ANAHEIM UNION HIGH SCHOOL DISTRICT 2017

Reduce Chronic Absenteeism and Create Systems of

Supports with a Saturday Academy ADA Recovery Program

PRESENTERS: DR. SHANNA M. EGANS ALISON KONRAD DIRECTOR, STUDENT SUPPORT SERVICES PROGRAM ADMINISTRATOR-ATTENDANCE ANAHEIM UNION HIGH SCHOOL DISTRICT ANAHEIM UNION HIGH SCHOOL DISTRICT

ABSTRACT: From Saturday School to Saturday Academy. It is time to flip the punitive into a positive and focus our efforts towards creating systems where positive activities take place for staff and students alike. Learn how to start an ADA recovery program that will reduce truancy, chronic absenteeism, and increase student engagement.

Dr. Shanna M. Egans is the Director of Student Support Services for the

Anaheim Union School District (AUHSD). Dr. Egans expertise is in

Effective Actions that Improve High School Attendance (published, May

2015), and has successfully brought an awareness to the effects of chronic

absenteeism as it relates to student success. As the Director of Student

Support Services, Dr. Egans oversees attendance, mental health, student

safety and security, discipline, and all supports concerning McKinney-

Vento and Foster Youth services. In AUHSD, she created the Saturday Academy

program which, in its opening year successfully recovered over 7,500 days of missing

attendance. Email: egans_s@auhsd.us

ANAHEIM UNION HIGH SCHOOL DISTRICT 2017

Alison M. Konrad is in her second year as the Program Administrator

overseeing Attendance Programs for the Anaheim Union High School

District. Prior to this appointment, Alison was a school site administrator

for 10 years in AUHSD, serving at both junior high and high school

levels. Alison's strength is working with students and their families to

improve attendance and academic achievement through research-based

practices and a comprehensive approach to the whole child. Alison Konrad is

continuing to build the Saturday Academy for AUHSD. Email: konrad_a@auhsd.us

SUMMARY: Educators who have heard about Saturday School often view it as a punitive way to address poor behavior. It has historically had a place in our educational system as a way to punish student’s “bad” behavior. However, the implementation of PBIS, Restorative Practices, and the focus on Multi-tiered System of Supports, has facilitated a shift to creating systems that support or increase student engagement, and one that is moving away from punishment to other means of corrections. Education Code allows school districts to claim Average Daily Attendance (ADA) for students who have recorded an absence or been truant, provided the student attends a Saturday School. Attendance is for the applicable minimum day to the individual student(s) grade level and educational program setting (Education Code sections 46112, 46113, 46141, and 46142.) In schools today, the term Saturday School has been more closely associated as a consequence for “poor” or “bad” behavior. However, it can also be a place where positive activities occur for staff and students alike. When implemented with student engagement in mind, Saturday Academy takes the original concept of ADA recovery, and works with both teachers, students and their families, to create a program. Saturday Academy ignites a sense of community and relationship building, while at the same time meeting the academic needs of students. Saturday Academy can be used to place the focus on student engagement by empowering teachers to offer academic support classes like tutorial or test prep sessions, PE clinics, Fingerprint Analysis/Forensic Science classes, and Art/Woodshop skateboard design classes, just to name a few. This is a program, which can be used as part of the supports offered for students who are going through the SART and SARB process and to address truancy and chronic absenteeism.

Introducing…

What is it?

• An opportunity to recover instructional time and ADA $$$

• A district program for teachers to create enrichment activities, hold

tutorials or test prep sessions, conduct rehearsals or project

assistance while being paid and earning back lost ADA for our school!

What types of projects can you do? Articulation

Art Projects

Argument Writing

AP/Honors Review

ASB

Creative Writing

Dance

Debate

Drama/Performing Arts

Foreign Language

Gardening

GATE/Honors projects

Geography

Music/Band

Nutrition Lessons

PE Activities

Photography

Poetry

Research Activities

Re-teach concepts

Science

Labs/Experiments

Technology/computer

lab

Test Prep/Review

TUPE Activities

Tutoring

Woodshop Projects

Yearbook

What should I know? • Teachers earn their hourly rate for 4.00 hours on Saturday.

• Program runs from 8:00 am- 12:00 pm.

• We receive approximately $66 for each student who attends.

• An administrator will be on-campus during Saturday Academy dates.

• Two teachers can partner and swap students after two hours.

• Our first Saturday Academy is planned for September 10th. We hope to

run 1-2 Saturdays a month (tentative schedule on back).

• We can have multiple “Academies” running at once, as long as

student interest is there.

• Academy offerings will be scheduled based on teacher proposals.

Tentative Schedule:

Saturday, September 10, 2016

Saturday, September 17, 2016

Saturday, October 1, 2016

Saturday, October 15, 2016

Saturday, October 29, 2016

Saturday, November 5, 2016

Saturday, December 3, 2016

Saturday, December 17, 2016

Saturday, January 21, 2017

Saturday, February 25, 2017

Saturday, March 25, 2017

Saturday, April 1, 2017

Saturday, April 15, 2017

Saturday, April 29, 2017

Additional Information:

•Students can pre-order lunch to be deducted from their lunch account

(Free and Reduced Lunch will be honored).

The Bottom Line:

If we get 100 students to attend:

100 students X $66 = $6,600 (12 Saturdays = $92,400)

Subtract $708.64 (4 teachers @ $177.16 per Academy)

(14 Saturdays = $9,920.96 for teachers)

$5,891.36 recovered ADA (14 Saturdays = $82,479)

24,000 Instructional Minutes Recovered in one day!

If we get 250 students to attend:

250 students X $66 = $16,500 (14 Saturdays = $231,000)

Subtract $2,480.24 (14 teachers @ $177.16 per Academy)

(14 Saturdays = $34,723.36 for teachers)

$14,019.76 recovered ADA (14 Saturdays = $196,276.64)

60,000 Instructional Minutes Recovered in one day!

School Site: ________________________

Date of Saturday Academy: __________________________________

Work Time: 8:00 am-12:00 pm

Location (Classroom #): _____________________

Academy Class Name: ______________________________________________________

Teacher: _________________________________________________________________

Content Area Connection: (Please circle applicable area.)

� CORE: English Math Science Social Sci./History World Languages

� Electives: VAPA AVID Culinary Woodshop/Metal

� Other: ________________________

Class Structure: (Breakdown of how the 4-hours will be structured) � Academy Class Activity/Content per 1 hour Block (See Description Flow Chart)

� Academy Class Activity/Content per 2-hour Block (See Description Flow Chart)

� Academy Class Activity/Content per 4-hour Block (See Description Flow Chart)

Please describe the Saturday Academy Class that you will be providing:

Please list any additional support you would like to request (IF ANY):

A+ Saturday Academy Class Structure:Please pick one of the course designs below

A+ Saturday Academy Class:____________________________________

Teacher: ____________________

Academy Class Activity/Content per 4-hour Block

Science Class EXAMPLE:

8:00-12:00:*Check-in and

review lab activity

* CSI CrimeScene "Mystery

of the Dead Mascot"

*Lab ReportWrite up and Conclusions

Academy Class Activity/Content per 2-hour Block

History Class EXAMPLE:

Topic: History of the World in 2-Hours www.history.com

8:00-10:00: Check-in & Content Review

& Small Group Google Cell Phone

Search10:00-12:00: Sm.

Group Poster Competition & Presentation

Academy Class Activity/Content per 1 hour Block

Math Class EXAMPLE:

8:00-9:00: Check-in & Content Review

9:00-10:00: Class separated into Math

Teams and given Math Review in Prep for Team Competition

10:00-11:00 Round 1: Math Wars

Topic: Can you multiply BETTER than a 5th

Grader?

11:00-12:00 Round 2: Math Wars

Topic: Math 3 "The 1st Three Weeks!!

Dear Parents,

If your child has been absent, (EXCUSED OR UNEXCUSED) this school year, Anaheim Union High School District is providing students with an opportunity to recover lost instructional time due to a full day absence in our Saturday Academy Program beginning Saturday, September 10th. The goal of our Saturday Academy is to provide students not only a chance to recapture “lost learning,” but also an opportunity to work on their academic skills with our teachers in the areas of English, Math, Science, and History, AP and Honors tutorials, and computer lab time. In addition, enrichment activities, such as fine arts, performing arts, hands-on science, and other curricular areas may be offered.

One Saturday Academy will “wipe-out” one of your child’s absences and may be applied toward exemplary attendance status! The Saturday Academy sessions will be conducted at our school from 8:00 a.m. to 12:00 p.m. which includes an opportunity for students to receive a boxed lunch. It is expected that students attending Saturday Academy will arrive on time, be picked up on time, and cooperate during the session. Please note that all regular school rules will be enforced. Students should arrive at 7:55 AM! Transportation will not be provided. Please make arrangements to pick up your child no later than 12:00 p.m.

There is no cost to you for this wonderful program; as a matter of fact, for every child attending our Saturday Academy, our District will recover the Average Daily Attendance (ADA) compensation that we lost when your child was absent from school, regardless of the reason.

Mark your calendars! Our first Saturday Academy is on Saturday, September 10th. If your child has been absent, (EXCUSED OR UNEXCUSED) this school year, we urge you to take advantage of this opportunity and plan on having your child attend. With your support, we can further instill the importance of learning and attendance, two important life skills that will determine a student’s success in their academic and employment career.

Your child will receive a notice at school. Please sign and return the notice to reserve a spot for your child. Space is limited and first come, first served. Once space is full, a students will be placed on a waitlist.

Please contact the Assistant Principal, John Jones at 714-999-1234 if you have questions. Thank you again for your support and cooperation.

_______________________________Your Name HerePrincipal, Awesome High School

Student:  ___________________        ID#: 123456has been recorded as having 2 Absence(s) and is eligible to attend Saturday Academy on

Saturday, April 15, 2017

Course Preference (optional): ______________________

Do you want a Boxed Lunch on Saturday?o YES, please provide a boxed lunch             Do you have Peanut Allergies Circle One:      YES       NO

If you get free/reduced lunch, it's free/reduced during Saturday Academy. All others, please add money to your lunch account by the Friday prior to the academy date.

o NO, I do not want a boxed lunch

______________________________________________________________________ _____________________________Parent Signature Date

Saturday Academy is for students with one or more days of excused or unexcused missed instruction who will have the opportunity to work on homework, classwork, study for tests/quizzes, and receive teacher support.  In accordance with education code 37223 and 48264.5  this four hour makeup class will clear one day of  absence.

Anaheim High School students that have been absent for any reason (EXCUSED or UNEXCUSED) since the first day of school will be given an opportunity to “wipe out” one full day of absence off your record. This is your chance to fix your attendance, and this day may be applied towards exemplary attendance status!

Goal: Saturday Academy will provide students an opportunity to work on academic skills with our teachers in the areas of English, Math, Science, History, Art, P.E., Performing Arts, Hands-on Labs, and Computer Lab.

Cut Here "

This is your TICKET. Turn it in at the Attendance Office to reserve your spot.

• 1st come, 1st served • LIMITED SPACE • Don’t Get Waitlisted •

Pd: 3 - Teacher Name - Course - Rm: 123 SCHOOL NAME

INSTRUCTIONS1. Turn this slip into the Attendance Office by Wednesday, April 13th .2. You will check in at the Covered Lunch Area at 8:00 am then you will go meet your teacher in their

classroom3. Have homework and/or study materials, PE clothes for PE, etc.4. If you leave at any time during the session or are asked to leave by the supervisor, your absence

will not be cleared.

Pg. _______ of _______

ANAHEIM UNION HIGH SCHOOL DISTRICT * Reason Code:SATURDAY ACADEMY ATTENDANCE REGISTER SA MARK = Name (AUHSD code)

ILL = Illness (V)PAR = Parent Request (P)

Date Held: April 15, 2017 Class Start Time: 8:00 a.m.DR = Doctor's (D)FNL = Funeral (F)

School: Anaheim High School Class End Time: 12:00 p.m.UNV = Absent (A)T = Truancy (T)

Teacher: Teacher Name Nutritional Period: 12:00 p.m.UNX = Unexcused (U)R = Religious (R)

Student NameStu ID (6-or 7-digit) Grade Gender

Day Being Made Up Attendance Present ="+" Absent = "A"

Tardy = "T"

Lunch Disbursed

Mark "X"Last Name First Name Reason Code * Date

1 +2 +3 +4 +5 +6 +7 +8 +9 +

10 +11 +12 +13 +14 +15 +16 +17 +18 +19 +20 +

I certify that, to the best of my knowledge and belief, the pupil attendance reported is true and accurate.

Date ____________ 1st Hr. _____________________ 2nd Hr. _____________________ _________________________________________Teacher signature Teacher signature Administrator signature Date

3rd Hr. _____________________ 4th Hr. _____________________ Attendance Changes Completed by _____________________________Teacher signature Teacher signature Attendance Sec. (Print Name & Initial)

SAMPLE

ANAHEIM UNION HIGH SCHOOL DISTRICT WORK FLOW: Timeline for Saturday Academy Processing of Attendance Changes

2 weeks before each Saturday Academy (SA): Site

admin signs up on Google doc. to host SA.

10 days before SA: Program Admin completes ticket

order (Graphic Arts) and

generates lists of eligible students for site.

8 days before SA: Graphic Arts completes tickets.

Program Admin completes "care package"

(payroll, sign-in sheets, etc).

5-7 days before SA: Site admin pick up tickets &

care package.

1-2 days before SA: Program Admin completes Attendance Registers (Google sheets) with

updated listing of eligible students for each site.

Saturday Academy occurs.

Day of SA: Site admin completes payroll,

Attendance Registers and collects sign in sheets and

teacher ppwk.

Monday after SA: Site admin gives Registers

to Attendance Secretary to make changes in Aeries (change eligible absence

code to W).

Monday after SA: Site admin gives Cafeteria Manager

copy of Attendance Registers with lunches marked for

accounting purposes.

By Thursday after SA: Attendance Secretary makes changes, signs

documentation and gives back to site admin.

By Thursday after SA: Site admin delivers all

original documentation back to Program Admin.

Program Admin completes payroll for all Saturday

Academy staff. Program Admin meets with Business Office and transfers original

Attendance Registers for audit purposes.

Anaheim Union High School District CASCWA Conference 2017

Applicable Education CodesSaturday School – Explanation of Allowable Classes on Weekends:

Education Code Section 37223:(a) The governing board of any elementary, high school, or unified school district or any county superintendent of schools may maintain classes on Saturday or Sunday, or both. The classes may include, but are not limited to, continuation classes, special day classes for mentally gifted minors, makeup classes for unexcused absences occurring during the week, and the programs of a regional occupational center or regional occupational program.

(b) Except as otherwise provided in this code, the attendance of any pupil in a class or program held on a Saturday or Sunday shall not result in the crediting of more than five days of attendance for the pupil per week.

(c) Attendance at classes conducted on Saturday or Sunday, or both, shall be at the election of the pupil or, in the case of a minor pupil, the parent or guardian of the pupil. However, the governing board may require truants, as defined by Section 48260, to attend makeup classes conducted on one day of a weekend.

(d) Except as otherwise provided in this code, any class which is offered on a Saturday or Sunday shall be one offered during the regular Monday through Friday school week.

(e) The voluntary attendance of pupils in approved programs for mentally gifted minors, as defined in Section 52200, in special educational activities conducted on Saturday or Sunday shall not be included in the computation of the average daily attendance of the district.

(f) Subdivisions (b) and (d) of this section shall not apply to regional occupational centers or programs.

Applicable Education CodesSaturday School – Rationale for Length (required instructional minutes):

Education Code Section 46112:The minimum schoolday in grades 1, 2 and 3 in elementary schools, except in opportunity schools, classes, or programs, is 230 minutes, except where the governing board of a school district has prescribed a shorter length for the schoolday because of a lack of school facilities which requires double sessions, in which case the minimum schoolday in such grades shall be 200 minutes.

Education Code Section 46113:The minimum schoolday in grades 4, 5, 6, 7, and 8 in elementary schools and in special day and evening classes of an elementary school district, except in opportunity schools, classes, or programs, is 240 minutes.

Education Code Section 46141:The minimum schoolday in a high school is 240 minutes, except in an evening high school, an early college high school, a middle college high school, a regional occupational center, an opportunity school and in opportunity classes, a continuation high school, in continuation education classes, in late afternoon or Saturday occupationally organized vocational training programs conducted under a federally approved plan for vocational education, and for students enrolled in a work experience education program approved under the provisions of Article 7 (commencing with Section 51760) of Chapter 5 of Part 28.

Applicable Education CodesSaturday School – Rationale for Length (required instructional minutes) continued:

Education Code Section 46142:a) The minimum schoolday in any junior high school or high school described in Section 46141 may be

computed by determining the number of minutes of attendance in any two consecutive schooldaysand dividing that number by two. If the resulting quotient is 240 or more, the pupils shall bedeemed to have complied with in Section 46141, even if the number of minutes attended in any oneschoolday is less than 240, but not less than 180.

b) No computation authorized by this section shall result in any increase in state apportionments.

Saturday School – Nutritional Requirement:

Unless the requirement is waived by the California Department of Education, the district shall provide at least one nutritionally adequate meal during the weekend session in accordance with Education Code 49550.