rd european congress of psychiatry · of psychiatrists in academia, research and practice...

S P O N S O R S H I P & E X H I B I T I O N P R O S P E C T U S

23rd EuropEan CongrEss of psyChiatry

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EuropEan psychiatric association

Scan this code with your smart phonewww.epa-congress.orgNeed a code reader for your phone?http://get.neoreader.com

Vienna, austria 28-31 March 2015

www.epa-congress.org


ExCEllEnCE in psyChiatry aCross EuropE: praCtiCE, EduCation, rEsEarCh

sponsorship & ExhiBition prospECtus



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taBlE of ContEntsWelcome letter 3

EPA Congress Profile 4

EPA Congress Committees 5

Preliminary Timetable 6

Abstract Topics 7

Congress Supporters 2014 8

EPA Previous Statistics and Demographics 10

Congress Venue – Austria Center 11

General Information 12

Categories of Sponsorship 14

Educational and Promotional Opportunities 15

Individual Sponsorship Opportunities 17

Advertising Sponsorship Opportunities 20

Booking Procedures 21

Payment Information 22

Sponsorship Booking Form 23

Exhibition Information 24

Exhibition Floor Plan 26

Exhibition Booking Form and Contract 27

Vat Information 28

Hotel accommodation 29

EPA Logo Guidelines 31

Terms and Conditions 32



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WElCoME lEttErDear Colleagues,

The 23rd European Congress of Psychiatry (EPA 2015), taking place 28-31 March 2015 in Vienna, Austria, will be a major meeting of international psychiatrists dedicated to promoting European psychiatry and to improving mental health around the globe. On behalf of the European Psychiatric Association (EPA), it is our great pleasure to invite you to join us at this occasion.

Guided by the motto Excellence in Psychiatry across Europe: Practice, Education, Research, we are preparing top-notch scientific programme that will cover the newest achievements in the field covering basic, clinical and translational research, and their application to evidence-based practice in diagnosis, treatment and education.

Through a variety of session types, including Plenary Lectures, EPA Academia Educational courses and a dedicated European Early Career Psychiatrists Programme, EPA 2015 will meet the needs of all participants, from trainees in psychiatry to the most esteemed experts.

The EPA is committed to helping psychiatrists network, share research and learn from their colleagues and peers across Europe and beyond. Accordingly, we have developed an array of activities at the European Congress of Psychiatry which will allow these valuable connections to continue and flourish.

We look forward to welcoming you to the enchanting city of Vienna in 2015!

Danuta WassermanEPA President

Wolfgang GaebelEPA President Elect

Michael MusalekLocal OrganisingCommittee Chair



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Epa CongrEss profilE

About EPA:

The European Psychiatric Association (EPA) was founded in 1983. With active individual members in as many as 81 countries and 35 National Society/Association Members who represent over 77,000 European psychiatrists, the EPA is the main association representing psychiatry in Europe. Its mission is to improve psychiatry and mental health care in Europe.

EPA members include leading experts in numerous fields. EPA’s activities address the interests of psychiatrists in academia, research and practice throughout all stages of career development. Together, EPA members contribute to the life of the association and to the development of Psychiatry in Europe. Each member has the possibility to actively contribute to ongoing projects and play a key role in shaping the future of the Association and its policy.

EPA accomplishes its mission through the following activities:

• Annual European Congress of Psychiatry

• European Psychiatry journal

• EPA Academia Educational courses, Summer School, Faculty Workshop and other forms of training (EPA Academia for Excellence in European Psychiatry)

• Early Career Psychiatrists Committee and Programme

• Research Prizes and Scholarship Programme

• 20 scientific Sections

• Cooperation with National Psychiatric Associations through EPA membership

• Guidance papers and position statements on related topics of interest

• Initiatives on improving ethical standards of psychiatric care and practice

• Collaborative activities in partnership with international organisations working in the field of psychiatry and mental health care.

EPA Members benefit from a reduced registration fee at the European Congress of Psychiatry. To join EPA, visit http://www.europsy.net/join-us/.

attendance history during the past 5 years

Year 2010 2011 2012 2013 2014

Location Munich Vienna Prague Nice Munich

Attendance 3482 4078 3195 3756 3070

http://www.europsy.net/join-us/



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CoMMittEEs

LOCAL ORGANISING COMMITTEE (LOC)

Michael Musalek, Austria - ChairpersonMichaela Amering, AustriaMariano Bassi, ItalyIstván Bitter, HungaryWolfgang Fleischhacker, AustriaMartin Hollý, Czech RepublicHans-Peter Kapfhammer, AustriaSiegfried Kasper, Austria

Wolfgang Maier, GermanyPeter Pregelj, SloveniaGeorg Psota, AustriaRoger Pycha, ItalyGariele Sachs, AustriaPierre Vallon, FranceLivia Vavrusova, Slovak RepublicJohannes Wancata, Austria

SCIENTIFIC PROGRAMME COMMITTEE (SPC)Wolfgang Gaebel, Germany - ChairpersonDanuta Wasserman, Sweden – Co-ChairpersonMichael Musalek, Austria -2015 LOC ChairSue Bailey, UKJulian Beezhold, UKIstván Bitter, HungaryPatrice Boyer, FranceGeert Dom, BelgiumPeter Falkai, GermanySilvana Galderisi, Italy

Philip Gorwood, FranceCécile Hanon, FranceAndreas Heinz, GermanyCyril Höschl, Czech RepublicMarianne Kastrup, DenmarkTamas Kurimay, HungaryWulf Rössler, SwitzerlandRutger Jan van der Gaag, NetherlandsZvi Zemishlany, Israel

ADVISORY SCIENTIFIC PROGRAMME COMMITTEE (ASPC)Siegfried Kasper, Austria - ChairpersonDinesh Bhugra, UKGeorge Christodoulou, GreeceSophia Franglou, USAMarc Hermans, BelgiumRichard Heun, UKValery Krasnov, RussiaDmitry Krupchanka, BelarusDusica Lecic Tosevski, SerbiaMario Maj, Italy

Manuel Martin Carrasco, SpainAndreas Meyer-Lindenberg, GermanyMatthijs Muijen, DenmarkMerete Nordentoft, DenmarkMariana Pinto da Costa, PortugalAnita Riecher, SwitzerlandMartina RojnicKuzman, CroatiaJerzy Samochowiec, PolandGraham Thornicroft, UK

EPA BOARDDanuta Wasserman, Sweden - ChairpersonSue Bailey, UKJulian Neil Beezhold, UKIstván Bitter, HungaryPatrice Boyer, FranceGeer Dom,BelgiumPeter Falkai, GermanyWolfgang Gaebel, GermanySilvana Galderisi, ItalyPhilip Gorwood, France

Cécile Hanon, FranceAndreas Henz, GermanyCyril Höschl, Czech RepublicMarianne Kastrup, DenmarkTamas Kurimay, HungaryMichael Musalek, AustriaWulf Rössler, SwitzerlandRutger Jan van der Gaag, NetherlandsZvi Zemishlany, Israel

EXECUTIVE COMMITTEEDanuta Wasserman, Sweden - PresidentPatrice Boyer, France - Past PresidentWolfgang Gaebel, Germany – President ElectJulian Beezhold, UK - Secretary GeneralPhilip Gorwood, France - TreasurerMichael Musalek, Austria - Secretary for SectionsCécile Hanon, France- Secretary for Education



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prEliMinary CongrEss tiMEtaBlEFull programme available on the EPA website as from the 1st of August 2014

SATURDAY, 28 MARCH

13:00-14:30 Academia Educational Courses

14:30-15:00 Coffee Break

15:00-16:30 Academia Educational Courses (cont.)

16:30-16:45 Break

16:45-18:15 Satellite Symposium

18:15-18:30 Break

18:30-19:30 Opening Ceremony

19:30 Welcome Reception

21:00 Early Career Psychiatrists Networking Evening

SUNDAY-TUESDAY, 29-31 MARCH07:00-08:00 Breakfast Meeting

08:00-09:30 Symposia, Workshops, Academia Educational Courses, Free Communications, ePosters

09:30-10:00 Coffee Break, Exhibition and Poster Viewing

10:00-11:30 Debate, Symposia, Academia Educational Courses, Free communications, ePosters, EECPP

11:30-11:45 Break

11:45-12:30 Plenary Lecture

12:30-13:15 Lunch Break, Exhibition and Poster Viewing

13:15-14:45 Satellite Symposia

14:45-15:00 Break

15:00-16:30 State of the Art, Symposia, Academia Educational Courses, Free communications, ePosters EECPP

16:30-17:00 Coffee Break, Exhibition and Poster viewing

17:00-18:30 Symposia, Workshop, Academia Educational Courses, EECPP

18:30-18:45 Break

18:45-20:15 Satellite Symposium (Monday)



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prEliMinary aBstraCt topiCs(As of May 2014 Subject to change)

• Addictive Behaviours• Anxiety Disorders & Somatoform Disorders• Bipolar Disorder• Child & Adolescent Psychiatry• Classification• Cognitive Neuroscience• Consultation Liaison Psychiatry & Psychosomatics• Cultural Psychiatry• Depression• Eating Disorders• Education• Emergency Psychiatry• Epidemiology & Social Psychiatry• Ethics & Psychiatry• Forensic Psychiatry• Genetics & Molecular Neurobiology• Geriatric Psychiatry• Guidelines/Guidance• Mental Retardation• Migration & Mental Health of Immigrants• Neuroimaging• Obsessive-Compulsive Disorder• Oncology & Psychiatry• Others• Pain & treatment options• Personality & Personality Disorders• Philosophy & Psychiatry• Posttraumatic Stress Disorder• Prevention of Mental Disorders• Promotion of Mental Health• Psychoneuroimmunology• Psychopathology• Psychopharmacology & Pharmacoeconomics • Psychosurgery & Stimulation Methods (ECT, TMS, VNS, DBS) • Psychotherapy • Quality Management • Rehabilitation & Psychoeducation • Research Methodology • Schizophrenia • Sexual Disorders • Sexual Medicine & Mental Health • Sleep Disorders & Stress • Suicidology & suicide prevention • TeleMental Health • Treatment Practice • Women, Gender & Mental Health



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Epa 2014 CongrEss supportErs

Sponsors



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Exhibitors



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prEVious CongrEss statistiCs & dEMographiCs

EPA 2014 Munich, Germany

TOP 15 Countries

Participation by World Regions



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CongrEss VEnuE

Participation by Professional Speciality

Participation by Professional Expertise



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gEnEral inforMationDate 28-31 March 2015 City / CountryVienna, Austria VenueAustria Center ViennaIAKW - AG Bruno-Kreisky-Platz 1 A-1220 ViennaAustria

Participants4,000 participants expected

Technical and Exhibition DepartmentMs. Hanna Safier Mobile: +972 54 6787820Fax: +41 22 906 9140Email: [email protected]

Congress Organiser Kenes InternationalKenes International Organizers of Congresses S.A.Rue François-Versonnex 71207 Geneva SwitzerlandTel: +41 22 908 0488Fax: +41 22 906 9140E-mail: [email protected]: www.epa-congress.com

Exhibition/Support Sales Freddy Arnauts, Ph.D. Industry Liaison AssociateTel: +32 468 111 329 Fax: +41 22 906 9140Email: [email protected]

Hotel Accommodation for GroupsEmail: [email protected]

mailto:[email protected]

http://www.epa-congress.com





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Liability & InsuranceThe Congress Secretariat and organisers cannot accept liability for personal accidents or loss of or damage to private property of participants either during or indirectly arising from the EPA 2015.

LanguageThe official language of the Congress is English.

Dress CodeClothing is informal for all occasions.

Visa RequirementSome participants may require visas in order to enter Austria. Please check with your local Austrian Consulate or Embassy.

Commitment to the Highest Standards in CME/CPDKenes is committed to being a valuable and knowledgeable partner in the design and delivery of educationally strong, independent, transparent, and effective CME/CPD programme. Kenes is a proud member of the Good CME Practice Group (gCMEp), a member organization contributing to improving health outcomes by: • Championing best practice in CME • Maintaining and improving standards • Mentoring and educating • Working in collaboration with critical stakeholders Membership in the Good CME Practice Group illustrates the Kenes commitment to high standards and knowledgeable partnership with its clients in the design and delivery of educationally strong, independent, transparent, effective and financially viable medical events. For more information, visit: www.gcmep.eu/

CME AccreditationAn application will be made to the European Accreditation Council for Continuing Medical Education (EACCME) for CME accreditation of this event. The EACCME is an institution of the European Union of Medical Specialists (UEMS): www.uems.net

Satellite Symposia Satellite Symposia slots are offered to industry as non-CME commercial/promotional sessions that are not accredited. As such supporters are free to choose their topics, invite speakers and control content. All such sessions will be indicated in the program as: Satellite Symposium organised by: Company Name (not included in the main event CME/CPD credit offering). Topic and programme are subject to approval by the Symposium scientific committee.

http://www.uems.net/



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inforMation for supportErs and ExhiBitorsSPECIAL REQUESTSTailored packages can be arranged to suit your objectives. Please feel free to contact the Sponsorship and Exhibition Sales Department to discuss your needs.

Sponsors will be given a sponsorship category according to the total amount of sponsorship (symposia, advertisements, etc.) and exhibition space booked* as follows:

PLATINUM SPONSOR Total Sponsorship contribution over € 125,000 + VAT**

GOLD SPONSOR Total Sponsorship contribution from € 80,000 - € 124,999 +VAT**

SILVER SPONSOR Total Sponsorship contribution from € 50,000 - € 79,999 +VAT**

CONTRIBUTOR Total Sponsorship contribution from € 20,000 - € 49,999 +VAT**

Benefits according to level of Sponsorship:

Level of Sponsorship

Complimentary Registrations

Advertisement in the Exhibitors Catalogue Acknowledgements

Platinum Sponsors 10 Inside Full Page Sponsor›s logo will appear on the Congress website with a hyperlink from this logo to a website of their choice

Acknowledgement on Sponsors’ Board on-site according to sponsorship level

Gold Sponsors 4 Inside Full Page

Silver Sponsors 2 Inside Full Page

Contributor

*Exhibitors booking space with a contribution of less than € 20,000 will be acknowledged as “Exhibitors” only. ** VAT in Austria currently at 20% (subject to change) Branded items will carry company logos only. No product logos or advertisements are permitted.



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Educational Opportunities

Educational Grant In Support of an Accepted Symposium/Workshop €30,000 + (VAT*)

• Existing scientific session accepted or invited by the Scientific Programme Committee and supported by a grant from the industry.• All support will be recognised in the Program Guide, on the event website, and with signage during the event.

Promotional Opportunities Parallel Satellite Symposium (Afternoon) √ € 55,000 + (VAT*)

• Exclusive sponsorship of an Official Satellite Symposium in a Parallel Hall • Symposium up to 90 minutes long, programme subject to the approval of the Scientific Programme Committee• Permission to use the phrase “Satellite Symposium of EPA 2015” on invitation• Use of EPA Logo based on guidelines - see on page 27• Inclusion of Sponsor’s Symposium invitation in the participants’ Congress bags• Includes hall rental, standard audio/visual equipment, display table

Parallel Satellite Symposium (Evening) √ € 50,000 + (VAT*)

• Exclusive sponsorship of an Official Satellite Symposium in a Parallel Hall • Symposium up to 90 minutes long, Programme subject to the approval of the Scientific Programme Committee • Permission to use the phrase “Satellite Symposium of EPA 2015” on invitation• Use of EPA Logo based on guidelines - see on page 27• Inclusion of Sponsor’s Symposium invitation in the participants’ Congress bags• Includes hall rental, standard audio/visual equipment, display table

Parallel Satellite Symposium (Morning Breakfast) √ € 30,000 + (VAT*)

• Exclusive sponsorship of an Official Satellite Symposium in a Parallel Hall • Symposium up to 60 minutes long, Programme subject to the approval of the Scientific Programme Committee • Permission to use the phrase “Satellite Symposium of EPA 2015” on invitation• Use of EPA Logo based on guidelines - see on page 27• Inclusion of Sponsor’s Symposium invitation in the participants’ Congress bags• Includes hall rental, standard audio/visual equipment, display table

•These are non-CME sessions that are organised by the companies themselves and that must be approved by the

Scientific Programme Committee

* VAT in Austria currently at 20% (subject to change)



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For the above Satellite Symposia & Meet the Professor Breakfast Session, the following applies:

• The sponsoring company for the Sessions may select speakers and topics.• Special time slots will be designated and will be allocated on a “first come, first served” basis.• The sponsoring company, in addition to the sponsorship fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sessions’ speakers have already been invited by the Congress.• All Session Programmes must be submitted for approval by the Scientific Programme Committee. • In the case where the Scientific Programme Committee does not accept the Session Programme, each party will be entitled to cancel the booking without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly, upon such cancellation, neither of the parties will have any claims, demands or suits towards the other.

Allocation of Session Halls Determination of Allocation

Allocation of halls will be determined according to level of participation. Sponsorship levels for EPA 2015 are determined by the total amount spent by each company including: • Satellite Symposia• Sponsorship items• Advertising• Exhibition Space Sponsorship Levels are:

Platinum Sponsor Contribution exceeds € 125,000

Gold Sponsor Contribution between € 80,000 and € 124,999

Silver Sponsor Contribution between € 50,000 and € 79,999

The order of selection is as follows:Choice of Session Halls: Platinum Sponsors (from highest to lowest amount) – choose their preferred session slots firstGold Sponsors (from highest to lowest amount)– choose their preferred session slots secondSponsors (from highest to lowest amount) – choose their preferred session slot third



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INDIVIDUAL SPONSORSHIP OPPORTUNITIESCongress Bags € 35,000 or Provided-in-kind + € 10,000 + (VAT*)

Sponsor will provide funding for the participants’ Congress bags or will have the opportunity to provide them in kind adding a supporting fee. • The bags will bear the Sponsor’s logo and the Congress logo

*If provided by a company, the bags will have to be approved by the Congress organiser; it will be the company’s responsibility to pay the relevant tax, shipping and any other extraneous charges.

Cyber Centre + WiFi in Exhibition Area € 25,000 + (VAT*)

There will be a Cyber Centre equipped with workstations where attendees may check e-mails. Your company’s logo will be prominently displayed. Wi-Fi will be available for all participants in the Exhibition Area.• Opportunity to display company logo on screen saver• Opportunity to display company logo on screen background• Opportunity to distribute mouse pads from the Cyber Centre• Opportunity to provide your company’s letterhead for the Cyber Centre’s printers

WI-FI available for all delegates € 18,000 + (VAT*)

Early Career Psychiatrists‘ Lounge (Sole Sponsorship) € 8,000 + (VAT*)

Facilities will be made available at the congress centre for Early Career psychiatrists to review their presentations.• Sponsor’s name/company logo will appear on all signs for this room• Opportunity to provide Sponsor’s mouse pad at each workstation• Opportunity to display Sponsor’s logo on screensavers at each workstation

Early Career Psychiatrists’ Fund € 3,000 and over + (VAT*)

In order to encourage the participation of Early Career Psychiatrists, the EPA has created a special fund for the Early Career doctors. Companies are requested to contribute €3,000 in addition to their sponsorship/exhibition commitment. Sponsorship contribution is not limited.• Acknowledgement in the special list of the Early Career Psychiatrists’ Fund on the Congress website• Acknowledgement on Sponsors’ Board on-site

Congress Webcast (Sole Sponsorship) € 25,000 + (VAT*)

Selected sessions from the Congress (subject to Scientific Programme Committee’s approval) will be recorded and webcasted on the EPA 2015 website to broaden the educational base of the Congress, allowing those who could not attend all the lectures to have the opportunity to view lectures in their own time and at their leisure.• Sponsor’s logo will be displayed on banners promoting the Webcast during the Congress• Support will be recognized on the webcast library/listing page with ˝Supported by... ˝ and a company logo only with a hyperlink to your website



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WEBCAST OF YOUR SYMPOSIUM € 10,000 + (VAT*)

LIVE BROADCAST Price on request

MOBILE APPLICATION € 20,000 (+VAT*)

The Mobile Application enables participants to access all Congress related information and functions, such as scientific program, abstracts, e-posters, faculty information, participant’s “personal scheduler”, membership information, industry support and exhibition information, city information, etc..• Support will be recognized on the home screen with ˝Supported by... ˝ and a company logo only• Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event

MOBILE DEVICE CHARGING CENTER Exclusive € 30,000 + (VAT*) Non Exclusive € 20,000 + (VAT*)

Device recharging is an increasing request from congress participants who spend long days at the congress venue and may have forgotten to brig/pack their device chargers. Sponsors have the opportunity participants with a designated area for both device recharging and networking.• Supporter’s company logo on the charging center• Supporter’s logo with hyperlink on congress website• Acknowledgement on Supporter’s Board onsite

PRINTED POSTER ONSITE Sole sponsorship € 50,000 + (VAT*)

Supporters can provide poster presenters with a convenient and efficient means to present their research by offering poster printing onsite Presenters will be offered the option to bring their graphics on a USB and print their posters at the congress venue. This printing station will display the supporter’s logo. This service will be advertised on the congress website and in relevant webmails.

Research Prizes (5) and Scholarship € 2,500 for Europeans + (VAT*) Programme Winners Award (5) € 3,500 for non-Europeans + (VAT*)

The Award Ceremony for Research Prizes and Scholarship Programme Winners will take place during the Congress Opening Ceremony. The Research Prizes and Scholarship Programme winners will be chosen by the EPA Selection Committee; for more details, please check our website announcements on: www.europsy.net or on the Congress website. The award will consist of travel, registration and accommodation expenses of the named winners.• Prize winners will be informed of Supporting Company• Acknowledgement of the Supporting Company at the Award Ceremony• Sponsor’s logo with hyperlink on Congress website• Acknowledgement on Sponsors’ Board on-site

http://www.europsy.net/



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Konnect Act € 3,500/session hall + (VAT*)

Konnect Ask is an advanced system that integrates web and cellular technology to enable the instant exchange of questions-and-answers during congress sessions.• Signage at the entrance to the hall with “Supported by …” and accompany logo only• Sponsor’s logo with hyperlink on Congress website• Acknowledgement on Sponsors’ Board on-site

Information Kiosks € 30,000 + (VAT*)

Information Kiosks located throughout the venue, with touch screen technology, literally put all essential event information at delegate’s finger tips.• Company’s logo on kiosk, indicating “Platform is supported by…”• Screen saver with the company’s logo when the kiosk is on idle mode• Sponsor’s logo with hyperlink on Congress website• Acknowledgement on Sponsors’ Board on-site

Virtual Exhibition € 30,000/platform + (VAT*)

This cutting –edge interactive virtual exhibition booth is designed to give delegates all the information they need about the exhibitors before, during and after the event.• Company’s logo on kiosk, indicating “Platform is supported by…”• Screen saver with the company’s logo when the kiosk is on idle mode• The virtual booth will also be accessed via the home page by clicking on the company logo• Sponsor’s logo with hyperlink on Congress website• Acknowledgement on Sponsors’ Board on-site

Congress TVthe Congress TV offers the organizers the ability to broadcast information of interest – as well as life feeds throughout the congress. This TV is an ideal way to create and screen interviews of delegates and opinion leaders and have these converted into webcast (extra cost).• Company’s logo on the stand of the screen, indicating “Platform is supported by…”• The sponsoring company will get air time daily displays of 3 different content types• Sponsor’s logo with hyperlink on Congress website• Acknowledgement on Sponsors’ Board on-site

Speakers’ Ready Room or designated area €8,000 + (VAT*)

Facilities will be available at the Congress Centre for speakers and abstract presenters to review their presentations.• Sponsor’s name/company logo will appear on all signs for this room• Opportunity to provide Sponsor’s mouse pad at each workstation• Opportunity to display Sponsor’s logo on screensavers at each workstation• Sponsor’s logo with hyperlink on Congress website• Acknowledgement on Sponsors’ Board on-site



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Coffee Breaks (each break) € 5,000 + (VAT*)

Coffee will be served during breaks on each day of Congress sessions. • Supporter will be given the opportunity to brand the napkins (at an extra cost)• Supporter’s logo on Congress website • Acknowledgement on Supporters’ Boards on-site• Acknowledgement in the Supporters’ List in the Final Program

Promotional material in congress bag € 2,000 + (VAT*)

Opportunity to place one leaflet or brochure (provided by the supporter) in the congress bag, to be approved by the Scientific Committee

ADVERTISING SPONSORSHIP OPPORTUNITIES

Advertisements are available in the following Congress publications:

Type Inside Back Inside Page

Exhibitor & Sponsor Catalogue € 3,000+ (VAT*) € 2,000 + (VAT*)

This publication will be included in the Congress participants’ bags. The sponsoring company will be acknowledged by an exclusive advertisement.

Please note that it is the Sponsor’s responsibility to comply with the local authorities’ regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the Promotion of Medicines and the applicable Austrian Code.

Please Note the Following Services:

Press RoomPress Congress facilities will be made available upon request. Reservations are confirmed on a “first come, first served” basis. For further information and bookings, please contact the secretariat at [email protected]


http://www.efpia.org




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BooKing proCEdurEsApplication for Sponsorship/ ExhibitionApplication for Sponsorship/ Exhibition must be made in writing with a complete booking form to:Freddy Arnauts, Ph.D. - Industry Liaison Associate EPA 2015Kenes InternationalRue François-Versonnex 7CH 1207 Geneva Switzerland Tel: +32 468 111 329Fax: +41 22 906 9140 E-mail: [email protected]

Sponsorship Once a Sponsorship Booking Form is received, a Sponsorship Agreement will be sent to you for signature with an accompanying invoice. This Agreement should be signed and returned with a 60% deposit payment to the Sponsorship Office. Upon receipt of the Sponsorship Booking Form, the Organiser will reserve the items listed on it.

ExhibitionOnce an Exhibition Booking Form is received, an Exhibition Confirmation will be sent to you with an accompanying invoice for 60% deposit payment. Upon receipt of the Exhibition Booking Form, the Organiser will reserve the booth listed on it.

AcknowledgmentsPlease note that all Sponsors will be acknowledged in the Final Programme and in the Call for Papers, on acknowledgement boards at the Congress and on the Congress website. Please forward your company logo (in eps 300dpi format) in both black and white and colour versions to [email protected].

Sponsorship Terms & Conditions Terms and Conditions of Sponsorship are included in this Prospectus and will be included in the Sponsorship agreement.




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payMEnt inforMation

TERMS OF PAYMENT 60% upon receipt of the sponsorship agreement and first invoice 40% by August 2014(After August 2014, full payment is due upon booking)

All payments must be received one month before the start date of the Congress. Should the Sponsor fail to complete payments prior to the commencement of the Congress, the Organiser will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below.

PAYMENT METHODS

Option 1: Payment by check. Please make checks payable to: 23rd EPA European Congress of Psychiatry

Option 2: Payment by Bank Transfer. Please make drafts payable to: Kenes International Organisers of Congresses Ltd EPA 2015 Congress, Vienna Bank Account: Credit Suisse Bank Geneva, 1211 Geneva 70, Switzerland. Account No: 693980-52-594 Swift: CRESCHZZ80A Clearing: 4835 IBAN : CH39 0483 5069 3980 5249 4 Bank charges are the responsibility of the payee. CANCELLATION / REDUCTION POLICYCancellation or reduction of sponsorship items must be made in writing to the Industry and Liaison Sales Associate (Contact information can be found in the “General Information” Section, above.) The organisers shall retain:

• 10% of the agreed package amount if the cancellation / reduction is made before 28 June 2014, inclusive

• 50% of the agreed package amount if the cancellation / reduction is made between 29 June 2014 – 28 September 2014, inclusive

• 100% of the agreed package amount if the cancellation / reduction is made after 28 September 2014 inclusive



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sponsorship BooKing forMPlease complete all details and send to:

23rd EPA European Congress of Psychiatry Freddy Arnauts, Ph.D. – International Liaison Associate Kenes International, Rue François-Versonnex 7, CH 1207 Geneva, SwitzerlandTel: +32 468 111 329 Fax: +41 22 906 9140 Email: [email protected]

CONTACT NAME:

COMPANY NAME (as to appear in all Congress publications):

ADDRESS: CITY:

POST / ZIP CODE: COUNRTY:

TELEPHONE: FAX:

EMAIL: WEBSITE:

VAT NUMBER:

I would like to book the following Sponsorship Items:

Sponsorship Item Price in EURO excl. VAT Please tick below

Parallel Satellite Symposium (Afternoon) € 55.000,00

Parallel Satellite Symposium (Evening) € 50.000,00

Parallel Satellite Symposium (Morning Breakfast) € 30.000,00

Congress bags (provided by EPA) € 35.000,00

Congress bags (provided by Sponsor) € 10.000,00

Cyber Centre + WIFI in Exhibition Area € 25.000,00

WIFI available for all participants € 18.000,00

Early Career Psychiatrists› Lounge (Exclusive) € 8.000,00

Early Career Psychiatrists› Fund (Minimum) € 3.000,00

Congress Webcast (Sole Sponsorship) € 25.000,00

Webcast of your Symposium € 10.000,00

Live Broadcast Price on request

Mobile application € 20.000,00

Mobile Device Charging Center (Exclusive) € 30.000,00

Mobile Device Charging Device (Non-Exclusive) € 20.000,00

Printed Poster Onsite (Exclusive) € 50.000,00

Research and Scholarship Programme Winner Award - Europeans € 2.500,00 Research and Scholarship Programme Winner Award - Non-Europeans € 3.500,00 Konnect Act (Per session hall) € 3.500,00

Information Kiosks € 30.000,00

Virtual Exhibition € 30.000,00

Speakers› Ready Room or designated area € 8.000,00

Coffe breaks (each break) € 5.000,00

Promotional material in congress bags € 2.000,00

Exhibitor and Sponsor Catalogue (Inside back) € 3.000,00

Exhibitor and Sponsor Catalogue (Inside page) € 2.000,00

TOTAL AMOUNT (Please complete)

VAT in Austria currently at 20% (subject to change)

Signature Date




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ExhiBition inforMationThe commercial/technical exhibition will be held in the Austria Center Vienna The floor plan will be designed to maximise exhibitor’s exposure to the delegates.

The Exhibition Floor Plan will be posted online shortly. In the meantime, as companies are expressing an interest in securing their preferred exhibition spaces, we are pleased to receive your preliminary bookings. All spaces will then be allocated based on the confirmed reservations received, on a first come, first served basis.

SPACE ONLY RENTAL (Minimum of 12 sqm)Price for space only à please see below. This includes:• Refreshments and lunch for registered exhibitors • Exhibitor’s badges • 100 word company / product profile in the Exhibitor’s Guide• Cleaning of public areas and gangways• Invitation to the Welcome Reception for registered exhibitors

SHELL SCHEME RENTALPrice for Shell Scheme à please see below. This includes:• Refreshments and lunch for registered exhibitors • Exhibitor’s badges • Shell scheme frame, basic lighting• Fascia panel with standard lettering• 100 word company / product profile in the Exhibitor’s Guide• Cleaning of public areas and gangways• Invitation to the Welcome Reception for registered exhibitors

ADDITIONAL BENEFITS:When you exhibit your company will receive the following additional benefits:• Listing as an Exhibitor on the Website prior to the Congress with link to the Company website• Listing and profile in the Exhibitor’s Guide• Logo on Congress Website • Company name on Exhibition signage during Congress

*Prices in EURO per square meter + VATLocation

ClassSpaceOnly

ShellScheme

BuildingHeight

A 850 900 4.5mB 700 750 2.5mC 600 650 4.5mD 525 575 2.5mE 475 525 2.5m


** Please note: Space only / shell scheme rental does not include any furniture, electrical usage or .... stand cleaning. All these services and others will be available to order in the Exhibitor’s Technical ... Manual.



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ALLOCATION OF EXHIBITION SPACESpace Allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and Contract should be faxed / emailed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three choices should be clearly indicated on the application form. Space allocations will be made in the order in which confirmed application forms with payment are received.

EXHIBITOR REGISTRATION All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 9 sqm booked and one additional for each 9 sqm after. Any additional exhibitors will be charged an exhibitor registration fee of € 200 (+VAT*). Companies can purchase a maximum number of exhibitor registrations as follows: Booths of up to 60 sqm – 15 exhibitor registrationsBooths larger than 60 sqm – 25 exhibitor registrations Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor’s Technical Manual.

EXHIBITOR’S TECHNICAL MANUALAn Exhibitor’s Technical Manual outlining all technical aspects of exhibiting will be circulated 3 months prior to the Congress. It will include the following:• Technical details about the Venue• Final exhibition details and information• Contractor details• Services available to exhibitors and order forms

SITE INSPECTIONS Exhibitors and Sponsors are free to visit the Congress venue at their convenience. Please contact the venue directly to arrange this. Contact information can be found in the “General Information” Section.

EXHIBITOR PROFILEUpon receipt of the booking form, you will be asked to please upload a 100-word Exhibitor Company/Product profile to a provided link. This will be published in the list of exhibitors in the Final Programme.

EXHIBITION TERMS & CONDITIONS The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the Exhibition Booking Form and Contract indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound.

EXHIBITION OPENING HOURS (Subject to change)

Sunday 29 March 09:00-17:00Monday 39 March 09:00-17:00Tuesday 31 March 09:00-17:00



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floorplan



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ExhiBition BooKing forM and ContraCtPlease note that all acknowledgements of your company and listing of company name and address will be generated from the following information. Please complete and send to:

23rd EPA European Congress of Psychiatry Freddy Arnauts, Ph.D. – International Liaison Associate Kenes International, Rue François-Versonnex 7, CH 1207 Geneva, SwitzerlandTel: +32 468 111 329 Fax: +41 22 906 9140 Email: [email protected]

CONTACT NAME:

COMPANY NAME (as to appear in all Congress publications):

ADDRESS: CITY:

POST / ZIP CODE: COUNRTY:

TELEPHONE: FAX:

EMAIL: WEBSITE:

VAT NUMBER:

WE HEREBY APPLY TO BOOK EXHIBITION SPACE ONLY / SHELL SCHEME SPACE, THE COST OF WHICH IS:Prices in EURO per square meter + VAT*

Location Class Space Only Shell Scheme Building Height

A 850 900 4.5mB 700 750 2.5mC 600 650 4.5mD 525 575 2.5mE 475 525 2.5m

Choice Stand No Space Only/ Shell Scheme No. of Square Metres Total Price

1st Choice Є

2nd Choice Є

3rd Choice Є


** Please ensure that your VAT number appears on the booking form & contract

Special notes: Please indicate if your stand must be located adjacent to or opposite the following companies,

or if special configuration is needed

SIGNATURE: DATE

We accept the contract terms and conditions (listed in this Sponsorship and Exhibition Prospectus) and agree to abide by the Guidelines for Industry Participation for the Congress and the cancellation policy. I am authorised to sign this form on behalf of the applicant/Company.




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Vat inforMationVAT (Subject to Change)

All Sponsorship prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the invoice. Where applicable VAT fees can be claimed through:

Mr. Richard AsquithTH/IF VAT Services Managing Director+44 (0) 870 067 8881 Work+44 (0) 79 777 23645 [email protected] House’ 2-5 Manchester StreetBrighton BN2 1TF, United Kingdom




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hotEl aCCoMModationAs the official organizer of the 23rd European Congress of Psychiatry (EPA 2015), Kenes International is pleased to welcome you to Vienna and to present special rates at our preferred hotels.

When booking through Kenes, you will receive the following benefits:

• Personalized start-to-finish service

• A knowledgeable team with great wide-spread hotel partnerships

• Flexible contract conditions

• Competitive group rates (with free upgrades where available)

If you are interested in booking or receiving further information, whether listed or not in our brochure, please do not hesitate to contact us. We will be delighted to assist you with all your accommodation needs and requests!

hotel location Map



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*All rates include breakfast and all taxes

For Group (10 or more rooms) reservation:[email protected]

For Individual reservations:[email protected]





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Epa logo guidElinEs The guidelines for the use of EPA Corporate Identity for Events or Publications is not organised directly by the EPA.

The EPA (European Psychiatric Association) and the European Congress of Psychiatry names, logos and corporate identity reflect the credibility of and is the sole intellectual property of the EPA. In general, these logos, names, abbreviations or whatever symbols of corporate identity of the EPA and the European Congress of Psychiatry MAY NOT be used by any organisation or individual other than the EPA.

This also applies to activities organised concurrent with or at EPA Congresses/events and which are not organised by the EPA Scientific Programme Committee or subject to the full scientific and other reviews of the EPA Congress Scientific Programme Committee.

However, special permission will be granted for sponsors and for scientific activities organised by approved external parties at EPA Congresses and events, such as for approved satellite symposia, under the following conditions:

An application must be made to the EPA administration via the Congress organiser (address, email etc) preferably at the same time as the submission of the scientific contents/Programme of the satellite symposium.

Written consent must be obtained by 1 September 2014.

The application must: Indicate the nature of the printed matter / document such as an invitation, flyer, poster or whatever Indicate for which activity it is intended (if for a scientific session the Programme /contents should be attached)

Contain an electronic graphic version of each document, poster, invitation or whatever that intends to display the logo/ EPA identity. A draft submission may be submitted for first review, but a final graphic version is required to obtain EPA approval.

The EPA name, logo etc should not be the principal visual identity of the document, and should not exceed 5% of the surface of any one page or surface. The discretion of the EPA will apply. Any non EPA event for which such logo/name use is requested must be a bona fide scientific event, and does not include social events.

The EPA and the European Congress of Psychiatry branding or logos may not be used on letterheads. The documents displaying the EPA and the European Congress of Psychiatry logo/identity may not create the visual impression of being principally organised by the EPA. The actual organiser/sponsor must be clearly stated.

Please contact the EPA administration [email protected] for further information, we will be glad to assist you or discuss special situations not covered in these guidelines.

http://www.epa-congress.org



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tErMs and ConditionsThese terms are the contractual agreement between the Organiser and the (Exhibitor/s/Supporter/s).

Application to ParticipateApplication to participate will be considered only if submitted on the appropriate forms, duly completed. Registration will be confirmed insofar as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments shall be fully refunded. In case of acceptance Supporters/Exhibitor will be bound by the Terms and Conditions listed in the prospectus and/or contractual agreement.

Obligations and Rights of the Exhibitor/SupporterRegistration implies full acceptance by the Exhibitors/Supporters of the exhibition / supporter regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the Congress without compensation or refund of sums already paid, and without prejudice to the Exhibitor/Supporter. By submitting an application to participate, the Exhibitor /Supporter make a final and irrevocable commitment to occupy the space /items allocated and to maintain his/her installation until the date and time fixed for closure of the event.The Exhibitor/Supporter may only present on his/her stand or space the materials, products or services described in the application to participate.No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited.

Obligation and Rights of Organiser The Organiser undertakes to allocate exhibition space/supporter items space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of receipt of application forms accompanied by payment. The Organiser reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to Exhibitors/Supporters. The Organiser reserves the right to offer to a different firm any stand, space or supporter item that has not been occupied by the event of the opening of the Congress, with no obligation to provide compensation to the defaulting Exhibitor / Supporter.

Liability InsuranceEquipment and all related display materials installed by Exhibitors / Supporters are not insured by the Organiser, and the Organiser under no circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors / Supporters. The Exhibitor / Supporter agrees to be responsible for his property and person and for the property and persons of his employees and agents and for any third party who may visit his space. The Exhibitor/Supporter shall hold harmless the Organiser from any and all damages/claims including those usually covered by a fire and extended – coverage policy. The Supporter/Exhibitor will purchase insurance policies for the above listed damages.

Exhibition RegulationsThe Exhibition Manager, acting under direction of the Organising Committee, has the final decision as to the acceptability of displays. Exhibitors are not to share with others any space allotted to them without prior written consent by the Exhibition Manager. The Organiser reserves the right to alter the general layout or limit the space allotted to each Exhibitor / Supporter, postpone the exhibition or transfer it to another site if unforeseen circumstances warrant such action. Should any contingency prevent the holding of the exhibition, the Organiser will not be held liable for expenses incurred other than the cost of exhibit space rental fees.

All exhibits are to be displayed so as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or the leased equipment. Exhibitors are kindly requested to allow sufficient see-through areas, which ensure clear views of surrounding exhibits. In standard booths, height is restricted to 246cm. Exhibitors are responsible for the cost and execution of the design, installation and delivery of their display to (and its removal from) the exhibition site.

Flammable materials are not to be used. Equipment displayed or demonstrated must be installed with strict adherence to safety measures.

Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and its dismantling at the close of the exhibition. No dismantling or packing of the display before the designated hour. It is the Exhibitor’s responsibility to pack and remove or consign for shipment all items of value prior to leaving their exhibit unattended, otherwise the Organiser will arrange for their removal at the Exhibitor’s risk and expenses.

Exhibitors are obliged to ensure that their stands are permanently staffed during the exhibition opening hours.

Payment is to be made in accordance with the conditions of payment listed in the prospectus.

Should the Exhibitor /Supporter fail to make a payment on time, the Organiser is entitled to terminate the contract, withdraw confirmation of acceptance, make other arrangements for the stand/ supporter items or seek compensation for non-fulfilment of contract.

Participation by Exhibitors/Supporters is dependent upon compliance with all rules, regulations and conditions stated herein.Access to the exhibition is authorized on presentation of a badge issued by the Organiser. Exhibitors’ badges will not be mailed in advance and may be collected from the Exhibition Manager’s desk.

The Organiser ensures daily cleaning of the aisles. Exhibitors /Supporters are responsible for the cleaning of their stands.The provision of refreshments for the participants by Exhibitors is only permitted if the catering regulations of the exhibition building concerned are observed.

Exhibition areas and fittings made available to Exhibitors must be handed back in their original condition. In case of damage or loss of equipment provided, or damage to areas occupied, repair and replacement will be charged to the Exhibitor.Any special decoration or fittings must be submitted to the Organiser for prior authorization.Advertising panels and display are not permitted outside the exhibition areas allotted to Exhibitors.The Organiser will not approve stands, which do not comply with the accepted standards, until the necessary changes have been made.

Code of PracticeIt is the Exhibitor’s / Supporter’s responsibility to comply with the local authority’s regulations, EFPIA (European Federation of Pharmaceuticals Industries & Associations) www.efpia.org and IFMPA (International Federation of Pharmaceutical Manufacturers & Associations) www.ifpma.org Code of Practice on the Promotion of Medicines. Failure to comply with these regulations may not be used as a ground to declare the contract void. Failure to comply with the Rules and Regulations will not expose the Organiser to any suits, demands by the Supporters/Exhibitor/any third party.

http://www.efpia.org

http://www.ifpma.org

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