Redstone Lake

Cottagers Association

2018 Annual General Meeting

July 14, 2018

Agenda 08:30 Registration 09:01 Welcome / Announcements / Motion to approve

Agenda Steve Danko

09:05 President’s Update Richard Luger 09:20

Ontario Onsite Wastewater Association: Cottage Country Septic Systems Solutions

Jane Zima

Sutton Environmental Services: Shoreline Re-

naturalization Designer Natural Shorelines /

Ground Covers / Native trees, shrubs for healthy shorelines

Julia Sutton

Lake Steward Report : Water quality & Septic

Re-inspection program Bob Cole

Haliburton Forest Update Malcolm Cockwell Eco Ethic - order drop off and quick introduction Rob Davie Ski Mazing Watersports School in Haliburton Craig Bowker

10:40 BREAK / Coffee, Meet the Speakers, Special

Guests, Directors, Officers Steve Danko

Business Agenda

3

10:50 Business part of the 2018 RLCA AGM

Motion to approve the 2017 AGM Minutes

Membership report

Treasurer’s report - Financial Statement and

2018 Budget and motion to approve

Richard Luger Donna Luger Cathy Meades

Motion to approve donations to CHA,

Haliburton Highlands Hospital Foundation,

and Fish Hatchery

Richard Luger

Motion to elect Directors Amendment to By-Law No. 1 and motion to

approve Extraordinary Resolution – not appointing

auditor—motion to approve

Richard Luger Laurie Crocker Laurie Crocker

11:45 Motion to terminate the 2018 AGM Richard Luger

STEVE DANKO

Welcome / Announcements

4

Motion #1

MOTION to approve the 2018 AGM Agenda, as presented at the

AGM on July 14, 2018

MADE BY:

SECONDED BY:

Vote ordered by show of hands

5

RICHARD LUGER

President’s Update

6

Welcome Special Guests

From Coleman Lake we’d like to welcome their

President Gerry Oxford and their Secretary / Treasurer

Cynthia West.

We would like to welcome all candidates running for

elected positions within the Municipality of Dysart.

• For Reeve: Murray Fearrey and Andrea Roberts

• For Deputy Reeve: Dennis Casey and Patrick

Kennedy

• For Councillor Ward 4 (West Side of Redstone): John

Smith and Aaron Walker

• For Councillor Ward 5 (East side of Redstone): Walt

McKecknie and Glenn Scott 7

Welcome Special Guests

Unfortunately we do not have time to offer them the

podium to provide their platforms but they will be here

during the break and after the meeting if you would

like to meet them. As election day gets closer we will

provide links to where you can find each candidate’s

platform.

GET OUT AND VOTE. You can vote easily by mail so

please take the time to vote. Last election only 31% of

the seasonal residents that were eligible to vote…

actually voted. We need your vote!

8

Welcome Special Guests

We would also like to thank the current Council

members for their support of RLCA over the last term

and for their efforts in keeping our lakes clean.

A special thanks to Ward 4 Councillor, Susan

Norcross, who will not be running this time, for her

support over the years. Thank you

9

Board of Directors

• Bob Cole

• Laurie Kerr

• Donna Luger

• Richard Luger

• Cathy Meades

10

Very Special Thanks

• Mike Johnson

• Barbara LeVasseur

11

Officers & Volunteers

• Richard Luger - President

• Bob Cole - Vice President

• Cathy Meades - Finances

• Barbara LeVasseur - Secretary

– Laurie Crocker

– Joe Mulcahy (incoming Secretary)

• Steve Danko - AGM Coordinator

• Laurie Kerr - Social Media

• Richard Luger - Webmaster, eBlasts

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• Donna Luger - Membership Coordinator

• Kevin Adams

• Corinna Ammoser

• Marc Barrette

• Janis Blimkie

• Bob Cole

• Sue Chambers

• Steve Danko

• Bill Hopkins

• Mike Johnson

• Laurie Kerr

• Tammy Larue

• Christine Legge

• Barb LeVasseur

• Donna Luger

• Richard Luger

• Cathy Meades

• Barb Orr

• Dorothy Payne

• Shelley Riley

• Sandi Rittershaus

• Cathy Vaillancourt

• Christine Vernon

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Officers & Volunteers

Officers & Volunteers

• Bob Cole - Water Steward

– Lake Stewards

• Bitter Lake - Richard Luger

• Burdock Lake - Greg Kerr

• Redstone & Little Redstone - Barb Danko

• Pelaw - Dorothy and Ed Payne

– Septic - Mike Lush

– Septic Re-inspection program - Bob

– Private Buoy - John Anderson / RL

• Ted Rule

• Gordon Neuser

– Healthy Shorelines - RL (TBD) 14

Officers & Volunteers

• Mike Johnson - Advertising

• Ladies of the Lakes

– Inaugural meeting of 24 in June

– Establishing various clubs, Wine, Hiking, Euchre, Paddling

– Contact membership@redstonelake.com for info

15

SPEAKERS – 9:20 – 10:40

16

JANE ZUMA

Ontario Onsite Wastewater Association

17

JULIA SUTTON

Sutton Environmental Services

18

BOB COLE

Lake Steward Report

19

Calcium Levels

0.0

0.5

1.0

1.5

2.0

2.5

3.0

3.5

4.0

4.5

5.0

2011 2012 2103 2014 2015 2016 2017

Redstone

Little Red

Bitter Lake

Pelaw Lake

Burdock

Sechii Disk Depth

0

1

2

3

4

5

6

7

8

2011 2012 2013 2014 2015 2016 2017

Redstone - MouthPicadillay Bay

Little Red - E side ofIsland

Bitter Lake

Pelaw: Mid-Lake

Burdock

Phosphorus Levels

0.0

2.0

4.0

6.0

8.0

10.0

12.0

2011 2012 2013 2014 2015 2016 2017

Redstone

Little Redstone

Bitter Lake

Pelaw Lake

Burdock

Septic Re-Inspection Program

• By-Law enacted Dec 2017

• Requires pump-out of tank and inspection of tank and baffles

• Timing: For Zone 2 (Redstone, Little Red, Bitter, Burdock,

Tedious and Coleman) 2020-2022

• Those systems inspected by a qualified inspector in the past 5

years are exempt

• Cost of inspection…about $250

• Cost of Pump-out...$220-$300 Road Access

23

MALCOLM COCKWELL

Haliburton Forest Update

24

ROB DAVIE

Eco Ethic

25

CRAIG BOWKER

Ski Mazing Watersports School in Haliburton

26

STEVE DANKO

Break – 10 Minutes

27

RICHARD LUGER

Business portion of the 2018 AGM

28

Motion #2

MOTION to approve the 2017 Minutes titled: “Redstone Lake

Cottagers Association, Annual General Meeting, July 7, 2017”

and posted in draft format on the RLCA website on February 23,

2018

MADE BY:

SECONDED BY:

Vote ordered by show of hands

29

DONNA LUGER

Membership Report

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Membership Report

Membership Drive 2018

• Delivered 500 membership packages which included informative material for

a healthy septic system, natural shoreline. Our lakes are currently clean and

healthy but everyone needs to do their part to keep them this way Our aim is

to deliver this message to all property owners

• Many thanks to the 16 volunteers and 5 Board members who helped deliver

door to door. We hope they will all be able to help again in 2019. We have a

few areas of the lake where we still need representation - Preacher's Lane,

Boice Bradley, Fisheman's Trail, Hunter Island, Baybreeze, Coleman Lake

Rd. Please add you name to the Volunteers List posted on the wall at the

back of the room if you can help out next May or June.

Membership Stats

• Since we started the membership drives in 2016 we have retained our base of

224 and increased by 42. We have a potential of 594 properties on our five

lakes.

– 2018: target 286; current as of July 12: 237

– 2017: 266

– 2016: 243 First Membership Drive

– 2015: 224 31

CATHY MEADES

Treasurers Report

32

Financial Statement April 1, 2017 – March 31, 2018

BALANCE FORWARD FROM APRIL 1, 2017 $31,556.65

INCOME:

MEMBERSHIP DUES: $11,149.83

ADVERTISING: $600.00

Deposit & GIC INTEREST: $310.89

TOTAL REVENUE $12,060.72

EXPENSES:

SEMINAR PARTICAPATION $160.00

INSURANCE – CADE $1,787.40

AGM HAL. FOREST 2017 $180.55

MEMBERSHIP – POSTAGE AND HANDLING $56.09

MEMBERSHIP SIGNAGE-DOCK, DRIVEWAY, ROAD $4,465.04

MEMBERSHIP DRIVE, PROMOTIONAL MATERIALS $1,205.73

MEMBERSHIP - COMMUNICATIONS $297.88

ASSOCIATION FEES: (CHA, FOCA, CEWF) $1,087.50

WATER TESTING CHEMICALS, $126.41

BANKING FEES $58.44

TOTAL EXPENSES ($9,425.04)

BALANCE MARCH 31, 2018 $34,193.33

CASH $5,192.33

GIC – DECEMBER. 5, 2018 $14,000.00

GIC – MARCH 22, 2018 $15,000.00

TOTAL AMOUNT IN RLCA BANKING MARCH 31, 2018 $34,192.33

2018 Budget PROPOSED

APR. 1, 2017 ACTUAL APR. 1, 2018 TO MAR. 31, 2018 SPENDING DEC. 31, 2018 PRESIDENT

DONATIONS $0.00 $1,500.00 CONFERENCES AND MEETINGS $200.00 $160.00 $500.00

CONTINGENCY $0.00 $500.00 PRESIDENT TOTAL $200.00 $160.00 $2,500.00 SECRETARY & ADMINISTRATION

DIRECTOR INSURANCE $2,000.00 $1,787.40 $2,000.00 AGM COSTS $200.00 $180.55 $500.00

BY-LAWS $4,000.00 $500.00 SECRETARY & ADMINISTRATION TOTAL $6,200.00 $1,967.95 $3,000.00 MEMBERSHIP

POSTAGE & HANDLING $100.00 $56.09 $300.00 SIGNAGE (DOCK, DRIVEWAY, ROAD) $5,000.00 $4,465.04 $750.00

PROMOTIONAL MATERIALS (KEY CHAINS, PENS,..) $1,500.00 $1,205.73 $1,500.00 COMMUNICATIONS (NEWSLETTER, EBLAST, WEB,..) $500.00 $297.88 $100.00

EVENTS (PICNIC, REGATTA, PHOTO CONTEST,..) $0.00 $650.00 MEMBERSIP TOTAL $7,100.00 $6,024.74 $3,300.00 ASSOCIATIONS & GOVERNMENT LIAISON

ASSOCIATION FEES (FOCA, CHA, CEWF) $1,200.00 $1,087.50 $500.00 ASSOCIATIONS & GOVERNMENT LIAISON TOTAL $1,200.00 $1,087.50 $500.00 ENVIRONMENT

WATER $0.00 $126.41 $500.00 SHORELINE $0.00

SEPTICS $0.00 EDUCATION $0.00

INVASIVE SPECIES $0.00 NAVAGATION $0.00 $1,500.00

ENVIRONMENT TOTAL $0.00 $126.41 $2,000.00 BANKING FEES $58.44 $30.00 TOTALS $14,700.00 $9,425.04 $11,330.00

Motion #3

MOTION to approve the “Financial Statement - April 1, 2017 to

March 31, 2018” and the “2018 Budget”, both as presented to the

members at the AGM on July 14, 2018

MADE BY:

SECONDED BY:

Vote ordered by show of hands

35

Motion #4

MOTION to approve donations in the total sum of $1,500 for

calendar year 2018 to

– Haliburton Highlands Health Services Foundation

– Haliburton Highlands Outdoor Association Fish Hatchery

– The Coalition of Haliburton Property Owners’ Associations

The directors have the discretion to decide on the amounts that are

given to each named charity, provided that the total donations

made to the three named charities do not exceed $1,500.00 for

calendar year 2018

MADE BY:

SECONDED BY:

Vote ordered by show of hands

36

Motion #5

MOTION to elect Richard Luger, Bob Cole, Cathy Meades, Donna

Luger and Laurie Kerr as directors of RLCA for the period July 14,

2018 until the next AGM or until his or her successor is elected or

appointed, whichever shall first occur

MADE BY:

SECONDED BY:

Vote ordered by show of hands

37

LAURIE CROCKER

Amendment to By-Law No.1

38

Motion #6

MOTION to approve Amendment to By-Law No. 1, passed by the

Directors on May 27, 2018 and posted on the RLCA website

MADE BY:

SECONDED BY:

Vote ordered by show of hands

39

EXTRAORDINARY RESOLUTION OF THE GENERAL MEMBERS OF

REDSTONE LAKE COTTAGERS ASSOCIATION

(the “Association”)

***

EXEMPTION FROM AUDIT AND REVIEW ENGAGEMENT PROVISIONS

WHEREAS the Association is a corporation under Part III of the Corporations Act

(Ontario) with annual revenue in the previous financial year of the Association

less than $100,000;

BE IT RESOLVED THAT:

pursuant to section 130.1 of the Corporations Act (Ontario) and subject to

approval by Canada Revenue Agency, if required, the members consent to the

exemption of the Association from the requirements of the Corporations Act

(Ontario) regarding the appointment and duties of: a) an auditor or

b) a person to conduct a review engagement of the Association,

such that the members consent to: (i) not appointing an auditor; and

(ii) not have an audit or a review engagement,

in respect of the next two ensuing fiscal periods of the Association being the

period: A. April 1, 2018 to December 31, 2018; and

B. January 1, 2019 to December 31, 2019.

40

Motion #7

Motion to enact Extraordinary Resolution dispensing with appointing an

auditor and having an audit or review engagement for the RLCA 2018

and 2019 fiscal years, the Extraordinary Resolution having been

presented to the members at the AGM held July 14, 2018

MADE BY:

SECONDED BY:

Vote ordered by show of hands

41

Motion #8

MOTION to terminate the 2018 AGM of members of RLCA

MADE BY:

SECONDED BY:

Vote ordered by show of hands

42

THANK YOU

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