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REBIS DO IT REPORTPresented by: RHCA REBIS TeamSeptember 18, 2013

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Agenda• Objective• Status• Certification• Work Planned

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REBIS Objectives• Upgrade the current REBIS system by replacing the current client-

server architecture with a web based architecture.• It will utilize a wizard-like flow to guide the user through the process

of filling out the retiree enrollment application. The system will automatically flag invalid or missing information during CSR data entry, in order to streamline the retiree enrollment process.

• The REBIS system will provide new capabilities to reduce printing and postage costs by generating correspondence to users electronically.

• The system will provide retirees with the option to select electronic delivery of correspondence letters instead of having to be mailed. The system will provide options to retirees, carriers, and employers to submit questions or requests electronically while logged into the REBIS website.

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Accomplishments

• Completed Sprints 20 and 21• Configured the test environment for SharePoint App deployments (external

site)

• Prototypes for some letters and forms completed:• New Enrollment Letter• Creditable Coverage Letter• COBRA Letter• Beneficiary Letter• Cancellation Letter• Airtime Refund Retiree Letter• Airtime Refund Request Letter

• Work performed on Login and Registration to SharePoint siteMonthly Status Report generated

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Certification

Amount Requested this Certification• $ 1,196,536.73

Amount Previously Certified• $ 351,660.00

Remaining Appropriation not Certified• $ 398,103.27

Total Appropriated Amount • $1,946,300.00

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Work Planned• Complete Release 2 which will include:

• Login and Registration to SharePoint site. • Configure BizTalk Party and Business Profiles for Trading Partner

(Presbyterian)• Additional prototypes for Letters/Forms• Starting definition for Employer Payment and work with

developing Storyboards

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13/14 Software Architecture15 Database Design16 Database Implementation

12/10/2012 9/24/2014

1/13 2/13 3/13 4/13 5/13 6/13 7/13 8/13 9/13 10/13 11/13 12/13 1/14 2/14 3/14 4/14 5/14 6/14 7/14 8/14 9/14

12/10Project Start

5/10Initial

Requirements / Design

Complete

5/28Test Plan Complete

6/27Training Plan

Complete

7/23Detailed Design

Complete

8/19/13 - 8/1/14SW Module Development Activities Completing

3/21Planning Complete

1/11Kickoff Meeting

1/24 - 3/1JAD Sessions

9/14GO LIVE

6 month Warranty 9/25/2014 – 3/25/2015

REBIS Upgrade Project Timeline

Updated: 12/03/2013

9/19Training Complete

Product Roadmapdefines incremental

development and rollout of REBIS

components

Functional Areas addressed in Product Roadmap:17/18 Enroll Retiree Data Entry 19/20 Benefit Plan Data Entry 21/22 Executive Dashboard23/24 BizTalk 2012 Application25/26 Reports (Letters/Forms)27/28 Payment System29/30 Admin System31/32 Retiree Web Data Entry Interface33/34 New Image Input and Storage35 Database Data Migration Design36 Database Data Migration37 Database Image Integration Design38 Database Image Integration40/41 Online Help System

39 Operations Plan42 User Integration Test Signoff43 User Acceptance Test Signoff

9/12Operations

Plan Complete

44 User Documentation45 Technical Documentation46 End User Training47 Technical Training

2/4 - 8/9Architecture / Database Development

2/4Development

Sprints Begin

8/15User Integration

Test Signoff

8/29User Acceptance

Test Signoff

6/17Requirements Specification

Complete

9/27R1

12/20R2

1/24R3

4/4R4

7/11R5

8/1R6

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7/22/2013 8/1/2014

8/1/2013 9/1/2013 10/1/2013 11/1/2013 12/1/2013 1/1/2014 2/1/2014 3/1/2014 4/1/2014 5/1/2014 6/1/2014 7/1/2014

REBIS Product Roadmap

8/1/2014R6

$106,730Admin System (30)

Database Data Migration (36)Online Help (41)

1/31/2014R3

$91,667Enroll Retiree Data Entry (18)

Reports/Letters/Forms *Data Migration *

12/20/2013R2$0

Current WebsiteTransitioned to

SharePointRetiree Web Entry Interface (Partial)

4/4/2014R4

$139,015Benefit Plan Data Entry (20)

Reports/Letters/Forms *Data Migration *

9/27/2013R1$0

Admin System (partial)Enroll Retiree Data Entry (partial)

* Partial implementation of reports/letters/forms and data migration to support deployed functionality 12/03/2013 V8

Admin System (29/30)

5/23/2014R5

$290,906BizTalk 2013 (24)

Payment System (28)Image Storage/Retrieval (34)

Executive Dashboard (22)Reports and Letters (26)

Retiree Web Data Entry Interface (32)Database Image Integration (38)

Data Migration *

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