records building complex renovation project

Dallas County

BRIEFING / COURT ORDER Commissioners Court - Oct 20 2020

☐ Resolution ☐ Solicitation/Contract ☐ Executive Session ☐ Addendum

Records Building Complex Renovation Project - Reconciliation of the Project

Budget and the Final Fund Transfers Briefing Date: Oct 20 2020 Funding Source: Fund 441 and Fund 196 Originating Department: Engineering and Project Management Prepared by: Kumar Pilla, Assistant Director of Engineering and Management Recommended by: Jonathon Bazan, Assistant County Administrator BACKGROUND INFORMATION: The Records Building Complex Renovation Project consists of major historical renovation to three buildings (total gross area approx. 303,000 SFT) - the Old Criminal Courts Building, the Records Building, and the Records Annex, in downtown Dallas, Texas. The building will be home for over 25 departments, including: the Tax Office, County Clerk, Auditor's Office, Public Works, Information Technology, Treasurer's Office, Human Resources, Purchasing and other departments. The Records Building Complex will also house the Commissioners Court, making it one of the largest and most utilized County public buildings. The project costs were presented through the Construction Manager at Risk's Guaranteed Maximum Price (GMP) in July 2018 and approved by the Commissioners Court under Court Order 2018-0770. At that time, pursuant to best practices, staff held the project contingency of $10,664,391.89 outside of the construction manager's budget to be let in a controlled process to cover the end of project expenses and any approved miscellaneous items. After due diligence and review the final amount of $8,870,511.00 has been agreed for approval and release. Included within this cost are bulletins impacted by the design revisions, environmental impacts and scope related to additional work throughout the project. Below is a summary of the approved reconciliation of the budget and recommended fund transfers.

All costs incurred are within the approved project budget and can be accommodated by transferring funds within current project accounts. With this final commitment the project will be left with $1,783,881.00 from the $200,000,000 bond issue. At the conclusion of the project staff will recommend the use of the budget savings in accordance with the debt issuance provisions for the project. OPERATIONAL IMPACT: Changes throughout the project developed both because of design enhancements and design changes as work progressed in the field. Examples include:

• The project had to adjust to further unknown conditions found as work progressed in the vertical structure and required new design solutions for existing concrete repairs. Also, several issues were encountered with existing City of Dallas utility infrastructure needing certain design modifications in addition to adapting to new City of Dallas emergency code requirements for a secondary fuel source for the emergency generator.

• Asbestos materials continued to be discovered as demolition continued. These ACM/LCM materials still continue to be found throughout the building during more detailed demolition where it was not possible to find in the original surveys. The team minimized removal and disposal costs where possible by using approved techniques to eliminate hazards in handling and disposal.

• Allowances for additional scope items are budgeted and included to incorporate items not originally in a specific scope. These items include scope originally planned to be performed by others but to minimize schedule affects were deemed to be more expeditiously procured and managed by the construction manager thereby minimizing time and costs.

• Move management, relocation move scopes and lease space building closeout were added. In addition, with the increase in useable space associated furniture is needed and is included.

• Even though much of the paper files are being digitized there are still many departments that require long term storage. Inclusion of high density storage to the project offers increased storage capacity in much less space allowing for more work space to be occupied by other critical County services.

• Finally, the work included in this budget will allow for further renovation, and enhancement of the Plaza and necessary water fountain repairs for the benefit of downtown visitors, building customers and employees.

This final directive obligates the construction manager to complete the job, per the respective bulletins issued by the designed team, for the agreed upon amounts. Additionally, other items that were identified as owners items in the approved project budget are being requested to be to be transferred to the 441-000-8130 account to cover the costs presented in change directive. Further, funds within the 441 account will need to be balanced with account code 441-000-7010 to recover overruns, in accordance with the Commissioners Court approved budget for the project, due to extended lease agreements and other miscellaneous charges for building improvements at the leased facilities. FINANCIAL IMPACT: Staff recommends the transfer of project funds within the budget into the Manhattan I Byrne I 3i building improvements account in the amount of $8,870,511.00. Funding to complete the transfer will be made available through Fund 441 and 196. LEGAL IMPACT: This contract has been reviewed by the District Attorney's Office, Civil Division. PROJECT SCHEDULE: N/A SBE PARTICIPATION: With all items for the project contracted, the final MWBE participation for the project is 51%. ADMINISTRATIVE PLAN COMPLIANCE: This authorization supports Vision 1 of the County’s Administrative Plan that Dallas County is an operationally a model governmental entity. Dallas County Facilities Management strives for the upkeep and safety of Dallas County Facilities that are used on a daily basis by Dallas County citizens and employees. RECOMMENDATION: Approve the reconciliation of the project budget and transfer of funds into the building improvements account to fund Manhattan I Byrne I 3i in the amount of $8,870,511.00. MOTION: On a motion made by TBD, and seconded by TBD, the following order will be voted on by the Commissioners Court of Dallas County, State of Texas: Be it resolved and ordered that the Dallas County Commissioners Court does hereby

approve the reconciliation of the project budget and transfer of funds into the building improvements account to fund Manhattan I Byrne I 3i in the amount of $8,870,511.00 for the completion of the final change order using all remaining funding available within the Fund 441 accounts and the remainder amount supplemented by Fund 196. ATTACHMENTS: Dallas County Records Change Order 005wo sch

1

► Executive Summary Project Name: Dallas County Record Building Renovation and Expansion Location: City of Dallas, Texas Date: October 9, 2020 Manhattan-Byrne-3i Joint Venture is respectfully providing this Change Order # 005 request for the Dallas County Record Renovation and Expansion. This Change Order proposal includes the following:

• Div 28 Changes – Secured Garage Entry Security • Bulletin 21R – Moving of Courtroom • Bulletin 23 – Finish-out of Level 6 • Bulletin 25R – Relocation of Generator • Bulletin 26 – Additional Structural Improvements • Bulletin 27 – Design upgrades to A/V • Bulletin 29 – Design upgrades to Security • Honeywell Fire Alarm Notifier Upgrade • WAP Upgrade • IDF Rack Upgrade • Limestone Caulking • Specialty Lighting at Level 7 • Demountable Wall Upgrades • Furniture Upgrades • Move/Relocation Management • Art Work / Historic Works • Plaza Landscape / Water Feature Improvements

Manhattan-Byrne-3i has provided pricing for each of the items listed under the relevant Division and will provide actual pricing for each of the allowance items upon receipt of drawings and subcontractor proposals for the work. Each scope of work is being considered with MWBE participation in mind. Sincerely yours, for Manhattan-Byrne-3i, A Joint Venture Bryan Thompson Senior Project Manager

COVID CARE

2

CO 005

Div 28 Final Pricing Changes $ 43,958 Added (5) Secure Door Card Access Points a) Credits for moving of Courtroom from Level 6 to Level 2b) Removal of historic marble stairs from L1-L3, closing opening at L2

c) L6 to remain as empty shell with exception to elevator shafts, egress stairs, mechanical room and doors leading into space d) Changes to demolition, architectural, structural, historic, mechanical, electrical, plumbing, fire protection, and A/V e) Added specification 083513.23 - Accordian Folding Fire Doors f) Added drawing S03.305 - Structural g) Architectural coordination with field conditions a) Added specification 08 56 19 - Interior Sliding Pass Window, 26 56 00 - Front of House Lighting

b) Updated demolition plans per found conditions and per client direction c) Added slab edges, missing beams, support for new brick feature wall; correct typo's at elevator guiderails d) Incorporated multiple responses provide through RFI process for demo, concrete, steel, ceiling, mechanical and electrical e) Finish-out design for L6 white box area f) Converted storage room to training room

Bulletin 25R 171,028$ Generator change from natural gas to diesel and relocation from roof to basement a) Provided repair details for unforeseen defects in original construction at multiple locations b) Revised and added multiple structural details due to low pull tests c) incorporated multiple responses provide through RFI process for structural a) Door location changesb) L6 Duas suite change per client request

c) Power/data coordination updates/addes per AV and furniture modifications d) Flooring updates for training room and historic fountain

e) Added lighting at Commissioner's Court, main lobby, duas suite, fox conference f) Added FCU at storage areag) Incorporated buildingsecurity, structured cabling, and A/V

a) Updated plans to reflect (1) planter removal and all related irrigation/drainage b) Added communications integrated A/V systems, access control & alarm monitoring system, video surveillance system a) Updated tax area millworkb) Updated tax area power/communication layoutc) Updated tax area reflected ceiling pland) Updated tax area walls layouts and door frames and hardware

e) Updated electrical power plan per furniture coordination at all areas/levels f) Updated structure cabling plan per client request and furniture coordination

Honeywell Notifier 71,348$ Change to County proprietary fire alarm brand not in GMP specificationsCisco WAP Upgrade to 9130's 62,536$ Upgrade from 9120's to 9130's4 Post Vertical Racks 14,837$ Change from 2 post to 4 post racks Limestone Caulking 49,070$ Joint fill not specified in documents Level 7 Specialty Light Band 435,385$ Upgrade to quality, brightness, and flexibilty of lights at Level 7

Demountable Wall Upgrades 337,018$ Upgrades to demountable walls and accessories not in GMP proposal; presented at mock-up review

Move/Relocation Management 355,000$ High Density Storage-Allowance 250,000$ Art Work/Historic Water Fountain-Allowance 185,000$ Furniture - L7/Ancillary 224,570$ Furniture - Tax Office 72,469$ Furniture - Upgrades/Revisions 116,998$

Asbestos & Lead Paint Removal 557,081$

Cost is that which is above and beyond the value provided in the original GMP budget alloted for ACM. Amount shown includes removal of ACM building sealant at windows, ground level grates, and additional newly found ACM/LCM

Bulletin 31/31R 145,005$

Bulletin 26 478,931$

Bulletin 27

Bulletin 29

759,363$

CommentsScope of Work

Bulletin 23 1,779,644$

Bulletin 21R 126,153$

Dallas County Records Building Historic Renovation Project

PCCO 005

Change Order Cost

2

CommentsScope of Work

Dallas County Records Building Historic Renovation Project

PCCO 005

Change Order Cost

ALLOWANCES108,740$ L2 - Commissioner's Court Fixed Seating and Chairs138,305$ L6 - Conference package - Tables, Chairs

Fiber Conduit Install Between DCRB and GA 112,300$ Conduit and boxes to accommodate fiber conduitPlaza Landscape/Water Feature Improvements 1,550,000$ Waste, Storm, Electrical As-Built/Code Issues 550,000$ Building Closeout 523,252$

Buyout Savings (1,837,965)$ $500,844 (Int Finish Restoration), $364,134 Kennedy Garage Improvements, $223,626 (Ornamental Metals), $ 749,361 (Buyout Savings)

Subtotal 7,380,026$ Subcontract Payment and Performance Bonds (1.35%) 99,630$

Subtotal Cost of Work 7,479,657$ General Conditions/Requirements 448,779$ Builder's Risk Insurance (0.29%) 21,691$ CCIP Insurance (2.5%) 186,991$

Subtotal 8,137,118$ CM Fee 244,114$

Subtotal 8,381,232$ Contingency (5%) 419,061.60$ Subtotal 8,800,294$ CM Payment & Performance Bond (0.7979%) 70,218$

TOTAL FINAL CO COST 8,870,511$

Furniture Upgrades/Revisions

2

10/9/2020

Scope of Work AR 2-184 CommentsABLe - (5) Card Readers 43,958$

Subtotal 43,958$

Dallas County Records Building Historic Renovation ProjectADDED CARD READERS

9/28/2020

Scope of Work Bulletin 21R Comments

Amundsen - Kitchen Equipment (18,131)$ Dallas Doors (25,877)$ 3i Coordination - Doors and Hardware (906)$ CEC - Electrical (147,059)$ Berger - Mechanical/Plumbing (69,025)$ KHS&S - Drywall 268,720$ 3i Coordination - Drywall 9,405$ Momentum Glass 18,828$ Business Flooring (13,668)$ 3i Coordination - Flooring (478)$ Sigma Terrazzo (15,512)$ 3i Coordination - Terrazzo (543)$ Calmar - Millwork (247,086)$ 3i Coordination - Millwork (8,648)$ Carrco Painting (26,287)$ 3i Coordination - Painting (920)$ MB3i BIM 9,464$ Irwin Steel 54,284$ Southwest Construction 162,665$ AECR - Conrete 13,553$ Phoenix 1 - Demo/Marble Removal 157,165$ LCR Fireproofing 6,209$

Subtotal 126,153$

No allowances have been included for ACM removal or monitoring, or any historical salvage or restoration, or temp shoring/protection

Dallas County Records Building Historic Renovation ProjectAR 111

9/8/2020

Scope of Work Bulletin 23 Comments

Southwest Construction - Concrete (630)$ AECR - Demo/Concrete 22,248$ Phoenix 1 - Window Restoration 40,501$ GFS - Fire Protection 28,459$ Dallas Door 69,484$ 3i Coordination - Doors 2,432$ CEC - Electrical 696,735$ Berger - Mechanical/Plumbing 310,473$ KHS&S - Drywall 277,989$ 3i Coordination - Drywall 9,730$ Momentum Glass 36,797$ Business Flooring 47,641$ 3i Coordination - Flooring 1,667$ Sigma Terrazzo 94,769$ 3i Coordination - Terrazzo 3,317$ Calmar - Millwork 48,513$ 3i Coordination - Millwork 1,698$ Carrco Painting 47,998$ 3i Coordination - Painting 1,680$ GL Seaman - Demountable Walls 49,712$ 3i Coordination - Demountable Walls 1,740$ Blind Depot (10,073)$ 3i Coordination - Window Treatments (353)$ Spectrum - Misc Specialties (7,670)$ 3i Coordination - Misc Specialties (268)$ Marek - Wall Coverings 4,884$ 3i Coordination - Wall Coverings 171$

Subtotal 1,779,644$


9/8/2020


Irwin Steel 25,312$ AECR - Concrete 50,000$ GFS - Fire Suppression 2,051$ CEC - Electrical (62,293)$ Berger - Mechanical 103,579$ KHS&S - Drywall 50,608$ 3i Coordination - Drywall 1,771$

Subtotal 171,028$


9/8/2020


Southwest Construction - Concrete 183,910$ Irwin Steel 182,690$ AECR - Demo 38,078$ LCR Fireproofing 74,253$

Subtotal 478,931$


9/8/2020

Scope of Work Bulletin 27/29 Comments

Irwin Steel 1,155$ CEC - Electrical 167,989$ Berger - Mechanical/Plumbing 22,883$ ABLe - AV System 385,495$ ABLe - Low Voltage 181,841$

Subtotal 759,363$


9/8/2020


Berger - Mechanical 12,194$ KHS&S - Drywall 3,957$ 3i Coordination - Drywall 138$ Calmar - Millwork 13,709$ 3i Coordination - Millwork 480$ Johnston - Ornamental Metals (17,216)$

Subtotal 13,262$


9/8/2020


Dallas Door 9,204$ 3i Coordination - Doors 322$ CEC - Electrical 110,261$ KHS&S - Drywall 6,096$ 3i Coordination - Drywall 213$ Calmar - Millwork 5,456$ 3i Coordination - Millwork 191$

Subtotal 131,743$


9/8/2020

Scope of Work Fire Alarm Comments

CEC Honeywell Notifier 71,348$

Subtotal 71,348$

Dallas County Records Building Historic Renovation ProjectFire Alarm Change

9/8/2020

Scope of Work WAP 9130 Comments

ABLe - Low Voltage 62,536$

Subtotal 62,536$

Dallas County Records Building Historic Renovation ProjectCisco WAP Upgrade

9/8/2020

Scope of Work 4 Post Rack Comments

Able - Low Voltage 14,837$

Subtotal 14,837$


9/8/2020

Scope of Work Caulking Comments

AECR - Caulking 49,070$

Subtotal 49,070$


9/8/2020

Scope of Work Specialty Lighitng Comments

GPI - Electrical Lighting 574,402$ Electricians 19,318$ Power Branches 17,976$ Lighting Allownace (176,311)$

Subtotal 435,385$


10/9/2020

Scope of Work Wall CO CommentsLevel 2 Annex & Records 77,829$ Level 3 Annex & Records 41,151$ Level 3 & 6 Courts (17,633)$ Level 4 Annex & Records 69,405$ Level 4 Courts 45,772$ Level 5 Annex & Records 94,737$ Level 5 Courts 29,706$ Level 6 Courts 152,459$ Mockup 45,689$ Credits (202,097)$

Subtotal 337,018$

Dallas County Records Building Historic Renovation ProjectDEMOUNTABLE WALL UPGRADES

3

QUALIFICATIONS & ASSUMPTIONS

1

► Qualifications & Assumptions

Project Name: Dallas County Records Building Renovation Description: Renovation and Restoration of Existing Buildings Location: Dallas, TX, 75202 Phase: Owner Changes Date: 10/09/2020

General

1. The allowance prices have not been verified by subcontractors due to missing drawings and information lacking sufficient detail. Manhattan-Byrne-3i will reconcile these allowances based on Construction Documents when they are provided for use.

2. It is understood that allowances for this work are to be a “Not to Exceed” amount and Manhattan-Byrne-3i shall provide pricing on all items to Owner for review and approval prior to use. The Owner has the right to redistribute or utilize the allowance monies as they see fit.

3. All conditions within this change order are an amendment to the GMP Update executed on June 5, 2019.

4. Design related administrative, verification, and conformance requirements for LEED/WELL construction are by others.

Insurance, Staff Rates and Bonds

1. Builder’s Risk (“all-risk”) Insurance is included per Manhattan-Byrne-3i Joint Venture policy ters and conditions.

2. Included in this change order are the costs for Manhattan-Byrne-3i Joint Venture’s Wrap-Up Insurance Program. The agreed to rate for this program is included at 2.5% of the total project costs, excluding Work Authorizations 1 through 4. At the end of the project, the amount charged will be reconciled against the total contract amount minus those amounts specifically excluded.

3. We have not included any sales tax.

4. We have included General Conditions and Requirements at 6% of the work value.

5. Performance and Payment Bods for Manhattan-Byrne-3i Joint Venture has been included in this change order.

4

DRAWINGSMILESTONES

DALLAS COUNTY RECORDS RENOVATION MILESTONES

Flush-Out Lvl 7 DEC 23, 2020

Flush-Out Lvl G DEC 24, 2020

Flush-Out Lvl B DEC 28, 2020

Flush-Out Lvl 5 DEC 29, 2020

Flush-Out Lvl 2 & 6 JAN 04, 2021

Flush-Out Lvl 4 JAN 28, 2021

Flush-Out Lvl 1 JAN 29, 2021

Flush-Out Lvl 3 FEB 03, 2021

Test, Adjust & Balance Lvl B - G DEC 29, 2020

Test, Adjust & Balance Lvl 1 JAN 04, 2021



Test, Adjust & Balance Lvl 4 FEB 02, 2021




Test, Adjust & Balance Lvl 8 MAR 02, 2021

ANNEX/RECORDS Temporary Certificate of Occupancy Lvl B – 4 DEC 17, 2020

ANNEX/RECORDS Temporary Certificate of Occupancy Lvl 5 – 7 DEC 30, 2020

COURTS Temporary Certificate of Occupancy Lvl B – G DEC 18, 2020

ANNEX/RECORDS Temp Cert of Occupancy Lvl 1 JAN 25, 2021

COURTS Temporary Certificate of Occupancy Lvl 3 – 7 JAN 29, 2021

COURTS Temporary Certificate of Occupancy Lvl 1 FEB 07, 2021

COURTS Temporary Certificate of Occupancy Lvl 2 FEB 25, 2021

SUBSTANTIAL COMPLETION Building FEB 26, 2021

FINAL COMPLETION Building MAR 26, 2021