rc62 guide for participants - who/europe · 2013-10-10 · guide for participants page 1 date and...

WHO Regional Committee for Europe Sixty-second session

Malta, 10–13 September 2012

GUIDE FOR PARTICIPANTS

© B.Cassar.

W ORL D H EALT H O RG AN I Z AT IO N R EG I ON AL O F F I C E FO R EU R O PE Scherfigsvej 8, DK-2100 Copenhagen Ø, Denmark Telephone: +45 39 17 17 17 Fax: +45 39 17 18 18

E-mail: [email protected] Web: http://www.euro.who.int/en/who-we-are/governance

WORLD HEALTH ORGANIZATION

REGIONAL COMMITTEE FOR EUROPE

SIXTY-SECOND SESSION

Malta

10–13 September 2012

Guide for participants

15 June 2012

Malta

Situated squarely in the heart of the Mediterranean, the archipelago of the Maltese islands

comprises three inhabited islands, Malta, Gozo and Comino. They are small but impressively

beautiful and simply unique, combining idyllic surroundings with all the latest in technological,

conference and accommodation facilities.

Malta covers just over 316 km2 (122 square miles) in land area, making it one of the world’s

smallest states. It is also one of the most densely populated countries in the world. Its capital

city is Valletta, which is listed by UNESCO as a World Heritage site. Valletta has also filed its

bid to become the European Capital of Culture for 2018.

The city is named for Grand Master Jean Parisot de la Valette, who succeeded in defending the

island from an Ottoman invasion in 1565. The bastions and ravelins along with the beauty of its

baroque palaces, gardens and churches, led the ruling houses of Europe to give the city its

nickname “Superbissima” — “most proud”.

As a destination for conference travel, Malta offers irresistible advantages: a year-round mild

climate, internationally branded four- and five-star hotels, state-of-the-art infrastructure, and

residents who are, in the absolute majority, fluent in English and Italian, making

communications easy.

Moreover, the island is conveniently close in terms of logistics, no more than two to three

hours’ flight from most European capitals, served by major airlines and linked to main airports.

The country has two official languages – Maltese and English, with Maltese being considered

the national language.

Population: 410 290

Capital city: Valletta

Official languages: Maltese and English

Currency: Euro (€)

Contents Page

Date and location .............................................................................................................................. 1

Registration for participation ........................................................................................................... 1

Credentials........................................................................................................................................ 1

Registration ...................................................................................................................................... 2

Seating .............................................................................................................................................. 2

Working languages and documentation ........................................................................................... 2

Submissions by delegations ............................................................................................................. 2

Travel arrangements ......................................................................................................................... 2

Arrival in Malta ................................................................................................................................ 3

Local transport ................................................................................................................................. 3

Visas ................................................................................................................................................. 3

Lunches ............................................................................................................................................ 3

Currency ........................................................................................................................................... 3

Climate and clothing ........................................................................................................................ 4

Electricity supply ............................................................................................................................. 4

Insurance .......................................................................................................................................... 4

Personal security .............................................................................................................................. 4

Medical services ............................................................................................................................... 4

Internet café ...................................................................................................................................... 4

Online and social media ................................................................................................................... 4

Hotel accommodation ...................................................................................................................... 5

Social events ..................................................................................................................................... 8

Accompanying persons’ programme ............................................................................................... 8

Annex A. Personal details and travel form

Annex B. Registration form for social events

Annex C. Registration form for accompanying persons programme

Annex D. Visa requirements

Guide for participants page 1

Date and location The sixty-second session of the WHO Regional Committee for

Europe will open on Monday, 10 September 2012 at 9:00 and will

close on Thursday, 13 September 2012. The session will be held in

Malta at the Hilton Hotel in Portomaso, St. Julian’s.

Address:

Hilton Malta

Portomaso, St. Julian’s, Malta PTM 01

Phone: +356 21 383 383

Fax: +356 21 386 629

URL: www.malta.hilton.com

The sixty-second session of the WHO Regional Committee for

Europe will be held in a smoke-free environment.

Moreover, participants should be aware, that a no-smoking rule is

applied to all enclosed public places in Malta.

Registration for participation

Online registration is now required for sessions of the WHO

Regional Committee for Europe, similar to the registration system

in operation for meetings of WHO’s global governing bodies. A

link to access the electronic governing bodies’ meeting registration

system is included in the letter of invitation that was sent to

Member States. This will allow the registration of one focal point

per delegation. The same procedure will apply to all categories of

invited participants.

Once the Focal Point has been entered into the registration system,

he/she will receive by e-mail a unique username and password and

the link to access the registration system. The Focal Point will

register and submit the names of the delegates and attach a copy of

the credentials containing the composition of the delegation.

The Regional Governance Unit at the WHO Regional Office for

Europe will verify the information received from the Focal Point,

which will then be processed to generate both meeting badges and

the list of participants.

At the same time, each participant should complete the Personal

Details and Travel form (Annex A) and return it to the Conference

Coordinator at the Ministry for Health, the Elderly and Community

Care of Malta.

Registration should be completed by Monday, 27 August 2012.

Credentials Credentials should be issued by the Head of State, the Minister of

Foreign Affairs, the Minister of Health or any other appropriate

authority i.e. permanent missions and senior government officials.

Although a copy of the credentials will have been submitted

through the online registration system, Member States are required

to deliver the original credentials to the WHO Secretariat (Regional

Governance Unit) before the opening of the Regional Committee


session.

In accordance with Rule 1 of the Rules of Procedures of the

Regional Committee, no more than two representatives may be

nominated by each Member State. However, alternates and advisors

may accompany representatives.

Registration Registration will start at 19:00 on Sunday, 9 September 2012

during the welcome reception at the Hilton Hotel and will continue

on Monday, 10 September 2012 from 8:00. Badges will be issued at

the registration desk.

A provisional list of participants will be distributed at the opening

of the session. This list will be compiled on the basis of the

credentials received by the Secretariat by 18:00 on Monday, 27

August 2012. Participants are requested to check the information

contained in the provisional list of participants and to report any

changes to the Secretariat for inclusion in the final list.

Seating Delegates will be seated in the English alphabetical order of the

names of the Member States.

Working languages and documentation

The working languages of the Committee are English, French,

German and Russian. Statements made in any of these languages

will be interpreted simultaneously into the other three languages.

The official documentation of the session will be available in

English, French, German and Russian on the home page of the

session (http://www.euro.who.int/RC) from early August.

Documents will not be despatched by post.

Participants are kindly requested to bring all documents to the

session, as hard copies will only be available on a limited scale.

Submissions by delegations

It would be appreciated if delegations wishing to have draft

resolutions distributed to the Regional Committee could hand them

in to the Secretariat early enough, and at least two days before the

proposal is discussed, to allow time for translation, reproduction in

the working languages and circulation to delegations. The

Secretariat is available, upon request; to provide logistic and

editorial or information support as required.

Travel arrangements

Delegates should make their own travel arrangements for both

outward and return journeys. Assistance with such travel

arrangements will be available during the session.


Arrival in Malta A WHO Regional Committee reception desk will be located

outside the arrivals hall at Malta International Airport to assist

participants on arrival and to arrange transport to their respective

hotels.

All hotels are about 14 kms from the airport and the journey time

by car is around 20 minutes.

Local transport Bus shuttles will be organized each day to transfer participants

between their hotels and the Hilton Hotel where the session will

take place, if the hotel is not within walking distance. Transport in

connection with the social events will also be organized.

Participants should check the timetable and notices that will be

displayed in the lobby of their hotels and at the Hilton.

Transportation will only be made available to participants to and

from hotels listed in this guide.

Visas The official WHO invitation letter should accompany any

application for a visa at any Maltese embassy, consulate or other

mission authorized by the Government of Malta to issue visas.

Applications must be submitted at least four weeks before the

start of the Regional Committee session.

For further details, please see Annex D (Visa Requirements).

A visa application form is available at

http://www.foreign.gov.mt/Default.aspx?MDIS=532

Lunches A lunch buffet will be served at the Hilton Hotel from Monday,

10 September to Thursday, 13 September, hosted by the Ministry

for Health, the Elderly and Community Care of Malta.

There will also be two coffee breaks (morning and afternoon)

during these days.

Special dietary requirements should be communicated to the

Conference Coordinator at the Ministry for Health, the Elderly and

Community Care of Malta (Annex A).

Currency Since Malta is a member of the European Union and forms part of

the Eurozone, the currency unit is the Euro (€).

ATMs and cash dispensers can be found in the immediate vicinity

of the Hilton Hotel and the other hotels.


Climate and clothing

Malta has a subtropical Mediterranean climate, with mild winters

and warm to hot summers. Rain occurs mainly in winter, with

summer being generally dry. Even though the average

temperature in September is usually about 25º C, evenings can be

chilly.

URL: www.visitmalta.com

Clothing is informal for all occasions.

Electricity supply The electricity supply is 220/240 volts, 50 Hz. The three-pin

rectangular system is used, as in the United Kingdom. Adapters

are very easy to find.

Insurance The Secretariat cannot accept liability for personal accidents or

loss of or damage to the private property of participants and

accompanying persons, either during or indirectly arising from

attendance at the sixty-second session of the Regional Committee

for Europe. Participants should make their own arrangements with

respect to health and travel insurance.

Personal security Even though criminality is not high in Malta, delegates are still

advised to take precautions when moving around and to take care

of their personal belongings.

The police, ambulance and fire emergency number is 112.

Medical services A medical team will be available during the day for the duration

of the session.

Internet café Internet access, fax and printing facilities will be available to

participants during the session. Use of several stationary PCs will

be offered, as well as wireless access for personal laptops in both

the common areas and the individual meeting rooms.

A charging station for personal laptops will be located in the foyer

area of the conference centre.

Online and social media

This year’s Regional Committee session will be webcast live on

the Regional Office’s web site http://www.euro.who.int.

Photographs and video will be taken during the session, and

images and footage of participants and proceedings may therefore

be posted on line.

Participants are encouraged to engage in online Twitter

conversation about the session, using the Twitter hashtag

#RC62Malta. You are also welcome to follow the Regional


Office’s official Twitter account @WHO_Europe, or on Facebook

at http://www.facebook.com/WHOEurope.

Hotel accommodation

Reservations have been made at the hotels listed below. The

number of rooms available is indicated for each hotel. Please

consult the hotel’s website for more information on facilities.

Major credit cards are accepted by all hotels.

Hotel reservations should be made directly with the relevant

hotels, using the e-mail addresses indicated for each hotel and

quoting reference WHO-RC62 MALTA. Reservations must be

made no later than Sunday, 29 July 2012.

All rates are quoted per night in Euros and are inclusive of

breakfast and all taxes.

Please note that the WHO Regional Office for Europe cannot

undertake to guarantee accommodation and rates for requests

received after 29 July 2012 or those made without using the

reference code.

All hotels are situated in the immediate surrounding area of the

Hilton Hotel where the session will be held.

Single (per night) Double (per night)

Hilton (5*)

(140 rooms reserved)

Portomaso PTM 01

Tel: +356 21 383 383

Fax: +356 21 386 629

E-mail: [email protected]

URL: www.malta.hilton.com

Deluxe €168

Executive Room €248

Relaxation Suite €373

Junior Suite €413

Corner Suite €473

Panorama Suite €518

Deluxe Suite €613

Deluxe €208

Executive Room €288

Relaxation Suite €413

Junior Suite €453

Corner Suite €513

Panorama Suite €558

Deluxe Suite €653

Westin Dragonara (5*)

(25 rooms reserved)

Dragonara Road, St. Julian’s STJ 02

Tel: +356 21 381 000

Fax: +356 21 381 347


URL: www.westindragonaramalta.com

(Distance from conference venue 600 metres)

€180

Executive Club Room

supplement €47

Tower Room supplement

€58

Bay Suite €340

€220

Bay Suite €340



Corinthia Hotel St. George’s Bay (5*)

(50 rooms reserved)

St. George’s Bay, St. Julian’s STJ 3301

Tel: +356 21 374 114

Fax: +356 21 374 039


URL: www.corinthia.com

(Distance from conference venue 1.4 km)

Deluxe Sea View €155

Sea View Executive

supplement €50

Deluxe Sea View €190

Sea View Executive

supplement €50

Sea View Junior Suite

supplement €75

Sea View Ambassador

Suite supplement €100

InterContinental (5*)

(40 rooms reserved)


Tel: +356 21 377 600

Fax: +356 21 372 222


URL: www.intercontinental.com/icmalta


Deluxe €160

Club Room €220

Deluxe €180

Club Suite €260

Radisson Blu Resort (5*)

(50 rooms reserved)


Tel: +356 21 374 894

Fax: +356 21 374 895


URL: www.radissonblu.com


Deluxe €150

Deluxe €180

Junior Suite €250

Executive Suite €300

Corinthia Marina Hotel (4*)

(50 rooms reserved)


Tel: +356 23 702 000

Fax: +356 21 381 708


URL: www.marinahotel.com.mt


€125 €150



The George Hotel (4*)

(40 rooms reserved)

Paceville Avenue, St. Julian’s STJ 3013

Tel: +356 2011 1000

Fax: +356 2011 1011

E-mail: [email protected] or

[email protected]

URL: www.thegeorgemalta.com


€112

Penthouse Suite €142

€124

Penthouse Suite €154

Golden Tulip Vivaldi Hotel (4*)

(100 rooms reserved)

Dragonara Road, St. Julian’s STJ 3141

Tel: +356 21 378 100

Fax: +356 21 378 101


URL: www.goldentulipvivaldi.com


€95

Superior €98.50

Superior Sea View €105.50

Executive Suite €123.50

€110

Superior €117

Superior Sea View €131

Executive Suite €167

Cavalieri Hotel (4*)

(50 rooms reserved)

Spinola Road, St. Julian’s STJ 3019

Tel: +356 2318 0000

Fax: +356 2318 0862


Requests are to be addressed to

Michael Betts

URL: www.cavalierihotelmalta.com.mt


€90 €130

Alexandra Hotel (3*)

(85 rooms reserved)

Schreiber Street, St. Julian’s STJ 3081

Tel: +356 2135 1151

Fax: +356 2135 1150


URL: www.alexandrahotelmalta.com


€60

Superior €75

€80

Superior €95


Social events Please complete the Registration form for social events

(Annex B) and return it to the Conference Coordinator at

the Ministry for Health, the Elderly and Community Care of

Malta by Sunday, 29 July 2012.

Sunday, 9 September 2012 20:00 – Welcome reception at the Hilton

Monday, 10 September 2012 20:00 – Reception under the patronage of His Excellency the

President of Malta.

Tuesday, 11 September 2012 20:00 – Reception hosted by the WHO Regional Director for

Europe at Palazzo Parisio, Naxxar.

Wednesday, 12 September 2012 19:30 – Dinner hosted by the Minister of Health, the Elderly

and Community Care of Malta at the Mediterranean

Conference Centre in Valletta.

Thursday, 13 September 2012 20:30 – Classical concert given by international celebrity

Maltese tenor Joseph Calleja at the Manoel Theatre in Valletta.

Friday, 14 September 2012 Visit to Gozo including all participants (full day). Departs

8:00.

Accompanying persons’ programme

All the following excursions are free of charge. Lunch will be

available at the expense of participants.

Please complete the Registration form for the

accompanying persons’ programme (Annex C) and return

it to the Conference Coordinator at the Ministry for

Health, the Elderly and Community Care of Malta by

Monday, 27 August 2012.

Monday, 10 September 2012 9:30 – Excursion to the north of Malta, visiting the old walled

city of Mdina, Rabat (also visiting neolithic catacombs and

Roman villa), Mosta and Ta’ Qali craft village.

Tuesday, 11 September 2012 9:30 – Excursion to the south of Malta, visiting Tarxien

Temples, the picturesque fishing villages of Marsascala and

Marsaxlokk, the Blue Grotto and the World Heritage

neolithic temples of Imnajdra and Hagar Qim.

Wednesday, 12 September 2012 9:30 – Visit to the capital city, Valletta, including the Malta

Experience, the President’s Palace, St John’s Co-Cathedral

and the Upper Barrakka Gardens.


Annex A

WHO REGIONAL COMMITTEE FOR EUROPE

Sixty-second session, Malta, 10–13 September 2012

PERSONAL DETAILS AND TRAVEL FORM

(this form can be downloaded in pdf format from the internet: http://www.euro.who.int/RC)

Please return this form by no later than Monday, 27 August, 2012 to:

Ministry for Health, the Elderly and Community Care - Malta

Attention: Conference Coordinator (WHO RC62)


CAPACITY

Please mark with an X below

Minister/Head of delegation

Alternate

Advisor

Please write in BLOCK LETTERS

PERSONAL DETAILS

Title (Dr/Mr/Ms)

Last name

First name

Organization

Address (work)

City/Town

State/County

Postcode

Country

Email address

Telephone number (landline)

Mobile number

http://www.euro.who.int/RC

mailto:[email protected]


TRAVEL INFORMATION

Arrival Date Flight No: Time From Number of persons

Departure Date Flight No: Time To Number of persons

Hotel (Please mark with an X the hotel that has been booked)

Hilton Hotel (5*) Westin Dragonara (5*)

Corinthia Hotel St. George’s Bay (5*) Intercontinental Hotel (5*)

Radisson Blu Resort (5*) Corinthia Marina Hotel (4*)

The George Hotel (4*) Golden Tulip Vivaldi Hotel (4*)

Cavalieri Hotel (4*) Alexandra Hotel (3*)

Dietary Requirements: Yes No

If Yes please specify __________________________________________________

Signature: __________________________________________

Date: _______________________________________________


Annex B



REGISTRATION FORM FOR SOCIAL EVENTS


Please return this form by no later than Sunday, 29 July 2012 to:





Last name: Dr/Mr/Ms _____________________________________________________

First name: ______________________________________________________________

Country: ________________________________________________________________

Please indicate the social event/s you would like to attend: Please mark

with an X

Date Function/Activity Number of persons

(Maximum:

Participant and

Guest)

Sunday, 9 September 2012

Welcome reception at

Hilton

Monday, 10 September 2012

Reception hosted by His

Excellency the President

of Malta *

Tuesday, 11 September 2012

Reception hosted by the

WHO Regional Director

for Europe

Wednesday, 12 September 2012 Dinner hosted by the

Minister for Health, the

Elderly and Community

Care of Malta

Thursday, 13 September 2012 Classical concert by

Joseph Calleja

Friday, 14 September 2012 Visit to Gozo

* Since invitations will be issued by the Office of the President, protocol requires that if a positive response is

given, attendance is obligatory.




Annex C



REGISTRATION FORM FOR ACCOMPANYING PERSONS’ PROGRAMME

(free of charge to accompanying persons)


Please return this form by no later than Monday, 27 August 2012 to:





Last name: Dr/Mr/Ms_____________________________________________________

First name: _____________________________________________________________

Name of RC participant: ___________________________________________________

Country: ________________________________________________________________

Please indicate the excursion/s that you would like to join:

Please mark

with an X

Date Excursion Number of persons

Monday, 10 September 2012

North excursion

Tuesday, 11 September 2012 South excursion

Wednesday, 12 September 2012 Valletta excursion




Annex D



VISA REQUIREMENTS

Holders of valid passports issued by the following countries are exempt from obtaining a visa for

Malta: Andorra, Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia,

Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Israel, Italy, Latvia, Lithuania,

Luxembourg, Monaco, Netherlands, Norway, Poland, Portugal, Romania, San Marino, Slovakia,

Slovenia, Spain, Sweden, Switzerland, and United Kingdom.

Holders of biometric passports issued by the following countries are visa-exempt (90 days in 180

days): Albania, Bosnia and Herzegovina, Montenegro, Serbia and the former Yugoslav Republic of

Macedonia.

Holders of a valid Turkish diplomatic, Service and Special passport are also visa-exempt for 90 days

in 180 days.

Holders of diplomatic passports issued by the following countries are exempt from obtaining a visa

for Malta: Albania, Azerbaijan, Belarus, Bosnia and Herzegovina, Georgia, Kazakhstan, Kyrgyzstan,

the Republic of Moldova, Montenegro, the Russian Federation, Serbia, the former Yugoslav Republic

of Macedonia, Turkey, Turkmenistan, Ukraine, Uzbekistan.

However, holders of diplomatic passports who do not require a visa for Malta need to have a Note

Verbale addressed to the Ministry of Foreign Affairs of Malta.

Nationals of the following countries need a visa to travel to Malta:

Albania (Embassy of Austria, Tirana)

(Nationals of Albania holding biometric passports are exempt from the visa obligation.

However, visa requirements apply to holders of non-biometric passports)

Armenia (Consulate of Malta, Moscow)

Azerbajan (Embassy of Italy, Baku)

Belarus (Embassy of Italy, Minsk)

Bosnia and Herzegovina (Embassy of Austria, Sarajevo)

(Nationals of Bosnia and Herzegovina holding biometric passports are exempt from the visa

obligation. However, visa requirements apply to holders of non-biometric passports)

Georgia (Embassy of Italy, Tbilisi)

Kazakhstan (Embassy of Italy, Astana)

Kyrgyzstan (Consulate of Malta, Moscow)


Montenegro (General Consulate of Italy, Podgorica)

(Nationals of Montenegro holding biometric passports are exempt from the visa obligation.

However, visa requirements apply to holders of non-biometric passports)

Republic of Moldova (Consulate of Malta, Moscow)

Russian Federation (Consulate of Malta, Moscow)

Serbia (Embassy of Italy, Belgrade)

(Nationals of Serbia holding biometric passports (excluding holders of passports issued by the

Serbian Coordination Directorate [in Serbian: Koordinaciona uprava] are exempt from the

visa obligation. However, visa requirements apply to holders of non-biometric passport

holders and holders of passports issued by the Serbian Coordination Directorate)

Tajikistan (Consulate of Malta, Moscow)

The former Yugoslav Republic of Macedonia (Embassy of Italy, Skopje)

(Nationals of the former Yugoslav Republic of Macedonia holding biometric passports are

exempt from the visa obligation. However, visa requirements apply to holders of non-

biometric passports)

Turkey (Consulate General of Malta, Istanbul)

Turkmenistan (Consulate of Malta, Moscow)

Ukraine (Consulate of Malta, Moscow)

Uzbekistan (Embassy of Italy, Tashkent)

A visa application form is available at: http://www.foreign.gov.mt/Default.aspx?MDIS=532

World Health Organization Regional Office for Europe

Scherfigsvej 8, DK-2100 Copenhagen Ø, Denmark

Tel.: +45 39 17 17 17. Fax: +45 39 17 18 18. E-mail: [email protected]

Web site: www.euro.who.int