REDEFINING JOB DESCRIPTION MANAGEMENT

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Why Managing Job DescriptionsIs the Single Most Critical Issue for Strategic HR

A clear understanding of the Job is Required to:Recruit the right people

Evaluate employee productivity & performance

Protect your company from

regulatory sanction

Identify and retain top

performers

Identify and manage bottom

performers

Benchmark/Evaluate jobs to

compensate employees fairly Develop an

equitable salary structure

Protect your future with effective succession plans

Motivate employees with engaging Career

Paths

Identify Employee

Training Gaps

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Are Your Job Descriptions Ignored?

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Job DataCentral to HR/Talent Management• A Robust up-to-date job

description repository can ensure that all aspects of your HR and talent management activities are reading from the same hymn book.

• So the top talent you hire, thrive and produce to grow your business while insuring compliance with regulatory bodies.

Job Description

ATS/Recruiting Process

Performance Management

System/Process

Career PathingSuccession

Training

ComplianceFLSA, ADA, FDA, Joint

Commission

Compensation Plans &Salary

Structure

Corporate Culture

Future Plans

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Why Job Descriptions Lag Behind• People think of them as documents/paper• No one person can complete them

◦ HR knows how to write them◦ Managers/Stakeholders know the

details of the job• People don’t know where to start

◦ Especially for new Jobs◦ Lack of content

• No Structured way to go about it◦ Different formats/focus

• Everything else is more important◦ Recruiting, Performance Reviews,

Compensation, Market PricingDespite the fact that none of these can be done well without an effective Job Description

• No Urgency (until you need to hire someone)

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A New Job Description Perspective • Right now your Job Descriptions:

◦ Cater to the lowest common denominator◦ Consist of blocks of dense, opaque text

• With an HRTMS Jobs Repository you could:◦ Leverage conversations with multiple Stakeholders

Collects all the info you need Controls who can see what

◦ Provide information to those that need it Folks in other roles, hiring managers, recruiters, Compensation, OD Other systems: ATS, Performance Management, HRMS

◦ Turn blocks of text into Data Points That you can search/query/interface with other systems

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What Our Clients Are Accomplishing• Xerox

◦ Driving Business Need: Construct a global job description repository◦ Result: Eliminated regional duplication of job descriptions“HRTMS is highly focused on the needs of the customer. Using their professional and technical expertise, they deliver creative, well-designed solutions that meet the current business needs, but also retain flexibility for future requirements. Their solutions even provide job descriptions in different languages at the click of a button.” – Judy Miller

• Lincoln Financial◦ Driving Business Need: Inconsistent job descriptions that did not meet the

needs of a large, federally contracted organization◦ Result: Identified and solved weaknesses in their job description management

process allowing for accurate, compliant job descriptions“What  used to take me 30 minutes, now took me less than 3.  This is brilliant."Scott McCloskey

• SRA◦ Driving Business Need: To fairly compensate top talent/retain skilled

employees◦ Result: Job descriptions that made new compensation plans possible (clear view

of job description, how employees can grow within the organization)“The HRTMS system has been a crucial factor in helping us to develop a sound job structure that aligns with our business. It has increased transparency for our employees and improved compliance with industry requirements.”

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Compliance• Protect against FLSA wage and hour lawsuit

In an article, Beware 'Misclassification Creep' in Employee Exemption, Littler Mendelson shareholder and co-chair of the firm’s wage-and-hour practice group, Lee Schreter states, “It’s easy enough for companies to ask their employees to sign off on their job descriptions during their periodic performance reviews, so there is both mutual understanding and, for the employer, well-documented proof that the employee knows where they stand. That kind of evidence, I believe even the courts will be hard-pressed to dismiss.”◦ Compliance - Job

Description Acknowledgement Healthcare (Joint Commission) All Companies (FLSA) Bio Tech (CFR Part 11)

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HRTMSJobs- Highlighted Features• Simple for Managers and

Employees• Powerful for HR and Comp• Collaboration with

Stakeholders• Look up Content • Job Posting• FLSA Determination• Inheritance/Reusable

Components• Job Families/Organizing Job

Descriptions• Similar JDs/Consolidation• Archive/historical versions• Multi-Language

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Some Of Our Customers