No. Discussion: VOTE: Abstaning-0, For-8 , Against-0 Motion: PASSED

III A. RANA Trusted Servants & Subcommittee Chairs Legend: P = Present A = Absent O = OPEN Position * = Arrived Late

POSTION NAME O N D Report Comment

Chair Lauchlan P. P A P Quarterly

Vice Chair Kemper B. P P P None Acting ASC

Treasurer

Secretary I Kevin S. P P P None

Secretary

II Kelly S. P P P None

Treasurer

I Greg G. P P A Written

Kemper read

report

Treasurer

II OPEN O O O -

ANNOUNCE

AS OPEN

RCM I Rudolph C. P P P* None

RCM II Antoinette B - P P Oral

VRCC

Dir. OPEN A - - - -

Activities Ashley C P P P Written

H&I John C. P P P Written Late

PR Etta F. P A P* Written -

Literature Corey C. - P P None Will Email

Outreach OPEN O O O - -

Policy Brandon H. P P A - Absent

IV. 1st Quorum Call 1st QUORUM CALL Per Bylaws MUST be 4 for Area business & 8 for Regional vote to be carried

Group Represented 15

Procedural Votes 14

GROUP NAME O N D NAME POSTION

1. Primary Purpose P P P Antoinette REP

2. Set It Off P P P Lea REP

3. Who Wants to

Live P P* P Michelle GSR

4. Noon

Beginnings A A A Veronica Q GSR

5. Final Surrender A P A John Jr GSR

6. In It To Win It P P P Andrea GSR

7. Hope Fiends P P* P Sarah M GSR

8. Standing By

Recovery P P P Donna GSR

9. New Beginnings

Of Colonial Beach P* A P Erin Atl. GSR

10. Rush Hour P A A - GSR

11. Clean Works P P P Seth GSR

12. Start Living A P* P Tammie GSR

13.Man Up to the

Flatbook P P P CJ GSR

14. Freedom

from Bondage P* P P James Rep

15. Colonial Beach

Survivors Group P* P A Bill C. GSR

16. New Beginnings A P P Brandon H GSR

17. Clean and Serene A A A Joey S. Alt. GSR

18.1st Step Forward P P P Phil S. GSR

19. Experience,

Strength & Hope P P P Jeff W. GSR

20. Saturday

Night Live P P P John L. GSR

V. Adoption/Approval of Agenda Motion 12/14-1: To adopt December agenda

Maker: CJ 2nd by: Sarah

Discussion: VOTE: Abstaning-2, For-11, Against-0 Motion: PASSED

Page | 2

VII.-XI. Administrative Reports

VII. Secretary Report I: No report given by Kevin S, Secretary I

No Discussion

Secretary Report II: No report given by Kelly S, Secretary II.

No Discussion

IX. Vice Chair Report: No report given by Vice Chairperson, Kemper B.

No Discussion

VIII. Chair Report: No report given Quarterly by Chairperson, Lauchlan P.

No Discussion

Page | 3

X. Treasurer I Report: Given by Acting Treasurer, Kemper B.

Dear RANA ASC Members,

Our beginning balance as of the start of last month’s ASC was $1,063.57. Our expenses for last month totaled $141.57. The

following check card purchase was made last month.

Check #: Amount: To: For: Budget: Receipt Rcvd:

Check Card $141.57 NAWS Literature Order Yes Yes

Our deposit from Octobers ASC was $698.94. The donations were as follows:

Income & Donations

Primary Purpose $20.00

Man Up $20.00

E, S & H $30.00

Freedpm From Bondage $5.00

New Beginnings $30.00

Who Wants to Live $102.55

Clean Works $10.00

Final Surrender $5.00

Literature $272.95

Antionette B $160.00

Activities $43.44

Our balance as of the start of today’s ASC is $1,620.94. This is $267.19 above prudent reserve. The check book is balanced

through September.

Antoinette B. is paid through September 2014. She owes today for October & November ($80).

I apologize for my absence, but I am on vacation. Thanks!

ILS, Greg G.

Discussion: No Questions

XI. Regional Committee Member I & II Report: Report given by RCM II, Antoinette B.

Will be attending first RSC meeting this month No Discussion.

Page | 4

XII. Subcommittee Reports

A. Activities Report: Report given by Ashley C, Activities Chair

Hello RANA and thank you for your OVERWHEMLING support this month. We meet on Thursday December 4th at 6pm

at Wegmans and we had 16 members come and support and brainstorm details for the holiday party and Marathon meeting. We will be meeting again same time and place on December 18th. We are waiting to receive a call at 5:30pm today on an approval of event locations. The event will be named ‘Gifts of recovery’ and will be a holiday potluck. We will be having a kid’s crafts table, clean-time countdown and a big prize giveaway! We are accepting the following: Non-denominational holiday decorations Signups for Potluck dishes (there will be a sheet that will go around at various meeting or contact me) Volunteers to decorate and clean-up We will be having a marathon meeting on Dec 25th from 9am-7pm location TBA

We are making a motion to request $600 of budgeted money In loving service, Ashley C.

Discussion:

Discussion about how marathon meeting will be chaired

$600 being requested will take area below prudent reserve

B. Hospitals & Institutions (H&I) Report: Given by H&I Chair, John C

Hello Everyone I'm John, I'm an addict and H & I chair. I’d like to thank everyone who has participated in H&I to make our

schedule work and kept their commitments. We have fulfilled all of our commitments for November 2014.

I sat down with James White at the men’s Diversion Center in Stafford and discussed taking meetings into their facility. It

went well. Paper work is being passed to people interested who have one year clean and no drug charge from 2013 forward.

No SS card is required and no finger prints until your paper work is approved.

Billy M. had a situation Thursday at Boxwood where he was urine tested by a staff member. Her reason for doing the test

was that he looked high the Saturday before. I spoke with Staff last night and they could not believe that happened and were

very angry. They looked at the book, identified the person and are going to address it in a staff meeting. They were very

apologetic and assured it would never happen again. One staff member said Billy is a better man than him because he

wouldn’t have done it. Billy’s reason was he cared more about carrying the message to the clients than his own feelings.

Thank you Billy! A reminder that we are not required to give urine to anyone.

I apologize that a report was never submitted to the area secretary for the month of October. I am responsible to make sure

that happens but was unaware until this morning that it was never submitted.

Our budget is $450.00 and balance is $290.00 for 2014.

Our next meeting will be next Sunday at 5:00pm at Thurman Brisben Homeless Shelter.

Thanks for allowing me to serve.

John C. 703-216-1795

Discussion:

RCM needs list of facilities that H&I is serving in for report to region

Page | 5

C. Literature Chair Report: No report Given by Literature Chair, Corey C.

Dear Rappahannock Area,

Last month we sold $302.95 worth of literature with 272.95 paid in money orders and #30.00 covered by the H&I

Subcommittee budget.

$141.57 was reordered and received.

There is a new IP – An Introduction to NA Meetings that I would like to bring to everyone’s attention. I will be

ordering some more this month, but please let me know if you think your group will be adding them so I can be sure

to have enough.

In loving service,

Corey C

No Discussion

D. Outreach Report: Position Open

No Discussion

E. Public Relations (PR) Report: Given by PR Chair, Etta F.

Hi family,

Its good to be at the ASC and its good to be able to serve. The PR subcommittee is working on its first quarter activities. We

have been having some difficulties with securing PSA’s because of the turnover at the newspaper. This is the facility that

houses the radio stations. They are not returning our emails. We are sending somebody back down there to talk with him or

her. We are also looking for new venues to reach and have a contact with Snowden that wants our help that will be notified.

We are pulling together our mailing list so that we may contact area businesses about what we do and who we are. We are

also looking at the schedule for festivals and health fairs for the coming year. We were able to do one at the fairground

earlier this year and would like to have a presence here. We will have another GSR orientation at 3pm before the next area.

The receipts from the last area are in my red satchel and buried in boxes from my move, I will have to find them as I unpack

and will turn them in by next area hopefully.

In loving service ,

Etta F.

No Discussion

F. VRCC Director Report: No Report given; Open Position

No Discussion

G. Policy Report: No Report given by Brandon H, Policy Chair

No Discussion

Page | 6

XIII. Group Service Representative (GSR) Reports

GSR reports called by Secretary to be read to body.

HOME GROUP GSR/ALT DAYS AND TIMES

OF MEETINGS

# GROUP

MEMBERS

# AVG. WKLY

ATTENDANCE/

NEWCOMERS

GROUP

DONATION

LIT.

ORDER

1. Set it Off

Matt J - GSR

Sun. 7 - 8:30pm

5

15-20/5

$10

$62.50

Doing well

Group Anniversaries: Ron M – 10yrs – Jan 11

2. Who Wants to Live Michelle G – GSR

Mon. – Fri.12 - 1:15pm 10 100/3 $73.63 $52.40

Our group is doing well. We have extended our meeting time for December to 1:15pm.

Group Anniversaries: Michelle G – 3yrs – Jan 22

3. In It to Win it Andrea - GSR Mon. 7:00 - 8:30pm 8 30/5 $40 -

We are doing well, we are really starting to get HG members and getting them involved with service

Group Anniversaries: None Reported

4. Hope Fiends Ryan – GSR

Sarah –Alt GSR

Tue. 7 - 8:30pm 8 35/2 $20.00 -

Doing Well

Group Anniversaries: Tyler C – 2yrs – Jan 27

5. Standing by Recovery Donna D. Tue. 7:30 – 8:30pm 10 15/2 - -

Group Anniversaries:

6. Clean Works Seth O. – GSR

Wed. 7 - 8:15pm 8 35/3 $25 $25.60


7. Start Living Group Tammy - GSR Thu. 7 - 8:00pm 6 11/3

$30 $16.40

Group Anniversaries: Chris W – 2yrs – Dec 13; Steve W – 11yrs – Dec 22

8. Freedom from Bondage James - Rep Thur. 9 – 10 pm 7 20/3 $0 $15.00

Group is doing well


9. Man Up to the Flatbook CJ - GSR Thur. 7 - 8:30pm 5 20/2 $10 $28.00

My term as GSR will be fulfilled in Feb 2015. We do have a GSR Alt, Kenny F will step into the GSR position but we will need an Alt

then as well. As always Flatbook is in need of support and Homegroup members, we are also in need of a key holder, who needs to be

dependable person to open the church door for each meeting.

Group Anniversaries: Antoinette B (Old School) – 33yrs – Jan; Kenny F – 6yrs – Jan 15th

10. New Beginnings Brandon H - GSR

Fridays 7 – 8:30pm 3-4 35-45/2-4 $11 $6

We now have consistent members who have confirmed their willingness to serve and participate in our group. At our group conscience we

discuss going over and possibly voting in group by-laws. Our intent is to create a service structure where service positions are rotated and

gives members the opportunity to serve such as not having 1 member stay in one position for a overly extended period of time. We have

filled our GSR and Alternate GSR positions

Group Anniversaries: Richard T – 1yr - Dec 19

Page | 7

10 Minute Break (5:06-5:16)

HOME GROUP GSR/ALT DAYS AND TIMES

OF MEETINGS

# GROUP

MEMBERS

# AVG. WKLY

ATTENDANCE/

NEWCOMERS

GROUP

DONATION LIT.

ORDER

11. Primary Purpose Antoinette B Sat. & Sun. 12 – 1:30pm 3 10-15/5 $25 0

Need trusted Servants

Group Anniversaries: 12. Experience, Strength &

Hope Jeff W – GSR

Ted A. - Alt Sat. 6:30 - 8:00pm 15 35/4 $0 $0

None given Group Anniversaries:

13. Clean and Serene Joey S. - GSR Fri. 10- 11: 15pm

- - - -

No report given, absent Group Anniversaries:

14. Final Surrender John C Jr. Mon – Wed; Fri-Sat - - - -

Group Anniversaries: None

15. Noon Beginnings Absent Mon – Fri 12pm - - - -

No report given

Group Anniversaries: - None reported

16. Colonial Beach

Survivors Group

Bill C - GSR Friday 7pm - - - -


17. 1st Step Forward Phil S - GSR Saturday 11am 2 3/1 $25 -

The Thurman Brisben Homeless Shelter is taking charge of our space for the upcoming holiday season, so from the 15 th through the 25th of

December 2014, our space will not be available for the 11am meeting of 1st step forward. The assistant deputy director of the shelter

Kimberly Lally has asked me to announce this will be applicable to meetings occurring at the shelter and to notify all in attendance

accordingly. It goes without saying that we are still in need of support, but we have seen improvement. In Loving Service, Phil S.


18. New Beginnings

Colonial Beach Erin– Alt. GSR

Tues 6pm 6 10-15/2 $0 $0

Group is doing very well and growing


19. Saturday Night Live

Group John L -GSR

Sat. 10pm till….. - - - -

No report turned in


Rush Hour Group of

NA

Kemper - Rep Mon, Wed, Fri

5pm – 6:15pm

- - - -

Absent

Group Anniversaries: None reported

XIII. Group Service Representative (GSR) Reports (continued):

Page | 8

XV. Old Business

Motion 10/14-11: Maker: Policy 2nd by: Melanie M.

Amend Article 12 of RANA By-Laws, dividing it into 2 sub-sections, Section 1 would remain the same in content but re-

named Article 12/Section 1/Sub-sect A, and a Article 12/Section 1/Sub-sect B would be added stating that home groups that

fail to show up to Area 3 times in a 6 month period or 6 times in a 12 month period be removed from the website and meeting

list.

Intent: To keep an accurate list of meetings, suited best to serve the visiting or new addict in finding a meeting.

Vote: 5– Abstaining, 6 – For, 2 – Against Motion – PASSED

Motion 11/14-06: Maker: Policy Chair 2nd by: Melanie M.

Insert into Article 5, Section 5, Line “N” – Upon failure to approve an annual budget, Treasurer will disperse funds deemed

absolutely necessary to our primary purpose. Literature, rent on ASC facility, P.O. Box, position of P.R. dedicated to website,

secretary portion for printing of minimal ASC related literature.

Intent: To install a fail-safe to a gap in our by-laws which left unchecked could disrupt vital operations of RANAs Primary

Purpose.


Proposed RANA 2015 Budget: (SEE APPENDIX I)

Vote: Not Reocorded (Secretary’s note: Vote will be confirmed at January 2015 ASC)

Regional Motion 170-1: (SEE APPENDIX II)


Regional Motion 170-2: (SEE APPENDIX II)

Vote: 8– Abstaining, 6 – For, 1 – Against Motion – FAILED

Proposed CARNA 2015 Budget: (SEE APPENDIX II)


HOME GROUP NAME P/A NAME POSTION

1. Set It Off P Matt J GSR

2. Who Wants to Live P Michelle GSR

3. In It to Win It P Andrea GSR

4. Hope Fiends P Sarah M GSR

5. Stand By Recovery P Donna GSR

6. Clean Works P Seth GSR

7. Start Living Group P Tammie GSR

8. Freedom from Bondage P James Rep

9.Man Up to the Flatbook P CJ GSR

10. A New Beginning Group P Brandon H GSR

11.Primary Purpose P Antoinette B Rep

12. Experience, Strength &

Hope P Jeff W. GSR

13. Clean and Serene A Joey S. Alt. GSR

14.Final Surrender A David W. GSR

15. Noon Beginnings A Veronica GSR

16. Colonial Beach Survivors

Group A Bill C. GSR

17. 1st Step Forward P Phil S. GSR

18. New Beginnings

(Colonial Beach) A Erin Alt. GSR

19. Saturday Night Live

Group P John L. GSR

20. Rush Hour Meeting A Dawn B. GSR

XIV. 2nd Quorum Legend: P = Present A = Absent

2st QUORUM CALL -Must 4 per Bylaws

Group Represented 15

Procedural Votes 14

Page | 9

XVI. Open Sharing

Discussion about how much money we have over prudent reserve as activities is requesting $600 and it states in our bylaws that we cannot go under prudent reserve

Report from Kelly S about Ad-Hoc committee concerning theft of church property and discussion

Group asking how much they can get additional meeting lists

Next month before ASC PR will hold GSR orientation @ 3pm for interested members

XVII. Elections for Open Positions

None

XVIII. New Business

Motion 12/14-03: Maker: John C. 2nd by: Phil S.

For H&I to receive $100 worth of literature such as IPs, Intro to NA and others

Intent: To provide information to carry the message of recovery

Vote: Budgeted

Motion 12/14-04: Maker: John C. 2nd by: Phil S.

For H&I to receive $30 in literature key tags and IPs

Intent: To carry the message to Boxwood and Sunshine House

Vote: Budgeted

Motion 12/14-05: Maker: Rudolph C. 2nd by: Jeff W.

To get $30 for gas to travel to RSC on 12/20/14

Intent: To comply with policy in travel to RSC

Vote: Budgeted

Motion 12/14-06: Maker: Ashley C. 2nd by: Jeff W.

To request $600 in budgeted money

Intent: To facilitate holiday party and marathon meeting

Vote: Budgeted

XIX. Review of Group Status and Business Review of Groups not present at ASC for 2 consecutive months

Friday night late night?

Noon Beginnings Bowling Green having a tough time getting a ride

XX. Adjournment & Serenity Prayer Motion 12/14-07: Maker: CJ 2nd by: Jeff *Procedural Vote

Motion to Close @ 5:45pm

VOTE: Unanimous Motion – PASSED

Submitted to RANASC for approval: 12/28/2014 by Secretaries Kevin & Kelly

Kelly

Page | 10

APPENDIX I: Proposed 2015 RANA Budget

Cu

rre

nt A

sse

ts &

Est

. In

co

me

PR

Bu

dg

et

For

Chair r

eport

s and S

ubco

mm

itte

Use

(

paper,

ink

and v

arious

off

ice s

upplie

s)50.0

0$

lite

ratu

re o

n h

an

d -

Ap

pro

x.

2,2

48.0

0$

Lit s

ale

s d

on’t c

ontr

ibute

to incom

e.

Meeting L

ists

- T

wic

e a

Year

285.0

0$

Est

. in

co

me

fro

m a

cti

vit

ies

600.0

0$

Incom

e t

o b

e d

ispers

ed b

ack t

o A

ctivi

ties

Events

(in

cludin

g a

ny o

f th

e f

ollw

ing)

200.0

0$

Est

. G

rou

p D

on

ati

on

s -

ye

arl

y3,1

00.0

0$

Based o

n d

onation a

vera

ges o

ver

the p

ast

4 y

ears

C

rim

inal J

ust

ice (

ch.

6)

Ca

sh in

Ba

nk a

s o

f 1

1-2

-14

1,0

63.5

7$

N

ew

com

er

Work

shop (

ch.

6)

L

earn

ing D

ay (

ch.1

1 r

es.

pg 3

)

Ex

pe

nse

s E

vent

Pla

nnin

g (

ch.1

1 r

es.

pg 9

)

Chair

35.0

0$

Copie

s a

nd M

isc.

Supplie

s R

oundta

ble

(c

h.

4 r

es

pg17)

(inte

rnal)

Vic

e C

hair

35.0

0$

Copie

s a

nd M

isc.

Supplie

s M

edia

(ch

.5 r

es.

Pg.1

)

NxxxA

jhPost

ers

R

adio

TV Flie

rs

Secre

tary

I &

II200.0

0$

Copie

s o

f fo

rms a

nd m

inute

s/o

ffice s

upplie

s P

rese

nta

tions

(ch.

4 r

es

pg.5

)

Tre

asure

r35.0

0$

Copie

s a

nd M

isc.

Supplie

s A

rea P

lannin

g T

ool (

reso

urc

e)

RC

M T

eam

500.0

0$

Tra

vel to

RS

C (

Gas,

Lodgin

g,

Etc

.)Fello

wsh

ip d

evelo

pm

ent

(ch.1

2 r

es

pg.1

)

Rent

120.0

0$

FO

R A

SC

Meetings

Websi

te (

ch.

10 r

es)

150.0

0$

P.O

. B

ox

300.0

0$

PO

B 3

0

Fee

Lite

ratu

re244.0

0$

See A

ttached

To

tal

68

5.0

0$

PR

685.0

0$

See A

ttached

H&

I350.0

0$

See A

ttached

H&

I B

ud

ge

tA

ctiv

ities

600.0

0$

Can R

eple

nis

h b

udget

up t

o $

1200

Polic

y100.0

0$

Print

polic

ys o

nce a

year

For

Chair r

eport

s and S

ubco

mm

itte

Use

VR

CC

Directo

r150.0

0$

Gas t

o V

RC

C M

eetings

offic

e s

up

plie

s,50.0

0$

Wo

rld D

on

atio

nlit

era

ture

300.0

0$

Re

gio

na

l Do

na

tio

n T

otal

35

0.0

0$

Year

ly T

ota

l3,

354.

00$

Lite

ratu

re B

ud

ge

tSto

rage b

oxes

$60.0

0

on

e m

on

th a

vg27

9.50

$

C

opie

s of

Ord

er

form

s$20.0

0

3 M

on

th P

rud

ent

Rsr

ve83

8.50

$

Rece

ipt

book

$10.0

0

2 S

tart

up K

its

for

New

Meetings(

$77)

$154.0

0

To

tal

$2

44

.00

10 %

of a

mo

un

t o

ve

r p

rud

en

t re

serv

e e

ve

ry q

ua

rte

r

10 %

of a

mo

un

t o

ve

r p

rud

en

t re

serv

e e

ve

ry q

ua

rte

r

Page | 11

APPENDIX II: RSC 170 Back To Areas

Page | 12

Page | 13

rappahannock asc minutes for december 7th, 2014...6. in it to win it andreap p p gsr 7. hope fiends...

Documents