reco & rwasco br100 - inventory
TRANSCRIPT
1
AIM
BR.100 INVENTORY
Application Setups
Reco & Rwasco
Author: Raymond Mangulama
Creation Date: May 26, 2010 Last Updated: June 14, 2010 Version: Final 1.0
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1. Document Control
Change Record
Date Author Version Change Reference
01-June-10 Raymond Mangulama Draft No Previous Document
Reviewers
Name Position
Martin Ashelford Project Manager
Raymond Mangulama Team Leader
Distribution
Copy No.
Name Location
1 Library Master Project Library
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3
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Table of Contents
1. Document Control ............................................................................................................................... 2
2. The prerequisites setups that must be done before setting up inventory.................................................. 4
3. Define your Inventory Flexfield ........................................................................................................... 5
4. Define your Calendar ........................................................................................................................... 6
5. Update System Profile Options ............................................................................................................ 8
6. Define Locations................................................................................................................................ 10
7. Define your Inventory Organizations .................................................................................................. 11
8. Define your cost types........................................................................................................................ 15
9. Define your Unit of measure classes ................................................................................................... 16
10. Define your Subinventories ............................................................................................................ 17
11. Define your stock locators.............................................................................................................. 18
12. Define Item planners ...................................................................................................................... 19
13. Define your Categories .................................................................................................................. 20
14. Define your Category Sets ............................................................................................................. 21
15. Define your default category sets ................................................................................................... 22
16. Define your shipping networks ....................................................................................................... 23
17. Define custom transaction types ..................................................................................................... 24
18. Define your transaction reasons...................................................................................................... 25
19. Define your receiving options ........................................................................................................ 26
20. Modify your request managers ....................................................................................................... 27
21. Define Item Templates ................................................................................................................... 28
22. Open and Closed Issues on this deliverable .................................................................................... 39
Open Issues ............................................................................................................................................ 39
Closed Issues .......................................................................................................................................... 39
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2. The prerequisites setups that must be done before setting
up inventory
I. Define Primary Ledgers
Navigate: Setup >> Financials >> Accounting Setup Manager>>Accounting setups
Description: Use window to define primary ledger
Note: Please refer to GL setup document
II. Define Calendar
Navigate: Setup >> Financials >> Accounting Calendar >> Accounting
Description: Use this form to define your calendar. You associate a calendar and a
period type.
Note: Please refer to GL setup document
III. Define Locations
Navigate: Setup >> Organizations >> Locations
Description: Use this form to enter locations and their addresses for your
organization
Note: Please refer to HRMS setup document
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3. Define your Inventory Flexfield
Description: Plan your key flexfield structures carefully, including all your segment
information such as segment order and field lengths, before you define your segments using
this form.
Decide on which one to use, whether it’s the system items or the items categories
(N)Setup >> Flexfields >> Key >> Segments
Application : Inventory
Flexfield Title : Item Categories
Code : ITEM_CATEGORIES
Segments:
Number Name Window
Prompt
Column Valueset
1 Item Category Item Category SEGMENT1 RR_Item_Category_VS
2 Item Code Item Code SEGMENT2 RR_Item_Code_VS
Value sets:
Value Set Name Description Security
Type
Format
Type
Max Size Validation
Type
Edit Information
RR_Item_Code_VS Reco &
Rwasco
Item code
value set
Non-
Hierarchical
Char 10 Dependent Dependent on
the Item Category
RR_Item_Category_VS Reco &
Rwasco
Item
Category
Value Set
Non-
Hierarchical
Char 10 Independent
After definition of the value sets Freeze and compile and make sure that it compiled
successfully before populating the list of values.
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4. Define your Calendar
(N) Setup > Organizations > Calendars
A workday calendar defines the valid working days for an inventory organization and
consists of repeating pattern of days on and days off and exceptions to that pattern. This
allows you to, for example, designate a normal workday as a scheduled downtime day, or
designate a holiday as a workday.
Name Description Quarterly Type From To Workday Pattern
RR_WDC Reco & Rwasco
Workdat Calendar
5/4/4 Week
Pattern
01-JAN-
2010
01-JAN-
2014
- Seq 1 (On 5 days Off
2 Days
- Seq 2 (On 6 Days Off
1 Day
Then click on Tools > Build
Make sure the calendar has completed successfully
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5. Update System Profile Options
Switch responsibility to system administrator then follow the navigation
(N)Profile > System: Application = Inventory
Application Profile Options Setting
Option Value
INV: Item Form Folder Category Set Inventory
INV:Cross Reference Type Item's Global Trading Item Number
INV: Allow Expense to Asset Transfer Yes
INV:Debug Level 0
INV: Debug Trace No
INV: Debug file (Including the complete path) /tmp/invdbg.db
INV: Default Item Status Active
INV: Default Primary Unit Of Measure** EACH
INV: Dynamic Precision Option for quantity on
reports
-9,999,999.00
HR User Type HR with Payroll User
INV: Inter-Organization Currency conversion Spot
INV: Intercompany Currency conversion Spot
INV: Item Master Flexfield System Items / Item Categories
INV: Maximum Number of Quantity Trees 500
INV: Minmax Reorder Approval Approvel Required
INV: Product Family Item Template Name @Purchased Item
INV: Replenishment Count Line Failure Continue processing
INV: Replenishment Count Requisition Approval Approval Required
INV: RPC Timeout 300
INV: Restrict Receipt of Serials No
INV: Round Reorder Qty Yes
INV: Save Search Items Yes
INV: Transaction Date Validation Provide warning when date in past period
INV: Updateable Item Name No
INV:Capable to Promise ATP Based on Collected Data
INV:Override Neg for Backflush No
INV:Purchasing By Revision No
INV: Updateable Customer Item Yes
TP:INV Cycle Count Approvals Form Online processing
TP:INV Cycle Count Entries form Online processing
TP:INV Enter replenishment count form Concurrent processing
TP:INV Inter-Organization Transfer Form Online processing
TP:INV Miscellaneous issue and receipt form Online processing
TP:INV Move Order Transact Form Online processing
TP:INV Transfer between subinventories form Online processing
TP:INV Transaction Processing Mode Form Level processing
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Option Value
TP:INV Transfer between Subinventories Form Online processing
TP:INV Update Average Cost form Online processing
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6. Define Locations
These can be defined in the system if not yet defined from human resources module.
(N)Setup > Organizations > Locations
Use this zone to enter the names and addresses for the locations you use within you
organization. Name
AVENUE DU LAC IHEMA Global Yes
Description HEADQUARTERS
Inactive Date
Address Style Generic
Address P.O. Box 537, Kigali Rw
Shipping Details
Contact
Ship To Location
AVENUE DU LAC IHEMA
Ship To Site Yes Bill To Site
Yes
Receiving Site
Yes Internal Site
Yes
Office Site Yes
Other Details
Inventory Organization
HQ-Head Office Tax Code
EDI Location
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7. Define your Inventory Organizations
(N) Setup > Organizations > Organization
Description: Use this form to define an organization and its related information. This Setup
should be done for each and every inventory organization. Note that this is the Item master
organization which should only be used to define inventory Items and not for any
transactions.
Note: This is an Oracle Inventory required setup.
Name Location
Dates, From
Internal or
External
Organization Classifications
Enabled
Head Quarters Internal HR Organization Yes
Inventory Organization Yes
Inventory Organization > Accounting Information
Name Value
Primary Ledger RR_LEDGER2021(RWF)
Legal Entity RECO & RWASCO_LE
Operating Unit Reco & Rwasco Operating Unit
Inventory Parameters
Organization Code
HQM
Master Organization
HEADQUARTERS
Calendar RR_WDC
Demand Class
Move Order Timeout Period
Move Order Timeout Action Approval automatically
Locator Control None
Enforce Locator Alias
Uniqueness
No
Quantity Skipping Inspection
Control
No
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Allow Negative Balance No
Auto Delete Allocations at
Move Order cancel
None
Costing Information
Use this window to define the Costing Information
Costing Organization HEADQUARTERS
Costing Method Average
Rates Cost Type RR_AVG
Transfer to GL Yes
Reverse Encumbrance None
Defer Logical
Transactions
None
Cost Cutoff Date None
Default material sub-
Element
None
Material Overhead sub-
Element
Default Cost Group RR_CG
Valuation Accounts
Material 00-000-000-00-3100000-000
Outside Processing 00-000-000-00-3711000-000
Material Overhead 00-000-000-00-3712000-000
Overhead 00-000-000-00-3713000-000
Resource 00-000-000-00-3714000-000
Expense 00-000-000-00-3715000-000
Revision, Lot and Serial Number Controls Window
Use this Window to define and update revision, lot & serial number control details for the organization.
Starting Revision
0
Lot Number Uniqueness
None
Lot Number Generation
At Item Level
Lot Number Prefix
Zero Pad Suffix
Not applicable
Total Lot Number length
30
Serial Number Control
Uniqueness
Within Inventory model and items
Serial Number generation
At Organization Level
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Prefix None
Serial Number Prefix
Starting serial Number
01
ATP/ Picking Defaults Window “1”
Use this Window to define and update available to promise, picking options, and item sourcing details. Used in
conjunction with Order Entry.
Default ATP Rule
None
Default Picking Rule
None
Sub inventory Picking Order
None
Locator Picking Order
Type
Organization
Sub Inventory
Overpicking for Tranfer
Order Enabled
Yes
Inter-Organization Options & Accounts Window
Inter-organization Tranfer
Changes
None
Purchase Price Variance
None
Receivable None
Payable None
In Transit Inventory
00-000-000-00-3100000-000
Other Accounts Window
Use this Window to define and update receiving accounts, profit and loss and average cost variance accounts
Purchase Price Variance
None
Invoice Price Variance
00-000-000-00-3721000-000
Inventory Accounts Payable
Accrual
00-000-000-00-3722000-000
Encumbrance None
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Sales 00-000-000-00-71-000
Cost of Goods Sold
00-000-000-00-6000000-000
Project Clearance Account
None
Deferred COGS Account 00-000-000-00-3723000-000
Cost Variance Account 00-000-000-00-3724000-000
R Receiving Information
Receiving Inventory Account 00-000-000-00-3716000-000
Clearing Account 00-000-000-00-3717000-000
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8. Define your cost types
(N)Setup > Costs > Cost Types
Cost Type : RR_AVG
Description : Reco & Rwasco Weighted Average Cost Type
Default Cost Type : Average
Multi Org : Yes
Allow Updates : Yes
Available for engineering : No
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9. Define your Unit of measure classes
(N)Setup > Units Of Measure > Classes
Name Description
Base
Unit UOM
Inactive
On
Each Each Item Eac
Length Length Meter Mtr
Mass Mass Kilogram Kg
Packet Packet Pack Pkt
Period Period Daily DAY
Piece Pieces Piece Pcs
Define the Unit Of Measures
(N)Setup > Units Of Measure > Unit Of Measure
Name UOM Description
Base
Unit Class
Inactive
On
Each Eac Each * Each
Meter Mtr Meter * Length
Kilogram Kg Kilogram * Mass
Pack Pkt Pack * Packet
Bi-
Weekly BWK Bi-Weekly Period
Daily DAY Daily * Period
Half
Yearly HYR Half Yearly Period
Monthly MTH Monthly
Period
Quarterly QTR Quarterly
Period
Weekly WK Weekly
Period
Yearly YR Yearly
Period
Piece Pcs Piece * Piece
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10.Define your Subinventories
Navigate: Setup >> Organizations >> Subinventories
Description: Use this form to define and update subinventories
Note: The Number of sub inventories is set to grow with the organization.
Main Window
Name Central Stores
Description Main Stores
Status Active
Default Cost Group RR_CG
Type Storage
MAIN
Qty Tracked Yes
Asset Subinventory Yes
Depreciable No
Include in ATP Yes
Allow Reservation Yes
Nettable
Yes
Enable PAR level Planning No
Default Replenishment Order Quantity
Qty Tracked Yes
ACCOUNTS
Material
Outside Processing
Material Overhead
Overhead
Resource
Expense
Encumbrance none
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11.Define your stock locators
Navigate: Setup >> Organizations >> Stock Locators
Description: Use this form to define and update locators.
Note: The stock locator flexfield has to have been defined before
(N)Setup > Flexfields > Key > Segments >
Application : Inventory
Title : Stock Locators
Number : 10
Name : Stock Locators
Windows Prompt: Stock Locators
Column : Segment 1
Value Set : RR_Stock_Locator
Name Row Rack Bin
Subinventory
Water
Description Rows
Descriptive Text
Picking Order
Inactive On
Maximum Units
Volume UOM
Maximum Volume
Weight UOM
Maximum Weight
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12.Define Item planners
This Varies from Organization to organization, as in most cases this becomes apparent to the users later on
during and or after training once the min-max planning has been thoroughly demonstrated.
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13.Define your Categories
(N)Setup > Items > Categories > Category codes
Structure Name
Contract Categories
Category Inventory.Expense
Description Inventory Expense Items (Stockable)
Enabled Yes
Inactive Date
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14.Define your Category Sets
Navigate: Setup >> Items >> Categories >> Category Sets
Description: Use this form to create sets that group your categories into functional areas
.
This is an Oracle Inventory required setup.
Name Inventory
Description Inventory category set
Flexfield Structure
Item categories
Control Level
Organization level
Default Category
Inventory.Expense
Allow Multiple Item
category Assignments
No
Enforce List of Valid
Categories
No
Valid Categories Window Use this Window to define and update a list of valid categories for
this set
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15.Define your default category sets
Navigate: Setup >> Item >> Categories >> Default Category Sets
Description: Use this form to define and update default category sets for your functional
areas.
Note: This is an Oracle Inventory required setup.
FUNCTIONAL AREA
CATEGORY SET
DESCRIPTION
Inventory Inventory Inventory Category Set
Purchasing Inventory Inventory Category Set
Planning Inventory Inventory Category Set
Service Inventory Inventory Category Set
Cost Inventory Inventory Category Set
Engineering Inventory Inventory Category Set
Order Entry Inventory Inventory Category Set
Product line accounting Inventory Inventory Category Set
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16.Define your shipping networks
Navigate: Setup >> Organizations >> Shipping Networks
This setup must be done after the inventory organizations have all been defined and confirmed on the
shipping networks.
Organization Scope
HQ From or To Org
From To Transfer
Type
FOB Receipt
Routing
Charge
Type
Transfer
Transfer Credit
Account
Inter-Org Receivable
Account
Inter-Org
Payable
Account
Intransit
Account
CST HQ Intransit Receipt Standard None 00-000-000-
00-3100000-
000
00-000-000-00-
4710000-000
00-000-000-
00-4710000-
000
00-000-000-
00-3100000-
000
Do this for all the subsequent inventory organizations that have shipping networks
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17.Define custom transaction types
Navigate: Setup >> Transactions >> Types
Description: Use this form to define your transaction types
Name Description Source Type Action
Notification
Location
Reqrd
Opening Balance Opening Balances Inventory Receipt into
stores
Yes Yes
Issue To User Items Issuance to user Inventory Issue from stores YES
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18.Define your transaction reasons
Navigate: Setup >> Transactions >> Reasons
Description: Use this form to define your transaction reasons.
Name Description Inactive Date
POST Increase and Decrease
Opening Balance Opening Stock / Insufficient
Balances
Issue from stores Issue Items from Stores
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19.Define your receiving options
Navigate: Setup >> Organization>>Receiving Parameter
Description: Use this Window to define the defaults you can later use to speed up data entry and enforce
system wide requirements. Although this form is part of the Oracle Inventory set up the field data should
be coordinated with the purchasing function
Inventory Organization
Central Stores
Receiving Option
Enforce Ship-To Warning
ASN Control Action Warning
Receipt Days Early 3
Receipt Days Late 3
Receipt Days Exceed-Action Warning
Over Receipt Tolerance (%) 3
Over Receipt Action Warning
RMA Receipt Routing Inspection Required
Receipt Routing Inspection Required
Allow Substitute Receipts Yes
Allow Unordered Receipts -
Allow Express Transactions -
Allow Cascade Transactions -
Allow Blind Receiving -
Validate Serial Numbers on RMA Receipts -
Receipt Number Generation Automatic
Receipt Number Type Alphanumeric
Next Receipt Number 1 Validate Lots on RMA Receipts Restricted
ACCOUNTING Receiving Inventory Account
Retroactive Price Adjustment Account -
Clearing Account
Cost Factors Interface to Advanced Pricing None
Interface to Transportation Execution None
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20.Modify your request managers
Navigate: Setup >> Transactions >> Interface Managers
Name Status Worker Rows
Timeout
Process Interval
Minutes Minutes
Cost Manager Inactive 200 0 59
Lot Move transactions Inactive 200 0 5
Material Transaction
Inactive 500 0 5
Move transactions Inactive 200 40 5
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21.Define Item Templates
Navigate: Setup>>Items>>Templates
Template Name Reco Stockable Description RR Item Template
Organization Reco Stores
Attribute Name Control At Value
User Item Type Master Inventory Type
Item Status Master Active
Primary Unit of Measure Master Each
Conversions Master Standard
Description Master
Tracking UOM Indicator Master Primary
Pricing UOM Indicator Master Primary
Defaulting Control Master Default
Secondary Unit of Measure Master Each
Deviation Factor + Master
Deviation Factor - Master
Inventory Item Master Yes
Stockable Master Yes
Transactable Master Yes
Revision Control Master Not under revision quantity control
Lot Control Master No lot control
Starting Lot Number Master
Starting Lot Prefix Master
Serial Number Generation Master No serial number control
Starting Serial Number Master
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Starting Serial Prefix Master
Lot Expiration Master
Shelf Life Days Master
Restrict Subinventories Master
Locator Control Master
Restrict Locators Master
Reservable Master Reservable
Cycle Count Enabled Master Yes
Negative Measurement Error Master
Positive Measurement Error Master
Check Material Shortage Org
Lot Status Enabled Org
Default Lot Status Org
Serial Status Enabled Org
Default Serial Status Org
Lot Split Enabled Org
Lot Merge Enabled Org
Lot Translate Enabled Master
Lot Substitution Enabled Org
Bulk Picked Org
Lot Divisible Org
Grade Controlled Org
Default Grade Org
Child Lot Enabled Org
Child Lot Generation Org
Child Lot Prefix Org
30
Child Lot Starting Number Org
Child Lot Format Validation Org
Retest Interval Org
Expiration Action Interval Org
Expiration Action Org
Maturity Days Org
Hold Days Org
Copy Lot Attributes Org
BOM Item Type Master
BOM Allowed Master
Base Model Master
Autocreated Configuration Master
Configurator Model Type Master
Create Configured Item, BOM Master
Match Configuration Master
Costing Enabled Master Yes
Inventory Asset Value Master Yes
Cost of Goods Sold Account Org
Include in Rollup Master
Standard Lot Size Master
Purchased Master Yes
Purchasable Master Yes
Default Buyer Master
Use Approved Supplier Master
Input Tax Classification Code Org
Taxable Master
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Receipt Close Tolerance Master
Allow Description Update Master Yes
Inspection Required Master
Receipt Required Master
Market Price Master
UN Number Master
Hazard Class Master
RFQ Required Master
List Price Master
Price Tolerance % Master
Asset Category Master
Rounding Factor Master
Unit of Issue Master
Outside Processing Item Master
Outside Processing Unit Type Master
Invoice Close Tolerance Master
Encumbrance Account Org
Expense Account Org
Outsourced Assembly Org
Over-Receipt Qty Action Master
Receipt Routing Master
Over-Receipt Qty Tolerance Master
Enforce Ship-To Master
Allow Substitute Receipts Master
Allow Unordered Receipts Master
Allow Express Transactions Master
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Days Early Receipt Allowed Master
Days Late Receipt Allowed Master
Receipt Date Action Master
Weight Unit of Measure Master
Unit Weight Master
Volume Unit of Measure Master
Unit Volume Master
Container Master
Vehicle Master
Maximum Load Weight Org
Minimum Fill Percentage Org
Internal Volume Org
Container Type Org
Collateral Item Master
Event Master
Electronic Format Master
Downloadable Master
OM Indivisible Org
Dimension Unit of Measure Master
Length Master
Width Master
Height Master
Inventory Planning Method Master
Make or Buy Master Buy
Planner Org
Min-Max Minimum Quantity Master
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Min-Max Maximum Quantity Master
Safety Stock Bucket Days Master
Carrying Cost Percent Master
Order Cost Master
Safety Stock Percent Master
Safety Stock Master
Fixed Order Quantity Master
Fixed Days Supply Master
Minimum Order Quantity Master
Maximum Order Quantity Master
Fixed Lot Size Multiplier Master
Source Type Master
Source Organization Org
Source Subinventory Org
Minimum Quantity Org
Minimum days of supply Org
Maximum Quantity Org
Maximum days of supply Org
Fixed Quantity Org
Release Authorization Required Org
Consigned Org
Forecast Type Org
Window Days Org
Auto-expire ASN Org
Subcontracting Component Org
MRP Planning Method Master
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Forecast Control Master
Planning Exception Set Org
Shrinkage Rate Master
End Assembly Pegging Master
Round Order Quantities Master
Planned Inventory Point Org
Create Supply Org
Acceptable Early Days Master
Critical Component Org
Exclude From Budget Org
Calculate ATP Master
Reduce MPS Master
Repetitive Planning Master
Overrun Percentage Master
Acceptable Rate - Master
Acceptable Rate + Master
Planning Time Fence Master
Planning Time Fence Days Master
Demand Time Fence Master
Demand Time Fence Days Master
Release Time Fence Master
Release Time Fence Days Master
Substitution Window Org
Substitution Window Days Org
DRP Planned Org
Maximum Inventory Days Supply Org
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Maximum Inventory Window Org
Target Inventory Days Supply Org
Target Inventory Window Org
Continuous Inter Org transfers Org
Convergence Pattern Org
Divergence Pattern Org
Repair Program Org
Repair Lead-time Org
Repair Yield Org
Pre-positioning Point Org
Preprocessing Lead Time Org
Processing Lead Time Org
Post processing Lead Time Org
Fixed Lead Time Org
Variable Lead Time Org
Cum Manufacturing Lead Time Org
Cumulative Total Lead Time Org
Lead Time Lot Size Master
Build in WIP Master
WIP Supply Type Master
WIP Supply Subinventory Org
WIP Supply Locator Org
Over completion Tolerance Type Org
Over completion Tolerance Value Org
Inventory Carry Penalty Org
Operation Slack Penalty Org
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Customer Ordered Master
Customer Orders Enabled Master
Internal Ordered Master Yes
Internal Orders Enabled Master Yes
Shippable Master
OE Transactable Master
Picking Rule Master
Pick Components Master
Assemble to Order Master
Check ATP Master
ATP Components Master
ATP Rule Master
Ship Model Complete Master
Default Shipping Organization Master
Default SO Source Type Master
Returnable Master
RMA Inspection Required Master
Over Shipment Tolerance Master
Under Shipment Tolerance Master
Over Return Tolerance Master
Financing Allowed Org
Charge Periodicity Master
Invoiceable Item Master
Invoice Enabled Master
Accounting Rule Master
Invoicing Rule Master
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Output Tax Classification Code Master
Sales Account Org
Payment Terms Master
Contract Item Type Master
Contract Duration Period Master
Contract Duration Master
Coverage Template Master
Service Request Master
Enable Contract Coverage Master
Billing Type Master
Enable Service Billing Master
Enable Defect Tracking Org
Track in Installed Base Master
Create Fixed Asset Org
Item Instance Class Master
Starting Delay (Days) Master
Recipe Enabled Org
Process Quality Enabled Org
Process Execution Enabled Org
Process Costing Enabled Org
Process Supply Subinventory Org
Process Supply Locator Org
Process Yield Subinventory Org
Process Yield Locator Org
Hazardous Material Org
CAS Number Org
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22.Open and Closed Issues on this deliverable
Open Issues
ID Issue Resolution Responsibility Target Date Impact
Date
1
2
3
4
Closed Issues
ID Issue Resolution Responsibility Target Date Impact
Date