Rebecca GrantDigital Archivist, Digital Repository of Ireland

Archiving and Digital Preservation

Figshare Fest12 May 2016

The Digital Repository of Ireland is a Trusted Digital Repository for Humanities and Social Sciences Data in Ireland.DRI and Digital PreservationThe Digital Repository of Ireland is committed to the long-term preservation of deposited assets. The repository’s commitment to digital preservation best practices is informed by ISO16363 and the Data Seal of Approval (DSA), and supported by extensive international research into the practices of exemplary existing national repositories.

http://repository.dri.ie

Repositories and Digital Preservation

http://www.dcc.ac.uk/resources/policy-and-legal/overview-funders-data-policies

Aims of Digital Preservation

Ensuring the integrity of the bit stream

Copying data to a reliable digital storage system

Managing ongoing data protection in accordance with good IT practices for data security, backups, error checking

Refreshing (moving to a newer version of the same storage media, or to different storage media, with no changes to the bit stream), checking accuracy of the results (for example, checksums) and documenting the process

Maintaining multiple copies of the bit stream

Ensuring you have the right to copy and apply preservation processes, which may require negotiation with rights owners.

Digital Curation 101: Preservation Planning

Aims of Digital PreservationMaintaining accessibility

Adding sufficient representation information to data (for example, information about file format, operating system, character encoding) so that the bit stream is still meaningful and understandable in the future

Producing data in open, well-supported standard formats

Limiting the range of preservation formats to be managed (often by normalising data to standard formats)

Keeping track of developments (especially obsolescence) in hardware, software, file formats and standards that might have high impact on digital preservation

Retaining and managing the original bit stream in case future developments mean we can restore access to it.

Digital Curation 101: Preservation Planning

Policy development

DRI Policy Framework (Feb. 2012)

DRI Notice and Action Policy (Jan. 2014)

DRI Withdraw Data Policy (April 2014)

DRI Deposit Terms and Conditions (Feb. 2015)

DRI End User Terms and Conditions (March 2015)

DRI Collection Policy (April 2015)

DRI Restricted Data Policy (May 2015)

The Archival AdvantageAppraisal - determining whether or not materials have legal, informational, or other types of value.

Context of Creation and Use – capturing the context of that material is comprised of the circumstances surrounding its creation, ownership, custody, and intended use.

Authenticity - An authentic document is complete and unchanged; it has not been subject to forgery, manipulation, or any other type of alteration since it left the creator’s custody

Permanence - Preservation of the authentic materials into the foreseeable future.

Collection Level Metadata - Efficient creation of contextual and ‐descriptive metadata for discovery and access.

The Archival Advantage: Integrating Archival Expertise into Management of Born digital Library ‐Materials.

Research Data Alliance Archives and Records Professionals for Research Data Interest GroupParticipation in the RDA is open to anyone who agrees to its guiding principles of openness, consensus, balance, harmonisation, with a community driven and non-profit approach.

Currently aiming to:Provide a forum for discussion of how archives/records management principles can apply to data curation.

Communicate and coordinate with archives/records management professionals who may be outside of RDA to foster synergies, bring them into RDA, and bring the IG and relevant WG activities to the attention of the archives/records management field.

Advocate for record professionals within the RDA community.Join us! http://tinyurl.com/gks5yof

Useful linksDigital Curation 101: Preservation Planning: http://www.dcc.ac.uk/sites/default/files/documents/DC%20101%20Preservation%20Planning.pdf

Digital Preservation Coalition: http://www.dpconline.org/

JISC Research Data Spring: https://www.jisc.ac.uk/rd/projects/research-data-spring

Research Data Alliance: https://rd-alliance.org/

RDA Archives and Records Professionals for Research Data Interest Group: http://tinyurl.com/gks5yof

@beck_grant@dri_ireland

r.grant@ria.ie

http://repository.dri.iewww.dri.ie

The content of this presentation is licensed as CC-BY. Please attribute to Rebecca Grant, Digital Archivist, Digital Repository of Ireland, 2016.

Illustrations courtesy of the Digital Preservation Business Case Toolkit http://wiki.dpconline.org/