rebuilding lives, sharing knowledge, shaping systems connecticut balance of state provider meeting...

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Rebuilding Lives, Sharing Knowledge, Shaping Systems Connecticut Balance of State Provider Meeting March 26, 2013 Slide 2 Agenda Welcome, Introductions & Acknowledgments BOS Overview 2012 CoC Application Debrief HUD, HEARTH and BOS Priorities & Policies 2012 Renewal Evaluation Results 2013 Renewal Evaluation Criteria, Scoring & Process Annual Performance Review (APR) Highlights 2013 BOS NOFA Process Slide 3 What is the BOS CoC? Balance of State regions: New Haven suburbs Hartford suburbs The Valley Windham/Tolland Counties Litchfield County Manchester SE CT - New London/Norwich Middletown/Middlesex Bristol Danbury New Britain Slide 4 Slide 5 BOS Steering Committee Members SC Members: CT DMHAS, DSS, DOE; CHFA, VA, CCEH, CSH, Consumer Local Sub-CoC Representatives Bristol, Danbury, Litchfield Cty, Manchester, Middlesex Cty, SE CT, Windham/Tolland Adding Criminal Justice, others per Action Plan Requirements for Local Sub-CoC Steering Committee representation: Locality must have: Functioning CoC or planning body At least 4 mtgs per year (and provide documentation of mtgs) Slide 6 BOS Subcommittees Meet as part of Steering Committee Meetings (monthly or bi-monthly) HMIS - comprised of SC members and/or reps from localities with SC representation Review HMIS implementation and compliance with HUD Review HMIS Reports and Monitor Data Quality Ensure CoC is prepared for HEARTH by obtaining baseline performance data Identify HMIS support and training needs Report and make recommendations to BOS Steering Committee Slide 7 BOS Subcommittees (cont) Mainstream Resources Monitor BOS programs performance on Accessing Mainstream Resources and Benefits Work on Discharge Planning with Foster Care, DOC, Hospitals Help coordinate BOS CoC Resources with other Mainstream Funding/Services NSP, VASH, DOE Coordinate trainings on entitlements and employment Slide 8 2012 Application Debrief BOS Renewal Awards: $11,614,987 all 71 renewals funded Rental Assistance 29 projects - $5,766,934 Leasing 30 projects - $4,332,786 Operating/Services 11 projects - $1,457,202 HMIS 1 project - $58,065 Reallocation and New Project awards to be announced this Spring Slide 9 2012 Debrief NOFA: No more Exhibit 1 and 2 Additional Planning Questions and Outcome Measures Ranking and Tiering 2013 NOFA due out May/June!!!!!!!!! Slide 10 2012 CoC Scoring Factor2011 Points2012 Points Performance 3234 Strategic Planning - See CoC Action Plan 2255 CoC Housing & Services 14 Leveraging In performance (3)6 Homeless Needs & Data Collection 26 HMIS 13 PIT - 8 Housing Emphasis 6Not in scoring Bonus admin at or below 7% and 100% CH in bonus N/A4 Total Possible 100134 Slide 11 New Budget Categories Supportive Services Beginning with 2012 1. Assessment of Service Needs 2. Assistance with Moving Costs 3. Case Management 4. Child Care 5. Education Services 6. Employment Assistance 7. Food 8. Housing Counseling Services 9. Legal Services 10. Life Skills 11. Mental Health Services 12. Outpatient Health Services 13. Outreach Services 14. Substance Abuse Treatment Services 15. Transportation 16. Utility Deposits Slide 12 Beginning with 2012 Application 1. Maintenance/Repair Exterminating, garbage removal, janitorial contracts, annual 2. Property Taxes and Insurance 3. Replacement Reserve 4. Building Security 5. Electricity, Gas, and Water 6. Furniture 7. Equipment (lease, buy) New Budget Categories - Operating Funds Slide 13 2012 Debrief 2012 Housing Inventory (HIC) Emergency Shelter: beds Individual beds: 497 Families: 124 units/385 beds Transitional Housing: 541 beds Individual beds: 255 Families: 83 units/232 beds Permanent Supportive Housing: units Individuals: 1076 Families: 274 units/813 beds Slide 14 2012 Debrief 2012 PIT Homeless Count Single Adults - People Sheltered: 555 Transitional: 217 Chronic:170 Total: 772 Families - Households Sheltered: 106 Transitional: 70 Chronic: 13 Total: 176 Slide 15 2012 Consolidated Application (formerly Exhibit I) Performance and 2013 Goals In 2012, CoC met objectives in identified in 2011 CH Beds CH Beds in 2012 - 623 2013 Goal is 652 TH to PH 78% of people exiting TH went to PH in 2012 2013 Goal is 79% Slide 16 2012 Consolidated Application (formerly Exhibit I) Performance and 2013 Goals 2 PSH Retention 90% of people stayed in PSH six months or longer 2013 Goal is 90% Decrease # of Homeless Families There were 187 homeless families in 2012 2013 Goal is 186 Employment 22% of people were employed at program exit in 2012 2013 Goal is 23% Slide 17 2012 Consolidated Application (formerly Exhibit I) Performance and 2013 Goals - 3 NEW -- Obtained mainstream benefits at program exit Standard is 20% In 2012, 72% had mainstream benefit at exit 2013 Goal is 73% NEW Reallocation 2013 Goal is to reallocate 1 TH or SSO project Please contact CoC asap if you are interested in reallocation Slide 18 Mainstream Resources at Exit BOS Performance Slide 19 HEARTH Highlights HEARTH INDICATORS Decrease numbers of people who are homeless Reduce returns to homelessness Decrease length of stay in the homeless system Increase income, exits to PH Slide 20 HEARTH Highlights - Rental Assistance & Leasing No more SHP and S+C programs are together under HEARTH as one Rental Assistance Projects Old S+C and projects that converted Tenant holds lease, rental assistance is administered through housing authority or DMHAS Leasing Projects Agency holds lease, HUD is exploring different options and will issue guidance on this Services/Operating Projects Projects with services and/or operating monies Slide 21 HEARTH Highlights - Performance Greater emphasis on performance Report in project application and APRs: Obtain/maintain PH Maintain/increase income Focus on: APRs submitted on time Regular draw-down of funds Spending all program funds Match and Leveraging with letters/documentation Slide 22 CoC required to demonstrate that it is: Collaborating with local education agencies to assist in identification of homeless families and Informing homeless families and youth of their eligibility for McKinney-Vento education services CoC required to demonstrate that it is: Considering education needs of children when families are placed in emergency or transitional shelter and Placing families with children as close as possible to schools of origin HUD Policies Reminders CoC Required Educational Assurances Slide 23 Projects and programs serving families with children must demonstrate that their programs are: Establishing policies and practices that are consistent with the education subtitle of McKinney-Vento Act and other laws relating to education and related services to homeless people Designating a staff person to ensure that children are enrolled in school and connected to services in the community including programs such as: Head Start Part C of the Individuals with Disabilities Education Act McKinney-Vento education services Programs Required Educational Assurances Slide 24 Liaisons in every school district with responsibilities to identify homeless children, assist with enrollment and participation, refer families to Head Start and other services School Stability schools must keep in original schools, unless not in best interest or not desired by parent/youth Transportation schools must provide for stability and access, even crossing district lines Immediate Enrollment even without records Rights under the Education Subtitle of McKinney Vento Slide 25 Dispute process families and youth can dispute school decisions; must be enrolled during the dispute process Homeless children and youth are categorically eligible for free school meals; they do not have to fill out paperwork (list from liaison or shelter director suffices) Homeless children and youth are categorically eligible for extra support through Title I (Education for Disadvantaged Federal program), no matter what school they attend Rights under the Education Subtitle (cont) Slide 26 Unaccompanied youth: a child or youth who meets the definition of homeless and is not in the physical custody of a parent or guardian. These youth are typically fleeing abuse or neglect at home, but are not involved in the child welfare system Liaisons must consider their wishes in school placement, help with disputes Preschool children: 51% of all children in HUD- funded shelters are under the age of 6. Liaisons must ensure homeless children have access to Head Start and LEA-administered preschool programs Rights under the Education Subtitle - Special Populations Slide 27 HUD Policies Reminders Requirements for Mainstream Resources Enrollment Case managers systematically assist clients in completing applications for mainstream benefits Homeless assistance providers supply transportation assistance to clients to attend mainstream benefit appointments, employment training, or jobs Homeless assistance providers use a single application form for four or more mainstream programs Homeless assistance providers have staff systematically follow-up to ensure mainstream benefits are received Slide 28 Addressing Street, Veteran and Youth Homelessness Describe the CoC's current efforts to combat homelessness among veterans and youth Identify organizations that are currently serving these populations, how these efforts are consistent with CoC strategic plan goals, and how the CoC plans to address this issue in the future Describe the CoCs efforts to identify and engage persons that routinely sleep on the streets or other places not meant for human habitation Slide 29 Coordinated Access Required by HUD Opening Doors - Crisis Response Group working on plans Next meeting 4/19 @ 1:00 pm Build and expand existing systems ex. 211 Implementation to begin this summer Slide 30 BOS Admissions Policies - Marketing Marketing for Housing and Services: NOFA Language: Describe the procedures