reasonable cause table-1

8/8/2019 Reasonable Cause Table-1

1/20

REASONABLE CAUSE - MINIMUM EVIDENCE NORMALLY REQUIRED

1

WHO

(is the data released to)

WHAT

(data is released)

WHY

(is the data released)

Form used Information Required Evidence

Enquiries from Private

individuals.

Name and address of

registered keeper on aspecific date

Involvement in minor

accidents, includingpersonal injury claims/

damage to vehicles orproperty.

V888 Vehicle RegistrationNumber, Make and

Model

Clear explanation ofhow the vehicle was

involved in the

alleged incident and

why the keeper

details are needed

Details of ownvehicle (if ownvehicle was involved)

Date & location ofincident

Copy of authorisationif acting on behalf of

someone else

Police crimereference number (if

reported to the

Police)

Insurance Policynumber (if reportedto insurance

company)

Photo of damagedvehicle or property

Copy of quote orinvoice for repair

Proof that personenquiring lives at the

address as stated on

V888(correspondence or

document e.g. copyof utility bill,

statement, etc

blanking out

sensitive

information)


2/20


2

WHO


WHAT

(data is released)

WHY



Enquiries from current

keeper of vehicle.

Number of previous

keepers, names andaddresses of previous

keepers and dates ofacquisition and disposal.

To establish number of

keepers of the vehicle anddates of acquisition and

disposal.


Model

Previous addressdetails if different to

those on record.

Enquirer registeredas current keeper

OR

Authority fromcurrent registered

keeper if acting on

their behalf.

IF ADDRESS

DIFFERENT TO

RECORD:

Proof that person

enquiring lives at the

address as stated on V888

(correspondence or

document e.g. copy of

utility bill, statement, etc

blanking out sensitiveinformation)


3/20


3

WHO


WHAT

(data is released)

WHY



Enquiries from previous

keeper of vehicle.

Number of previous


keepers and dates ofacquisition and disposal

up until date that

individual enquiring

disposed of vehicle.

To establish number of

keepers of the vehicle anddates of acquisition and

disposal.


Model


those on record.

Enquirer registeredas a previous keeper

OR

Authority fromprevious keeper if

acting on their

behalf.

IF ADDRESS

DIFFERENT TO

RECORD:

Proof that person



(correspondence or





4/20


4

WHO


WHAT

(data is released)

WHY



Enquiries from previous

keeper of a vehicle

Date of acquisition and

date of disposal.

Confirmation of date of

acquisition and date ofdisposal for various

purposes e.g insuranceclaim, speeding fine etc.


Model


those on record.

Enquirer registeredas a previous keeper

OR

Authority fromprevious keeper if

acting on their

behalf.

IF ADDRESSDIFFERENT TO

RECORD:

Proof that person



(correspondence or





5/20


5

WHO


WHAT

(data is released)

WHY



Private individual enquiries

for details of vehicleabandoned on own property.

Name and address of


Parked or abandoned

vehicles on private land


Model

Date of incident Location of vehicle

Authorisation ifacting on behalf of

someone else

Photograph ofvehicle on the

relevant property

showing Vehicle

Registration Number



V888

(correspondence or

document e.g. copy

of utility bill,

statement, etc

blanking out

sensitiveinformation)


6/20


6

WHO


WHAT

(data is released)

WHY



Private individual acting as

executor of a will oradministrator of a

deceaseds estate

Confirmation that

deceased is currentkeeper or date of

acquisition and disposalif deceased registered as

previous keeper.

To identify assets of

deceased.


Model

Name of deceased

Copy of documentconfirming executor

or appointment as

administrator



V888

(correspondence ordocument e.g. copy

of utility bill,

statement, etc

blanking out

sensitive

information)


7/20


7

WHO


WHAT

(data is released)

WHY



Mileage Companies Number of previous



To ascertain whether

mileage displayed on avehicle is genuine

V888/2 Vehicle RegistrationNumber, Make and

Model

Vehicle IdentificationNumber (VIN)

Individual agreements

with DVLA exist.

Insurance Companies,

solicitors and Legal Aidagencies

Number of previous



To investigate fraud

and/or establish conditionof the vehicle prior to an

accident


Model

A clear explanation ofwhy fraud is

suspected.

Clear explanation ofhow the information

will assist with their

case.


someone else

Data ProtectionRegistration Number.

Companies HouseNumber (if

applicable)

Insurance policynumber and/or copy

of policy

Proof of address ifdifferent to

Companies House or

Data Protection

registration number

e.g. copy of

letterhead or invoice


8/20


8

WHO


WHAT

(data is released)

WHY



Insurance Companies,

solicitors, Legal Aidagencies

Name and address of


To establish liability and

recover costs


Model

Clear explanation ofhow the vehicle was

involved in the

alleged incident and

why the keeper

details are needed Vehicle Registration

Number of ClientsVehicle (if involved

in alleged incident)



someone else

Data ProtectionRegistration Number.

Companies HouseNumber (if

applicable)

Insurance policynumber and/or copy

of policy


Companies House or

Data Protection

registration number

e.g. copy of


Evidence of damagedvehicle or property

e.g. copy of quote/invoice for repair,

photograph, accident

report


9/20


9

WHO


WHAT

(data is released)

WHY



Solicitors/Legal Aid

agencies for matrimonialpurposes

Confirm if named party

is shown as currentregistered keeper.

To identify personal assets V888/2 Vehicle RegistrationNumber, Make and

Model

Name of individualinvolved in

matrimonial case


someone else

Data Protectionregistration number

Companies Houseregistration number

(if applicable)

Proof of address ifdifferent to Data

Protection or

Companies House

registration number

e.g. copy of



10/20


10

WHO


WHAT

(data is released)

WHY



Solicitors/ Legal Aid

agencies for judgementpurposes

Confirmation that

named party is currentregistered keeper.

Address details may

also be released if

needed to serve

judgement papers.

To ensure assets being

repossessed or seizedbelong to the person

named on a judgement.


Model

Name of individual asstated on court

judgement.

Copy of authorisationif company is acting

on behalf of someone

else

Data ProtectionRegistration number.


(if applicable) Proof of address if

different to

Companies House or

Data Protection

registration number

e.g. copy of


Copy of courtJudgement


11/20


11

WHO


WHAT

(data is released)

WHY



Solicitors/ Legal Aid

agencies acting as executorof a will or administrator of

deceaseds estate or onbehalf of executor(s) or

administrators(s)

Confirmation that

deceased is currentkeeper or date of

acquisition and disposalif deceased registered as

previous keeper.

To identify assets of

deceased.


Model

Name of deceased

Copy of documentconfirming executor

or administrator


someone else

Data ProtectionRegistration Number

Companies HouseRegistration Number

(if applicable)


Companies House or

Data Protection

registration Number

e.g. copy of



12/20


12

WHO


WHAT

(data is released)

WHY



Housing/Estate management

companies

Name and address of


To identify current keeper

of vehicle parked orabandoned on private land

V888/2. Vehicle RegistrationNumber, Make and

Model


Copy of agreementswith landowner or

confirmation that

enquirer owns the

property.


Companies Houseregistration number(if applicable)


Companies House or

Data Protection

registration number

e.g. copy of



13/20


13

WHO


WHAT

(data is released)

WHY



Petrol Station Name and address of


To identify keeper of

vehicle in order to collectmoney owed following

non payment for fuel


Model


Copy of the Drive-off report

Copy of receiptshowing registrationnumber (if

applicable)

Incident/Crimereference number (if

applicable) Data Protection

registration number


(if applicable)


Companies House or

Data Protectionregistration numbere.g. copy of



14/20


14

WHO


WHAT

(data is released)

WHY



Garages Name and address of


To identify keeper of

vehicle in order to collectmoney owed following

work carried out on thevehicle


Model


Copy of invoice Data Protection

registration number


(if applicable)


Companies House orData Protection

registration number

e.g. copy of


vehicle manufacturers for

safety recall purposes

Name and address of

registered keeper on a

specific date

Contact current keeper of

vehicle for safety recall.


Model

VOSA recallreference number



(if applicable)


Companies House or


e.g. copy of



15/20


15

WHO


WHAT

(data is released)

WHY



Finance companies/ Banks

wishing to trace theirproperty

Name and address of


To trace an individual

who has defaulted onpayments or trace a

vehicle sold on withoutstanding credit


Model

Copy of financeagreement, which

includes name and

address of individual

for cross- referencing

(if applicable)



(if applicable)


Companies House or

Data Protection

registration number

e.g. copy of



16/20


16

WHO


WHAT

(data is released)

WHY



Finance companies/ Banks Number of previous



To identify number of

keepers including namesand addresses to establish

when the person named onthe finance agreement

acquired/sold the vehicle.


Model

Copy of financeagreement, which

includes name of

individual for cross-

referencing

Data ProtectionRegistration number



Companies House or


e.g. copy ofletterhead or invoice


17/20


17

WHO


WHAT

(data is released)

WHY



Liquidators/Administrators/

Trustees in Bankruptcy

Confirmation that

named party is shown asregistered keeper and

address of registeredkeeper

To trace individual/

company assets


Model

Letter or otherappropriate evidence

of Appointment



(if applicable)


Companies House or

Data Protection

registration number



18/20


18

WHO


WHAT

(data is released)

WHY



Private Car Park

Enforcement companies

Name and address of


To identify the keeper of a

vehicle parked on privateland or breached parking

conditions enforced onthat land


Model


If issuing a chargeexplanation of why

they were unable to

do so at time of event Confirm whether a

ticketing or an ANPR

system is in place.

ATA membershipnumber

Copy of agreementsbetween landowner

and car parking

company




different to

Companies House or

Data Protection

registration numbere.g. copy of


Letterhead with ATAmembership numberof other evidence of

ATA membership


19/20


19

WHO


WHAT

(data is released)

WHY



Clamping companies Name and address of


To identify the keeper of a

vehicle which has beenclamped but not reclaimed

and pursue storage feesand/or removal fees.

To pursue costs to replace

a clamp where it has been

identified that criminaldamage has occurred.


Model


If issuing a charge,explanation of why

they were unable to

do so at time of event ATA membership

number

Copy of agreementsbetween landowner

and clamping

company

Data Protectionregistration number.



different to

Companies House or

Data Protection

registration number

e.g. copy of


Copy of evidence e.g.invoices for thestorage charges

owed.

Letterhead with ATAmembership number

or other evidence of

membership

Police crimereference number (if

reported to thepolice)

Court/individual/company/o

rganisation

Information as per court

order

Enforcement/

investigation/ legal

proceedings

Authenticated court order Copy of Court Order Copy of Court Order


20/20


20

WHO


WHAT

(data is released)

WHY



Dealerships Number of previous



To establish the names

and number of keepers fora vehicle they have for

sale in order to verify theaccuracy of the

information provided by

previous keeper when

vehicle is part exchanged.


Model

Confirmation thatvehicle is for sale at

their dealership

Data Protectionregistration number.



Companies House or



Copy of V5C

reasonable cause table-1

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