recommended motion: viii€¦ · minutes of the july 9, 2008 regular board meeting.” d....

EASTERN SUFFOLK BOCES REGULAR MEETING, HARRY B. WARD TECHNICAL AND ACADEMIC CENTER, RIVERHEAD, NEW YORK, WEDNESDAY, AUGUST 27, 2008

AGENDA I. Call to Order II. Pledge of Allegiance III. Comments from the Board President IV. Comments from the District Superintendent V. Visitors VI. Executive Staff Reports

(Supporting Information) A. Chief Operating Officer B. Associate Superintendent for Educational Services C. Associate Superintendent for Management Services D. Assistant Superintendent for Human Resources

VII. Unfinished Business

A. Board Policies – Second Reading and Adoption (Supporting Information - Policies)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby adopts the following policies:

Policy

Number Policy Title 3220 Table of Organization 3221 Table of Organization - DELETE 4431 Disposal of ESBOCES Property - DELETE”

VIII. Agenda Review

IX. Minutes/Financials/Personnel/New Business – Consent Agenda

A. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, has determined that each of the actions being taken through approval of the consent agenda is a Type II action under the State Environmental Quality Review Act (SEQRA) regulations, 6 NYCRR 617.5, which has no significant impact on the environment.”

B. Recommended Acceptance of Organization Meeting Minutes (Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the Minutes of the July 9, 2008 Organization Meeting.”

C. Recommended Acceptance of Regular Board Meeting Minutes (Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the Minutes of the July 9, 2008 Regular Board Meeting.”

D. Recommended Acceptance of Financial Reports (Supporting Information) The Budget Amendment and Budget Transfers Report for June 2008 and the Budget Summary Report as of June 2008 will be presented to the Board upon completion of our year-end closing activities and independent audit.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following financial reports:

• Treasurer’s Report for June 2008 • Receivables Report for June 2008 • Schedule of Bills for June 2008 • Extra Classroom Activity Fund Treasurer’s Report for the Quarter Ending June 2008”

E. Recommended Approval of Bids

Extend Bid #007-01: Automotive Parts Washer and Service Opening Date: July 27, 2006 Original Term of Contract: August 30, 2006 – August 30, 2007 First Extension of Contract: August 31, 2007 – August 30, 2008 Second Extension of Contract: August 31, 2008 – August 31, 2009 (Supporting Information – Bid Recommendation Memo and Award Report)

The above-referenced bid for automotive parts washer and service was previously extended at the August 29, 2007 Board Meeting to Safety-Kleen Systems, Inc, of Plano, TX. The current contract expires on August 30, 2008, and the specifications provide for an option to extend the original contract for two additional years, in one-year increments. The service provided by Safety-Kleen Systems, Inc, of Plano, TX, during the initial and extended contract terms was satisfactory. The vendor has agreed to extend the contract at the same prices, under the same terms and conditions, and in accordance with the original bid specifications as follows:

Vendor

Number of Items Recommended for Extension of Award

Safety-Kleen Systems, Inc. Plano, TX 5

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby extends the award of Bid #007-01: Automotive Parts Washer and Service for the period August 31, 2008 through August 31, 2009 to Safety-Kleen Systems, Inc. of Plano, TX, as indicated above and detailed in the supporting documentation.” Extend Bid #007-03: Promotional Items

Opening Date: July 27, 2006 Original Term of Contract: August 30, 2006 – August 30, 2007 First Extension of Contract: November 1, 2007 – August 30, 2008 Second Extension of Contract: August 31, 2008 – August 31, 2009 (Supporting Information – Bid Recommendation Memo and Award Report)

The above-referenced bid for promotional items was previously extended at the November 1, 2007 Board Meeting to Authentic Promotions.com of Sacramento, CA; General Premium of Baiting Hollow, NY; and Print Visions, Inc. of Hauppauge, NY. The current contract expires on August 30, 2008, and the specifications provide an option to extend the original contract for two additional years, in one-year increments. The services provided by Authentic Promotions.com, General Premium, and Print Visions during the initial and extended contract terms have been satisfactory. Each vendor has agreed to extend the contract at the same prices, under the same terms and conditions, and in accordance with the original bid specifications as follows:

Vendor Number of Items Recommended for

Extension of Award Authentic Promotions.com Sacramento, CA

2

General Premium Baiting Hollow, NY

13

Print Visions, Inc. Hauppauge, NY

12

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby extends the award of Bid #007-03: Promotional Items for the period August 31, 2008 through August 31, 2009 to Authentic Promotions.com of Sacramento, CA; General Premium of Baiting Hollow, NY; and Print Visions, Inc. of Hauppauge, NY, as indicated above and detailed in the supporting documentation.”

Extend Bid #007-10: Practical Nursing Equipment and Supplies Opening Date: August 3, 2006 Original Term of Contract: August 30, 2006 – August 30, 2007 First Extension of Contract: August 31, 2007 – August 30, 2008 Second Extension of Contract: August 31, 2008 – August 31, 2009 (Supporting Information – Bid Recommendation Memo and Award Report)

The above-referenced bid for practical nursing equipment and supplies was previously extended to Henry Schein, Inc. of Melville, NY; Medical Equipment Affiliates of Tahlequah, OK; Moore Medical LLC of New Britain, CT; Pocket Nurse Enterprises, Inc. of Pittsburgh, PA; and School Health Corp. of Hanover Park, IL, at the August 29, 2007 Board Meeting. The current contract expires on August 30, 2008, and the specifications provide for an option to extend the original contract for two additional years, in one-year increments. The services provided by Henry Schein, Inc., Medical Equipment Affiliates, Moore Medical LLC, Pocket Nurse Enterprises, Inc., and School Health Corp. during the initial and extended contract terms were satisfactory. Each vendor has agreed to extend the contract under the same terms and conditions and in accordance with the original bid specifications with the exception of two items where the costs have increased so much that the vendor could not continue to offer them at the awarded price. Additionally, five items were discontinued. These items have been removed from the bid. The following is a summary of the items recommended for extension of award:


Extension of Award Henry Schein, Inc. Melville, NY

10

Medical Equipment Affiliates Tahlequah, OK

8

Moore Medical LLC New Britain, CT

19

Pocket Nurse Enterprises, Inc. Pittsburgh, PA

49

School Health Corp. Hanover Park, IL

3

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby extends the award of Bid #007-10: Practical Nursing Equipment and Supplies for the period August 31, 2008 through August 31, 2009 to Henry Schein, Inc. of Melville, NY; Medical Equipment Affiliates of Tahlequah, OK; Moore Medical LLC of New Britain, CT; Pocket Nurse Enterprises, Inc. of Pittsburgh, PA; and School Health Corp. of Hanover Park, IL, as indicated above and detailed in the supporting documentation.”

Extend Bid #008-24: Educational Support Materials Opening Date: July 19, 2007 Original Term of Contract: August 29, 2007 – August 29, 2008 First Extension of Contract: August 30, 2008 – August 31, 2009 (Supporting Information – Bid Recommendation Memo and Award Report)

The above-referenced bid for educational support materials was previously awarded at the August 29, 2007 Board Meeting to BC Graphics, Inc. of Bay Shore, NY, and Morgan Electronic Sales of Remsenburg, NY. The current contract expires on August 29, 2008, and the specifications provide for an option to extend the original contract for two additional years, in one-year increments. The services provided by BC Graphics, Inc. and Morgan Electronic Sales during the initial term of the contract were satisfactory. The specifications provide that the vendor(s) may increase prices for items by an amount equal to the current percentage used by the New York State Education Department (NYSED) for school district transportation contract increases and is not to exceed 4%. The May Consumer Price Index was 4%. The Purchasing Office negotiated with each of the vendors and was able to achieve many increases that were less than the renewal rates. BC Graphics, Inc. increased its prices by 3%. Morgan Electronic Sales has agreed to extend the contract at a 0% increase. The following table reflects the negotiated increases:

Vendor


% Increase/ Decrease

BC Graphics, Inc. Bay Shore, NY 21

3% Increase

Morgan Electronic Sales Remsenburg, NY 8

0% Increase

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby extends Bid #008-24: Educational Support Materials for the period August 30, 2008 through August 30, 2009 to BC Graphics, Inc. of Bay Shore, NY, and Morgan Electronic Sales of Remsenburg, NY, as indicated above and detailed in the supporting documentation.”

Extend Bid #008-43: Printing of Exam Material, Scoring and Processing for Mail Preparation

Opening Date: August 16, 2007 Original Term of Contract: August 29, 2007 – August 29, 2008 First Extension of Contract: August 30, 2008 – August 31, 2009 (Supporting Information – Bid Recommendation Memo and Award Report)

The above-referenced bid for printing of exam material, scoring, and processing for mail preparation was previously awarded at the August 29, 2007 Board Meeting to Edge Document Solutions, LLC of Indianapolis, IN. The current contract expires on August 29, 2008, and the specifications provide for an option to extend the original contract for two additional years, in one–year increments. The services provided by Edge Document Solutions, LLC during the initial contract term have been satisfactory. The vendor has agreed to extend the contract at the same prices, under the same terms and conditions, and in accordance with the bid specifications as follows:


Extension of Award Edge Document Solutions, LLC Indianapolis, IN 13

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby extends Bid #008-43: Exam Material, Scoring and Processing for Mail Preparation for the period August 30, 2008 through August 31, 2009 to Edge Document Solutions, LLC of Indianapolis, IN, as indicated above and detailed in the supporting documentation.”

Extend Bid #008-44: Apperson Advantage 1200 Test Scoring Scanner Opening Date: August 16, 2007 Original Term of Contract: September 27, 2007 – September 27, 2008 First Extension: September 28, 2008 – September 30, 2009 (Supporting Information – Bid Recommendation Memo and Award Report)

The above-referenced bid for Apperson Advantage 1200 test scoring scanners was previously awarded at the September 27, 2007 Board Meeting to Apperson Print Management Services, Inc. The current contract expires September 27, 2008, and the specifications for this bid provide an option to extend the original contract for two additional years, in one-year increments. The services provided by Apperson Advantage 1200 during the initial contract term have been satisfactory. The specifications provide that the vendor may increase prices for items by an amount equal to the current percentage used by the New York State Education Department (NYSED) for school district transportation contract increases and is not to exceed 4%. The May CPI was 4%. The Purchasing Office negotiated with Apperson Print Management Services, Inc. The following table reflects the negotiated increases:

Vendor


% Increase/ Decrease

Apperson Print Management Services, Inc. Renton, WA 11 4% Increase

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby extends Bid #008-44: Apperson Advantage 1200 Test Scoring Scanners for the period September 28, 2008 through September 30, 2009 to Apperson Print Management Services, Inc. of Renton, WA, as indicated above and detailed in the supporting documentation.” Extension of Bid #008-45: Re-Bid Food Service Management Program Operations Opening Date: August 9, 2007 Term of Contract: August 29, 2007 – August 29, 2008 with an option to renew for five additional one-year periods First Extension: August 30, 2008 – August 31, 2009 (Supporting Information – Bid Recommendation Memo) The above-referenced bid for food service management program operations for various ESBOCES locations was previously awarded at the August 29, 2007 Board Meeting to Whitsons School Nutrition Corp. of Islandia, NY, for the fiscal year 2007-08. The specifications provide an option to extend the original contract for five additional years, in one-year increments. The service provided by Whitsons School Nutrition Corp. during the initial term of the contract was satisfactory. The specifications provide that the School Food Authority may negotiate at the end of each one-year contract period for a cost increase not to exceed the annual percentage increase of the New York – Northeastern New Jersey Consumer Price Index for all Urban Consumers for the preceding year, provided it has been satisfactorily established by the Food Service Management Company that there has been at least an equivalent increase in the amount of its cost of operation during the period of the contract. Whitsons School Nutrition Corp. has agreed to the 4% increase.

Vendor Description Extended Bid Price

Cost per Meal – Breakfast $2.5471Whitsons School Nutrition Corp.Islandia, NY Cost per Meal - Lunch $3.1798

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #008-45: Re-Bid Food Service Management Program for the period August 30, 2008 through August 31, 2009 to Whitsons School Nutrition Corp. of Islandia, NY, for fiscal year 2008-09, as indicated above.” Award RFP #008-129: Implement New York State Education Department Sanctioned Audit of the Written, Taught, and Tested Curriculum as Required by No Child Left Behind Regulations Opening Date: July 3, 2008 (Supporting Information – RFP Recommendation Memo, Award Report, and Disclosure Form) The Purchasing Office solicited proposals for implementing the New York State Sanctioned Audit of the Written, Taught, and Tested Curriculum as required by the No Child Left Behind (NCLB) regulations for five school districts. RFP specifications were developed with the collaboration of the District Superintendent and Project Coordinator for Audit of Curriculum. Proposal packets were distributed to 19 vendors as a result of advertising and direct solicitation. Four proposals were received. A two-step process was used to evaluate the proposals submitted: An initial RFP paper review committee was established consisting of Candace White-Ciraco, Robin Elliser, Valerie Valenti, Terri Brady-Mendez, Jonathan Jones, Susan Kessler, and Lorraine Hein. The committee evaluated each proposal based on the vendor’s compliance with the RFP specifications using the evaluation criteria specified in the RFP which included the vendor’s compliance with and responsiveness to the RFP specifications, references, project management and team experience, and cost. The consortium districts participated in interviews with the four vendors whose proposals have been reviewed and approved by the initial RFP paper review committee. Also present for the interviews were two representatives from NYSED (the Director of Statewide Title I Roberto Reyes and the Title I Associate Meg McNiff), Robin Elliser, and Lorraine Hein. The estimated expenditure for this RFP is $2,656,032. The Purchasing Office contacted Learning Point Associates to negotiate better rates, and the vendor indicated that the prices were firm. Learning Point Associates has performed services for ESBOCES in the past, and its performance has been satisfactory. Based upon the two committee reviews, below is the number of districts recommended for award: Vendor

Number of Districts Recommended for Award

Interactive, Inc. Ashland, VA 0

Vendor

Number of Districts Recommended for Award

Learning Point Associates Naperville, IL 5 Orion Educational Consulting LLC Rochester, NY 0 RMC Research Corporation Denver, CO 0

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards RFP #008-129: Implement New York State Education Department Sanctioned Audit of the Written, Taught, and Tested Curriculum as Required by No Child Left Behind Regulations to Learning Point Associates of Naperville, IL, as indicated in the above analysis and detailed in the supporting documentation.”

Award Bid #009-02: Re-Bid Oracle Technical Support Service Contract Renewal Opening Date: July 3, 2008

Term of Contract: September 1, 2008 - August 31, 2009, with an option to renew for two additional one-year periods (Supporting Information – Bid Recommendation Memo and Disclosure Form)

The Purchasing Office solicited bids to contract with an authorized Oracle certified vendor to provide Oracle technical support service. Bid specifications were developed in collaboration with the Office of Technology Integration. Bid packets were distributed to nine vendors as a result of advertising and direct solicitation. One bid was received. This was the second time the Purchasing Office advertised this bid and received one response. Vendors who indicated that they would submit a bid upon receipt of a new bid packet did not submit a bid. Based on the results received for this bid, the annual cost of the Oracle Technical Support Service is $21,239.98. The Purchasing Office contacted the sole bidder, Mythics, Inc., to negotiate better prices, and the vendor indicated that the prices were firm. Mythics, Inc. has provided services to ESBOCES in the past, and its performance has been satisfactory.

Vendor Total Annual Cost Mythics, Inc. Virginia Beach, VA $21,239.98

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #009-02: Re-bid Oracle Technical Support Service Contract Renewal to the sole responsible bidder, Mythics, Inc. of Virginia Beach, VA, for the period September 1, 2008 through August 31, 2009 as indicated in the above analysis.”

Award Bid #009-04: Oracle Enterprise Edition Database Licenses, Software, and Support

Opening Date: July 3, 2008 Term of Contract: September 1, 2008 - August 31, 2009, with an option to renew for two additional one-year periods (Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Form)

The Purchasing Office solicited bids to contract with an authorized Oracle certified vendor to purchase Oracle Enterprise Edition database licenses, software, and support. Bid specifications were developed in collaboration with the staff of the Regional Information Center. Bid packets were distributed to 10 vendors as a result of advertising and direct solicitation. Two bids were received. The Purchasing Office contacted the lowest responsible bidder, Mythics, Inc., to negotiate better prices, and the vendor indicated that the prices were firm. Mythics, Inc. has provided services to ESBOCES in the past, and its performance has been satisfactory.

Vendor Name

Item #1 – Oracle Enterprise

Edition Database 1 Processor License

Item #2 – One YearSoftware Update

and Support for Oracle Enterprise Edition Processor License

Ablesoft America, Inc. Santa Clara, CA $34,081.25 $ 7,497.75Mythics, Inc. Virginia Beach, VA $29,200.00 $ 6,776.00

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #009-04: Oracle Enterprise Edition Database Licenses, Software, and Support to the lowest responsible bidder meeting specifications, Mythics, Inc. of Virginia Beach, VA, as indicated in the above analysis.”

Award Bid #009-05: Baking Supplies Opening Date: July 3, 2008 Term of Contract: September 1, 2008 - February 28, 2009

(Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms)

The Purchasing Office solicited bids to procure groceries for various ESBOCES locations. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bids were requested for a total of 61 items. Bid packets were distributed to 12 vendors as a result of advertising and direct solicitation. Three bids were received. During the evaluation process, one vendor withdrew its bid. Based on the results received for this bid, the estimated annual expenditure is approximately $15,000. The Purchasing Office contacted the lowest responsible bidders to negotiate better prices, and the vendors indicated that the prices were firm. Mivila Foods and Savory Food Service have provided services to ESBOCES in the

past, and their performance has been satisfactory. Of the 71 items bid, no bids were received for seven items. These items will be purchased from direct quotes from vendors.

Vendor

Number of Items Recommended for Award

Inter-County Bakers, Inc. Lindenhurst, NY 0 Mivila Foods Paterson, NJ 54 Savory Food Service Holtsville, NY 10

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #009-05: Baking Supplies to the lowest responsible bidders meeting specifications, Mivila Foods of Paterson, NJ, and Savory Food Service of Holtsville, NY, as indicated in the above analysis and detailed in the supporting documentation.”

Award Bid #009-06: Groceries Opening Date: July 3, 2008 Term of Contract: September 1, 2008 - February 28, 2009

(Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms)

The Purchasing Office solicited bids to procure groceries for various ESBOCES locations. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bids were requested for a total of 151 items. Bid packets were distributed to seven vendors as a result of advertising and direct solicitation. Four bids were received. Based on the results received for this bid, the estimated annual expenditure is approximately $15,000. The Purchasing Office contacted the lowest responsible bidders to negotiate better prices, and the vendors indicated that the prices were firm. Heartland, Mivila Foods, Savory Food Service, and Snapple Distributors have provided services to ESBOCES in the past, and their performance has been satisfactory. Of the 151 items bid, no bids were received for nine items. These items will be purchased from direct quotes from vendors.

Vendor


Heartland Huntington, NY 23 Mivila Foods Paterson, NJ 71 Savory Food Service Holtsville, NY 28 Snapple Distributors, Inc. Syosset, NY 20

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #009-06: Groceries to the lowest responsible bidders meeting specifications, Heartland of Huntington, NY; Mivila Foods of Paterson, NJ; Savory Food Service of Holtsville, NY; and Snapple Distributors, Inc. of Syosset, NY, as indicated in the above analysis and detailed in the supporting documentation.”

Award Bid #009-07: Meats and Poultry Opening Date: July 3, 2008

Term of Contract: September 1, 2008 - November 30, 2008 with an option to renew for two additional three-month terms (Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms)

The Purchasing Office solicited bids to procure meats and poultry for various ESBOCES locations. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bids were requested for a total of 38 items. Bid packets were distributed to six vendors as a result of advertising and direct solicitation. Three bids were received. Based on the results received for this bid, the estimated annual expenditure is approximately $15,000. The Purchasing Office contacted the lowest responsible bidders to negotiate better prices, and the vendors indicated that the prices were firm. Heartland, Mivila Foods, and Savory Food Service have provided services to ESBOCES in the past, and their performance has been satisfactory.

Vendor


Heartland Huntington, NY 3 Mivila Foods Paterson, NJ 20 Savory Food Service Holtsville, NY 15

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #009-07: Meats and Poultry to the lowest responsible bidders meeting specifications, Heartland of Huntington, NY; Mivila Foods of Paterson, NJ; and Savory Food Service of Holtsville, NY as indicated in the above analysis and detailed in the supporting documentation.”

Award Bid #009-08: Dairy Products, Produce, and Frozen Food Opening Date: July 3, 2008

Term of Contract: September 1, 2008 - November 30, 2008 with an option to renew for two additional three-month terms (Supporting Information – Bid Recommendation Memo, Award Report, and Disclosure Forms)

The Purchasing Office solicited bids to procure dairy products, produce, and frozen foods for various ESBOCES locations. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bids were requested for a total of 160 items. Bid packets were distributed to six vendors as a result of advertising and direct solicitation. Four bids were received. Based on the results received for this bid, the estimated annual expenditure is approximately $15,000. The Purchasing Office contacted the lowest responsible bidders to negotiate better prices, and the vendors indicated that the prices were firm. Heartland, Mivila Foods, and Savory Food Service have provided services to ESBOCES in the past, and their performance has been satisfactory. References for Nardone Bros. Baking Co., Inc. have been verified, and they have been found to be satisfactory. Of the 160 items bid, no bids were received for 16 items. These items will be purchased from direct quotes from vendors.

Vendor


Heartland Huntington, NY 10 Mivila Foods Paterson, NJ 60 Nardone Bros. Baking Co., Inc. Wilkes-Barre, PA 3 Savory Food Service Holtsville, NY 71

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #009-08: Dairy Products, Produce and Frozen Food to the lowest responsible bidders meeting specifications, Heartland of Huntington, NY; Mivila Foods of Paterson, NJ; Nardone Bros. Baking Co., Inc. of Wilkes-Barre, PA; and Savory Food Service of Holtsville, NY, as indicated in the above analysis and detailed in the supporting documentation.” Bid #009-09: Re-bid Nurse Kits Opening Date: July 3, 2008 Term of Contract: August 27, 2008 – August 31, 2009 with an option to renew for two additional one-year periods (Supporting Information – Bid Recommendation Memo and Disclosure Form) The Purchasing Office solicited bids to procure nursing kits for the Eastern Suffolk BOCES School of Practical Nursing. Bid specifications were developed in collaboration with the Career and Technical Education staff. Bid packets were distributed to 15 vendors as a result of advertising and direct solicitation. One bid was received. This was the second time the Purchasing Office advertised this bid and received one response. Vendors who indicated that they would submit a bid upon receipt of a new bid packet did not submit a bid. Based on the results received for this bid, the estimated annual expenditure is approximately $18,000. The Purchasing Office contacted the sole bidder to negotiate better prices, and the vendor indicated that the prices were firm. Pocket Nurse has provided services to ESBOCES in the past, and its performance has been satisfactory.

Vendor

Price per kit

Pocket Nurse Pittsburgh, PA $35.44

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #009-09: Re-bid Nurse Kits to the sole responsible bidder meeting specifications, Pocket Nurse of Pittsburgh, PA, as indicated in the above analysis.”

Bid #009-11: Educational Support Services Conference Space Opening Date: July 24, 2008 Term of Contract: November 7, 2008 – November 8, 2008

(Supporting Information – Bid Recommendation Memo and Disclosure Form)

The Purchasing Office solicited bids to provide conference hall space for the Council for Prejudice Reduction Conference. Bid specifications were developed in collaboration with the Educational Support Services staff. Bid packets were distributed to 16 vendors as a result of advertising and direct solicitation. One bid was received. Two no bids were received. Since there was a sole bidder, the Purchasing Office contacted the vendors who did not submit a bid. Based upon these discussions, two vendors indicated that they do not have the date available for the event. Based on the results received for this bid, the estimated cost for this event is approximately $30,000, and the estimated annual expenditure for conference space in total is approximately $100,000. The Purchasing Office contacted the sole bidder, Hilton Long Island - Huntington, to negotiate better prices, and the vendor indicated that the prices are firm. Hilton Long Island – Huntington has provided services to ESBOCES in the past, and its performance has been satisfactory. Of the 11 items bid, no bids were received for six items. These audiovisual items will be re-bid at a later date.

Vendor Item Description Cost Continental Breakfast – price per person $15.54Sit-down Gourmet Style Lunch – price per person 22.74Room Rental 4,800.00Deposit 2,000.00Laptops No bid8’ Diplomat Screens No bidLCD Multimedia Projectors No bidMicrophones No bidPodium w/ Microphone No bidRaised dais No charge

Hilton Long Island -Huntington Huntington, NY

Portable display boards (dry erase and/or chart paper) No bid

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #009-11: Educational Support Services Conference Space to the lowest responsible bidder meeting specifications, Hilton Long Island – Huntington of Huntington, NY, as indicated in the above analysis.” Award Bid #009-15: Recycling Collection

Opening Date: August 7, 2008 Term of Contract: August 28, 2008 – August 28, 2009 with an option to renew for four additional one-year periods

(Supporting Information – Bid Recommendation Memo and Disclosure Forms)

The Purchasing Office solicited bids for the collection of recyclables at various locations. Bid specifications were developed in collaboration with the Operations and Maintenance staff. Bid packets were distributed to 8 vendors as a result of advertising and direct solicitation. Two bids were received. The Purchasing Office contacted Detail Carting Co., Inc., and Winters Bros. Recycling Corp., the lowest responsible bidders, to negotiate better prices. The vendors indicated that the prices were firm. Detail Carting Co., Inc. and Winter Bros. Recycling Corp. have provided services to BOCES in the past, and their performance has been satisfactory.

Vendor

Zone Container Description

Detail Carting Co., Inc. Bohemia, NY

Winters Bros. Recycling, Corp. West Babylon, NY

10-yard Container $118 $22520-yard Container $118 $22530-yard Container No Bid $230

Zone A - Town of Brookhaven North 40-yard Container No Bid $240


Zone B – Town of Brookhaven South 40-yard Container No Bid $225


Zone C – Town of Islip East 40-yard Container No Bid $225


Zone D - Town of Islip West 40-yard Container No Bid $240


Zone E - Town of Riverhead 40-yard Container No Bid $250

Vendor

Zone Container Description

Detail Carting Co., Inc. Bohemia, NY

Winters Bros. Recycling, Corp. West Babylon, NY

10-yard Container No Bid $40020-yard Container No Bid $40030-yard Container No Bid $425

Zone F - Town of Southold 40-yard Container No Bid $450


Zone G - Town of Southampton 40-yard Container No Bid $450


Zone H - Town of East Hampton 40-yard Container No Bid $475


Zone I - Town of Shelter Island 40-yard Container No Bid $535


Zone J - Eastern Suffolk BOCES 40-yard Container No Bid $225

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby awards Bid #009-15: Recycling Collection to the lowest responsible bidders meeting specifications, Detail Carting Co., Inc. of Bohemia, NY, and Winters Bros. Recycling Corp. of Westbury, NY, as indicated in the above analysis.”

Award/Extend/Reject Cooperative Bids (Supporting Information – Bid Recommendation Memo and Disclosure Forms)

As the lead agency for the Cooperative Bidding Program, all program bids require ESBOCES Board approval.

RECOMMENDED MOTION: “WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County (hereinafter “ESBOCES”), acts as the lead agency for participants in the Joint Municipal Cooperative Bidding Program (hereinafter the “Program”) organized pursuant to General Municipal Law §119-0 and Education Law §1950; and

WHEREAS, ESBOCES has been delegated the responsibility for awarding program bids on behalf of certain participants as evidenced by ESBOCES possession of a duly adopted resolution by each of their governing boards; and

WHEREAS, ESBOCES has solicited, duly received, and opened Bid #2008-006: Physical Education/Athletic/First Aid Supplies (April 30, 2008 – October 31, 2009 with an option to renew for two additional years in one-year periods); Bid #2008-011: Audio Visual Supplies and Equipment (September 1, 2008 – September 1, 2009 with an option to renew for two additional one-year periods); Bid #2008-021: Classroom Furniture (Catalog Purchase) (July 7, 2008 – July 31, 2009 with an option to renew for two additional years in one-year periods); Bid #2008-025A: Special Education Instructional Supplies (Catalog Purchase) (August 28, 2008 – August 31, 2009 with an option to renew for two additional years in one-year periods); Bid #2008-035: Musical Instrument Repairs (May 26, 2008 – May 31, 2009 with an option to renew for two additional years in one-year periods), Bid #2008-065: Paint & Paint Supplies (August 31, 2008 – August 31, 2009 with an option to renew for two additional years in one-year periods) pursuant to the terms of the Program; and

WHEREAS, ESBOCES has analyzed and determined the lowest responsible bidders for the above-referenced bids;

BE IT RESOLVED, that on behalf of those Program Participants, ESBOCES rescinds and re-awards the items indicated below for Bid #2008-006: Physical Education/Athletic/First Aid Supplies (April 30, 2008 through October 31, 2009 with an option to renew for two additional years in one-year periods), to the vendors indicated below and described in detail in the supporting information.

Vendor Item Recommended for

Rescission Vendor Item Recommended for

Award Moore Medical LLC Farmington, CT

Item #366 Cold Packs, Flexible, Reusable - $16.56

Henry Schein, Inc. Melville, NY

Item #366 Cold Packs, Flexible, Reusable - $11.52

BE IT RESOLVED, that on behalf of those Program Participants, ESBOCES awards Bid #2008-011: Audio Visual Supplies and Equipment for the period September 1, 2008 – September 1, 2009 with an option to renew for two additional one-year periods to the vendors indicated below and described in detail in the supporting information. Vendor


Adwar Video Farmingdale, NY 26 Avcom Systems, Inc. Cutchogue, NY 38 Communication Corner, Inc. Sayville, NY 3 Discount Media Products, L.L.C. D/B/A The Tape Company Elmhurst, IL 12 GBC Northbrook, IL 4

Vendor


Longs Electronics Irondale, AL 9 Pyramid School Products Tampa, FL 23 Quill Corporation Lincolnshire, IL 4 RnB Enterprises, Inc. Newtown, CT 2 Theatrical Services and Supplies, Inc. Hauppauge, NY 13 Troxell Communications, Inc. Phoenix, AZ 32 Valiant IMC South Hackensack, NJ 134 No bids rec’d / no award 84

BE IT RESOLVED, that on behalf of those Program Participants, ESBOCES rescinds and re-awards the items indicated below for Bid #2008-021: Classroom Furniture (Catalog Purchase) (July 7, 2008 - July 31, 2009 with an option to renew for two additional years in one-year periods), to the vendors indicated below and described in detail in the supporting information.

Vendor Item Recommended for

Rescission Vendor Item Recommended for

Award Nickerson Corporation Bay Shore, NY

National Public Seating Corp. Folding @ 44%

Hertz Furniture Systems Mahwah, NJ

National Public Seating Corp. Folding @ 34.50%

BE IT RESOLVED, that on behalf of those Program Participants, ESBOCES awards Bid #2008-025A: Special Education Instructional Supplies (Catalog Purchase) for the period August 28, 2008 – August 31, 2009 with an option to renew for two additional years in one-year periods, to the vendor indicated below and described in detail in the supporting information.

Vendor


Eric Armin, Inc. Oakland, NJ 0 Evan Moor Corp. Monterey, CA 0 Flaghouse, Inc. Hasbrouck Heights, NJ 3 Learning Services Eugene, OR 0 Mindware Holdings, Inc. Roseville, MN 0

Vendor


School Nurse Supply Schaumburg, IL 0 No bids rec’d / no award 23

BE IT RESOLVED, that on behalf of those Program Participants, ESBOCES rescinds and re-awards the items indicated below for Bid #2008-035: Musical Instrument Repairs (May 26, 2008 – May 31, 2009 with an option to renew for two additional years in one-year periods), to the vendor indicated below and described in detail in the supporting information.

Vendor Items Recommended

for Rescission Vendor Items Recommended

for Award

On Pitch Music Medford, NY

1 through 103, 315, 2236, and 2536A

Advantage Music Lake Ronkonkoma, NY

1 through 103, 315, 2236, and 2536A

BE IT FURTHER RESOLVED, that on behalf of those Program Participants, ESBOCES rescinds and re-awards the items indicated below for Bid #2008-065: Paint & Paint Supplies (August 31, 2008 – August 31, 2009 with an option to renew for two additional years in one-year periods), to the vendors indicated below and described in detail in the supporting information.

Vendor


Elmont Paint Elmont, NY 41 Home Depot Atlanta, GA 0 The Sherwin-Williams Company Patchogue, NY 543 No bids rec’d / no award 16”

F. Recommended Approval of Grants and Specially Funded Projects (Supporting Information) These grants and specially funded projects have been reviewed programmatically by the Office of Planning and Program Improvement and fiscally by the Department of Business Services.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the acceptance of new grants and grant adjustments as indicated in the last column of the following tables:

2008-09 Grants –Programmatic Approval

Division/ Office

2008-09 Total Budget

2008-09 Previous Budget

2008-09 New Budget/ Increase

Previous 2008-09 Total $ 50,000 Migrant Education Outreach Program (MEOP) RFP #GC08-006 9/1/08-8/31/09 State Networks $550,000 $550,000 Workforce Investment Act (WIA) 7/1/08-6/30/09

Educational Services 415,165 415,165

English Language Workforce Investment Act (WIA) 7/1/08-6/30/09


2008-09 Total To Date $1,057,535

2008-09 Grants – Fiscal Approval

Division/ Office

2008-09 Total Budget

2008-09 Previous Budget

2008-09 New Budget/ Increase

Previous 2008-09 Total $2,459,362 Supporting Successful Strategies to Achieve Improved Results (S3TAIR) Project #C009009 9/1/08-8/31/09

State Networks $225,292 $225,292

Medicaid Reimbursement Project #C008815 7/1/08-6/30/09

Management Services 167,200 167,200

McKinney-Vento Homeless Children & Youth Project #0212-09-3251 7/1/08-6/30/09

State Networks 125,000 125,000

Learning Technology Grant Project #0647-09-0086 7/1/08-6/30/09


East Bloomfield ESPERANZA Project 7/1/08-6/30/09

State Networks 4,500 4,500

Promesa II Even Start 9/1/07-8/31/08

State Networks 27,944 24,824 3,120

2008-09 Total To Date $3,034,474”

G. Recommended Approval of Personnel Report

(Supporting Information)

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the actions contained within the following Personnel Report: 1. Leaves of Absence

(a) Certificated

(b) Civil Service

2. Resignations (a) Certificated

(b) Civil Service

3. Terminations

(a) Certificated (b) Civil Service (None)

4. Change of Status

(a) Certificated (b) Civil Service

5. Probationary Appointments (a) Certificated

(b) Civil Service 6. Appointments (a) Certificated (b) Civil Service 7. Tenure Appointments (a) Certificated 8. Permanent Status (b) Civil Service

9. Special Appointments

(a) Summer Programs (b) Per Diem Substitutes and Hourly/Per Diem Workers (c) Additional Assignments (d) Casual Employees (e) Adult Education”

New Business

H. Recommended Approval of Professional Services Contracts

The following Professional Services Contracts have been reviewed and are recommended for approval by the Cabinet member responsible for the division/office seeking the services. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the following professional services contracts:

2008-09 School Year

Consultant Division/

Office

Service

Dates Amount

Expenses

Berlin, Debra Educational Services

Common based practices on comprehension workshop for Reading First principals and building coaches

9/1/08-6/30/09

$750/day, not to exceed $30,000

Not to exceed $3,000

(lodging) and

$7,000 (travel)

Brookhaven Science Associates

Educational Services

Standards-based science enrichment and career exploration for 6th grade students

7/1/08-6/30/09

$4,200/ 20 one-hr. labs and $10,500/ 20

sessions, not to exceed $14,700

None

Cimmino, Dr. Marc


Physical examinations, consultations/ observations for ESBOCES students

9/1/08-6/30/09

$150/hr., not to exceed $20,000

None

2008-09 School Year

Consultant

Division/ Office

Service

Dates

Amount

Expenses

deLeon, Dr. Susana


Conduct bilingual psychological, educational evaluations, social histories, and interpretation/ translation services

7/1/08-6/30/09

$375/bilingual educational evaluations,

$575/bilingual psychological

evaluation, $150/report and

$60/page/hour, not to

exceed $55,000

None

Dodge, Judith Educational Services

Workshops for teachers and administrators on the use of various instructional practices including differentiated instruction, study skills, literacy across the content areas, learner-centered classrooms, interactive note taking and curriculum embedded skills

10/1/08-6/30/09

$1,800/day for regional

workshops and in-district

professional development of

15 days or more,

$2,200/day for in-district

professional development of 14 days or less,

and $200/workshop

day for online component to

protected website, not to

exceed $55,000

None

Ed Tech Journeys


"Assessing Success with Technology" program audit to provide an expert and unbiased assessment of how the district is using technology

7/1/08-6/30/09



(lodging) and

$5,000 (travel)

Gilster Limited

Chief Operating Officer

Consultant services for component districts including recruitment/ screening process for superintendent searches and for ESBOCES including hearing officer for employee grievances and working with the District

9/1/08-6/30/09

$800/day, not to exceed

$50,000, contingent upon

the NYSTRS approval of

contract for any monies earned

over the $30,000

limitation


(lodging) and $500

(travel)

2008-09 School Year

Consultant

Division/ Office

Service

Dates

Amount

Expenses

Superintendent to complete boundary disputes, Regents investigations, P-16 initiatives, and other special projects as determined by the Chief Operating Officer or District Superintendent of ESBOCES

Leslie University


Leveled literacy intervention training

9/9/08-6/30/09

$100,000 per project, not to

exceed $100,000

None

Literacy Support Systems, Inc.


Workshops for teachers and administrators on the use of various English language arts teaching practices

9/9/08-6/30/09

$1,200/day, not to exceed

$73,200

None

National Urban Alliance for Effective Education, Inc. (NUA, Inc.)


Professional development activities designed to identify and develop the intellectual capacity of students, eliminating achievement gaps associated with socio-economic status

9/1/08-8/31/09


None

New York Institute of Technology

Management Services

Facilitate research and development of various technologies related to educational pursuits and to explore emerging technology developments

7/1/08-6/30/09


$50,000

None

Nicolino Associates


Training for administrators on fiscal planning, budget preparation, and presentation

7/25/08-6/30/09


$15,000

None

2008-09 School Year

Consultant

Division/ Office

Service

Dates

Amount

Expenses

Nicolino Associates



9/1/08-6/30/09


$25,000

None

Nicolino Associates



9/8/08-6/30/09


None

RL Educational Systems


Workshops on preparing for NYS Assessments, Strategic Planning, Shared Decision Making, Data-Driven Decision Making, and Language Acquisition practices for English language learners and special education students

7/1/08-6/30/09


$15,000

None

Stony Brook Children's Services PC


Conduct autism spectrum diagnostic evaluations, neuropsychological evaluations, and observations/ consultations

7/1/08-6/30/09

$850/autism spectrum

diagnostic evaluation,

$175/hr./ neuron-

psychological evaluation,

$210/hr./observation-consultation service and

$150/second 'no show' fee, not to exceed

$70,000

None

Wilson Language Training


Wilson Reading System Intervention Training and Wilson Fundations Training through regional and/or in-district professional development

9/1/08-6/30/09

$1,600/day/Fundations

training, not to exceed $4,500

and $3,600/15-hr. Reading

System training, not to exceed

$10,800


(lodging) and

$6,000 (travel)

2008-09 School Year

Consultant

Division/ Office

Service

Dates

Amount

Expenses

Zimmerman/ Edelson, Inc.

Management Services

Staff development and public information outreach services for the Connetquot School District

7/1/08-12/30/08

$5,886/month, not to exceed

$35,316

None


Management Services

Staff development and public information outreach services for the Middle Country School District

7/1/08-12/30/08


$27,090

None


Management Services

Staff development and public information outreach services for the Eastport/South Manor School District

7/1/08-12/30/08


$27,612

None


Management Services

Staff development and public information outreach services for the Sachem School District

7/1/08-12/30/08


$37,458

None


Management Services

Staff development and public information outreach services for the West Babylon School District

7/1/08-12/30/08


$32,448

None


Management Services

Staff development and public information outreach services for the Half Hollow Hills School District

7/1/08-12/31/08


$48,888

None”

I. Recommended Acceptance of Professional Services Contracts

Item #63 of the Organization Meeting minutes, as approved on July 9, 2008, authorizes the Purchasing Agent to execute contracts “for the purchase or lease of goods and/or services for amounts up to $20,000 per vendor, per year, where competitive bidding is not required and where the budget contains adequate appropriations to cover such obligations; and a report concerning the contracts and/or agreements shall be made at the next Board Meeting after execution of such

contracts and/or agreements.” A report of the contracts and/or agreements that were approved by the Purchasing Agent follows.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following report of professional services contracts that were approved by the Purchasing Agent:

2008-09 School Year Consultant

Division/ Office

Service

Dates

Amount Expenses

Bobbe Frankel dba Support & Grow Consultation Center


Peer mediation and curriculum development workshops

7/1/08-6/30/09

$1,100/mediation

training and $100/

workshop, not to exceed

$16,500

None

Brodsky, Laura Educational Services

Reading Recovery teacher leader consultant for Continuing Contact classes

9/16/08-6/30/09

$150/hr., not to exceed

$6,000

None

Brookhaven Science Associates


Workshops held at Brookhaven National Laboratory for teachers on learning new techniques and ways to address science teaching standards and focusing on making abstract scientific concepts real by engaging in hands-on activities

12/3/08- 3/6/09

$190/person, not to exceed

$19,000

None

Callahan, Jean State Networks

Staff development on creation of IEP's, CSE process, and mentoring of new special education administrators

9/1/08-6/30/09


$7,500

None

CJI Consulting, Inc.


Special education professional development and/or instructional and administrative coaching

8/1/08-6/30/09


$19,500

None

2008-09 School Year

Consultant

Division/ Office

Service

Dates

Amount Expenses

Clarke, Judith Management Services

Instruct 19A classes, 19A refresher classes, 19A examiner classes, and School Bus Driver Instructor (SBDI) classes

7/1/08-6/30/09

$35/hr. or $300/day for

SBDI classes, not to exceed

$10,000

None

Contemporary Educational Consultants


Workshops for teachers and administrators on the use of various mathematical teaching practices, and training for teachers on the use of various teaching strategies

7/1/08-6/30/09

$1,000/day for coaching 60

days or more in one school

district, $1,200/day for

workshop or in-district

coaching for less than 60 days, not to

exceed $19,200

None

Dodge, Judith Educational Services

Workshops for teachers and administrators on the use of various instructional practices including differentiated instruction, study skills, literacy across the content areas, learner-centered classrooms, interactive note taking and curriculum embedded skills

10/1/08-6/30/09

$1,800/day for regional

workshops and in-district

professional development of 15 days or

more, $2,200/day for

in-district professional

development of 14 days or

less, and$200/

workshop day for online

component to protected

website, not to exceed

$19,800

None

2008-09 School Year

Consultant

Division/ Office

Service

Dates

Amount Expenses

Finlayson-Schueler, Ted

Management Services

Rewrite and update 19A certified examiner refresher curriculum as required by New York State; instruct school bus driver instructor (SBDI), 19a, basic and refresher classes

7/1/08-6/30/09

$6,000/curriculum

and $4,000/training

classes, not to exceed

$10,000

Not to exceed

$525 (lodging)

and $800 (travel)

Futtersak, William, Ph.D.


Coping with economic stress workshop

11/6/08 $250/2-hr workshop, not

to exceed $250

None

Grant, Alice Educational Services

Workshops on the use of various best teaching practices within the Social Studies content area

8/7/08-6/30/09


$16,150


High Involvement Consultants


Workshops for teachers and administrators on the use of various administrative and teaching practices

8/18/08-6/30/09


$17,500

None

Holder, Heidi Educational Services

Workshop on multicultural art education

2/11/08 $900/day, not to exceed

$900

None

Hudson, Roxanne


Contract Amendment - Workshop for teachers and reading coaches on understanding the complex nature of reading comprehension and explicit methods for teaching comprehension to students in the primary grades

4/10/08-4/11/08

N/A Increase expenses

by $273.20

Institute for Student Achievement


Partner with schools to create new small high schools or convert large high schools into several personalized and academically

8/1/08-6/30/09

$62,195/planning yr., $75,000/yr. for existing schools or

$86,250/yr. for new

schools, not

None

2008-09 School Year

Consultant

Division/ Office

Service

Dates

Amount Expenses

rigorous small learning communities designed to prepare all students for college and/or meaningful employment

to exceed $18,500

J. Englert Consulting Ltd.

Management Services

Review routes routinely to increase efficiency and provide child safety zone studies

7/1/08-6/30/09


$19,500

None

jdl Socratic Solutions


Workshops for teachers and administrators on clarifying goals in terms of specific adult or student learnings and designing services that help to achieve clearly stated learner outcomes or performance targets

7/11/08-12/30/08


$18,000

None

Kelly, Thomas F., Ph.D.

Management Services

Workshops for staff developers and administrators on the use of various administrative and teaching practices

9/1/08-6/30/09


$12,500

None

Lifestage, Inc. Educational Services

Workshops on dynamic, directive group leadership in the context of resiliency scope and sequence topics

10/2/08-10/3/08


$2,000

None

Lord World Mission


Korean language translation and interpretation services

7/15/08-6/30/09

$60/hr./pg., not to exceed

$5,000

None

Machosky, Claire J.


Workshops for teachers and administrators on best teaching practices and on the use of various teaching strategies in curriculum development

8/11/08-6/30/09


$18,000

None

2008-09 School Year

Consultant

Division/ Office

Service

Dates

Amount Expenses

McKenna, Michael

State Networks

Workshops on strategies to help districts sustain a variety of coaching models in anticipation of reduced funding

8/14/08-6/30/09


$14,340

None

Murdock, Barbara


Advanced Access database training and support for integration with My Learning Plan and Reading Recovery database

8/1/08-6/30/09


$5,000

None

Murray, Natasha

Human Resources

Production of a compliance training video including script narration

8/1/08-10/31/08


$1,000

none

Nicolino Associates


Workshops for administrators on fiscal planning, budget preparation and presentation, and general business practices

8/1/08-6/30/09


$19,200

None

Owens, Bonnie E.


Workshop on living and working with chronic pain

10/27/08 $200/2-hr. workshop, not

to exceed $200

None

Pedro Noguera, LTD


Presentation for educators on understanding that the achievement gap is more than differences in test scores

11/7/08 $3,000/day, not to exceed

$3,000

None

Porrello, David Human Resources

Production of a compliance training video including script narration

8/1/08-10/31/08


$1,000

None

Reilly, Cynthia Heimburger


Orientation and mobility services for summer school program

7/7/08-8/15/08

$90/hr., not to exceed $5,000

None

2008-09 School Year

Consultant

Division/ Office

Service

Dates

Amount Expenses

Rifenbary, Jay Human Resources

Guest speaker for the Leadership Academy Conference for the ESBOCES Administrative/ Supervisory unit members and members of the Administrative Council


$5,000

Not to exceed

$175 (lodging)

and $505 (travel)

RL Educational Systems, Inc.


Training scoring leaders for NYS test scoring sessions, participate in scorer training, analyze student performance data, and analyze Effective Schools Surveys information

7/1/08-6/30/09


$15,000

None

RW Educational Strategies, Inc.


Job-embedded training for teachers on the development of a compliant IEP

9/1/08-6/30/09


$3,750

None

Schachter, Bruce

State Networks

Training on NY state regulations and policies as they relate to special education and provide technical assistance on correct implementation of Part 200 Regulations

7/1/08-6/30/09


$11,250

None

Sherwood, Carol

State Networks

Planning and facilitation of meetings and job embedded professional development in the area of special education service delivery and behavior management

9/1/08-6/30/09


$7,500

None

2008-09 School Year

Consultant

Division/ Office

Service

Dates

Amount Expenses

Sunshine Prevention Center, Inc.


"Prevention Not Suspension - A Positive Alternative for Suspended Youth" Program

9/1/08-6/30/09

$143/day for 10 or less

enrolled students or

$95/day for 11 - 15 enrolled students, not

to exceed $19,500

None

TekData Systems


Custom education portal for streaming management and cataloging of Digital Media Library content

7/1/08-8/30/08

$19,250/2-month period, not to exceed

$19,250

None

The Jon Gordon Companies, Inc.


Motivational speech on positive thinking for teachers and administrators


$3,500

None

Walpole, Sharon

State Networks

Workshops on strategies to help districts sustain a variety of coaching models in anticipation of reduced funding

8/14/08-6/30/09


$14,340

None

Walter Cole Associates

Management Services

Conduct SASI scheduling and product training

7/1/08-6/30/09


$5,000

None

WT Consulting Educational Services

Workshops for teachers and administrators on the use of various mathematical teaching practices, and training for teachers on the use of various teaching strategies

7/1/08-6/30/09


$15,000

None”

J. Recommended Approval to Declare Property as Surplus and Authorize Disposal (Supporting Information – Listing of Property)

The Capital Asset Management Department has submitted a list of property, which it has determined to be obsolete/outdated technology, broken/irreparable, excess inventory, or have minimal or no value. These items have been offered agency-wide and are not needed by any of our divisions or programs. These items are from various programs and have no known immediate or foreseeable use by ESBOCES.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby declares the property on the listing included in the supporting information as surplus and authorizes the disposal of the property in accordance with Board policy.”

K. Recommended Acceptance of Donations The Capital Asset Management Department has submitted the following list of donations, which it has assessed for educational value, health and safety standards, and compatibility with current facilities and has determined that the donations will enhance our educational programs.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby accepts the following donations:

Donor Name, Town & State

Division/Office Item

Christina’s Smile Austin, Texas

State Networks 100 dental appointments for children in need

Feed The Children Oklahoma City, Oklahoma

State Networks 960 backpacks, 960 baggies of ready-to-eat food, and approximately 2000 assorted children’s books”

L. Recommended Approval of the Attendance of Students and Staff from the Harry B. Ward Technical and Academic Center to Attend the “Wintuk” Cirque Du Soleil Recommendation is made to approve the attendance of 50 students and 5 staff members from the Harry B. Ward Technical and Academic Center to attend the "Wintuk" Cirque Du Soleil at Madison Square Garden in New York City on Friday, November 14, 2008. This trip will provide students exposure to the arts and a city experience. It will also promote social interaction between students from both Special Career Education (SCE) and Career Technical Education (CTE) enrolled in different programs. Students from diverse backgrounds will be brought together to enjoy this wonderful experience. Since the Harry B. Ward Technical and Academic Center has one club (SkillsUSA) that encompasses CTE and SCE students, while the other campuses have separate/additional clubs, the field trip will be sponsored by the Harry B. Ward Teachnical and Academic Center’s SkillsUSA Club. The only cost to the agency is approximately $1,073.50 for bus transportation.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of students and staff from the Harry B. Ward Technical and Academic Center to attend the "Wintuk" Cirque Du Soleil at Madison Square Garden in New York City on Friday, November 14, 2008.”

M. Recommended Approval of Board Committee Chairs and Memberships for the 2008-09 School Year (Supporting Information – Guidelines) RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the chairs and membership of each of the three Board Committees for the 2008-09 school year.”

N. Recommended Approval of a Multi-Year Service Agreement – Project #F-46-0708-2008-2013-FWAN for the Three Village Central School District

(Supporting Information – Agreement)

This is a five-year, multi-year service agreement for the installation and maintenance of a fiber-wide area network (FWAN) for the Three Village Central School District. The estimated cost for the project is $634,915 and consists of $404,915 for one-time, non-recurring project costs and $230,000 in total recurring project costs including $200,000 for service, repair, maintenance, and $30,000 in project management fees. This project does not require third party financing.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Multi-Year Service Agreement – Project #F-46-0708-2008-2013-FWAN with the Three Village Central School District for the installation and maintenance of a fiber-wide area network in the estimated amount of $634,915.”

O. Recommended Approval of a Multi-Year Service Agreement – Project #SH-43-071508-2008-2011 for the Southampton Union Free School District


This is a three-year, multi-year service agreement for the lease of three Xerox network copiers/printers for the Southampton Union Free School District. The estimated cost for the project is $91,461.70 and consists of $83,147 for equipment and $8,314.70 for project coordination. This project does not require third party financing.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Multi-Year Service Agreement – Project #SH-43-071508-2008-2011 with the Southampton Union Free School District for the lease of three network copiers/printers in the estimated amount of $91,461.70.”

P. Recommended Approval of a Multi-Year Service Agreement – Project #SAC-36-

071108-2008-2013 for the Sachem Central School District (Supporting Information – Agreement)

This is a five-year, multi-year service agreement for the lease of one Oce network copier/printer for the Sachem Central School District. This printer/copier will be used with the district’s Sungard Pentamation student management system. The estimated cost for the project is $128,018.40 and consists of $113,799 for equipment and $14,219.40 for project coordination. This project does not require third party financing.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Multi-Year Service Agreement – Project #SAC-36-071108-2008-2013 with the Sachem Central School District for the lease of one network copier/printer in the estimated amount of $128,018.40.”

Q. Recommended Approval of a Multi-Year Service Agreement – Project #BBP-02-062308-2008-2013 for the Bayport-Blue Point Union Free School District


This is a four-year, multi-year service agreement for the lease of computer equipment and educational software by the Bayport-Blue Point Union Free School District for the district’s Library Wireless Project which will involve upgrading the school libraries and media rooms throughout the district. ESBOCES will purchase the equipment, which will be leased to the district through the Regional Information Center. The estimated cost for the project is $441,376.77 and consists of $341,897.64 for equipment and software, $50,275.28 for project coordination, and $49,203.85 for professional development. Approval of this resolution is required to obtain necessary State Education Department approval of the project. RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Multi-Year Service Agreement – Project #BBP-02-062308-2008-2013 with the Bayport-Blue Point Union Free School District for the lease of computers, software, and other equipment in the estimated amount of $441,376.77.”

R. Recommended Approval of a Resolution to Finance the Bayport-Blue Point Union

Free School District Multi-Year Project # BBP-02-062308-2008-2013 For the last several years, Eastern Suffolk BOCES has provided instructional and

administrative technology to participating districts. The following resolution authorizes Eastern Suffolk BOCES to enter into a financing agreement with SunTrust Equipment Finance & Leasing Corp. to finance the purchase of hardware, software, and related services for the Bayport-Blue Point Union Free School District’s Multi-Year Project #BBP-02-062308-2008-2013 pursuant to General Municipal Law.

RECOMMENDED MOTION: “WHEREAS, the Bayport-Blue Point Union Free School District has requested that the Regional Information Center of the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, provide hardware, software, and/or related services for district technology projects; and

WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, has entered into an agreement with the Bayport-Blue Point Union Free School District to provide the requested hardware, software, and/or related services; and

WHEREAS, pursuant to Section 1950(aa) of the Education Law, a board of cooperative educational services may, with the written approval of the Commissioner of Education, contract for the financing of the purchase of data processing equipment, provided the contract is in the best financial interests of such board; and

WHEREAS, pursuant to Section 170.3 of the Regulations of the Commissioner of Education, a board of cooperative educational services may, with the written approval of the Commissioner of Education, contract for the financing of the purchase of personal property, including hardware, software and installment costs, provided the contract is in the best financial interests of such board; and

WHEREAS, the outright purchase of the aforementioned hardware, software, and related services would create a detrimental budgetary impact;

THEREFORE, BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby determines that a financing agreement with SunTrust Equipment Finance & Leasing Corp. is in the best financial interests of the Board;

AND, BE IT FURTHER RESOLVED, that the Chief Operating Officer or designee is authorized to execute the agreement with SunTrust Equipment Finance & Leasing Corp. upon approval of the project by the Commissioner of Education.”

S. Recommended Approval of a Multi-Year Service Agreement – Project #SH-43-073108-2008-2012 for the Southampton Union Free School District


This is a five-year, multi-year service agreement for the lease of computer equipment and educational software by the Southampton Union Free School District for use throughout the district. ESBOCES will purchase the equipment, which will be leased to the district through the Regional Information Center. The estimated cost for the project is $120,900 and consists of $93,000 for equipment and software, $13,950 for project coordination, and $13,950 for professional development. Approval of this resolution is required to obtain necessary State Education Department approval of the project.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Multi-Year Service Agreement – Project #SH-43-073108-2008-2012 with the Southampton Union Free School District for the lease of computers, software, and other equipment in the estimated amount of $120,900.”

T. Recommended Approval of a Resolution to Finance the Southampton Union Free School District Multi-Year Project #SH-43-073108-2008-2012

For the last several years, Eastern Suffolk BOCES has provided instructional and

administrative technology to participating districts. The following resolution authorizes Eastern Suffolk BOCES to enter into a financing agreement with SunTrust Equipment Finance & Leasing Corp. to finance the purchase of hardware, software, and related services for the Southampton Union Free School District’s Multi-Year Project #SH-43-073108-2008-2012 pursuant to General Municipal Law.

RECOMMENDED MOTION: “WHEREAS, the Southampton Union Free School District has requested that the Regional Information Center of the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, provide hardware, software, and/or related services for district technology projects; and

WHEREAS, the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, has entered into an agreement with the Southampton Union Free School District to provide the requested hardware, software, and/or related services; and

WHEREAS, pursuant to Section 1950(aa) of the Education Law, a board of cooperative educational services may, with the written approval of the Commissioner of Education, contract for the financing of the purchase of data processing equipment, provided the contract is in the best financial interests of such board; and

WHEREAS, pursuant to Section 170.3 of the Regulations of the Commissioner of Education, a board of cooperative educational services may, with the written approval of the Commissioner of Education, contract for the financing of the purchase of personal property, including hardware, software and installment costs, provided the contract is in the best financial interests of such board; and

WHEREAS, the outright purchase of the aforementioned hardware, software, and related services would create a detrimental budgetary impact;

THEREFORE, BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby determines that a financing agreement with SunTrust Equipment Finance & Leasing Corp. is in the best financial interests of the Board;

AND, BE IT FURTHER RESOLVED, that the Chief Operating Officer or designee is authorized to execute the agreement with SunTrust Equipment Finance & Leasing Corp. upon approval of the project by the Commissioner of Education.”

U. Recommended Approval of an Agreement with Follett Software Company

(Supporting Information – Agreement and Disclosure Form)

Follet Software Company’s Destiny™ Resource Management Solution is comprised of a suite of software and implementation services which includes a centralized library management solution that includes Destiny™ Library Manager, Destiny™ Textbook Manager and Destiny™ Asset Manager Application software license, data processing and conversion, system installation, project management support, and training. This agreement will provide the Destiny™ Resource Management Solution to ESBOCES and participating school districts for a one-year period in an amount not to exceed $250,000.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the agreement with Follett Software Company for Destiny™ Resource Management Solution for a one-year period commencing on August 27, 2008 and ending on August 26, 2009 in an amount not to exceed $250,000.”

V. Recommended Approval of a Lease Extension Agreement with North Ocean Properties (Supporting Information - Agreement) This lease extension agreement between ESBOCES and North Ocean Properties is for the use of the property located at 1741-C North Ocean Avenue, Medford, NY, which is utilized by our Employee Assistance Program and Student Assistance Service. This lease is for a five-year period commencing on September 1, 2008 and ending on June 30, 2013. The annual rent for 2008-09 is $53,658.72. This lease extension agreement is in the best interest of ESBOCES. RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the lease extension agreement with North Ocean Properties for a five-year period commencing on September 1, 2008 and ending on June 30, 2013.”

W. Recommended Approval of an Agreement with Media Flex, Inc. (Supporting Information – Agreement and Disclosure Form)

This is a license agreement with Media Flex, Inc. for the OPALS-NA (Open Source Automated Library System - North America) library automation service, which will enable ESBOCES and participating districts to automate inventory and check-in/check-out processes and will allow access to the union catalog. This agreement will be in effect for a one-year period and may be extended under the same terms and conditions for up to five years in one-year increments at a cost not to exceed $250,000. RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the license agreement with Media Flex, Inc. for the OPALS-NA library automation service for a one-year period at a cost not to exceed $250,000.”

X. Recommended Approval of a Leasehold Space Agreement with the Patchogue-

Medford Union Free School District (Supporting Information – Agreement)

This leasehold space agreement provides for the use of four classrooms at the Oregon Middle School in the Patchogue-Medford Union Free School District for a two-year period commencing September 1, 2008. The total annual base rent for the 2008-09 year is $8,503 per classroom, totaling $34,012. The base rent for the 2009-10 year shall be determined by the percentage increase of the Consumer Price Index, not to exceed 4%. This leasehold space agreement was developed by a committee comprised of representatives from ESBOCES component districts and ESBOCES. This agreement fulfills the NYSED Special Education Space Requirement Plan and is in the best financial interest of both ESBOCES and the Patchogue-Medford Union Free School District.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Leasehold Space Agreement with the Patchogue-Medford Union Free School District for the use of four classrooms at the Oregon Middle School for a two-year period commencing September 1, 2008.”

Y. Recommended Approval of a Lease Agreement with the New York Institute of Technology (NYIT)


This lease agreement with the New York Institute of Technology (NYIT) provides for the use of 23,330 square feet at Kennedy Hall and 23,330 square feet at Challenger Hall at the Central Islip Campus. The lease is for a five-year term commencing July 1, 2008 and ending June 30, 2013 with a rent of $11.60 per square foot with increases for each additional year of 5.0% over the rental for the prior fiscal year. The annual rental for Kennedy Hall is $270,628, and the annual rental for Challenger Hall is $270,628, for an annual rental cost of $541,256. This lease agreement is in the best interest of ESBOCES.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the lease agreement with the New York Institute of Technology for the use of Kennedy Hall and Challenger Hall at the Central Islip Campus for a five-year period commending July 1, 2008 and ending June 30, 2013 for an annual rent of $541,256.”

Z. Recommended Approval of an Amendment to an Agreement with Custom Computer Specialists, Inc.


This amendment to the agreement with Custom Computer Specialists, Inc. will extend the term, which will enable participating districts to continue to utilize the Infinite Campus student management system. The original agreement was approved at the August 30, 2005 Board meeting and this amendment will extend the contract until June 30, 2009. All other terms and conditions will remain the same.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the amendment to the agreement with Custom Computer Specialists, Inc. for the Infinite Campus student management system for the term of July 1, 2008 through June 30, 2009.”

AA. Recommended Approval of an Agreement with L. I. Computer Networks, Inc. (Supporting Information – Agreement and Disclosure Form) The purpose of this professional technical services agreement is for the provision of LAN/WAN support services for ESBOCES and participating districts. The term of this agreement is from September 1, 2008 through June 30, 2009 in an amount not to exceed $125,000.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional technical services agreement with L.I. Computer Networks, Inc. for LAN/WAN support services for the term of July 1, 2008 through June 30, 2009 in an amount not to exceed $175,000.”

BB. Recommended Approval of an Amendment to an Agreement with Discovery Education Assessment LLC


This amendment to the agreement with Discovery Education Assessment LLC will renew the subscription to the ThinkLink assessment services, which will enable participating districts to administer computerized assessments to students that will allow teachers to improve instruction and predict student performance on state assessments. This amendment adds additional services and fees to the existing agreement and renews the term for the period of July 1, 2008 through June 30, 2009, in an amount not to exceed $382,692. RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the amendment to the agreement with Discovery Education Assessment LLC for the ThinkLink assessment services for the term of July 1, 2008 through June 30, 2009 in an amount not to exceed $382,692.”

CC. Recommended Approval of an Amendment to an Agreement with SunTrust Equipment Finance & Leasing Corp. (Supporting Information - Agreement) This is an amendment to the master lease agreement that was approved by the Board on April 30, 2008. The purpose of the initial agreement with SunTrust Equipment Finance & Leasing Corp. is to finance multi-year technology projects for the Regional Information Center. This amendment is being processed to clearly define title of the equipment during the lease period. All other terms and conditions will remain the same. RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the amendment to the master lease agreement that was approved at the April 30, 2008 Board meeting with SunTrust Equipment Finance & Leasing Corp.”

DD. Recommended Approval of Classroom Use Agreements (Supporting Information – Listing) Recommendation is made to approve the Classroom Use Agreements between Eastern Suffolk BOCES and the Riverhead, Patchogue-Medford, Hauppauge, East Islip, Connetquot, Comsewogue, and Central Islip School Districts for Regional Summer School instruction for the period of July 1, 2008 through August 15, 2008. RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Classroom Use Agreements between ESBOCES and the Riverhead, Patchogue-Medford, Hauppauge, East Islip, Connetquot, Comsewogue, and Central Islip School Districts for Regional Summer School instruction for the period of July 1, 2008 through August 15, 2008.”

EE. Recommended Approval of an Amendment to an Agreement with NCS Pearson, Inc. (Supporting Information - Amendment to Agreement and Disclosure Form)

An agreement between ESBOCES and NCS Pearson, Inc. for the SASIxp and PowerSchool Student Management Systems and My GradeBook Pro, originally dated January 26, 2004, and amended on March 28, 2007, expired on June 30, 2008. This amendment to an agreement permits renewal of the agreement for an additional one-year period, commencing on July 1, 2008 and ending on June 30, 2009 in an amount not to exceed $3,000,000.

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Amendment to the Agreement with NCS Pearson, Inc. for the SASIxp and PowerSchool Student Management Systems and My GradeBook Pro for an additional one-year period commencing on July 1, 2008 and ending on June 30, 2009 in an amount not to exceed $3,000,000.”

FF. Recommended Approval of a Resolution to Authorize Payment to Riverhead Central School District

“BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby agrees that ESBOCES has the fiscal and financial responsibility for reimbursing school districts for instructional services provided by school district staff to Eastern Suffolk BOCES students enrolled in an included class housed in a school district facility; and

BE IT RESOLVED, that Eastern Suffolk BOCES authorizes payment in the amount of $85,822.33 to be paid to the Riverhead Central School for instructional services provided to Eastern Suffolk BOCES students enrolled in an included class housed in the Riverhead Central School District during the 2005-06, 2006-07, and 2007-08 school years.”

GG. Authorization of Payment to the Long Island School Leadership Center (Supporting Information – Letter and Invoice) Recommendation is made that the Board authorize the payment of $9,000 in support of the Long Island School Leadership Center. This payment will support leadership initiatives and enable the center to receive matching funds from the New York State Education Department. Nassau BOCES and Western Suffolk BOCES are also supporting the center on behalf of school districts in their regions. RECOMMENED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby authorizes the payment of $9,000 in support the Long Island School Leadership Center.”

HH. Recommended Approval of Attendance of a Board Member at the New York State School Boards Association (NYSSBA) 2008 Summer Institute for School Board Members

RECOMMENDED MOTION: “BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the attendance of Board Member Jeffrey Smith to the New York State School Boards Association 2008 Summer Institute for School Board Members in Albany, NY, on September 5 through 7, 2008, and all actual and necessary expenses.”

II. Recommended Approval of a Multi-Year Service Agreement – Project #EI-11-071108-2008-2013 for the East Islip Union Free School District


This is a five-year, multi-year service agreement for the lease of five Oce network copiers/printers for the East Islip Union Free School District. The estimated cost for the project is $376,693.41 and consists of $325,540 for equipment, $39,710.25 for project coordination, and $11,443.16 for professional development. This project does not require third party financing.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the Multi-Year Service Agreement – Project #EI-11-071108-2008-2013 with the East Islip Union Free School District for the lease of five network copiers/printers in the estimated amount of $376,693.41.”

JJ. Recommended Approval of an Agreement with CORE, BTS, Inc (Supporting Information – Agreement and Disclosure Form) The purpose of this professional technical services agreement is for the provision of network design, installation and support, web content management, internet monitoring, email, wireless connectivity, IP telephony, Telco services, and voice over IP for ESBOCES and participating districts. The term of the agreement is from July 1, 2008 through June 30, 2009 in an amount not to exceed $315,000.

RECOMMENDED MOTION: "BE IT RESOLVED, that the Board of Cooperative Educational Services, First Supervisory District of Suffolk County, hereby approves the professional technical services agreement with CORE, BTS, Inc. for network design, installation and support, web content management, internet monitoring, email, wireless connectivity, IP telephony, Telco services, and voice over IP for the term of July 1, 2008 through June 30, 2009 in an amount not to exceed $315,000.”

KK. Policies – First Reading (Supporting Information – Policies)

Policy Number Policy Title

1420 Execution of Policy - Administrative Regulations 5352 Family and Medical Leave Act

X. Presentations and Reports to the Board

Child Abuse Reporting

XI. Board Commentary XII. Adjournment

recommended motion: viii€¦ · minutes of the july 9, 2008 regular board meeting.” d....

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