reboot your life - an elegant time management approach
TRANSCRIPT
PERSONAL PRODUCTIVITY AND LEADERSHIP –THE REBOOT YOUR LIFE PROCESS (FEAT. DAVID ALLEN)
Paul Gibbons,
2010
Tags: time management, personal
development, leadership, GTD
PAUL GIBBONS
• Public intellectual, keynote speaker• Science, philosophy, business
• Europe’s first licensed distributor of David Allen’s
methodology• THINK BIGGER, THINK BETTER PODCAST
• www.paulgibbons.net/podcasts
• Founder of Future Considerations• Ethos: Better leaders, better business, better world
• Clients on five continents including Shell, HSBC, BP, Barclays,
Cadbury, Anglo American
• Competitors: Harvard, McKinsey, Duke
• Author – Science of Change, Reboot Your Life
• Professor, Business Ethics and Leadership
DEVELOPING LEADERS
Be, do, have...
Not just skills and results, but deep transformation of ‘self’
Leaders take the long-view
Ergo, if ‘reacting’, ‘responding’, ‘meeting hopping’, you aren’t leading
THE CRUX OF THE PROBLEM
Creating long-term value requires an extraordinary level of ‘self-leadership’
The most important component of self-leadership is where you place your attention
OVERWHELM
100 – 200 emails per day
An equal number of other ‘incoming’ – phone calls, meeting actions, etc
Tracking commitments - yours and others’
...
...
Time to reflect, take a longer view, nurture new ideas
THE ESSENCE OF ‘GETTING THINGS DONE’
Managing agreements, not managing time
A systematic approach, not a software system
A practice, developed over time
THE GOAL OF GTD PRACTICE
‘Mind like water’
Mind clear
Attention where it needs to be, not on ‘open loops’
Space for creative thoughts
BENEFITS OF GTD
Increased productivity & efficiency
Increased creativity & capacity for innovation
Improved effectiveness
Clearer communication
Improved line-of-sight on action items
Improved decision-making
Improved focus
Improved alignment on goals and projects
Improved work/life mix
Improved employee engagement
Improved employee satisfaction
Improved employee retention
And of course...reduced stress
THE FIVE PHASES OF MASTERING WORKFLOW
• Collect
• Process
• Organize
• Review
• Do
THE FIVE PHASES OF MASTERING
WORKFLOW
• Collect
• Process
• Organize
• Review
• Do
The Miasmic Stacks…
ESSENTIAL TOOL #1 - MINDSWEEP
THE FIVE PHASES OF MASTERING WORKFLOW
• Collect
• Process
• Organize
• Review
• Do
ESSENTIAL TOOL #2 –PROCESSING
ESSENTIAL TOOL #3 – GREAT LISTS
@home
@computer
@travelling
@errands
@agendas
@calls
@current projects
@Someday maybe
@Waiting for
THE FIVE PHASES OF MASTERING WORKFLOW Collect
Process
Organize
Review
Do
ESSENTIAL TOOL #4 – WEEKLY REVIEW
Many lists become garbage dumps
They become untrustworthy – so you revert to keeping things in many places or in your head
Need to review the ‘red thread’ between mission, focus, projects and actions
Need to look at forward commitments – prepare for meeting, or report due, anniversary!
Need to get to your calendar before others do!
THE FIVE PHASES OF MASTERING WORKFLOW
• Collect
• Process
• Organize
• Review
• Do
BLEND OF LEARNING TOOLS
Coaching
Seminars
eLearning
THANK YOU
WWW.PAULGIBBONS.NET