re positioning of extension department (power point)

8/14/2019 Re Positioning of Extension Department (Power Point)

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Repositioning ofRepositioning of

the Extension andthe Extension andAdvisory ServicesAdvisory Services


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IntroductionCommodity System 1999

Review of Appraisals 2006 (new challengesand realities)

Proposed restructuring 2008 2009 (humanresource constraints)


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Mission StatementTo work with the farming communities by

providing information through educationactivities which will empower farm families to

adopt appropriate/suitable methods toimprove their socio economic well being andcontribute to national development.


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Extension DefinedA system of trained human resource input

which serves to support, facilitate andencourage agricultural growth in a qualitative

and quantitative manner within an organizedNational Regional and International framework,provision of Technical Support and advicewhich enhance management techniques,

agricultural production marketing and relatesto the reality of the farmers.


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Generalist ApproachTransfer of technology from outside to farm.

Use of a number of teaching methods

Involves primarily the human side factorUse of and combination of lessons from

commodity approach eg agriculture businessand enterprise development

Use of joint focus programming and task forceto sole problems

More structured approach


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Objectives of the Extension

Extension promotes the development of therural population through Education.

Orientates Education to Help the peoplethemselves.

Takes useful information from Research toFarmers and Farm problems back to research.

Works with sound and proven information.Programmes start from the bottom and go to

the top.


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Objectives ContWorks with all the people.

Promotes the organization of groups, schools etc.for action within the communities.

It involves the people in activities that aredesigned to promote their well being.

Evaluation of programmer, methods andprocedure is a continuous process.

The vetinate goal of Extension is to improve thequality of life by increasing the productivity of aFarm as well as increase the quality of countriesfood, fibre and forestry production.


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Extension ProcessSurvey determination

of needs

Calendar ofActivities

Evaluation

Identificationandclarificationofobjective

Plan of work

Implementation

Review


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he Extension Workers


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Identification of

Commodities/Enterprises are selected for thegeneralist approach based on the followingcriteria.

Markets are clearly defined in terms of values,Post Harvest Treatment, Price, and seasonality.

Technology for producing the commodity at aprice acceptable to farmers is known.

Farmers knowledge of production technologyfor the commodity is adequate.


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Identification of

Institutional support production andmarketing assured.

Choosing commodities with the highest

potential for generating Foreign Exchange andreducing imports.

Choosing commodities with developmentpotential New Development Initiatives.

Level of employment generation.The Senior Management Team is responsible

for the final selection of the commodities Director of Agricultural Services, Deputy


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Identification of Eco-

For each commodity Eco system are to beselected for its production. The area whereproduction of the selected commodity is to be

carried out should be identified using thefollowing criteria:

Areas which are best suited for the productionof the commodity.

Concentration of farmers/farmers groups etc.

The lead persons are subject matterspecialist. This task must be done inassociation with the regional supervisions and


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Identification of farmers

Extension officers or area regional agriculturaldevelopment officers are responsible for the selection offarmers using the following criteria.

Cooperates and responds to extension and Ministry ofAgriculture, Lands, Forestry and Fisheries Programme.

Should be farming within the agro ecological zoneestablished by the Ministry of Agriculture, Lands,Forestry and Fisheries.

Good relationship with other farmers and the public.

InnovativenessAbility to keep records and adopt good agricultural

practices (GAPS) GAP record sheets and Ministry ofAgriculture, Lands, Forestry and Fisheries record KeepingBooks will be used to record data.


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Willing to provide basic information on crops/commodity

established.Is selling to a recognized market.Should be farming or is willing to farm a minimum acreage

for the economics establishment of commodity/enterprise,which should be determined by the Ministry of Agriculture,Lands, Forestry and Fisheries.

Should be practicing environmentally safe environmentalpractices.

Willing to invest in commodity Inputs and capital.

Has a reliable labour force to produce the commodity tomeet the market demand.

Once the farmers are identified extension officers mustdevelop a profile for each farmer. A profile forum is providedin Annex I. The profile will be used as an instrument formeasuring impact.


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Extension officer should have readily available

and updated informed in each farmer withinhis sub area.

Extension should provide monitoringinformation on each individual farmer and thecommodities growing on the farm.

Submit on a meekly basis informationcollected from the farmers and submit to hisregional supervisor for onward transfer toChief Extension Officer etc.


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Needs AssessmentNeeds assessment using both rapid

reconnaissance methodology andparticipatory rural appraisals methodology

will be used to collect data from a sample ofselected farmers.

Teams of at least five (5) persons shouldconduct the assessment


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Needs Assessment Cont


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Needs Assessment Cont The needs assessment should take a

maximum of three weeks. This should includefield work and report writing. The needs

assessment should yield information onfarmers perspective of constraints to effectiveproduction and productivity of the enterprises.Reports are submitted to the Regional

Supervisors and for onward transmition to thehead of Extension within two (2) weeks ofreceipt. Needs assessment should beconducted every two years if funding is


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Development of Enterprise

/Commodit ProfilesCommodity/Enterprise profiles are to be

developed for each of the selected/targeted

commodities. Profiles are to be developedwithin two weeks following the submission ofthe needs assessment report to the ChiefExtension Officer.

The subject matter specialist is responsiblefor putting together the profiles. The processused in commodity/enterprise identificationand the needs assessment should inform the


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Development of Enterprise

/Commodit Profiles

The following is a suggested format for the profiles:-


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Development of Impact CriteriaThe Senior Management Team should meet at

the beginning of each programme to developand or review criteria for the measurement of

impact. The Director of agricultural service,his nominee or the Chief Agricultural PlanningOfficer should chair the meeting.

There will be two categories of criteria,

quantitative and qualitative:


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Development of Impact


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Training schedulesEach subject matter specialist together with

the regional supervisor is to develop a trainingschedule for farmers and Extension Officers.

Training Schedules should include:-Topic

Problem area to be addressed knowledge, skills,attitude

Location List of tools and equipment

Cost


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Implementation schedulesRegional supervisors would be responsible for

implementation of the work programmeandthe general management and supervision of

the frontline Extension officers within theregion. A work plan for each sub area isprepared by the frontline extension officeralong with targeted farmers within theirrespective sub areas.

On finalization of programme, a meeting ofthe general staff of the Extension Services isconvened so as to inform they or theprogrammeand their other final comments.


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Extension MethodologyLectures

Seminars

Workshops

Method and result demonstration

Group activities

Field Trip and tours


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Evaluation


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ReportingTo ensure efficiency, effectiveness andaccountability. Reporting will be done at thedifferent period of implementation.

Itineraries will be developed by all officers inthe division. These itineraries will be done,weekly or fortnightly, these itineraries has to

be approved vetted and signed by thesupervisor before these activities areimplemented at regional weekly/fortnightlymeeting


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Roles and ResponsibilitiesSee document


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Role of Front line Extension

Develop work plans for his clientele.

Assist clientele in the development of theirfarm plans

or to be a member of team of resourcepersons in the development of farm plans forthe clientele.

Develop and update farmers profile on aregular basis so as to arrive at farm typology.

Provide information


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All Extension offices are to be open to thegeneral public from 8:00 a.m 4:30 p.m dailyfrom Mondays to Fridays.

Office Attendant are responsible for dailyManagement of the office from 8:30 a.m. 4:30 p.m with 1hr for lunch preferable duringthe period 12:30 p.m 1:30 p.m or if

otherwise requested any changes would haveto be communicated to the RegionalSupervisor in advance or communicated tothe Chief Extension Officer.


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ConclusionSee document


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RecommendationsTemporary recruitment of staff 2-3 days/weeks.Development of crash training programme. In

service training programme for all staff.

Succession planning programme specializedtraining for selected identified personnel.Boundary realignment process (1 & 2) (7 & 8)

extension of region 6 to Canaries Bridge andregion 7 to continue from there

Contracting out Extension Services similar to theRADA experience in Jamaica Managed by aStatutory Board is Suggested. Upgrading of officeattendants i.e. Regional secretary and RegionalManager


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RecommendationsProfessional intensive Training Programme for

all staff e.g. phyco social skills training etc.

ICT/MIS and other appropriate technology

strategies to be encouraged.Establishment of resource centers at least for

using quadrant development concepts promoting of regional offices to resource

centers option BDevelopment of a Junior Extension / Rural

development

Recruitment of private contractor to do


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RecommendationsMinistry of Agriculture to clearly articulate current

and future role of the Agriculture Sector. Determine policy , frame work and strategy and develop

mechanism

Development of MIS System catering to allstakeholders

Provision of s Monitoring and Evaluation officer forExtension and Advisory .

Suggestions for change of name RADO, ADO,AADO etc.

Formulate plans for a national policy on extension.


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RecommendationsConsideration should be given to obtaining at

least one fourteen seater to be used for fieldvisits and tours.

Purchasing of an extension kit for all officersof the Extension and Advisory Services .

Equipping officers with all demonstration toolsand equipment


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Appendix 3 Supervisors Weekly Work Plan

Ministry of Agriculture, Lands, Forestry and FisheriesExtension and Advisory ServicesOfficer .. Region .. Week


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Ministry of Agriculture, lands Forestry and Fisheries Department of AgricultureCrop Development


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Thank you for your kind

re positioning of extension department (power point)

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