Reader Guide For Greater Simplicity

Version 3.1.1

Designed with you in mind

Stellar Library designed with you in mind. All you need to do is open the Stellar Library app with

your device connected to the internet, and we will do the rest. It is that simple.

Old files are instantly replaced with newer versions - so that you only have the latest information

at your fingertips at all times.

Stellar Library is designed to hold as many libraries as you are given access to. If you would like

another organisation, business or board to send documents to you via Stellar, simply direct

them to www.stellarlibrary.com and use your email address for the library.

The benefits are simple – store all of your files in one user-friendly app, which is managed by

the company’s librarians.

So how does it work?

Once you open the Stellar Library app, it will look for new files, automatically download a

thumbnail of the file for you, and let you know where these new files are.

Touching a folder icon will open up a new bookcase, which will either contain more sub-folders or a list of file thumbnails. These thumbnail images of the files will appear shaded as they have not completely downloaded (this is to save on the amount of data you may use if you are on cellular networks).

Folders with a red numerical overlay (bottom right-hand corner) indicate new documents within

that folder hierarchy.

Bookshelf Icons

From left to right:

Event Queue Failures Queued events have failed. The app retries are sending events 5x before giving up. Press to resolve.

Internet Connection Denotes both your internet connectivity and data transfer activity. A solid blue cloud indicates that the device is currently connected A cloud outline with up-arrow denotes data is waiting to be sent to Stellar’s servers.

Magic Wand After selecting multiple files, you can then perform actions offered by the Wizard.

Tag Select multiple files. Toggle to turn this mode on and off. Toggling enables you to navigate and select documents from your entire Library. NOTE: Selection is not saved when you exit the app.

Search Searching file name and folder name

Menu This is a user menu accessing settings and software version number.

Document Management

Meta Data

All documents have additional information (metadata) which enables the app to respond faster.

Data download has two modes, ‘Discovery’ and ‘Entire Library’. When you first open the app,

the ‘Entire Library’ mode is active, and all documents and bookshelf thumbnail icons are

downloaded in the background; this includes an update to all red numeric ‘new’ item icon

badges.

Data pertaining to an individual bookshelf is always downloaded by ‘Discovery’ mode whenever

you view a bookshelf folder. However the current view can be refreshed by swiping down. The

‘swipe-down’ refresh can be useful when you know your Librarian has recently provided access

to updated files within the bookshelf folder you are currently viewing.

Document Management

Download Documents Individually

To download a file simply touch the file you would like to download (a short tap on the file will

do). The following progress dialogues will display: ‘Downloading Document’, ‘Synchronising

Annotations’ and finally ‘Loading Document’. The download speed is determined by the speed

of your internet and the size of the file.

Download Folders

To download entire folders, press the folder

icon until the ‘Download Documents’ button

appears. Once selected, a progress dialogue

will display ‘Downloading Documents’ before

quietly disappearing;

Your documents are now being downloaded

in the background. Once completed, a

progress dialogue will display ‘“Documents in

“Folder name” folder downloaded

successfully’. Please click “OK” for the menu

to disappear.

Document Management

Download Entire Library

This feature will allow you to download all of your files with a single touch.

Touch the menu button (top right), touch DOWNLOAD, then touch DOCUMENTS.

This screen will lock any further interaction until all documents are downloaded. Download

progress is updated every 5 seconds to provide you feedback, watch your Space Used

increase.

NOTE: If you notice no progress, close the app and try again. For instructions on how to close

the app, please see Troubleshooting.

Document Management

Printing, Emailing Or Opening In Other Apps

There are two ways to carry out this feature.

Option 1:

Open the document and select this share icon from the top document menu bar. Then a share menu will appear. Press ‘PDF’ if you wish to include your private annotations in the shared document, or ‘Original’ to share only the original document. Press ‘YES’ if you wish to include your private annotations in the shared document, or ‘NO’ to share only the original document. Now you can select your output option.

Option 2

Press a document icon (‘long-press’) until the ‘SHARE’ button appears. Press ‘PDF’ if you wish to include your private annotations in the shared document, or ‘Original’ to share only the original document. Press ‘YES’ if you wish to include your private annotations in the shared document, or ‘NO’ to share only the original document. Now you can select your output option.

Note: Some of the files that you have been sent may be too large to email - if this is a problem,

please contact your librarian for assistance.

Document Management

Sharing Documents Using Multiple Document Selection Tool (“Tag” tool)

Press the “Tag” icon on the bookshelf toolbar to begin selecting items from your bookshelf. The icon will change from an outlined tag to a solid tag, and the “Magic Wand” icon will appear on the bookshelf toolbar.

Each document icon that you press will be tagged with a selection icon (the red circle containing a white tick). Note that if you select a folder icon, then all items within that folder will be selected.

When you have finished selecting items, press the “Magic Wand” icon. A document selection dialogue will appear. Press “Share” to continue. Pressing the “DESELECT” icon will remove all of your current selections and allow you to start again. Pressing the “CANCEL” icon will retain your current selections and allow you to continue selecting items.

Please note that each document that you select to share will be checked to ensure that it has been granted “shareable” status by your librarian. As shown in the image here, two of the selected documents is not shareable, so if you press the “SHARE” icon to continue, that document will not include with any other shared documents.

Press share and you can select your output option.

Document Management

Freeing Up Space

Stellar Library allows you to free up space in your library, so effectively you could have a library

with 100Gb of data on a 16Gb iPad.

To free up space touch the menu button (top right), touch SETTINGS, touch DELETE

LIBRARY.

This will delete all local documents on your device. You can then download individual folders, as

required

Account Management

You can access settings function to manage your account within your reader app.

Signing In And Out Of the Library

Stellar Library has a default setting to stay signed-in when you close the app. However, if you

require this extra level of security, you can manually log out of the library.

Note: You must be connected to the internet to log back in. If you are unable to remember your password, the app will instruct you on how to have it reset.

Note: Deleting local Library purges all locally stored documents only.

Once logged out you will need to enter your email address and password to log back into your

library.

Note: You must be connected to the internet to log back in. If you are unable to remember your password, the app will instruct you on how to have it reset.

Changing Passwords

Touch the menu button (top right), touch SETTINGS, then touch CHANGE PASSWORD.

Note: You must be connected to the internet to log back in. If you are unable to remember your password, the app will instruct you on how to have it reset.

Reporting

Read Receipt Request

A Read Receipt Requested dialogue box will be presented before you attempt to close any file

or document where the librarian has pre-selected the Read Receipt option.

You are presented with two options to the question – Would you like to send confirmation that you have read this document? – ‘Not Now’ or ‘Yes’. ‘Yes’ responses are reported in the Usage Report showing the date and time the response was received. A ‘Not Now’ response will not be recorded, and a Read Receipt request will continue to be asked each time you close the file until you answer ‘Yes’.

You have total transparency on the information that is being sent back to the Library Manager.

A long touch on any one of the files will bring up a menu. Touching on the info button will bring up the latest information on that file. All the information will be transmitted back to the Library Manager, once the app is opened and can connect to the internet.

Document Collection Module

This is a module that enables user to link in all the different documents from a various place

within Stellar and display all the documents in one place. The process to create this module is

as per below steps.

Document Collection Module process steps:

1. To create a document collection

2. Log into Library Manager

3. Create a folder and load all board papers into the folder.

4. Click the document collection module button

5. Enter a name for the new document collection and then press ok:

6. The following screen will appear:

7. Select a document within the library. You can either select all document within a folder

or different document from different folders.

8. To select all documents from a folder, click on the red circle of the folder.

9. To select different documents from different folders, click the upward arrow button in the

top left-hand corner of the bookshelf.

10. Once all the documents are selected. The librarian can then simply put in a name for

new sections. For a new section to appear in the reader app, the section needs to

contain a document file. You can move the document file up or down between sections.

You can also move the whole section up and down which also include the files within

each of the section.

11. Once the title of the section is completed. You can then close the document collection

module, by either:

a. press or

b. Beside the document collection icon.

12. The document collection is ready for the reader to view.

Viewing the document collection within the reader app:

1. Touch the document collection icon in the app.

2. A dialogue will appear stating downloading document.

3. Once the downloading is completed, the document collection module will open.

4. To read the document, touch the middle of the document display. The agenda will

automatically retract from the screen.

5. Touch the back arrow icon to bring the agenda back and scroll up or down and

select the document that you would like to view.

6. To exist the document collection module, please press at the top left-hand corner of

the document display, and it will bring you back to the bookshelf view.

Viewing document collection via the web portal:

1. Click on the document collection module icon,

2. Click on the document that you would like to view

3. Once finish viewing the document, click on and it will go back to the document

collection module.

4. To close the document collection module, you can either press or beside

document collection.

Document Navigation

Overview

Many additional features support document viewing.

Navigate by touching and dragging buttons, pinching with your fingers to zoom, and swiping

with your finger to move pages.

TIP: To navigate between pages, first zoom out completely pinching over the document a few

times, then swipe left or right with your finger over the document.

Alternatively, if you double-tap on a page when zoomed-in, you will return to the normal page-

view size.

Document Navigation

Document icons

From left to right:

Individual Page Menu This menu enables you to display double page when you are in landscape mode for an individual document.

Document Outline &

Annotation Summary

View document outline and also view the full list of document annotations.

Search Pressing the search icon will show a text box to enter a search term, and enable you to navigate back and forth between occurrences of that search term within the current document.

Annotate Reveals the annotation type toolbar. To exit this toolbar, tap X.

Bookmark Toggle Toggle bookmark on/off.

Page number out of

Total number of pages

i.e. 1/19

This display the current page number out of total pages within the document

Exit Exit the current document and return to the bookshelf view.

From left to right:

Page Number Shows the page number of the currently displayed page. Note: Pressing the page number box allows you to type a page number and jump directly to that page.

Document scroller Drag horizontally to navigate the pages. A thumbnail preview assists you as you progress.

Bookmarks Red bookmarks indicate pages that you have bookmarked in this document. Pressing on a red bookmark will jump directly to the bookmarked page.

Troubleshooting

Closing The App

Closing apps are good practice to get the most from your device.

iOS Double-tap the home button, swipe horizontally.

Android Tap the all-windows button, swipe horizontally.

MSWin Tap the x icon on the top right-hand corner.

Errors And Warnings

The app propagates most errors to the User by way of pop-up modal dialogue.

In many cases STELLAR is also advised of the error, bandwidth permitting.

Troubleshooting

Synchronisation Failures

Events and Annotations are queued and sent in the background when an internet connection

exists.

A number of scenarios exist where your data cannot be synchronised with the Librarian. For

transparency, you have presented the synchronisation failures for review.

To view failures, press the red warning icon.

In this case, we can IGNORE the failures, and the events will be deleted from the background

queue. You may take issue with this, so can contact your Librarian to assert your lost

annotations for the record before deleting failed queue items.